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    Record Numbers

    Translatable
    Alma creates record numbers/IDs for records in the repository. These numbers follow a specific format. Each number begins with a two-digit code as identified below and ends with a four-digit code that is the institution code. In between these two codes is the unique part of the record number. For example, the record number 991362330000541 breaks out in the following manner:
    • 99 – Two-digit prefix code (identifying this record as a bibliographic record)
    • 136233000 – Unique part of the record number
    • 0541 – Four-digit institution code
    Below is a list of the two-digit prefix codes. These codes are the part of the record number that identify the type of record it is.
    Created:
    • 12 – Digital representation
    • 13 – Digital files
    • 22 – Holdings records
    • 23 – Item records
    • 53 – Electronic Portfolios
    • 61 – Electronic Collections
    • 62 – Electronic Service
    • 99 – Bibliographic records (all titles such as Physical, Electronic, and Digital)

    Published:

    • 11 – Published digital inventory
    • 21 – Published physical inventory
    • 51 – Published electronic inventory
    • 71 – Published bibliographic records without inventory
    In repository search results and record editors, you see the record numbers referenced in the following manner:
    • MMS ID –  Bibliographic (99)
      (MMS ID = Metadata Management System ID)
    • Holdings ID – Holdings record (22)
    • Item ID – Item record (23)
    • Collection ID – Electronic collection (61)
    • Service ID – Electronic service (62)
    • Portfolio ID – Electronic portfolio (53)
    • Representation ID – Digital representation (12)
    • File ID – Digital file (13)
    See the following screen shots for some examples.
    Record_Numbers_Visible_in_the_Portfolio_List_02.png
    Record_Numbers_Visible_for_Digital_Resources_02.png
    Example Record IDs
    As you work with records in Primo and Analytics, see the table below for a summary of the relationships.
    Record Number Summary Across Alma/Analytics/Primo
    Type Level Alma Analytics Primo

    Titles:

    (Physical, Electronic, Digital)

     

    Bibliographic

    Prefix 99

    MMS ID

    See examples above.

    Prefix 99

    MMS ID

    See Analytics Bibliographic Details.

    Prefix 99

    Classic Primo PNX: search/addsrcrecordid

    PrimoVE PNX: control/sourcerecordid, display/mms

    Physical:

     

    Holdings

    Prefix 22

    See examples above.

    Prefix 22

    See Analytics Holding ID in Holding Details.

    ~~~~~

    Prefix 21

    See Analytics IEP (Intellectual Entity Physical) in Physical Item Details.

    Prefix 21

    Classic Primo PNX: delivery/delcategory=Alma-P

    PrimoVE PNX: delivery/deliveryCategory=Alma-P

     

    Items

    Prefix 23

    See examples above.

    Prefix 23

    See Analytics Item ID in Physical Item Details.

    ~~~~~

    Prefix 21

    See Analytics IEP (Intellectual Entity Physical) in Physical Item Details.

    Prefix 21

    Classic Primo PNX: delivery/delcategory=Alma-P

    PrimoVE PNX: delivery/deliveryCategory=Alma-P

    Electronic:

     

    Electronic Collections

    Prefix 61

    See examples above.

    Prefix 61

    See Analytics Electronic Collection ID in Electronic Collection.

    Prefix 61

    Classic Primo PNX: delivery/delcategory=Alma-E

    PrimoVE PNX: delivery/deliveryCategory=Alma-E

     

    Electronic Service

    Prefix 62

    See examples above.

    Prefix 62

    See Analytics Service ID in Service Details.

    Prefix 62

    Classic Primo PNX: delivery/delcategory=Alma-E

    PrimoVE PNX: delivery/deliveryCategory=Alma-E

     

    Electronic Portfolios

    Prefix 53

    See examples above.

    Prefix 53

    See Analytics Portfolio ID in Portfolio.

    ~~~~~

    Prefix 51

    See Analytics IEE (Intellectual Entity Electronic) in Portfolio.

    Prefix 51

    Classic Primo PNX: delivery/delcategory=Alma-E

    PrimoVE PNX: delivery/deliveryCategory=Alma-E

    Digital:

     

    Representations

    Prefix 12

    See examples above.

    Prefix 12

    See Analytics Rep ID in Representation Details.

    ~~~~~

    Prefix 11

    See Analytics IED (Intellectual Entity Digital) in Representation Details.

    Prefix 11

    Classic Primo PNX: delivery/delcategory=Alma-D

    PrimoVE PNX: delivery/deliveryCategory=Alma-D

     

    Files

    Prefix 13

    See examples above.

    Prefix 13

    See Analytics File ID in File Details.

    ~~~~~

    Prefix 11

    See Analytics IED (Intellectual Entity Digital) in File Details.

    Prefix 11

    Classic Primo PNX: delivery/delcategory=Alma-D

    PrimoVE PNX: delivery/deliveryCategory=Alma-D

    Collection:

     

    Collections

    Prefix 81

    Prefix 81

    See Analytics Collection ID in Bibliographic Details.

    Prefix 81

    Classic Primo PNX: delivery/delcategory=Alma-C

    PrimoVE PNX: delivery/deliveryCategory=Alma-C

    No Inventory:

     

    NA

    Prefix 71

    NA

    Prefix 71 record IDs are not available in Analytics because the primary keys are inventory based, and there is no inventory.

    These are typically suppressed and not published to Primo unless they are for physical related records tied to host bibliographic records like bound withs.

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