Unexplained expenditures show in ledger/fund display as well as fund transaction table in Voyager

Problem Symptoms

• In fund_transaction there is a row for trans_type 5 (expenditure) with a reference_no that does not correspond to any invoice number
• That reference_no does correspond with a valid PO number
• The FullFund diagnostic scripts have not detected any errors

Cause

If a line item's PrePay Amount per copy is set to a non-zero amount, that value will be stored as an expenditure; PrePay amounts are immediately expended
from the associated fund and never display as commitments.

Resolution

1.  If the PO is still Pending, update the PrePay amount to be 0 and the expenditure will be removed
OR
2.  If the PO is Approved
    a.  Copy the PO with or without Components Re-linked as appropriate
    b.  Update the PrePay amount on the new PO to be 0 so there is no new expenditure
    c.  Delete the old PO to remove the existing expenditure

• Article last edited: 11-Dec-2019