- Acquisitions Administrator
- General System Administrator
If the PO Line type is not enabled for the institution in the "PO Line Types" mapping table (Configuration Menu > Acquisitions > Purchase Order > PO Line Types), it will have an effect in the following two use cases:
- PO Line created via API:
In case the API order contains a disabled PO Line type and there is no default value for the disabled PO Line type, then Alma creates the PO Line and places an assertion (alert) stating that the order's original "type" is not enabled. Due to the fact that no "default" value was selected, the PO Line is created with the disabled "type". If the PO Line type is disabled and there is a "default" value for this type, Alma creates the PO Line with the default type.
- PO Line created via Purchase Request:
Currently, the "type" for the PO Line that is created once a purchase request is approved is determined based on the user selection within the Purchase Request form:
- If the user selected citation type "Book" and material type "Physical", Alma creates PO Line with type "Physical - One Time".
- If the user selected citation type "Book" and material type "Electronic", Alma creates PO Line with type "Electronic Book - One Time".
- If the user selected citation type "Journal" and material type "Physical", Alma creates PO Line with type "Physical - Subscription".
- If the user selected citation type "Journal" and material type "Electronic", Alma creates PO Line with type "Electronic Journal - Subscription".
If the institution would like approved purchase requests to create a PO Line type different from the default stated above, see Configuring default "types" for disabled PO Line types.
|PO Line Type||Code||Description||Electronic Portfolio - Main PO Line||Electronic Collection - Main PO Line||Electronic Portfolio / Collection - Additional PO Line|
|Access Service – Subscription||ACCESS_SERVICE_CO||Access subscription to an electronic service (including database)||N/A|
|Database Service - One Time||DB_SERVICE_OT||One time access to a database service||N/A|
|Digital - Continuous||DIGITAL_CO||Subscription to continuous digital material||N/A||N/A||N/A|
|Digital - Non Archiving||DIGITAL_NONARCHIVING||Digital purchase without inventory||N/A||N/A|
|Digital - One Time||DIGITAL_OT||One time subscription to digital material||N/A||N/A||N/A|
|Electronic Book - Subscription||E_BOOK_CO||Subscription to an electronic book series||N/A||N/A||N/A|
|Electronic Book - One Time||E_BOOK_OT||One time purchase of an electronic book||N/A||N/A|
|Electronic Book - Standing Order||E_BOOK_SO||Standing order for the purchase of electronic books||N/A||N/A||N/A|
|Electronic Journal - Subscription||E_JOURNAL_CO||Subscription to an electronic journal||N/A||N/A|
|Electronic Journal - One Time||E_JOURNAL_OT||One time purchase of an electronic journal issue||N/A||N/A|
|Electronic Collection - Subscription||ELECTRONIC_COLLECTION_CO||Subscription to a collection of portfolios||N/A||N/A|
|Electronic Collection - One Time||ELECTRONIC_COLLECTION_OT||One time purchase of a collection of portfolios||N/A||N/A|
|Electronic Title - Standing Order||ELECTRONIC_SO||Standing order for the purchase of electronic titles||N/A||N/A||N/A|
|Electronic Title - One Time||ELECTRONIC_TITLE_OT||One time purchase of an electronic title||N/A||N/A|
|Electronic Title - Subscription||ELECTRONIC_TITLE_CO||Subscription to an electronic title series||N/A||N/A|
|Manuscript||MANUSCRIPT||Purchase of a physical manuscript||N/A||N/A||N/A|
|Map||MAP_OT||Purchase of a physical map||N/A||N/A||N/A|
|Microform||MICROFORM||Purchase of a physical microform||N/A||N/A||N/A|
|Mixed Material||MIXED||Purchase of an item with multiple physical material types (such as a book/DVD)||N/A||N/A||N/A|
|Other Service - Subscription||OTHER_SERVICES_CO||Any other subscription purchase||N/A|
|Other Service - One Time||OTHER_SERVICES_OT||Any other one time service or access purchase||N/A|
|Physical - Archiving||PHYSICAL_ARCHIVING||Physical order without inventory, for reporting purposes||N/A||N/A|
|Physical Computer File - Subscription||PHYSICAL_CF_CO||Software subscription that comes on CD/DVD||N/A||N/A||N/A|
|Physical Computer File - One Time||PHYSICAL_CF_OT||One time purchase of a software item on CD/DVD||N/A||N/A||N/A|
|Physical - Subscription||PRINT_CO||Any other subscription for physical items (games, posters, ...)||N/A||N/A||N/A|
|Physical - One Time||PRINT_OT||Any other one time physical item purchase
If the only physical items that you order are books, this type is essentially the same as Print Book - One Time.
|Physical - Standing Order Monograph||PRINT_SO||Any other standing order for single physical items
If the only physical items that you order are books, this type is essentially the same as Print Book - Standing Order.
|Physical - Standing Order Non Monograph||PRINT_SO_NONMON||Any other standing order for physical items in multiple parts||N/A||N/A||N/A|
|Print Book - One Time||PRINTED_BOOK_OT||One time physical book purchase||N/A||N/A||N/A|
|Print Book - Standing Order||PRINTED_BOOK_SO||Standing order for purchasing physical books||N/A||N/A||N/A|
|Print Journal - Subscription||PRINTED_JOURNAL_CO||Subscription to a physical journal||N/A||N/A||N/A|
|Print Journal - One Time||PRINTED_JOURNAL_OT||One time purchase of a physical journal issue||N/A||N/A||N/A|
|Sound Recording||RECORD_OT||Sound or music on CD or another audio format||N/A||N/A||N/A|
|Remote Computer File - Subscription||REMOTE_CF_CO||Subscription to software or a web site||N/A||N/A||N/A|
|Remote Computer File - One Time||REMOTE_CF_OT||One time software or web site access purchase||N/A||N/A||N/A|
|Musical Score||SCORE_OT||Purchase of sheet music or notations||N/A||N/A||N/A|
|Visual Material||VISUAL_MTL_OT||Video or pictures on DVD or other visual format||N/A||N/A||N/A|