PO Line

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A PO Line table is a dimension table that stores details about the PO and the PO Line. The PO line is the management unit of the order. Note that the fields under this dimension are not sorted alphabetically, but logically in most cases, ordered by their place in the PO line creation pages. Also note that this table includes fields for both physical and electronic items although some are relevant only to one of the types.

For more information about enhancements made to the PO Line, see the Analytics: PO Line Dimension Enhancements video (3:45 mins).

Field	Description	Field Location in Alma	Additional Information	Data Type	Data Size
Access Model	The public access model for the electronic resource.	The "Activation Information" section on the PO Line Summary page.	Available only for electronic resources. The values are configured in the Access Model code table.	VARCHAR	4000


Acquisition Method	The code of the method by which the PO Line is acquired, with the default value set as PURCHASE. This value may affect when the PO Line is sent.		See the Acquisition Method Code table.	VARCHAR	255
Acquisition Method Description	The description (label) of the acquisition method.	The "PO Line Information" section on the PO Line Summary page. The label in Alma is "Acquisition method".		VARCHAR	4000


Additional Order Reference	An additional identifier for the PO line.	The "PO Line Information" section on the PO Line Summary page. The label in Alma is "Additional PO Line Reference Field".		VARCHAR	255


Application	Used for identifying migrated PO lines.			VARCHAR	255
Assigned To	The user that the order is assigned to.	The top Summary section on the PO Line Summary page.		VARCHAR	255
Associated PO Line	The PO line associated with the current one.	The "PO Line Information" section on the PO Line Summary page.		VARCHAR	255
Association Type	The type of association between PO lines, such as defined by user or by a process or job.	In the "Associated PO Lines" tab.	Available when there is an associated PO line	VARCHAR	255
Cancellation Reason	Code for the reason that a PO line is canceled Displays only on canceled lines.		The cancellation reason can be seen in the History tab. See also PO Line Cancellation Reasons Code table.	VARCHAR	255
Cancellation Restriction	Indicates if a cancellation restriction note, containing a warning upon the cancellation of a PO line, is configured to be displayed.	The "PO Line Information" section on the PO Line Summary page.		VARCHAR	4000
Cancellation Restriction Note	The warning to be displayed when canceling a PO line.	The "PO Line Information" section on the PO Line Summary page.	When "Cancellation Restriction" is true.	VARCHAR	4000
CKB ID	When clicking 'Order' from an Electronic Collections search, a CKB ID is stored as a reference to the electronic collection PID, rather than an MMS ID.			VARCHAR	50
Claiming Date	The date on which the PO line is sent to the claims task list.		Determined by adding the number of days in the claiming grace period to the expected receipt/activation date. Calculated from the "Claiming grace period field (days)" field on the "Vendor Information" section on the PO Line Summary page.	DATETIME


Claiming Date (Calendar)	Claiming Date without a timestamp			DATE
Currency	The currency of the transaction.	The "Pricing and Funding" section on the PO Line Summary page.		VARCHAR	3
Discount	The discount amount.	The "Pricing and Funding" section on the PO Line Summary page. The label in Alma is "Discount (amount)".		DOUBLE


ERP Number	The ERP number of the purchase order.		Used by customers that want the purchase order to be approved by an ERP system before it is sent to the vendor.	VARCHAR	255
Expected Activation Date	The expected date for the resource activation by vendor for electronic PO lines.	The "PO Line Information" section on the PO Line Summary page.	Only for electronic PO lines.	DATE
Expected Activation Interval	For electronic PO Lines, the number of days after ordering that you expect electronic orders to be activated.	The "Vendor Information" section on the PO Line Summary page. The label in Alma is "Activation due after ordering (days)".	Only for electronic PO lines.	DOUBLE


Expected Receipt after Ordering Interval	For physical PO Lines, the number of days after ordering that you expect physical orders to be received.	The "Vendor information" section on the PO Line Summary page. The label in Alma is "Expected receipt after ordering (days)".	Only for physical PO lines.	DOUBLE


Expected Receiving Date	For physical PO lines, the expected date for physical items to be received from the vendor.	The "Vendor information" section on the PO Line Summary page. The label in Alma is "Expected receipt (date)".	Only for physical PO lines.	DATE


Expected Receiving Interval	Displays the interested users for the PO line. If more than one user is added to the PO line, values are concatenated.	The "Interested Users" section on the PO Line Summary page.	Note that to search for a specific user, you should use the contain filter to also find cases where more than one user was added to the PO.	DOUBLE
Interested Users	Displays the interested users for the PO line. If more than one user is added to the PO line, values are concatenated.	The "Interested Users" section on the PO Line Summary page.	Note that to search for a specific user, you should use the contain filter to also find cases where more than one user was added to the PO.	VARCHAR	4000
Invoice Status	The status of the invoice.	The "PO Line Information" section on the PO Line Summary page.		VARCHAR	4000
Is Claimed	Flags the PO Line if there is an open claim to the vendor. A PO line is claimed if the items were not received or if the receiving/activation date of the PO line passed.	The marked "In Claim" in the Top Summary section on the PO Line Summary page.		VARCHAR	3
Item Description	Description of the item.	The "Ordered Items" section on the PO Line Summary page.	The description entered for the PO line. Note that this field is not taken from the bibliographic details. It is useful when no item is related to the PO line. Only for physical one-time PO lines.	VARCHAR	4000
License ID	The ID of the license of the PO line that is relevant for electronic PO lines.	The ID of the "License" field in the "Activation Information" section on the PO Line Summary page.	Available only for electronic resources.	VARCHAR	50
List Price	The list price for a single copy of the item.	The "Pricing and Funding" section on the PO Line Summary page.		DOUBLE
Manual Renewal	An indication whether the PO line is renewed manually or automatically.	The "Renewal Information" section on the PO Line Summary page.	Yes for manual and No for automatic.	VARCHAR	3
Material Supplier	The vendor supplying the material being ordered.	The "Vendor Information" section on the PO Line Summary page.	This is a concatenation of: name (name code)/account description (account code).	VARCHAR	800
Material Type	The material type of the PO line.	The "PO Line Information" section on the PO Line Summary page.	For example: Book.	VARCHAR	4000
Net Price	A calculation of the total price for the PO line based on the list price per copy, the discount, and the number of copies ordered.	The "Pricing and Funding" section on the PO Line Summary page.		DOUBLE
No Charge	Indicates that there is no charge for the PO line.	The "Pricing and Funding" section on the PO Line Summary page.	Yes / No	VARCHAR	10
Note To Vendor	Notes to the vendor.	The "Vendor Information" section on the PO Line Summary page.		VARCHAR	2000
Order Line Type	The order line type as it appears in the order in Alma.	Top Summary section on the PO Line Summary page. Does not have a label in the Alma UI.	See the PO Line Type Code table.	VARCHAR	4000
Order Line Type Code	The code for the Purchase Order line type.		See the PO Line Type Code table.	VARCHAR	255
PDA Code	The patron driven acquisition code.		Only if the PO line was created by a PDA process.	VARCHAR	4000
PDA Name	The patron driven acquisition name		Only if the PO line was created by a PDA process.	VARCHAR	4000
PO Approval Date	The date the PO was approved (the sent date).	The "Sent Date" field on the "PO Summary" page.		DATE
PO Creation Date	The timestamp of the PO creation date.	Can be seen by clicking the information icon on the "PO Summary" page. The label in Alma is "Created on".		TIMESTAMP
PO Creation Date (Calendar)	PO creation date without a timestamp.			DATE
PO Creator	The user that created the PO (user name).	Can be seen by clicking the information icon on the "PO Summary" page. The label in Alma is "Created by".		VARCHAR	255
PO Line Binding During Receiving	Indicates that the PO line is marked for binding during receiving (for physical items).	The "Receiving Information" section on the PO Line Summary page. The label in Alma is "Binding during receiving".	Relevant only for physical items.	VARCHAR	4000
PO Line Creation Date	The timestamp of the PO line creation date.	Can be seen by clicking the info icon on the "History" tab. The label in Alma is "Created on".		TIMESTAMP
PO Line Creation Date (Calendar)	PO line creation date without a timestamp.		Calendar Date fields always consist of a month, date, and year. If the information is not provided, 01 is added, so that a date of 2020 is rendered 01/01/2020. This date format is useful when filtering the report by date.	DATE
PO Line Creator	The user that created the PO line (user name).	Can be seen by clicking the information icon on the "History" tab. The label in Alma is "Last created by".		VARCHAR	255
PO Line Identifier	The identifier of the ordered title. (ISSN or ISBN)	The "PO Line Information" section on the PO Line Summary page. The label in Alma is "Identifier".		VARCHAR	4000
PO Line Inventory Active Library Code	The library code of the inventory (item).			VARCHAR	4000
PO Line Inventory Library Code	The library code of the inventory (item).			VARCHAR	4000
PO Line Manual Packaging	Indicates if the PO line was manually packaged into a PO.	The "PO Line Information" section on the PO Line Summary page. The label in Alma is "Manual packaging".		VARCHAR	4000
PO Line Modification Date	The timestamp of the PO line modification date.	Can be seen by clicking the information icon on the "History" tab. The label in Alma is "Last updated on".		TIMESTAMP
PO Line Modification Date (Calendar)	PO line modification date without a timestamp.			Date
PO Line Modified By	The user that modified the PO line (user name).	Can be seen by clicking the info icon on the "History" tab. The label in Alma is "Last updated by".		VARCHAR	255
PO Line Notes	The notes on the PO line.	"Notes" section on the PO Line Summary page. The label in Alma is "Internal note".	Multiple notes are separated by a semicolon.	VARCHAR	4000
PO Line Owner Library Code	The code of the PO line owner library.			VARCHAR	4000
PO Line Owner Library Name	The name of the PO line owner library.	Top Summary section on the PO Line Summary page. The label in Alma is "PO Line Owner".		VARCHAR	4000
PO Line Reference	The business identifier of the PO line (PO Line number).	Top Summary section on the PO Line Summary page. The label in Alma is "PO Line".	This is the PO line number in Alma.	VARCHAR	255
PO Line Routing During Receiving	Indicates that the PO line is marked for routing during receiving (for physical items).	The "Receiving Information" section on the PO Line Summary page. The label in Alma is "Routing during receiving".	Relevant only for physical items	VARCHAR	4000
PO Line Title	The title of the PO line.	Appears in the top Summary section on the PO Line Summary page.		VARCHAR	4000
PO Line Vendor Title Number	The number of the PO line vendor title.		An identifier other than ISBN/ISSN for non-books inventory.	VARCHAR	4000
PO Modification Date	The timestamp of the PO modification date.	Can be seen by clicking the information icon on the "PO Summary" page. The label in Alma is "Last updated on".		TIMESTAMP
PO Modification Date (Calendar)	The PO modification date without the timestamp.		Calendar Date fields always consist of a month, date, and year. If the information is not provided, 01 is added, so that a date of 2020 is rendered 01/01/2020. This date format is useful when filtering the report by date.	DATE
PO Modified By	The user that modified the PO (user name).	Can be seen by clicking the info icon on the "PO Summary" page. The label in Alma is "Last updated by".		VARCHAR	255
PO Number	The business identifier of the PO related to the PO line.	Top Summary section on the PO Line Summary page. The label in Alma is "PO".		VARCHAR	255
Quantity for Pricing	The number of items to be paid for.	The "Pricing and Funding" section on the PO Line Summary page.	The quantity for pricing and the number of items to create may be different in a case of discounted pricing through a deal such as "buy two items and get a third item at no additional charge".	DOUBLE
Receiving / Activation Note	Text with which the Purchasing Operator indicates to the Receiving Operator the intended location of serial order items in which no inventory items are created.	The "Receiving Information" / "Activation Information" section on the PO Line Summary page.	For physical - receiving note, for electronic - activation note.	VARCHAR	4000
Receiving Date (Latest in POL)	This field allows you to retrieve the latest receiving date for an item in a PO line.		This is useful, since a PO line can have several items and each of the items may have a different receiving date.	DATE
Receiving Status	An indication of whether or not all physical items were received in the receiving workbench.			VARCHAR	10
Reclaim Interval (Days)	The interval number of days that Alma will send reclaim letters after the initial claim letter is sent.	The "Vendor Information" section on the PO Line Summary page.		NUMERIC
Renewal Cycle	The cycle for the autorenewal job for continuous orders For example, if it is set to one year, the PO line is renewed in one year.	The "Renewal Information" section on the PO Line Summary page.	Defined in the RenewalCycle code table.	DOUBLE
Renewal Date	The date of the PO line’s next renewal for continuous orders.	The "Renewal Information" section on the PO Line Summary page.	Relevant only for continuous orders.	DATE
Renewal Note	The note of the PO line renewal for continuous orders.	The "Renewal Information" section on the PO Line Summary page.	Relevant only for continuous orders.	VARCHAR	4000
Renewal Reminder Period	Determines how many days before renewal is an email regarding that renewal sent.	The "Renewal Information" section on the PO Line Summary page. The label in Alma is "Renewal reminder period (days)".	Relevant only for manually renewed continuous orders.	DOUBLE
Reporting Code - 1-5	Five fields that store the reporting codes.	The "Reporting Codes" section on the PO Line Summary page.		VARCHAR	255
Reporting Code Description -1-5	Five fields that store the description of the five reporting code fields.	The "Reporting Codes" section on the PO Line Summary page.	As defined in the Reporting Codes code tables.	VARCHAR	4000
Rush	Indicates whether the PO line is to be rushed.	The "Receiving Information" section on the PO Line Summary page.		VARCHAR	4000
Sent Date	The date that the PO/ PO line is sent to the vendor.	The "PO Line Information" section on the PO Line Summary page. For PO line - in the history tab.		DATE
Ship To Address City	The shipped to city address.	The "Contact Information" tab on Vendor Details page.		VARCHAR	176
Ship To Address Country	The shipped to country address.	The "Contact Information" tab on Vendor Details page.		VARCHAR	320
Ship to Address ID	Internal ID of the library shipping address that should be used by the vendor.			DOUBLE
Ship To Address Line 1-5	The shipped to address lines.	The "Contact Information" tab on Vendor Details page.		VARCHAR	784
Shipping Method	The method for the vendor to ship the order.		Per the values in Shipping Method code table defined in the acquisition configuration menu.	VARCHAR	255
Source ID	The source file ID used for the EOD lines.			VARCHAR	255
Source Type	The source from which the PO line originated, for example, EOD, Manual, and Migration.	The "PO Line Information" section on the PO Line Summary page.		VARCHAR	255
Status	The business status of the PO line as Active, Canceled, or Closed There are a number of sub-statuses included in the business status "Active". See the Status (Active) field.	Appears in the top Summary section on the PO Line Summary page.		VARCHAR	255
Status (Active)	Indicates the sub-status of the "Status" field. For example: Waiting for Invoice, Waiting for Manual Renewal, Recurring Renewal, Under Evaluation, Sent, In Review, Ready to Be Sent, Waiting for Packaging, and Manual Packaging.	Appears in the top Summary section on the PO Line Summary page.	When the status is active.	VARCHAR	4000
Subscription From Date	The date for the beginning of a subscription for continuous orders.	The "Renewal Information" section on the PO Line Summary page.	Relevant only for continuous orders.	DATE
Subscription To Date	The date for the end of a subscription for continuous orders.	The "Renewal Information" section on the PO Line Summary page.	Relevant only for continuous orders.	DATE
Vendor Access Provider	The vendor that provides access to electronic resources.	The "Vendor Information" section on the PO Line Summary page.	The label in Alma is "Access provider".	VARCHAR	255
Vendor Account Code	The vendor account code as defined in the Alma vendor account definitions.	The fourth section of the field. The "Account" field in the top Summary section on the PO Line Summary page. The "Material Supplier" field in the "Vendor Information" section on the PO Line Summary page.		VARCHAR	784
Vendor Account Description	The vendor account description as defined in the Alma vendor account definitions.	The third section of the field. The "Account" field in the top Summary section on the PO Line Summary page. The "Material Supplier" field in the "Vendor Information" section on the PO Line Summary page.		VARCHAR	255
Vendor Code	The vendor code as defined in the Alma vendor details definitions.	The second section of the field. The "Account" field in the top Summary section on the PO Line Summary page. The "Material Supplier" field in the "Vendor Information" section on the PO Line Summary page.	All the vendors that have been on the order, not just the active vendor.	VARCHAR	255
Vendor Contact Person ID	The related vendor contact person ID.	On the vendor record.	Can be accessed by clicking on the Material Supplier in the Vendor Information section.	VARCHAR	50
Vendor Name	The vendor name as defined in the Alma vendor details definitions.	The first section of the field. The "Account" field in the top Summary section on the PO Line Summary page. The "Material Supplier" field in the "Vendor Information" section on the PO Line Summary page.		VARCHAR	255
Vendor Reference Number	The reference number for the PO line in Alma, as provided by the vendor Serves as a matching point for identifying a PO line in Alma.	The "Vendor Information" section on the PO Line Summary page.		VARCHAR	255
Vendor Reference Number Type	The type of the reference number.	The "Vendor Information" section on the PO Line Summary page.		VARCHAR	255