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    How to create a 'Physical Titles' itemized set using a list of MMS IDs

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    • Product: Alma

     

    Question

    How to create a 'Physical Titles' itemized set using a list of MMS IDs?

    Answer

    1. Open 'Design Analytics' (Analytics>Analytics>Design Analytics)
    2. New>Analysis and Interactive Reporting>Analysis
    3. Select Subject Area>Physical Items
    4. From 'Bibliographic Details' folder, add 'MMS Id' to 'Selected Columns'
    5. From 'Physical Item Details', add 'IEP' to 'Selected Columns'
    6. In 'Selected Columns', add filter for 'MMS Id'
    7. Format the 'MMS Id' filter and click 'OK'. The filter should be formatted according to the example below:
      • Column: MMS Id
      • Operator: is equal to / is in
      • Value: Paste your list of MMS Ids separated by a semicolon with no spaces (example: 999999999999999999;990000000000000000; this step is explained in detail here).
    8. Click on 'Results' tab
    9. Export the Analysis to Excel
    10. View the excel file
    11. Copy the IEP column and paste into a new file.
    12. Rename the header 'IEP' to 'PID'
    13. The new file is now ready to use to create a 'Physical Titles' itemized set.

    This method will only treat MMS IDs that have attached holdings records. This method will not add bibliographic records that lack physical holdings.

     

    • Article last edited: 02-Apr-2019