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    Local Authorities

    Using the Local Authorities subject area you can create reports and dashboards for Local Authority records that are defined locally in the institution.

    Authority records are part of process that organizes bibliographic information to create uniformity in the names of people, topics, and places in a bibliographic record so that it is easy to search for the record in the repository. This creates a single, distinct spelling of a name (heading) or a term for each topic.

    Each Authority record contains a subject, such as an author, topic, series, or corporation and a particular unique identifier or heading term which is then used consistently, uniquely, and unambiguously for all references to that subject.

    A library may use local authority records in the following cases:

    • None of the many authority vocabularies in the Community Zone meet the needs of the institution.
    • An authority vocabulary of the Community Zone does meet the needs of the institution but:
      • the institution wants to change a particular authority heading because they do not like the way it appears or think that an end user will find records more successfully with a different heading.
      • the institution wants to use a heading that does not exist in the specific authority vocabulary of the Community Zone.

    When local authority records are used, Alma first checks the local authorities and if there is a match, the local authority record is used. If there is no match, Alma checks the global authority records. Therefore, local authority records can be used to override global authority record.

    You can use the Local Authorities subject area to answer the following types of business questions:

    • How many local authority records are created, deleted, and revised on monthly and annual basis?
    • How can I generate reports that allow counting authority records and listing the detail of these records, for example: by creator, date of creation or modification, heading type, etc.?
    • How many bibliographic headings or records are linked to an individual authority record?
    • Which authority records are not linked to any bib headings searchable authority RDA elements, for example, records that contain keyword from MARC tags 37X, 667, 670 and some local fields?

    local_authorities_star_diagram.png

    Star Diagram – Local Authorities

    Field Descriptions

    The following lists the fields available in Local Authorities

    local_authorities_field_descriptions.png

    Local Authorities – Field Descriptions

    Local Authorities Measures

    Local Authorities Measures is a fact table that stores measures relating to local authorities.

    Local Authorities Measures
    Field Description Additional Information
    No. of Authorities Records (All) The total number of authorities records  
    No. of Authorities Records (In Repository) The number of authorities records in the repository  
    No. of Authorities Records (Deleted) The number of authorities records that were deleted  

    Local Authorities Details

    Local Authorities Details is a dimension table that stores details relating to local authorities.

    Local Authorities Details
    Field Description Additional Information
    Associated Group (373) The associated group (373) of the authority record  
    AUTH 008 MARC The contents of the AUTH 008 MARC field of the authority record  
    AUTH LDR MARC The contents of the AUTH LDR MARC field of the authority record  
    Authorities Heading ID The authorities heading ID of the authority record  
    Cataloging Source (040) The cataloging source (040) of the authority record  
    Creator The creator of the authority record  
    Display Value The display value of the authority record  
    Gender (375) The gender (375) of the authority record  
    Is Linked to BIB Indicates if the authority record is linked to the bibliographic record  
    Is Preferred Indicates if the authority record is the preferred record  
    Language The language of the authority record  
    Lifecycle The lifecycle of the authority record  
    MMS ID The MMS ID of the authority record  
    Modified By The user who modified the record  
    Normalized Value The normalized value of the authority record  
    Number of Linked BIB The number of linked bibliographic records to the authority record  
    Originating System The originating system of the authority record  
    Originating System ID The originating system ID of the authority record  
    Other Standard Identifier (024) The other standard identifier (024) of the authority record  
    Record Number (035) The record number (035) of the authority record  
    Source Type The source code of the heading Possible values:
    • Corporate Name
    • Meeting Name
    • Personal Name
    • Event Name
    • Uniform Title

    For more information, see Browsing Bibliographic Headings.

    Local Authorities Creation Date

    The Local Authorities Creation Date table is a dimension table that stores details on the local authorities creation date.
    Creation Date
    Field Description Additional Information
    Creation Date The date that the local authority record was created  
    Creation Start of Week The creation start of the week  
    Creation Week Number The creation week number  
    Creation Month Key The creation month (for example 2 for February)  
    Creation Full Month Stores the month and the year of the date in a display format such as Feb 12 This field is useful when comparing data on a month basis between years.
    Creation Month The creation month  
    Creation Quarter The creation quarter  
    Creation Year The creation year  
    Creation Fiscal Month The creation fiscal month  
    Creation Fiscal Year The creation fiscal year  
    Creation Year-Month The year and the month in a format such as 2023-1  

    Local Authorities Modification Date

    The Local Authorities Modification Date table is a dimension table that stores details on the local authorities modification date.
    Local Authorities Modification Date
    Field Description Additional Information
    Modification Date The date that the local authority record was modified  
    Modification Start of Week The modification start of the week  
    Modification Week Number The modification week number  
    Modification Month Key The modification month (for example 2 for February)  
    Modification Full Month Stores the month and the year of the date in a display format such as Feb 12 This field is useful when comparing data on a month basis between years.
    Modification Month The modification month  
    Modification Quarter The modification quarter  
    Modification Year The modification year  
    Modification Fiscal Month The modification fiscal month  
    Modification Fiscal Year The modification fiscal year  
    Modification Year-Month The year and the month in a format such as 2023-1  

    Vocabulary

    The Vocabulary table is a dimension table that stores details on the vocabulary of the local authority records.
    Vocabulary
    Field Description Additional Information
    Vocabulary Code The vocabulary code  
    Vocabulary Description The vocabulary description  
    Vocabulary Family The vocabulary family  
    Vocabulary Language The vocabulary language  
    Vocabulary Name The vocabulary name  
    Vocabulary Type The vocabulary type  

    Institution

    The shared Institution dimension allows the Network Zone to view reports according to institution. It is available in every subject area. It contains the following fields:
    Institution
    Field Description Additional information Data Type Data Size
    Institution Code The code of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Summary tab.

    The label in Alma is Code located on the right pane.

    VARCHAR 50
    Institution Name The name of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Summary tab.

    The label in Alma is Organization unit name.

    VARCHAR 255
    Institution Address Line 1 The first line of the address of the institution. It usually includes the building number and the street name. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is  Address Line 1.

    VARCHAR 1000
    Institution City The city of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is City.

    VARCHAR 255
    Institution State Province The state or province of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is State/Province.

    VARCHAR 320
    Institution Country The country of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Country.

    VARCHAR 320
    Institution Postal Code The postal code of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Postal code.

    VARCHAR 200
    Institution Timezone The timezone of the institution. The timezone is set during implementation. VARCHAR 255
    Data Available As Of When the institution data became available in analytics. Displayed at the bottom of the main Analytics menu. VARCHAR 255
    Data Updated As Of When the institution data was taken from the Alma database. Displayed at the bottom of the main Analytics menu. VARCHAR 255
    If an analytics report is run from the Network Zone in a collaborative network implementing a Network Zone, all member institutions are included in the report for Institution Code and Institution Name.
    If an analytics report is run from an institution that is not part of a collaborative network implementing a Network Zone, only the single institution from which the report is run is included in the report for Institution Code and Institution Name.
    Reports involving data across a collaborative network implementing a Network Zone may take longer to run than reports within one institution.
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