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    Viewing Read-Only Records in the Simple Record View Page

    Translatable

    Opening the Simple Record View for a Repository Item

    The simple Record View page opens when you select a resource title link from the repository search results (see Searching in the Repository).
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    Resource Link in the Search Results
    In addition, for electronic collections that have bibliographic information identified in the Additional descriptive information field (stored in the Additional Information tab of the Electronic Collection Editor), you can select the Resource description link to access the simple Record View page after selecting the resource link from the search results.
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    Electronic Collection Resource Link
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    Additional Descriptive Information
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    Electronic Collection Resource Description Link
    The simple Record View page displays a read-only view of bibliographic, holdings, or authority records with their fields and subfields.
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    Simple Record View Page - Bibliographic Record

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    Simple Record View Page - Authority Record

    Record View Summary

    In addition to the fields, subfields, and their related content, the following information about the resource is summarized at the top of the simple Record View page:
    • Title – The title of the resource.
    • MMS ID – The Alma internal ID for the record.
    • Originating system – The source of the record.
    • Originating system ID – The ID of the record as created in the originating system.
    • Originating system version – The date and time pulled from the 005 field when the record is imported or the date and time specified for this field in a normalization process. See the description of Do not override/merge record with an older version for more information.
    • Suppress from publishing – Whether the record has been suppressed from publishing (Yes or No).
    • Export to WorldCat – Whether the record has been flagged for export to WorldCat.
    • Brief level – Displays the level of the record (a value from 01 through 10)
    • Record format – Identifies the standard format used to create the record from one of the following formats that can be activated in the Active Registry by Ex Libris: MARC 21, UNIMARC, KORMARC, CNMARC, or Dublin Core. (The available record formats are dependent on the registries that you had Ex Libris activate for your system.)
    • Vocabulary – The record's local vocabulary. This appears when viewing an authority record.

    Actions on the Record View Page

    From the simple Record View page, several actions can be performed. See the following sections for an explanation of your options.

    Back

    Select the Back button to return to the search results page.

    Edit

    Select Edit to option the record in the MD Editor. See Opening the Metadata Editor. Also see Working with Bibliographic Records and Working with Authority Records.

    Tools

    Select the tools / Excel icon to copy the record to an Excel file.

    Copy

    Select Copy to make a local copy of a record. This option is available from an All titles or Authority search in the Community tab.
    When you select Copy for a Community Zone authority record from the Record View page, you can select a vocabulary code that is active for your institution and an originating system with which you work.
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    Record View Page for Authority Record - Copy
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    Authority Record Copy Cataloging Options
    When you select Select, the copied version of the record automatically opens with the vocabulary and originating system that you selected.

    Copy to Network

    Select Copy to network to make a local copy of a record in a Network Zone. See Managing Records in a Network Zone. This option is available from an All titles or Authority search in the Community tab.
    When you select Copy to network (in a Network Zone) for a Community Zone authority record from the Record View page, you can select a vocabulary code that is active for your institution and an originating system with which you work.
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    Record View Page for Authority Record - Copy to network
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    Authority Record Copy Cataloging Options
    When you select Select, the copied version of the record automatically opens with the vocabulary and originating system that you selected.

    Copy to Community

    Select Copy to Community to edit and contribute an authority record to the Community Zone. With this action, you can easily copy the record to the MD Editor, edit and save it, and contribute the saved record to the Community Zone and an external authority system such as GND, BARE, or NLI (with the appropriate authorizations for these contribution activities).
    For this action to appear when you open a record in the simple Record View page, your institution needs to be configured as a Community Zone contributor, you need to be working with an authority record, and you need to have the appropriate cataloging role (Cataloger, Catalog Manager, Catalog Administrator, or Cataloger Extended). The Copy to Community action appears when you select a title to view from your Authorities search results on the Community tab.
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    Record View Page for Authority Record - Copy to Community
    When you select Copy to Community, the Authority Record Copy Cataloging pop-up appears.
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    Authority Record Copy Cataloging
    For the Vocabulary code option, select the external system to which you want to contribute the record from the drop-down list and then select Copy and Edit. The record opens in the MD Editor in the appropriate folder for the vocabulary code that you selected.
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    Authority Record Opens in the MD Editor
    You can now edit the record and save it. When you save it, the record is automatically contributed to external authority system identified by the vocabulary code that you selected; and it is also contributed to the Community Zone.

    Link

    Select Link to link the record to the local institution. This option is available from an All titles search in the Community tab. For more information, see Linking a Local Electronic Collection to the Community Zone and Linking a Local Portfolio that is part of a Community Zone-Linked Collection to the Community Zone.
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