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    Physical Items

    Analytics
    Using the Physical Items area (formerly Inventory), the Design Analytics user may create reports/dashboards for the Physical Items area and is able to answer the following types of business questions:
    • How many physical Items exists per Library/Location
    • List of all the titles based on their process type
    • Number of Physical Items per material type
    • How many times each item was loaned
    • What is the last date that the item was loaned
    physical_items_star.gif
    Star Diagram – Physical Items

    Field Descriptions

    The following fields are available in Physical Items.
    physical_items_field_descriptions.png
    Physical Items – Field Descriptions

    Physical Item Details

    The Physical Item Details table is a fact table that stores all measures relating to specific physical items such as number of items, time loaned, etc. This table also holds details about the physical items including barcode and material type. The primary key is ITEM_ID.
    Physical Item Details
    Field Description Additional Information
    Num of Items (Deleted + In Repository) Stores the number of deleted + in repository items (one for each item) See the field location in Alma in the figure List of Holdings, below.
    Num of Items (In Repository) Stores the number of in repository items (one for each item)  
    Num of Loans (In house + Not In House) The sum of the in house loans and the not in house loans.

    This number includes loans with a loan status of inactive as well as in-house loans.

    This number includes loans that were handled in Alma and includes migrated data.

    Num of Loans (In House) The number of items that were used in the library, but not actually loaned This number includes loans that were handled in Alma and includes migrated data.
    Num of Loans (Not In House) The number of items that were actually loaned This number includes loans that were handled in Alma and includes migrated data.
    Num of Requests (Total) The total number of requests  
    Num of Requests (Booking) The number of booking requests  
    Num of Requests (Digitization) The number of digitization requests  
    Num of Requests (General Hold) The number of general hold requests  
    Num of Requests (Physical Item) The number of physical item requests  
    Accession Number A sequential code used to file items on the shelf.  
    Barcode The unique identifier of the specific physical item See the field location in Alma in the figure Physical Items Details Fields in Physical Item Editor – General Information Tab, below.
    Base Status Indicates the availability of the item in its permanent location (in place/not in place)  
    Chron I The main level of chronology - usually the year See the field location in Alma in the figure Physical Items Details Fields in Physical Item Editor – General Information Tab, below.
    Chron J-M Additional chronology fields  
    Creation Date Holds the date the physical item was created This date is assigned by Alma when the physical item is created.
    Creator Holds the username of the operator that created the physical item  
    Description Description of the item See the field location in Alma in the figure Physical Items Details Fields in Physical Item Editor – General Information Tab, below.
    Display Temp Call Number A normalized temporary call number for display See the field location in Alma in the figure Physical Items Details Fields in Physical Item Editor – General Information Tab, below.
    Due Back Date Indicates the date that an item in a temporary location is due back to its permanent location See the field location in Alma in the figure Physical Items Details Fields in Physical Item Editor – General Information Tab, below.
    Enum A The main level of enumeration - usually the volume See the field location in Alma in the figure Physical Items Details Fields in Physical Item Editor – General Information Tab, below.
    Enum B-H Additional enumeration fields  
    Expected Receipt Date The date when a purchased item is expected to arrive at the library See the field location in Alma in the figure Physical Items Details Fields in Physical Item Editor – General Information Tab, below (Expected Receipt Date).
    Fulfillment Note The Fulfillment note For more information, see the Physical Item Editor Page - Notes Tab table in Updating Item-Level Information.
    Has Committed to Retain Indicates if the library has committed to retain the item. This enables librarians to mark items and prevent them from being withdrawn. This feature is also supported in import, export and API workflows.
    IEP The IE number for physical items You can use this identifier to reconcile Analytics data, which has only MMS IDs, with the number from record IDs supplied to Primo from Alma. You can then pass the results to a reading list system in order to make relegation and capacity decisions. This number is essential for reports on Fulfillment activity where this number is the only common ID between the two systems.
    This is the PID or Publishing ID in Alma.
    Internal Note
    1-3
    Internal notes 1-3 For more information, see the Physical Item Editor Page - Notes Tab table in Updating Item-Level Information.
    Inventory Date The last time inventory was checked This field is a calendar field that can be edited manually using the item editor. It can be used for any need. The common use is to track missing items. To do this, enter the date that a missing item was last searched for in the Inventory Date field.
    Inventory Number The inventory number  
    Inventory Price The price of the physical inventory for each physical item  
    Is Magnetic Whether the item is magnetic material or not. This is used in the circulation desk in order not to desensitize magnetic material
    See the field location in Alma in the figure Physical Items Details Fields in Physical Item Editor – General Information Tab, below.

    Item Call Number

    The item call number for display

     

    See the field location in Alma in the figure Physical Items Details Fields in Physical Item Editor – General Information Tab, below.

    Item Call Number Type

    The item call number type

     

    See the field location in Alma in the figure Physical Items Details Fields in Physical Item Editor – General Information Tab, below.
    Item Copy ID The ID of the copy of the item The field “Item Copy ID” folder comes from the item record and not from the holdings record. It is visible in the physical item editor in the “general” tab and is called “Copy ID”.
    Item Issue Date (Calendar) The issue date of the physical item. Calendar Date fields consist of a month, date, and year. If the information is not provided, 01 is added, so that a date of 2020 is rendered 01/01/2020. This date format is useful when filtering the report by date.
    Item Policy The name of the item policy that defines the conditions under which a request for this item can be fulfilled See the field location in Alma in the figure Physical Items Details Fields in Physical Item Editor – General Information Tab, below.
    Last Loan Date The last time the item was loaned This loan measure includes migrated data,
    Last Loan Date (In House) The last time the item was used in the library, but not actually loaned This field is available only for loans that were handled in Alma and does not include migrated data.
    Last Loan Date (Not in House) The last time the item was actually loaned This field is available only for loans that were handled in Alma and does not include migrated data. 
    Lifecycle Indicates whether the item is active or deleted The following are possible values:
    • Active – the item is active
    • Deleted – the item was deleted
    • None – the item has a holding record, but not an item record
    Material Type Describes the nature of the material represented by the item record See the field location in Alma in the figure Physical Items Details Fields in Physical Item Editor – General Information Tab, below.
    Modification Date Holds the date the physical item was modified  
    Modified By Holds the user name that modified the physical item  
    Originating System ID The ID of the item in the source system from which it has been imported See the field location in Alma in the figure MARC Record Simple View, below.
    Physical Condition The physical condition of the item. Possible values:
    • Brittle
    • Damaged
    • Deteriorating
    • Fragile
    • None
    Physical Item ID The ID of the physical item  
    Pieces The item’s number of pieces.  
    Process Type When the item is being processed (acquisition/loan/bindery/etc) this indicates the type of processing See the field location in Alma in the figure Physical Items Details Fields in Physical Item Editor – General Information Tab, below.
    Process Type Date The date that the process type was changed Data for this field is available from August 2017 and later.
    Provenance Code A code used to identify separate items that belong to different groups (but may be shelved together) See the field location in Alma in the figure Physical Items Details Fields in Physical Item Editor – General Information Tab, below.
    Public Note    
    Receive Number A sequential number assigned by the library to help maintain inventory. For more information, see Configuring Physical Item Sequences.
    Receiving Date (Calendar) The date the material was actually received/activated for the first time See the field location in Alma in the figure Physical Items Details Fields in Physical Item Editor – General Information Tab, below.
    Receiving Date and Time The date and time the material was actually received/activated for the first time See the field location in Alma in the figure Physical Items Details Fields in Physical Item Editor – General Information Tab, below.
    Replacement Cost The replacement cost In order to filter your report based on the Replacement Cost field, you must add a second copy of this field and edit the formula with the following CAST("Physical Item Details"."Replacement cost" AS DOUBLE). This causes Alma Analytics to treat the field as numeric.
    Retention Note A free-text note concerning the library's commitment to retain the item.  
    Retention Reason The reason the library has committed to retain the item. The list of reasons can be configured by an administrator.
    Statistics Note 1-3 Holds statistic notes See the field location in Alma in the figure Physical Item Editor – Notes Tab, below.
    For more information, see the Physical Item Editor Page - Notes Tab table in Updating Item-Level Information.
    Storage Location ID The ID of the storage location.
    Temporary Call Number Type A call number type provided when the item is in a temporary location See the field location in Alma in the figure Physical Items Details Fields in Physical Item Editor – General Information Tab, below.
    Temporary Item Policy The code of the temporary item policy  
    Temporary Library The temporary library  
    Temporary Library Code (Active) The code of the active (not deleted) temporary library  
    Temporary Library Name (Active) The name of the active (not deleted) temporary library  
    Library Address Line 1 The first line of the address of the institution. It usually includes the building number and the street name. Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Address Line 1.

    Library City The city of the library. Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is City.

    Library Country The country of the library. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Country.

    Library Postal Code The postal code of the library. Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Postal code.

    Library State Province The state or province of the library. Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is State/Province.

    Temporary Physical Location In Use Whether the item is currently (at the time at which the report is run) in a temporary location or in a permanent location. 

    For example: 

    An item was moved from a permanent location to a temporary location on November 28, 2017. It was loaned on November 29, 2017, and when it was loaned, it was still in a temporary location. It was returned from loan on December 13, 2017. On December 14, 2017 it was returned to its permanent location.

    If an Analytics report was run between November 28 and December 13, the Temp Physical Location In Use is Yes. If the report was run before November 28 or after December 13, the Temp Physical Location In Use is No.

    See the field location in Alma in the figure Physical Items Details Fields in Physical Item Editor – General Information Tab, below.
    Times Loaned The number of loans including pre-migration. The Num of Loans measures include all loans in Alma, while "Times Loaned" includes all loans in Alma and also loans from pre-migration.  
    Weeding Date A date assigned by the library as the weeding date. By default it is the date that the weeding number was assigned  
    Weeding Number A sequential number assigned by the library to help maintain inventory. For more information, see Configuring Physical Item Sequences.
    Most of the fields of the Physical Items details dimension are taken from the fields of the Physical Item Editor:
    physical_item_editor_general_information.png
    Physical Items Details Fields in Physical Item Editor – General Information Tab
    originating_sys_id.png
    MARC Record Simple View
    physical_item_editor_notes_tab.png
    Physical Item Editor – Notes Tab

    Holding Details

    The Holding Details table is the dimension table that stores additional details about physical items. The primary key is ITEM_ID.
    Deleted holdings with no items are not visible in Analytics, by default. To have reports take into account deleted holdings with no items, contact Ex Libris Support.
    Holdings Details
    Field Description Additional Information
    852 MARC The first value in the 852 MARC field.  
    Accession Number A sequential code used to file items on the shelf.  
    Binding Information The binding information. From MARC holdings record 563 field
    Call Number Prefix The call number prefix. From MARC field 852, subfield k.
    Call Number Suffix The call number suffix. From the holdings record 852 field subfield m
    Copy and Version Identification Note The copy and version identification note. From the MARC holdings record 562 field
    Copy ID When multiple copies of the same title exist at the same library/location, the copy ID is used to identify each of the copies. See the field location in Alma in the figure List of Holdings, below.
    Creation Date The creation date of the holdings record  
    Creator The creator of the holdings record  
    Electronic Location and Access The electronic location and access. From the holdings record 856 field
    HOL 008 MARC The contents of the MARC 008 holdings field  
    HOL LDR MARC The contents of the MARC LDR holdings field  
    Holding ID The unique identifier of the holding See the field location in Alma in the figure List of Holdings, below.
    Holding Lifecycle Indicates if the holdings record is active or deleted.  
    Holding Local Param (1-10) Customizable fields (any local holdings field and not just a 9XX field)

    In order to make use of this field, you must contact Ex Libris Support and supply them with a three-digit MARC field code (Dublin Core is not supported). Following configuration of this field by Ex Libris Support, its value will be available in Analytics.

    If you want to have the labels of the local parameters displayed in analytics, configure the analytics_display_local_params parameter (Configuration > Analytics > General Configuration > Other Settings) to true.

    Subfields can be maintained in the Analytics fields identified for Local Param. When this capability is implemented, fields/subfields appear in Alma Analytics with the Alma subfield delimiter (either $$ or ‡) used to delineate the subfield content. Contact Support to enable this feature. Note that reindexing is required to fully implement this capability.
    Note that the local param fields are not related to the MARC type of the record. For example, if field 913 is defined to be in local param 1 then field 913 will always be in local param 1. This is the case if the record is of the type KORMARC, CNMARC, UNIMARC, MARC21, and so forth. It is not possible to have different sets of Local Param 1-10 for different types of MARC.
    The data in the local parameters is limited to 3900 characters.
     
    Immediate Source of Acquisition Note The immediate source of the acquisition note. From MARC holdings record 541 field
    Method of Acquisition The method of acquisition. From MARC holdings record 008 field position 7
    Modification Date The date the record was changed  
    Modified by The user who modified the holdings record  
    Non Public Note The non-public note. From MARC holdings record 852 field subfield x
    Normalized Call Number Holds the normalized call number  
    Ownership and Custodial History The ownership and custodial history. From MARC holdings record 561 field
    Permanent Call Number A code used to file the items on the shelf See the field location in Alma in the figure List of Holdings, below.
    Permanent Call Number Type The call number type. Possible values are:
    • Source specified in subfield $2
    • None
    • Superintendent of Documents classification
    • Shelved separately
    • Shelving control number
    • Other scheme
    • National Library of Medicine classification
    • Dewey Decimal classification
    • Unknown
    • Library of Congress classification
    • Title
    Permanent Dewey Classification Top Line Store the first 3 digits of the Dewey Classification  
    Permanent LC Classification Code Stores the letters that the LC class number start with such as BF, QA, etc.  
    Permanent LC Classification Number Stores the numbers that follow the letters until the first period that is followed by a letter  
    Permanent LC Classification Top Line Stores the LC class number top line that represents the code and numbers until the first period followed by a letter. For example, when lc_class_number is NB933.F44, the top line is NB933).
    Public note The public note. From MARC holdings record 852 field subfield z
    For more information, see the Physical Item Editor Page - Notes Tab table in Updating Item-Level Information.
    Summary Holding Free-text enumeration and chronology data This information comes from the 866$a field. If the record has multiple 866 fields, the information is separated by a semicolon delimiter.
    Suppressed from Discovery Indicates if the bibliographic record is suppressed from discovery From the holdings record Suppressed From Discovery option in the MD Editor
    Suppressed from Discovery by Suppressed Location Indicates if the holdings record is suppressed from discovery because the location is suppressed (but not necessarily the record) From the Suppress from Discovery checkbox for the location in the configuration of the location
    list_of_holdings_new_UI.png
    List of Holdings Page

    Item Creation Date

    The Item Creation Date table is a dimension table that stores details about the physical item creation date. Key fields are used whenever calculations are required. Description fields may be used for formatting the display of the report. Alma stores the following types of fields:
    • Calendar Fields – These are date fields as they display in the calendar.
    • Fiscal Date Fields – These are date fields that match the institution's fiscal period. In the examples below, the fiscal period of the institution is for fiscal year 2012 that starts June 1, 2011 and ends May 31, 2012.
    Using this dimension, the user may drill down from year to month to the specific date on which the physical item was created. The number of the physical item is accumulated to the relevant level in the hierarchy.
    Item Creation Date
    Field Description Additional Information
    Item Creation Date Stores the item creation date in a date format such as 2/29/2014. All date dimensions include dates up to and including 30 years back and 20 years forward. So, for example, if today is March 17, 2021:
    • The earliest loan date that would appear is March 17, 1991.
    • The latest due date that would appear is March 17, 2041.
    Item Creation Start of Week The date of the first business day of the week  
    Item Creation Week Number The number of the week of the year  
    Item Creation Month Key Stores the month of the date in number format such as 2 for February This field is useful when you want to sort by the month, which does not work properly when using the alphabetical field.
    Item Creation Month Stores the month of the date in month description format such as February  
    Item Creation Full Month Stores the month and the year of the date in a display format such as Feb 12 This field is useful when comparing data on a month basis between years.
    Item Creation Quarter Stores the quarter of the date in a display format such as Q1  
    Item Creation Year Stores the year of the date in number format such as 2012  
    Item Creation Fiscal Month Key Stores the fiscal month of the date in number format such as 2 for February This field is useful when you want to sort by the month, which does not work properly when using the alphabetical field.
    Item Creation Fiscal Year Stores the fiscal year of the date in a string format such as 2012. If the fiscal year description is stored in the institution fiscal period configuration table. This value is taken from there.
    Item Creation Date Filter (under construction) Used to filter the item creation date.
    The functionality of this field may change in the future, so this field should not be used for saved reports.
     
    Item Creation Year-Month The year and the month in a format such as 2023-1  
    Creation Date Stores the Hierarchy column that allows the user to drill down from the year to the month to the specific modification date. This column provides you with the option of viewing the accumulative measures in each level of the hierarchy.

    Item Modification Date

    The Modification Date table is a dimension table that stores details about modification of physical item inventory.
    The Item Modification date is the date of the last change to the item. Therefore, if on January 19, 2016 the item was in process type Acquisition, on January 20, 2016 the item was in process type Request, and on January 21, 2016 the item was in process type Loan (and no additional change to the item was made after January 21), the Item Modification Date is January 21, 2016.
    Key fields are used whenever calculations are required. Description fields may be used for formatting the display of the report. Alma stores the following types of fields:
    • Calendar Fields – These are date fields as they display in the calendar.
    • Fiscal Date Fields – These are date fields that match the institution's fiscal period. For the examples below, the fiscal period of the institution is for fiscal year 2012 that starts June 1, 2011 and ends May 31, 2012.
    Using this dimension, the user can drill down from year to month to the specific date on which the physical item was created. The number of physical item is accumulated to the relevant level in the hierarchy.
    The Item Modification Date is updated when a core activity is performed, but not a fulfillment activity.

    Manually saving a holding record will update the modification date for physical items.

    Item Modification Date
    Field Description Additional Information
    Item Modification Date Stores the item modification date in a date format such as 2/29/2014.  
    Item Modification Start of Week The date of the first business day of the week  
    Item Modification Week Number The number of the week of the year  
    Item Modification Month Key Stores the month of the date in number format such as 2 for February This field is useful when you want to sort by the month, which does not work properly when using the alphabetical field.
    Item Modification Month Stores the month of the date in month description format such as February  
    Item Modification Full Month Stores the month and the year of the date in a display format such as Feb 12 This field is useful when comparing data on a month basis between years.
    Item Modification Quarter Stores the quarter of the date in a display format such as Q1  
    Item Modification Year Stores the year of the date in number format such as 2012  
    Item Modification Fiscal Month Key Stores the fiscal month of the date in number format such as 2 for February This field is useful when you want to sort by the month, which does not work properly when using the alphabetical field.
    Item Modification Fiscal Year Stores the fiscal year of the date in a string format such as 2012. If the fiscal year description is stored in the institution fiscal period configuration table, this value is taken from there.
    Item Modification Date Filter Used to filter the item modification date.
    The functionality of this field may change in the future, so this field should not be used for saved reports.
     
    Item Modification  Year-Month The year and the month in a format such as 2023-1  
    Modification Date Stores the Hierarchy column that allows the user to drill down from the year to the month to the specific modification date. By using this column it provides the user the option to view the accumulative measures in each level of the hierarchy.  

    Item Receiving Date

    The Receiving Date table is a dimension table that stores details about the date the item was received by the library.
    Item Receiving Date
    Field Description Additional Information
    Item Receiving Date Stores the item modification date in a date format such as 2/29/2014.  
    Item Receiving Start of Week The date of the first business day of the week  
    Item Receiving Week Number The number of the week of the year  
    Item Receiving Month Key Stores the month of the date in number format such as 2 for February This field is useful when you want to sort by the month, which does not work properly when using the alphabetical field.
    Item Receiving Month Stores the month of the date in month description format such as February  
    Item Receiving Full Month Stores the month and the year of the date in a display format such as Feb 12 This field is useful when comparing data on a month basis between years.
    Item Receiving Quarter Stores the quarter of the date in a display format such as Q1  
    Item Receiving Year Stores the year of the date in number format such as 2012  
    Item Receiving Fiscal Month Key Stores the fiscal month of the date in number format such as 2 for February This field is useful when you want to sort by the month, which does not work properly when using the alphabetical field.
    Item Receiving Fiscal Year Stores the fiscal year of the date in a string format such as 2012. If the fiscal year description is stored in the institution fiscal period configuration table, this value is taken from there.
    Item Receiving Date Filter Used to filter the item receiving date.
    The functionality of this field may change in the future, so this field should not be used for saved reports.
     
    Item Receiving  Year-Month The year and the month in a format such as 2023-1  
    Item Receiving Date Stores the Hierarchy column that allows the user to drill down from the year to the month to the specific receiving date. By using this column it provides the user the option to view the accumulative measures in each level of the hierarchy.  

    Bibliographic Details

    The Bibliographic Details table is a dimension table that stores the bibliographic details of the physical item. The primary key of the table is MMS_ID.
    The field descriptions can be found in the Bibliographic Details shared dimension.

    Ex Libris works with content providers worldwide to enrich the metadata available in the Alma Community Zone. To enrich the journal/serial content in the CZ, we work directly with the Library of Congress CONSER feed for electronic serials, which we match against our knowledge base to enrich with all of the relevant metadata fields that they supply (for more details, see Community Zone Serial Records Enrichment) and enrich the CZ records with all relevant metadata, including the 050 fields (when available).

     

    In the case of book content, we work with multiple providers who are willing to share their metadata with the Alma community globally (for more details, see Community Zone Monograph Records Enrichment). If you have local access to these classifications, you may want to consider working with the local extension for these records whenever an update is not available. (For more details, see Working with Local Extension Fields for Community Zone-linked Records.)

    The Bibliographic Details table contains two kinds of fields, those derived from the MARC record and those that come from Alma. Although in analytics there is no distinction made between these fields, for explanatory purposes we have divided them into two tables below.

    Bibliographic Details
    Field Note

    Mapping from

    MARC21

    Mapping from UNIMARC

    Mapping from

    Dublin Core

    Author   100,110,111 700,701,710,711 Currently empty, planned to come from dc:creator, dcterms:creators
    Author (Contributor) An additional Author field

    711 a,c-e,i,j,n,q,u and its 880

    700 a-e,j,q,u and its 880

    710 a-e,i,n,u and its 880

    700 a-d,f,p

    701 a-d,f,p 

    710 a-h,p

    711 a-h,p

    720 a,f"

    721 a,f

    702 a-d,f,g 

    712 a-h,p

    722 a,f

    Currently empty, planned to come from dc:contributor, dcterms:contributor
    Begin Publication Date   008 pos. 07-10 100.Date1 Not relevant for Dublin Core
    BIB 008 MARC The contents of the MARC 008 bibliographic field 008   Not relevant for Dublin Core
    BIB LDR MARC The contents of the MARC LDR bibliographic field LDR   Not relevant for Dublin Core
    Bibliographic Acquisition Accession Number Note The identification code assigned to materials acquired in a single and separate transfer of custody (from MARC field 541 $e). 541 e   Not relevant for Dublin Core
    Bibliographic ID   010 excluding numeric subfields 020 a dcterms:identifier dcterms:ISBN, dcterms:identifier dcterms:ISSN
    Bibliographic Level   Position 7 of the LDR field of the bibliographic record Position 7 of the LDR field of the bibliographic record Not relevant for Dublin Core
    Bibliographic Source of Acquisition Note The name of the people or organization that is the source of the material (from MARC field 541 $a) 541 a   Not relevant for Dublin Core
    Category of Material   Position 0 of the 007 field  200 b dc:type
    DC Description    Relevant only for Dublin Core  Relevant only for Dublin Core  dc:description
    dcterms:description
    dcterms:abstract
    DC License   Relevant only for Dublin Core Relevant only for Dublin Core Field does not yet exist.  It will be populated by  dcterms:license
    DC Rights   Relevant only for Dublin Core Relevant only for Dublin Core Field does not yet exist.  It will be populated by dc:rights and dcterms:rights
    Edition   MARC 250 subfields a,b 205 a,b,f,g dcterms:isVersionOf
    Electronic location and access The location and access URl for the electronic resource 856 all subfields    
    End Publication Date   008 pos. 11-14 100.Date2 Not relevant for Dublin Core
    Form of Item The form of the item MARC 008 pos. 29 (Maps and Visual Material) or 23 (other material configurations)   dc:format
    General Note The general note 500 a, 5    
    Government Publication The government publication type

    MARC 008 pos. 28

    According to MARC21 Format for Bibliographic Data, MARC 008 pos. 28 is Government Publication for the following material types: Books, Computer Files, Continuing Resources, Maps, and Visual Materials.

    For Music MARC 008 pos. 28 is Accompanying matter.  For Mixed material MARC 008 pos. 28 is Undefined.

    Consequently, when using this field, you may want to filter out records with Material Type = Music and Material Type = Mixed material.

      Not relevant for Dublin Core
    ISBN   MARC 020 a,z MARC 776 z 010 a dcterms:identifier dcterms:ISBN
    ISBN Valid The valid ISBN value MARC 020 a   Not relevant for Dublin Core
    ISSN   022 l,a 776 x (for non-physical records) 011 a f dcterms:identifier dcterms:ISSN
    ISSN Valid The valid ISSN value MARC 022 a   Not relevant for Dublin Core
    Language Code   008 pos. 35-37 101 a Currently comes from dc:language.  Planned to come from dc:language and dcterms:language
    Language Of Cataloging The language in which the cataloging was done 040 b 100 a,22-24 Not relevant for Dublin Core
    Local Note The local note 590 a, 5    
    Material Type See the table, Fields that Identify the Bibliographic Material Type, in the Material Types in Search Results section for a description of material type. MARC control LDR Material Type   Planned to be empty.  Currently comes from dc:type
    Material Type Code Code of the material type described above (in Material Type). MARC control LDR Material Type   Not relevant for Dublin Core
    Network Number   035 a z 053 a z dc:identifier , dcterms:identifier
    OCLC Control Number (019) The OCLC control number
    Leading zeros are not displayed.

    019 a

    When the subfield begins with one of the following prefixes:  

    • (OCLC)
    • (OCoLC)
    • ocm
    • ocn
    • on 
      Not relevant for Dublin Core
    OCLC Control Number (035a) The OCLC control number
    Leading zeros are not displayed.

    035 a

    When the subfield begins with one of the following prefixes:  

    • (OCLC)
    • (OCoLC)
    • ocm
    • ocn
    • on
    035 a Not relevant for Dublin Core
    OCLC Control Number (035a+z) The OCLC control number
    Leading zeros are not displayed.

    035a+z

    When the subfield begins with one of the following prefixes:  

    • (OCLC)
    • (OCoLC)
    • ocm
    • ocn
    • on
    035a+z Not relevant for Dublin Core
    OCLC Control Number (035z) The OCLC control number
    Leading zeros are not displayed.

    035 z

    When the subfield begins with one of the following prefixes:  

    • (OCLC)
    • (OCoLC)
    • ocm
    • ocn
    • on
    035 z Not relevant for Dublin Core
    Open Access Indicates if the article is open access Based on 506 f 506 2   Not relevant for Dublin Core
    Original Cataloging Agency The MARC code or the name of the organization that created the original record 040 a 081 b Not relevant for Dublin Core
    Place Code   008 pos. 15-17 102$$a Currently empty, planned to come from dcterms:spatial
    Place of Publication - City The city of publication For a list of country codes, see:

    MARC Code List for Countries

    For a list of country codes, see:

    List of ISO 3166 Country Codes

    Not relevant for Dublin Core (use Place Code)

    If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined". If there are multiple place codes in this field, only the first value is displayed.

    Place of Publication - Country The country of publication For a list of country codes, see:

    MARC Code List for Countries

    For a list of country codes, see:

    List of ISO 3166 Country Codes

    Not relevant for Dublin Core (use Place Code)

    If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined". If there are multiple place codes in this field, only the first value is displayed.

    Place of Publication - State The state of publication For a list of country codes, see:

    MARC Code List for Countries

    For a list of country codes, see:

    List of ISO 3166 Country Codes

    Not relevant for Dublin Core (use Place Code)

    If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined". If there are multiple place codes in this field, only the first value is displayed.

    Publication Date  
    The publication date is determined as follows:
    • the bibliographic details publication date comes from 264 subfield c
    • if there is no 264 subfield c, then the publication date comes from 260 subfield c
    • if there is no 264 subfield c and also no 260 subfield c, then the publication date comes from 008 pos. 7-10
    The publication date is determined as follows:
    • the bibliographic details publication date comes from 210 subfield d
    • If there is no 210 subfield d, then the publication date comes from field 214 subfield d.
    • if both fields do not exist, then the publication date comes from field 100 subfield a pos. 9-12 
    dc:date
    Publication Place   MARC 260 a. When 260a is empty, it is taken from MARC 264a 210 a 214 a Not relevant for Dublin Core (use Place Code)
    Publisher  

    260 b

    264 b

    210 c

    214 c

    dcterms:publisher, dc:publisher
    Resource Type Constructed based on existing bibliographic fields such as the LDR and 008. For more information, see The Resource Type Field.      
    Series   800 t,v

    810 t,v

    811 t,v

    830 a,n,p,v

    410 a,h,i,o,t,x Currently empty.  Planned to come from dcterms:isPartOf
    Series Statement The series statement 490 a,v x    
    Subjects   6XX excluding 69X, 630, 689 600 a,b 602 603-8 610 616 617 dc:subject dcterms:LCSH,MESH,DDC,UDC,LCC
    Subjects (Names) The subject names 600 a,b,c,d,e,l,t.u

    610 a,b,c,d,e,l,n,t,u

    611 a,b,c,d,e,j,l,n,q,t,u

       
    Title  

    245 a,b

    249 a,b,c,v

    200 a,c,d,e,h,i dc:title
    Title (Complete) The information from MARC field 245, subfields $p, $n, $s, $k, $f, $g. 245 a,n,p,h,b,c,f,g,k,s 200 a-i Currently empty, planned to come from dc:alternative
    Title (Filing) The title with common words such as "The" and "An" removed to help with sorting the title alphabetically.
    Any text between double arrows (<<>>) is removed.
    For a video describing the use of this field, see Sort Analytics Reports by Filing Title - Ignoring "The", "A", and "An".

    240 a,c,p

    245 a,c,p

    200 a,e

    500

    Not relevant for Dublin Core
    Title (Normalized) The normalized Title. This field is useful when you want to use the normalized title from one subject area to compare with a report with fields from a different subject area. This field is built in the following manner:
    Alma does the following to the 245 field (except subfields c,h,6 and 8) in the following order:
    1. Removes non filing text.
    2. Removes <<>> and anything between them.
    3. Removes these characters: []|,.;:"
    4. Changes these characters to a space: !@#$%^&*()_+-={}\<>?/~'
    5. Changes characters to lowercase.
    6. Packs spaces (replace all sequences of more than one space with a single space).

    245 a,b,n,p

    249 a,b,c,v

    200 a,c,d,e,h,i dc:title
    Title Author Combined and Normalized 100 characters of the normalized title and the first four letters of the author in lowercase letters, with spaces removed See Author and Title Fields See Author and Title Fields See Author and Title Fields
    Title Committed to Retain Indicates (Y/N) if the bibliographic record is marked as Committed to Retain Configurable from Configuration > Resources > Collection Retention > Bibliographic Collection Retention Definition. For more information, see Bibliographic Record Retention.    
    Type of date   008 pos. 6 100 pos 8 Not relevant for Dublin Core
    Uniform Resource Identifier The uniform resource identifier 856 u 856 u dc:identifier (dcterms:URI) ,dcterms:identifier (dcterms:URI)
    Uniform Resource Identifier Field Exists Indicates if 856 subfield u contains data      
    Uniform Title   240 130 500 Not relevant for Dublin Core
    The following table describes other fields in the shared dimension (taken from Alma and not MARC):
    Administrative Bibliographic Details
    Field Source in Alma (for Internal Reference)
    Active Course Code The code of an active course.
    Active Course Name The name of an active course.
    Bibliographic Lifecycle The Lifecycle of the item. Possible values are Deleted and In Repository. This allows you to filter reports by In Repository/Deleted items.
    Brief Level The level of the brief record
    Chinese Classifications The Chinese Classification
    Collection ID The ID of the collection.  This is a title level collection as defined at 'Resources > Manage Inventory > Manage Collections'.
    Collection Name The name of the collection.  This is a title level collection as defined at 'Resources > Manage Inventory > Manage Collections'.
    Creation Date The creation date. Date fields can consist of a partial date, such as just the year or a month and year.
    Creation Date (Calendar) The creation date. Calendar Date fields always consist of a month, date, and year. If the information is not provided, 01 is added, so that a date of 2020 is rendered 01/01/2020. This date format is useful when filtering the report by date.
    Creator The name of the user that created the record
    Dewey Classification The Dewey Classification
    Dewey Classification Top Line

    The first 3 digits of the Dewey Classification

    Regarding Dublin Core:

    Currently empty.  Planned to come from dc:subject (dcterms:DDC),
    dcterms:subject (determs:DDC)  

    Has Local Extensions

    Indicates if the Community Zone-linked record has local extensions (Y/N)

    ISBN (Normalized)
    The normalized ISBN.
    ISSN (Normalized) The normalized ISSN.
    LC Classification Top Line The combined LC code and classification numbers until the first period which is followed by a letter. If there are no periods then the entire string is taken until there is a space. The length is limited to 50 characters.
    For example:
    • if the LC Classification is | a HB3821.I8 |b R3 then the LC Classification Top Line will be HB3821
    • if the LC Classification is | a DF506.5 |b .G27 then the LC Classification Top Line will be DF506.5
    • if the LC Classification is | a N 7353 |b .K513 1965 then the LC Classification Top Line will be N
    • if the LC Classification is | a NOT YET ORDERED then the LC Classification Top Line will be NOT
    The LC Classification Top Line will contain one value. For MARC21, if the bibliographic record has:
    • both 090 and 050 then the LC Classification Top Line will come from 090
    • 050 and not 090 then the LC Classification Top Line will come from 050
    • 090 and not 050 then the LC Classification Top Line will come from 090

    Regarding Dublin Core:

    Currently empty. Planned to come from:
    (dcterms:LCSH),
    dcterms:subject (determs:LCSH),
    dc:subject (dcterms:LCC),
    dcterms:subject (determs:LCC)

    Recent data may not be available if it has not yet been received from CONSER.
    Link ID The link ID. For more information concerning this field and the next two, see Understanding the fields Link ID Linked to CZ and Linked to NZ in the Bibliographic Details folder.
    Linked to CZ Indicates if the record is linked to the Community Zone
    Linked to NZ Indicates if the record is linked to the Network Zone
    Local Param 1-10 This field allows you to enrich the bibliographic information exported to Analytics with additional information from MARC fields in Alma.
    In order to make use of this field, you must contact Ex Libris Support and supply them with a three-digit MARC field code (for example, 901). (The field does not need to include a 9.)
    The fields can be number and code fields but not control fields. Therefore, the field must be greater than or equal to 010, because 00X are Control Fields and 01X-09X are Numbers and Code Fields.
    Following configuration of this field by Ex Libris Support, its value will be available in analytics.
    Subfields can be maintained in the Analytics fields identified for Local Param. When this capability is implemented, fields/subfields appear in Alma Analytics with the Alma subfield delimiter (either $$ or ‡) used to delineate the subfield content. Contact Support to enable this feature. Note that reindexing is required to fully implement this capability.
    Note that the local param fields are not related to the MARC type of the record. For example, if field 913 is defined to be in local param 1 then field 913 will always be in local param 1. This is the case if the record is of the type KORMARC, CNMARC, UNIMARC, MARC21, and so forth. It is not possible to have different sets of Local Param 1-10 for different types of MARC.
    The data in the local parameters is limited to 3900 characters.

    (New for August!) If you want to have the labels of the local parameters displayed in analytics, configure the analytics_display_local_params parameter (Configuration > Analytics > General Configuration > Other Settings) to true.

    Managed by Provider Indicates if the electronic resource is managed by the provider
    MMS ID The MMS ID of the item. This is the MMS ID of the portfolios associated with the electronic collection. It is not the MMS ID of the electronic collection or of the MMS ID of the descriptive bibliographic record added in the Additional tab of the electronic collection editor. If there are no portfolios, the value of this field is empty.
    Modification Date The latest (most recent) modification date. Date fields can consist of a partial date, such as just the year or a month and year.
    Modification Date (Calendar) The latest (most recent) modification date. Calendar Date fields always consist of a month, date, and year. If the information is not provided, 01 is added, so that a date of 2020 is rendered 01/01/2020. This date format is useful when filtering the report by date.
    Modified By The user name that modified the record
    Network ID This field is used by institutions implementing a Network Zone. It is the same as the MMS ID of the bibliographic record in the Network Zone and can be used to create reports that show the MMS ID in the member institution (using the existing MMS ID), as well as the corresponding MMS ID in the Network Zone.
    Originating System The system where the bibliographic record originated
    Originating System ID The ID of the system where the bibliographic record originated
    Originating System Version The version of the originating system
    Peer Reviewed Indicates if the article was peer reviewed
    Provider Name The name of the provider
    Record Format The format of the bibliographic record. Examples:
    • MARC 21
    • DC
    • KORMARC
    • CNMARC
    • UNIMARC
    Suppressed from Discovery Indicates whether the record is suppressed from external discovery systems

    Library Unit

    The Library Unit table is a dimension table that stores details about the library that manages your physical items.
    The field descriptions can be found in the Library Unit shared dimension.
    Library Unit
    Field Description Field Location in Alma Additional Information Data Type Data Size
    Library Address Line 1 The first line of the address of the institution. It usually includes the building number and the street name. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Address Line 1.

      VARCHAR 1000
    Library City The city of the library. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is City.

      VARCHAR 255
    Library Code The library code Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab > Path [the text after the period]  

    VARCHAR

    50

    Library Code (Active) The code of active (not deleted) libraries Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab > Path [the text after the period] The same as Library Code without deleted libraries.

    VARCHAR

    50

    Library Country The country of the library. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Country.

      VARCHAR 320
    Library Description The library description Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab

    The label in Alma is Description.

     

    VARCHAR

    100

    Library Name The library name Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab

    The label in Alma is Organization Unit Name.

     

    VARCHAR

    255

    Library Name (Active) The library name of active (not deleted) libraries Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab

    The label in Alma is Organization Unit Name.

    The same as Library Name without deleted libraries.

    VARCHAR

    255

    Library Postal Code The postal code of the library. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Postal code.

      VARCHAR 200
    Library State Province The state or province of the library. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is State/Province.

      VARCHAR 320
    Unit Type The type of organization unit Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab

    The label in Alma is Organization Unit Type.

    Values can be Institution/Library

    VARCHAR

    20

    Location

    The Location table is a dimension table that stores details about the location of the physical item. The primary key of the table is LIBRARYID and LOCATION_CODE.
    Location
    Field Description Additional Information
    Campus Code Stores the code of the campus where the physical item is located. This value is calculated through the library campus.
    Campus Name Stores the description of the campus. This value is calculated through the library campus.
    Campus Description Stores the name of the campus. This value is calculated through the library campus.
    Library Address Line 1 The first line of the address of the institution. It usually includes the building number and the street name. Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Address Line 1.

    Library City The city of the library. Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is City.

    Library Code Stores the library code to which the location of the physical item belongs. It is recommended to use the Library Code field of the Library Unit dimension instead of this one.
    Library Code (Active) The code of active (not deleted) libraries The same as Library Code without deleted libraries. Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab > Path [the text after the period]
    Library Country The country of the library. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Country.

    Library Name Stores the library name to which the location of the physical item belongs. It is recommended to use the Library Name field of the Library Unit dimension instead of this one.
    Library Name (Active) The library name of active (not deleted) libraries. The same as Library Name without deleted libraries.
    Library Description Stores the library description to which the location of the physical item belongs.  
    Library Postal Code The postal code of the library. Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Postal code.

    Library State Province The state or province of the library. Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is State/Province.

    Location Code Stores the code of the location of the physical item.  
    Location Name Stores the name of the location of the physical item.  
    Location Type Stores the type of the location of the physical item, whether it is open stack or closed stack.  
    Call Number Type Stores the call number type used by the location of the physical item.  
    External Name Stores the name to be displayed to patrons for the location of the physical item.  
    Remote Storage Code Points to a remote storage location where the physical items are stored, if one exists.  
    Location Stores the Hierarchy column that allows the user to drill down from the campus to the library and then to the location of the physical item. This column provides the user with the option to have the user view the accumulative measures (num_of_items) in each level of the hierarchy.
    Suppressed from Discovery Indicates if the holdings record is suppressed from discovery because the location is suppressed (but not necessarily the record) From the Suppress from Discovery checkbox for the location in the configuration of the location

    LC Classification

    Using this dimension, the user can drill down from Group1 to Group4. In each level, the user may see measures accumulated to the relevant group and see the number of items grouped by classification.
    The field descriptions can be found in the LC Classifications shared dimension.

    For Physical Items, Alma takes LC classification information from the holdings record level. For all other subject areas, it is taken from the bibliographic record level.

    Ex Libris works with content providers worldwide to enrich the metadata available in the Alma Community Zone. To enrich the journal/serial content in the CZ, we work directly with the Library of Congress CONSER feed for electronic serials, which we match against our knowledge base to enrich with all of the relevant metadata fields that they supply (for more details, see Community Zone Serial Records Enrichment). We receive weekly updates from CONSER and enrich the CZ records with all relevant metadata, including the 050 fields (when available).

     

    In the case of book content, we work with multiple providers who are willing to share their metadata with the Alma community globally (for more details, see Community Zone Monograph Records Enrichment). If you have local access to these classifications, you may want to consider working with the local extension for these records whenever an update is not available. (For more details, see Working with Local Extension Fields for Community Zone-linked Records)

    LC Classifications
    Field Description Additional information
    Start Range Stores the start range of the group such as PS501  
    End Range Stores the end range of the group such as PS689  
    Classification Code Stores the letters in the beginning of the range such as PS
    • If there is more than one classification code, the last one appears.
    • The Classification Code comes from the bibliographic record, except for in the Physical Items subject area where it comes from the holdings record.
    Start Range Number Stores the numbers that come after the letter in the start range  
    End Range Number Stores the numbers that come after the letter in the end range  
    Group1 Stores the name of the first level  
    Group2 Stores the name of the second level  
    Group3 Stores the name of the third level  
    Group4 Stores the name of the fourth level  
    Group5 Stores the name of the fifth level  
    Classifications Stores the Hierarchy column that allows the user to drill down from the first level of the classification to the fourth level. Using this column provides the user with the option to view the accumulative measures. Note that the fifth level is not included in this field.  

    Dewey Classifications

    Books can be classified with Dewey Classifications.
    In Dewey Classifications, topics are ordered in a hierarchy that is indicated by a three digit number. The highest level of the hierarchy is indicated by a number with one significant digit followed by two zeros, such as 600. The second level in the hierarchy is indicated by a number with two significant digits followed by one zero, such as 630. The third level in the hierarchy is indicated by a number with three significant digits such as 636.
    Note that the Dewey number is taken from the 852 subfield h of the holdings record and not from the 082 of the bibliographic record.
    The field descriptions can be found in the Dewey Classifications shared dimension.
    Dewey Classifications
    Field Description Additional information
    Dewey Number Holds the first 3 digits of the Dewey Classification.
    The Dewey Number comes from the bibliographic record, except for in the Physical Items subject area where it comes from the holdings record.
    Group1 Stores the name of the first level.  
    Group2 Stores the name of the second level.  
    Group3 Stores the name of the third level.  
    Dewey Classifications Stores the Hierarchy column that allows the user to drill down from the first level of the Dewey Classification to the third level. Using this column provides the user with the option to view the accumulative measures (loans or returns) in each level of the hierarchy.  

    Other Classifications

    The Other Classifications table is a dimension table that contains fields for classification systems other than LC and Dewey. Like LC and Dewey classifications, you can drill down to different levels, or groups. At each level, the measures associated with the selected group are displayed.
    Other Classifications
    Field Description Additional Information
    Chinese Classifications
    Classification Code The Chinese classification code If the code is not found or in an incorrect format Unknown is displayed.
    Group 1-7 (Chinese) Stores the name of the levels of classification in Chinese  
    Group 1-7 (English) Stores the names of the levels of classification in English  
    Chinese Classifications (Taiwan)
    Classification Code The Chinese (Taiwan) classification code If the code is not found or in an incorrect format Unknown is displayed.
    Group 1-3 (Chinese-Taiwan) Stores the name of the levels of classification in Chinese-Taiwan  
    Group 1-3 (English) Stores the names of the levels of classification in English  
    NLM Classifications
    NLM Classification Code Stores the NLM classification code
    • If the code is not found or in an incorrect format, Unknown is displayed.
    • If there are multiple codes, only the first is displayed.
    • Taken from the 060 or 096 fields of the bibliographic record.
    NLM Classification Number Stores the numbers that come after the NLM letter code  
    NLM Group 1-5 Stores the names of the levels of classification  
    U.S. SuDoc Classifications
    U.S. SuDoc Classification Code

    Stores the SuDoc Classification code with which to find a match to the SuDoc Classification code from the bibliographic record

    • The SuDoc Classification Code is derived from government document fields in the bibliographic record.
    • If the code is not found or in an incorrect format, Unknown is displayed.
    • If there are multiple codes, only the first is displayed.
    U.S. SuDoc Classification Number Stores the numbers that come after the SuDoc letter code The SuDoc Classification Number is derived from the published SuDoc Classification table on the Federal Depository Library Program (GPO) Website
    U.S. SuDoc Agency Stores the name of the top level (parent) U.S. government agency Unlike other classification systems, the SuDoc system groups publications together by the publishing agency, that is, a U.S. government agency.
    U.S. SuDoc SubAgency Stores the name of subordinate bureaus and divisions of the parent U.S. agency A subagency is displayed if a publication is published by a subordinate bureau or division within a parent agency.

    If the top level agency is the publishing agency, then that agency is also listed as the subagency.

    U.S. SuDoc Title Stores the name of either the title of the publication or indicates miscellaneous publications Title designates either a specific publication title or category of the publication.

    Temporary Location

    The Temporary Location table is a dimension table that stores details about the temporary location where the physical item is located. The primary key of the table is LIBRARYID and LOCATION_CODE.
    Location
    Field Description Additional Information
    Campus Code Stores the code of the campus where the physical item is located. This value is calculated through the library campus.
    Campus Name Stores the description of the campus. This value is calculated through the library campus.
    Campus Description Stores the name of the campus. This value is calculated through the library campus.
    Library Address Line 1 The first line of the address of the institution. It usually includes the building number and the street name. Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Address Line 1.

    Library City The city of the library. Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is City.

    Library Code Stores the library code to which the location of the physical item belongs. It is recommended to use the Library Code field of the Library Unit dimension instead of this one.
    Library Code (Active) The code of active (not deleted) libraries The same as Library Code without deleted libraries. Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab > Path [the text after the period]
    Library Country The country of the library. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Country.

    Library Name Stores the library name to which the location of the physical item belongs. It is recommended to use the Library Name field of the Library Unit dimension instead of this one.
    Library Name (Active) The library name of active (not deleted) libraries. The same as Library Name without deleted libraries.
    Library Description Stores the library description to which the location of the physical item belongs.  
    Library Postal Code The postal code of the library. Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Postal code.

    Library State Province The state or province of the library. Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is State/Province.

    Location Code Stores the code of the location of the physical item.  
    Location Name Stores the name of the location of the physical item.  
    Location Type Stores the type of the location of the physical item, whether it is open stack or closed stack.  
    Call Number Type Stores the call number type used by the location of the physical item.  
    External Name Stores the name to be displayed to patrons for the location of the physical item.  
    Remote Storage Code Points to a remote storage location where the physical items are stored, if one exists.  
    Location Stores the Hierarchy column that allows the user to drill down from the campus to the library and then to the location of the physical item. This column provides the user with the option to have the user view the accumulative measures (num_of_items) in each level of the hierarchy.

    PO Line

    The PO Line table is a dimension table that stores details about the PO and the PO Line that is associated with the fund transaction. PO Line is the management unit of the order. The inventory item holds all information needed to create the inventory item, fund transaction, as well as manage the receiving, renewing, and activating ordered inventory items. The primary key of the table is PO_LINE_ID.
    Field Description Field Location in Alma Additional Information Data Type Data Size
    Access Model The public access model for the electronic resource. The "Activation Information" section on the PO Line Summary page. Available only for electronic resources.

    The values are configured in the Access Model code table.
     
    VARCHAR 4000
    Acquisition Method The code of the method by which the PO Line is acquired, with the default value set as PURCHASE.

    This value may affect when the PO Line is sent.
      See the Acquisition Method Code table. VARCHAR 255
    Acquisition Method Description The description (label) of the acquisition method. The "PO Line Information" section on the PO Line Summary page.

    The label in Alma is "Acquisition method".
      VARCHAR 4000
    Additional Order Reference An additional identifier for the PO line. The "PO Line Information" section on the PO Line Summary page.

    The label in Alma is "Additional PO Line Reference Field".
      VARCHAR 255
    Application Used for identifying migrated PO lines.     VARCHAR 255
    Assigned To The user that the order is assigned to. The top Summary section on the PO Line Summary page.   VARCHAR 255
    Associated PO Line The PO line associated with the current one. The "PO Line Information" section on the PO Line Summary page.   VARCHAR 255
    Association Type The type of association between PO lines, such as defined by user or by a process or job. In the "Associated PO Lines" tab. Available when there is an associated PO line VARCHAR 255
    Cancellation Reason Code for the reason that a PO line is canceled Displays only on canceled lines.   The cancellation reason can be seen in the History tab.

    See also PO Line Cancellation Reasons Code table.
    VARCHAR 255
    Cancellation Restriction Indicates if a cancellation restriction note, containing a warning upon the cancellation of a PO line, is configured to be displayed. The "PO Line Information" section on the PO Line Summary page.   VARCHAR 4000
    Cancellation Restriction Note The warning to be displayed when canceling a PO line. The "PO Line Information" section on the PO Line Summary page. When "Cancellation Restriction" is true. VARCHAR 4000
    CKB ID When clicking 'Order' from an Electronic Collections search, a CKB ID is stored as a reference to the electronic collection PID, rather than an MMS ID.     VARCHAR 50
    Claiming Date The date on which the PO line is sent to the claims task list.   Determined by adding the number of days in the claiming grace period to the expected receipt/activation date.

    Calculated from the "Claiming grace period field (days)" field on the "Vendor Information" section on the PO Line Summary page.
    DATETIME  
    Claiming Date (Calendar) Claiming Date without a timestamp      DATE  
    Currency The currency of the transaction. The "Pricing and Funding" section on the PO Line Summary page.   VARCHAR 3
    Discount The discount amount. The "Pricing and Funding" section on the PO Line Summary page.

    The label in Alma is "Discount (amount)".
      DOUBLE  
    ERP Number The ERP number of the purchase order.   Used by customers that want the purchase order to be approved by an ERP system before it is sent to the vendor. VARCHAR 255
    Expected Activation Date The expected date for the resource activation by vendor for electronic PO lines. The "PO Line Information" section on the PO Line Summary page. Only for electronic PO lines. DATE  
    Expected Activation Interval For electronic PO Lines, the number of days after ordering that you expect electronic orders to be activated. The "Vendor Information" section on the PO Line Summary page.

    The label in Alma is "Activation due after ordering (days)".
    Only for electronic PO lines. DOUBLE  
    Expected Receipt after Ordering Interval For physical PO Lines, the number of days after ordering that you expect physical orders to be received. The "Vendor information" section on the PO Line Summary page.

    The label in Alma is "Expected receipt after ordering (days)".
    Only for physical PO lines. DOUBLE  
    Expected Receipt Date For physical PO lines, the expected date for physical items to be received from the vendor. The "Vendor information" section on the PO Line Summary page.

    The label in Alma is "Expected receipt (date)".
    Only for physical PO lines. DATE  
    Interested Users Displays the interested users for the PO line. If more than one user is added to the PO line, values are concatenated. The "Interested Users" section on the PO Line Summary page. Note that to search for a specific user, you should use the contain filter to also find cases where more than one user was added to the PO. VARCHAR 4000
    Invoice Status The status of the invoice. The "PO Line Information" section on the PO Line Summary page.   VARCHAR 4000
    Is Claimed Flags the PO Line if there is an open claim to the vendor. A PO line is claimed if the items were not received or if the receiving/activation date of the PO line passed. The marked "In Claim" in the Top Summary section on the PO Line Summary page.   VARCHAR 3
    Item Description Description of the item. The "Ordered Items" section on the PO Line Summary page. The description entered for the PO line. Note that this field is not taken from the bibliographic details. It is useful when no item is related to the PO line. Only for physical one-time PO lines. VARCHAR 4000
    License ID The ID of the license of the PO line that is relevant for electronic PO lines. The ID of the "License" field in the "Activation Information" section on the PO Line Summary page. Available only for electronic resources. VARCHAR 50
    List Price The list price for a single copy of the item. The "Pricing and Funding" section on the PO Line Summary page.   DOUBLE  
    Manual Renewal An indication whether the PO line is renewed manually or automatically. The "Renewal Information" section on the PO Line Summary page. Yes for manual and No for automatic. VARCHAR 3
    Material Supplier The vendor supplying the material being ordered. The "Vendor Information" section on the PO Line Summary page. This is a concatenation of: name (name code)/account description (account code). VARCHAR 800
    Material Type The material type of the PO line. The "PO Line Information" section on the PO Line Summary page. For example: Book. VARCHAR 4000
    Net Price A calculation of the total price for the PO line based on the list price per copy, the discount, and the number of copies ordered. The "Pricing and Funding" section on the PO Line Summary page.   DOUBLE  
    No Charge Indicates that there is no charge for the PO line. The "Pricing and Funding" section on the PO Line Summary page. Yes / No VARCHAR 10
    Note To Vendor Notes to the vendor. The "Vendor Information" section on the PO Line Summary page.   VARCHAR 2000
    Order Line Type The order line type as it appears in the order in Alma. Top Summary section on the PO Line Summary page.

    Does not have a label in the Alma UI.
    See the PO Line Type Code table. VARCHAR 4000
    Order Line Type Code The code for the Purchase Order line type.   See the PO Line Type Code table. VARCHAR 255
    PDA Code The patron driven acquisition code.   Only if the PO line was created by a PDA process. VARCHAR 4000
    PDA Name The patron driven acquisition name   Only if the PO line was created by a PDA process. VARCHAR 4000
    PO Approval Date The date the PO was approved (the sent date). The "Sent Date" field on the "PO  Summary" page.   DATE  
    PO Creation Date The timestamp of the PO creation date. Can be seen by clicking the information icon on the "PO  Summary" page.

    The label in Alma is "Created on".
      TIMESTAMP  
    PO Creation Date (Calendar) PO creation date without a timestamp.     DATE  
    PO Creator The user that created the PO (user name). Can be seen by clicking the information icon on the "PO  Summary" page.

    The label in Alma is "Created by".
      VARCHAR 255
    PO Line Binding During Receiving Indicates that the PO line is marked for binding during receiving (for physical items). The "Receiving Information" section on the PO Line Summary page.

    The label in Alma is "Binding during receiving".
    Relevant only for physical items. VARCHAR 4000
    PO Line Creation Date The timestamp of the PO line creation date. Can be seen by clicking the info icon on the "History" tab.

    The label in Alma is "Created on".
      TIMESTAMP  
    PO Line Creation Date (Calendar) PO line creation date without a timestamp.   Calendar Date fields always consist of a month, date, and year. If the information is not provided, 01 is added, so that a date of 2020 is rendered 01/01/2020. This date format is useful when filtering the report by date. DATE  
    PO Line Creator The user that created the PO line (user name). Can be seen by clicking the information icon on the "History" tab.

    The label in Alma is "Last created by".
      VARCHAR 255
    PO Line Identifier The identifier of the ordered title.

    (ISSN or ISBN)
    The "PO Line Information" section on the PO Line Summary page.

    The label in Alma is "Identifier".
      VARCHAR 4000
    PO Line Inventory Active Library Code The library code of the inventory (item).     VARCHAR 4000
    PO Line Inventory Library Code The library code of the inventory (item).     VARCHAR 4000
    PO Line Manual Packaging Indicates if the PO line was manually packaged into a PO. The "PO Line Information" section on the PO Line Summary page.

    The label in Alma is "Manual packaging".
      VARCHAR 4000
    PO Line Modification Date The timestamp of the PO line modification date. Can be seen by clicking the information icon on the "History" tab.

    The label in Alma is "Last updated on".
      TIMESTAMP  
    PO Line Modification Date (Calendar) PO line modification date without a timestamp.     Date  
    PO Line Modified By The user that modified the PO line (user name). Can be seen by clicking the info icon on the "History" tab.

    The label in Alma is "Last updated by".
      VARCHAR 255
    PO Line Notes The notes on the PO line. "Notes" section on the PO Line Summary page.

    The label in Alma is "Internal note".
    Multiple notes are separated by a semicolon. VARCHAR 4000
    PO Line Owner Library Code The code of the PO line owner library.     VARCHAR 4000
    PO Line Owner Library Name The name of the PO line owner library. Top Summary section on the PO Line Summary page.

    The label in Alma is "PO Line Owner".
      VARCHAR 4000
    PO Line Reference The business identifier of the PO line (PO Line number). Top Summary section on the PO Line Summary page.

    The label in Alma is "PO Line".
    This is the PO line number in Alma. VARCHAR 255
    PO Line Routing During Receiving Indicates that the PO line is marked for routing during receiving (for physical items). The "Receiving Information" section on the PO Line Summary page.

    The label in Alma is "Routing during receiving".
    Relevant only for physical items VARCHAR 4000
    PO Line Title The title of the PO line. Appears in the top Summary section on the PO Line Summary page.   VARCHAR 4000
    PO Line Vendor Title Number The number of the PO line vendor title.   An identifier other than ISBN/ISSN for non-books inventory. VARCHAR 4000
    PO Modification Date The timestamp of the PO modification date. Can be seen by clicking the information icon on the "PO  Summary" page. 

    The label in Alma is "Last updated on".
      TIMESTAMP  
    PO Modification Date (Calendar) The PO modification date without the timestamp.   Calendar Date fields always consist of a month, date, and year. If the information is not provided, 01 is added, so that a date of 2020 is rendered 01/01/2020. This date format is useful when filtering the report by date. DATE  
    PO Modified By The user that modified the PO (user name). Can be seen by clicking the info icon on the "PO  Summary" page.

    The label in Alma is "Last updated by".
      VARCHAR 255
    PO Number The business identifier of the PO related to the PO line. Top Summary section on the PO Line Summary page.

    The label in Alma is "PO".
      VARCHAR 255
    Quantity for Pricing The number of items to be paid for. The "Pricing and Funding" section on the PO Line Summary page. The quantity for pricing and the number of items to create may be different in a case of discounted pricing through a deal such as "buy two items and get a third item at no additional charge". DOUBLE  
    Receiving / Activation Note Text with which the Purchasing Operator indicates to the Receiving Operator the intended location of serial order items in which no inventory items are created. The "Receiving Information" / "Activation Information" section on the PO Line Summary page. For physical - receiving note, for electronic - activation note. VARCHAR 4000
    Receiving Date (Latest in POL) This field allows you to retrieve the latest receiving date for an item in a PO line.   This is useful, since a PO line can have several items and each of the items may have a different receiving date. DATE  
    Receiving Status An indication of whether or not all physical items were received in the receiving workbench.     VARCHAR 10
    Reclaim Interval (Days) The interval number of days that Alma will send reclaim letters after the initial claim letter is sent. The "Vendor Information" section on the PO Line Summary page.   NUMERIC  
    Renewal Cycle The cycle for the autorenewal job for continuous orders For example, if it is set to one year, the PO line is renewed in one year. The "Renewal Information" section on the PO Line Summary page. Defined in the RenewalCycle code table. DOUBLE  
    Renewal Date The date of the PO line’s next renewal for continuous orders. The "Renewal Information" section on the PO Line Summary page. Relevant only for continuous orders. DATE  
    Renewal Note The note of the PO line renewal for continuous orders. The "Renewal Information" section on the PO Line Summary page. Relevant only for continuous orders. VARCHAR 4000
    Renewal Reminder Period Determines how many days before renewal is an email regarding that renewal sent. The "Renewal Information" section on the PO Line Summary page.

    The label in Alma is "Renewal reminder period (days)".
    Relevant only for manually renewed continuous orders. DOUBLE  
    Reporting Code - 1-5 Five fields that store the reporting codes. The "Reporting Codes" section on the PO Line Summary page.   VARCHAR 255
    Reporting Code Description -1-5 Five fields that store the description of the five reporting code fields. The "Reporting Codes" section on the PO Line Summary page. As defined in the Reporting Codes code tables. VARCHAR 4000
    Rush Indicates whether the PO line is to be rushed. The "Receiving Information" section on the PO Line Summary page.   VARCHAR 4000
    Sent Date The date that the PO/ PO line is sent to the vendor. The "PO Line Information" section on the PO Line Summary page.

    For PO line - in the history tab.
      DATE  
    Ship To Address City The shipped to city address. The "Contact Information" tab on Vendor Details page.   VARCHAR 176
    Ship To Address Country The shipped to country address. The "Contact Information" tab on Vendor Details page.   VARCHAR 320
    Ship to Address ID Internal ID of the library shipping address that should be used by the vendor.     DOUBLE  
    Ship To Address Line 1-5 The shipped to address lines. The "Contact Information" tab on Vendor Details page.   VARCHAR 784
    Shipping Method The method for the vendor to ship the order.   Per the values in Shipping Method code table defined in the acquisition configuration menu. VARCHAR 255
    Source ID The source file ID used for the EOD lines.     VARCHAR 255
    Source Type The source from which the PO line originated, for example,  EOD, Manual, and Migration. The "PO Line Information" section on the PO Line Summary page.   VARCHAR 255
    Status The business status of the PO line as Active, Canceled, or Closed

    There are a number of sub-statuses included in the business status "Active". See the Status (Active) field.
    Appears in the top Summary section on the PO Line Summary page.   VARCHAR 255
    Status (Active) Indicates the sub-status of the "Status" field. For example: Waiting for Invoice, Waiting for Manual Renewal, Recurring Renewal, Under Evaluation, Sent, In Review, Ready to Be Sent, Waiting for Packaging, and Manual Packaging. Appears in the top Summary section on the PO Line Summary page. When the status is active. VARCHAR 4000
    Subscription From Date The date for the beginning of a subscription for continuous orders. The "Renewal Information" section on the PO Line Summary page. Relevant only for continuous orders. DATE  
    Subscription To Date The date for the end of a subscription for continuous orders. The "Renewal Information" section on the PO Line Summary page. Relevant only for continuous orders. DATE  
    Vendor Access Provider The vendor that provides access to electronic resources. The "Vendor Information" section on the PO Line Summary page. The label in Alma is "Access provider". VARCHAR 255
    Vendor Account Code The vendor account code as defined in the Alma vendor account definitions. The fourth section of the field.

    The "Account" field in the top Summary section on the PO Line Summary page.

    The "Material Supplier" field in the "Vendor Information" section on the PO Line Summary page.
      VARCHAR 784
    Vendor Account Description The vendor account description as defined in the Alma vendor account definitions. The third section of the field.

    The "Account" field in the top Summary section on the PO Line Summary page.

    The "Material Supplier" field in the "Vendor Information" section on the PO Line Summary page.
      VARCHAR 255
    Vendor Code The vendor code as defined in the Alma vendor details definitions. The second section of the field.

    The "Account" field in the top Summary section on the PO Line Summary page.

    The "Material Supplier" field in the "Vendor Information" section on the PO Line Summary page.
    All the vendors that have been on the order, not just the active vendor. VARCHAR 255
    Vendor Contact Person ID The related vendor contact person ID. On the vendor record. Can be accessed by clicking on the Material Supplier in the Vendor Information section. VARCHAR 50
    Vendor Name The vendor name as defined in the Alma vendor details definitions. The first section of the field.

    The "Account" field in the top Summary section on the PO Line Summary page.

    The "Material Supplier" field in the "Vendor Information" section on the PO Line Summary page.
      VARCHAR 255
    Vendor Reference Number The reference number for the PO line in Alma, as provided by the vendor Serves as a matching point for identifying a PO line in Alma. The "Vendor Information" section on the PO Line Summary page.   VARCHAR 255
    Vendor Reference Number Type The type of the reference number. The "Vendor Information" section on the PO Line Summary page.   VARCHAR 255

    PO Line Approver

    The PO Line Approver table is a dimension table that stores details about the approver of the PO line.
    PO Line Approver
    Field Description Additional Information
    PO Line Approver Birth Date The birth date  
    PO Line Approver Cant Edit Restricted Users Indicates if the user can edit restricted user groups      
    PO Line Approver Campus Code The campus code  
    PO Line Approver Creation Date The creation date  
    PO Line Approver Creator The creator  
    PO Line Approver Disable All Login Restrictions Indicates if the user has IP login restrictions disabled      
    PO Line Approver Expiry Date The expiry date  
    PO Line Approver External ID The external ID  
    PO Line Approver Failed Authentication Indicates if authentication failed  
    PO Line Approver First Name The first name  
    PO Line Approver Full Name The full name  
    PO Line Approver Gender The gender  
    PO Line Approver Identifier 1-2 Identifiers 1-2  
    PO Line Approver IdP Service In Use Indicates if an identity provider service is in use  
    PO Line Approver Job Category The job category  
    PO Line Approver Job Description The job description  
    PO Line Approver Last Name The last name  
    PO Line Approver Last Activity Date The last date that a patron made a request or borrowed or returned an item  
    User – PO Line Approver Linked from Institution Code The linked from institution code  
    User – PO Line Approver Linked from Institution Name The linked from institution name  
    PO Line Approver Linked to Other Institution Indicates if linked to another institution  
    User – Linked From Other Institution Indicates if the user is linked from another institution Possible values:
    • yes
    • no
    PO Line Approver Locked Out Date The locked out date  
    PO Line Approver Middle Name The middle name  
    PO Line Approver Modification Date The modification date  
    PO Line Approver Modified By The user that modified  
    PO Line Approver Preferred First Name The preferred first name  
    PO Line Approver Preferred Language The preferred language  
    PO Line Approver Preferred Last Name The preferred last name  
    PO Line Approver Preferred Middle Name The preferred middle name  
    PO Line Approver Primary Identifier The primary identifier  
    PO Line Approver Purge Date The purge date  
    PO Line Approver Resource Sharing Library The resource sharing library  
    PO Line Approver Resource Sharing Library Code The resource sharing library code  
    PO Line Approver Statistical Category 1-10 Statistical categories 1-10 These fields allow you to map ten statistical categories. This allows you to filter reports based on advanced user information typically stored in the statistical category fields. For more information, see Configuring Statistical Categories for Analytics.
    PO Line Approver Status The status  
    PO Line Approver Status Date The status date  
    PO Line Approver User Email The user's preferred email for correspondence  
    PO Line Approver User Group The user group  
    PO Line Approver User Group Code The user group code  
    PO Line Approver User ID The user ID  
    PO Line Approver User Record Type The user record type  
    PO Line Approver User Title The user title  
    PO Line Approver User Type The user type  
    PO Line Approver Cataloger Level The cataloger level of the user  
    PO Line Approver Has Role Other Than Patron Indicates if the patron has a role other than Patron  
    PO Line Approver Has Role Other Than Patron and Instructor  Indicates if the patron has a role other than Patron and Instructor  
    PO Line Approver Is Blocked Indicates if the patron is blocked  
    PO Line Approver Patron Letters Opt In The letters for which the patron has opted in  
    PO Line Approver Patron Letters Opt Out The letters for which the patron has opted out  

    PO Line Creation Date

    The PO Line Creation Date table is a dimension table that stores details about the date that the PO line was created.
    PO Line Creation Date
    Field Description Additional Information
    PO Line Creation Date Stores the date in the date format 2/29/2012  
    PO Line Creation Start Of Week The date of the first business day of the week  
    PO Line Creation Week Number The number of the week of the year  
    PO Line Creation Month Key Stores the month of the date in number format such as 2 for February  
    PO Line Creation Month Stores the month of the date in month description format such as February  
    PO Line Creation Full Month Stores the month and the year of the date in a display format such as Feb 12  
    PO Line Creation Quarter Stores the quarter of the date in a display format such as Q1  
    PO Line Creation Year Stores the year of the date in string format such as 2012  
    PO Line Creation Fiscal Month Key Stores the fiscal month of the date in number format such as 2 for February  
    PO Line Creation Fiscal Year Stores the fiscal year of the date in string format such as 2012.  
    PO Line Creation Date Filter Used to filter report results by date.  
    PO Line Creation Year-Month The year and the month in a format such as 2023-1  

    Fund Information

    This dimension allows you to report on fund information together with physical item information. The Receiving Date field from the Physical Item Details folder can be used together with library, location, and fund information to create reports combining receiving date and fund.
    This dimension enables you to answer the following business question: What is the cost per use for physical inventory? Some applications of this question are the following:
    • What is the number of physical items purchased with specific funds during the past year?
    • What is the number of loans by fund that purchased the loaned item?
    • What is the average number of loans per physical item for physical items purchased in the past year with specific funds?
    • Which funds used to purchase items in the last year had the lowest rate of circulation for those items?
    • How much money was expended on items acquired in a given fiscal year that have not circulated within X number of years, with a breakdown by fund, call number, and location?
    • Attributes (grey fields) from all dimensions, including the Physical Item Details dimension can be used together with measures and attributes from the Fund Information dimension.
    • Do not use the measures (yellow fields) from the Physical Item Details dimension together with measures (yellow fields) or attributes (grey fields) from the Fund Information dimension. This produces incorrect results.
    • This dimension is only for expenditure type transactions.
    The Fund Information dimension contains the following folders:
    • Fund Instructions (Tooltip) - A tooltip that explains how to use the Fund Information dimension
    • Fund Measures
      Fund Measures
      Field Description Additional Information
      Fund Expenditure When an item is retrieved, this is the amount that came out of the specific fund for the specific item. It is a transaction of type Expenditure.  
      Num of Items per Fund When a specific fund is retrieved, this is the number of items ordered from that fund. (One item can be for multiple funds.)  
      Num of Loans per Fund (In House + Not in House) When a specific fund is retrieved, this is the number of in house + not in house loans for items ordered from that fund. (Since one item can be for multiple funds, one loan can also be from multiple funds.)  
      Num of Loans per Fund (In House) When a specific fund is retrieved, this is the number of in house loans for items ordered from that fund. (Since one item can be for multiple funds, one loan can also be from multiple funds.)  
      Num of Loans per Fund (Not in House) When a specific fund is retrieved, this is the number of not in house loans for items ordered from that fund. (Since one item can be for multiple funds, one loan can also be from multiple funds.)  
      % from Funds When a specific fund is retrieved, this is the percentage of the price of the item that came from that fund. If there is one fund, it will be 100%. If the item cost is 100 USD and fund A spent 30 USD on it and fund B spent 70 USD on it, the % from Funds is 30% for fund A and 70% for fund B.  
      Num of Requests (Booking) The number of booking requests  
      Num of Requests (Digitization) The number of digitization requests  
      Num of Requests (General Hold) The number of general hold requests  
      Num of Requests (Physical Item) The number of physical item requests  
      Num of Requests (Total) The total number of requests  
    • PO Line Type, Fund, Fund Fiscal Period - For more information, see the Funds Expenditure subject area.

    Receiving Operator

    The Receiving Operator table is a dimension table that stores details about the receiving operator.
    Receiving Operator
    Field Description Additional Information
    Campus Code The campus code of the receiving operator  
    External ID The external ID of the receiving operator  
    First Name The first name of the receiving operator  
    Gender The gender of the receiving operator  
    IdP Service in Use Indicates if an identity provider service is in use  
    Job Description The job description of the receiving operator  
    Job Title The job catagory of the receiving operator  
    Last Name The last name of the receiving operator  
    Last Activity Date The last date that a patron made a request or borrowed or returned an item  
    Middle Name The middle name of the receiving operator  
    Preferred First Name The preferred first name of the receiving operator  
    Preferred Last Name The preferred last name of the receiving operator  
    Preferred Middle Name The preferred middle name of the receiving operator  
    Primary Identifier The primary identifier of the receiving operator  
    Status The status of the user with the receiving operator role Possible values are:
    • Active
    • Inactive
    • Deleted
    User Group The user group of the receiving operator  
    User Record Type The user record type of the receiving operator  
    User Type The user type of the receiving operator  

    Institution

    The shared Institution dimension allows the Network Zone to view reports according to institution. It is available in every subject area. It contains the following fields:
    Institution
    Field Description Additional information Data Type Data Size
    Institution Code The code of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Summary tab.

    The label in Alma is Code located on the right pane.

    VARCHAR 50
    Institution Name The name of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Summary tab.

    The label in Alma is Organization unit name.

    VARCHAR 255
    Institution Address Line 1 The first line of the address of the institution. It usually includes the building number and the street name. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is  Address Line 1.

    VARCHAR 1000
    Institution City The city of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is City.

    VARCHAR 255
    Institution State Province The state or province of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is State/Province.

    VARCHAR 320
    Institution Country The country of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Country.

    VARCHAR 320
    Institution Postal Code The postal code of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Postal code.

    VARCHAR 200
    Institution Timezone The timezone of the institution. The timezone is set during implementation. VARCHAR 255
    Data Available As Of When the institution data became available in analytics. Displayed at the bottom of the main Analytics menu. VARCHAR 255
    Data Updated As Of When the institution data was taken from the Alma database. Displayed at the bottom of the main Analytics menu. VARCHAR 255
    If an analytics report is run from the Network Zone in a collaborative network implementing a Network Zone, all member institutions are included in the report for Institution Code and Institution Name.
    If an analytics report is run from an institution that is not part of a collaborative network implementing a Network Zone, only the single institution from which the report is run is included in the report for Institution Code and Institution Name.
    Reports involving data across a collaborative network implementing a Network Zone may take longer to run than reports within one institution.

    Shared Dimensions with Other Subject Areas

    For information concerning shared dimensions with other subject areas, see Shared Dimensions.