Skip to main content
ExLibris

Knowledge Assistant

BETA
  • Subscribe by RSS
  • Back
    Alma

     

    Ex Libris Knowledge Center
    1. Search site
      Go back to previous article
      1. Sign in
        • Sign in
        • Forgot password
    1. Home
    2. Alma
    3. Knowledge Articles
    4. How to create a 'Physical Titles' itemized set using a list of MMS IDs

    How to create a 'Physical Titles' itemized set using a list of MMS IDs

    1. Last updated
    2. Save as PDF
    3. Share
      1. Share
      2. Tweet
      3. Share
    1. Question
    2. Answer
    3. Additional Information
    • Product: Alma

     

    Question

    MMS ID is not an available header for creating a Physical Titles set. How is it possible to create a Physical Titles itemized set using a list of MMS IDs?

    Answer

    1. Open 'Design Analytics' (Analytics > Analytics > Design Analytics)
    2. New > Analysis
    3. Select Subject Area > Physical Items
    4. From 'Bibliographic Details' folder, add 'MMS Id' to 'Selected Columns'
    5. From 'Physical Item Details', add 'IEP' to 'Selected Columns'
      • Note: the IEP is a unique identifier for all physical inventory associated with a record
    6. In 'Selected Columns', add filter for 'MMS Id'
    7. Format the 'MMS Id' filter and click 'OK'. The filter should be formatted according to the example below:
      • Column: MMS Id
      • Operator: is equal to / is in
      • Value: Paste your list of MMS Ids into the column filter as described step-by-step here
    8. In 'Selected Columns', edit the Column Formula for 'IEP'
    9. Check the box for 'Custom Headings' and change the Column Heading to 'PID'
    10. Save the Analysis
    11. The Analysis can now be used to create a 'Physical Titles' itemized set

    This method will only include MMS IDs that have attached holdings records. This method will not add bibliographic records that lack physical holdings.

    Additional Information

    Find more information in the Online Help about creating itemized sets from an Alma Analytics report, including a list of headers.

    For more information about the IEP or other identifiers, please see our documentation on Record Numbers.


    • Article last edited: 02-Jun-2022
    View article in the Exlibris Knowledge Center
    1. Back to top
      • How to Correct Primo Central's/Google Scholar's Holdings File?
      • How to create a GES that will send an email?
    • Was this article helpful?

    Recommended articles

    1. Article type
      Topic
      Content Type
      Documentation
      Language
      English
      Product
      Alma
    2. Tags
      This page has no tags.
    1. © Copyright 2025 Ex Libris Knowledge Center
    2. Powered by CXone Expert ®
    • Term of Use
    • Privacy Policy
    • Contact Us
    2025 Ex Libris. All rights reserved