- Product: Alma
Why do Ledgers and Funds from previous Fiscal Periods still appear (sometimes) as "Active" in the Fund and Ledgers search?
The Alma Development team advises as follows:
Ledgers and their Funds will not automatically get deactivated after Rollover processes, nor when the Fiscal Year has ended. Should the Ledger and or Funds need to disappear from the "Active" filter - please "deactivate" them.
Note as well that the Fund "Status" is part of multiple factors which allow encumbrance (in the POLine) or expenditure (in the Invoice). Past Funds can’t be used unless they are active, and if the Grace Period parameters extend until the transaction date (e.g. today). The Fund's Available Balance is checked when a transaction is created, as well as the Rules (overencumbrance, overexpenditure).