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    RFID Support

    Translatable
    To configure an RFID integration profile, you must have the following role:
    • General System Administrator
    You can use RFID readers for scanning item barcodes and for registering their check-out and check-in. For a list of supported RFID devices, see https://developers.exlibrisgroup.com/alma/integrations/rfid. After the RFID integration profile is added, a connection icon appears in the main menu bar as long as a location is selected from the Currently At drop-down.
    The RFID icon appears only if an RFID integration profile is defined and set as active, and you have selected a location.
    For more information about RFID Support, see the RFID support video (1:51 mins).
    If the RFID connection is not currently active, it appears as follows.
    Alma Menu Bar - RFID Disconnected
    Select the connection icon to open an RFID communication pop-up window. This enables the communication with the reader and must be left open in order to read from or write to the reader.
    RFID Communication Window
    The connection icon on the menu bar changes to show that the connection has been made.
    Alma Menu Bar - RFID Connected
    The active connection is maintained for each user and desk/department. When switching to a new desk, you must activate the connection again by selecting the connection icon.
    Select the blue icon next to the search bar to activate the RFID reader to read the barcode of the item that is currently at the counter, and display the item. All input boxes that accept a barcode show the blue icon as long as the RFID connection is active. These boxes are found in the following locations: Scan In, Return Items, Patron Services, Repository Search, Receive New Material, Physical Item Editor, Quick Cataloging, and Persistent Search (throughout Alma). Additionally, while on a screen that has the icon to read a barcode, the keyboard shortcut, Alt+A, activates the reader to display the listing.
    When searching for physical items, the search result will display the RFID Security Status.
    When scanning a multi-part item using RFID, if one or more of the resources has not been scanned, a message will be displayed indicating that not all of the item resources were scanned.
    Using the RFID reader to scan and loan an item disables the security bit on the RFID tag. Returning the item re-enables the security tag.
    To configure the RFID integration profile:
    1. On the Integration Profiles List page (Configuration Menu > General > External Systems > Integration Profiles), select Add Integration Profile.
    2. Enter Code and Name of the profile.
    3. Select RFID from the Integration Type drop down list.
      Integration Profile – Step 1 with RFID Selected
    4. Select the RFID system that you are using from the System drop down list, and select Next.
      Supported systems are:
      • Bibliotecha - Liber8Connect Link
      • 3M - 896
      • Seret
      • New for October! Nedap
      • Other
        • If you select Other from the list of systems, the System Description field appears for further system details.
    5. Select the Active check box to make this an active RFID definition. Note: the profile is inactive by default.
    6. Enter the URL for the RFID system to which your RFID device is attached.
      Integration Profile – Step 2
    7. Configure and/or review the following definitions using the links provided:
      The Nedap system is used only for check in and check out and does not allow updating the tag itself. Therefore, the mapping definitions are unavailable for Nedap RFID profiles.
    8. Select Save.
    For more information on configuring RFID, see https://developers.exlibrisgroup.com/alma/integrations/rfid.

    Configuring the RFID Material Type Definition

    Since the RFID reader requires numeric content (that varies among RFID vendor implementations), the RFID Material Type Code Table provides you the ability to map alphabetic material type codes that you currently have defined in Alma to numeric values. The RFID Material Type Code Table uses the Physical Material Type Code Table definitions. See Configuring Physical Item Material Type Descriptions for more information.
    To configure the RFID Material Type Code Table:
    1. On the Integration Profiles List page (Configuration Menu > General > External Systems > Integration Profiles), open your RFID Integration Profile and select the RFID Material Type Definition link. The RFID Material Type code table page appears.
      In a Network environment, the Manage Table in Network options appear.
      RFID Material Type Code Table Configuration in the Network - Manage Table in Network Button
      RFID Material Type Code Table Configuration in the Network - Save and Distribute/Stop Network Management
    2. In the Create a New Code Table Row section, select one of the existing material type codes from the Code drop-down list, enter a numeric value for the Description (mandatory), and select Add Row. Continue adding rows for each Alma material type to which you want to assign a numeric value for the RFID reader.
      RFID Material Type Rows Added
      If you need to create a new material type in addition to what is provided in the drop-down list, use the Physical Material Type Code Table configuration options. See Configuring Physical Item Material Type Descriptions for more information.
    3. Select Customize (or Save if you have previously edited this code table).

    Configuring the RFID Item Policy Definition

    Since the RFID reader requires numeric content (that varies among RFID vendor implementations), the RFID Item Policy code table provides you the ability to map alphabetic item policy codes that you currently have defined in the system to numeric values.
    To configure the RFID Item Policy code table:
    1. On the Integration Profiles List page (Configuration Menu > General > External Systems > Integration Profiles), open your RFID Integration Profile and select the RFID Item Policy Definition link. The RFID Item Policy code table page appears.
      In a Network environment, the Manage Table in Network options appear.
      RFID Item Policy Code Table Configuration in the Network - Manage Table in Network Button
      RFID Item Policy Code Table Configuration in the Network - Save and Distribute/Stop Network Management
    2. In the Create a New Code Table Row section, select one of the existing item policy codes from the Code drop-down list, enter a numeric value for the Description (mandatory), and select Add Row. Continue adding rows for each Alma item policy to which you want to assign a numeric value for the RFID reader.
      RFID Item Policy Rows Added
    3. Select Customize (or Save if you have previously edited this code table).

    Mapping the RFID Fields to Alma Fields

    The Mapping of RFID Fields to Alma Fields link displays the RFID Fields mapping table settings. The settings on this page determine what information is written to the RFID tag. From this page, you can see which fields are enabled to be written to the RFID tag. In addition, you can see one of the following Alma field settings that has been mapped to each of the RFID tag fields:
    Alma Fields that can be Mapped
    If you need to customize the field mapping or which fields are enable to be written to the RFID tag, contact Support for assistance.

    Configuring Library Codes for RFID

    Since the RFID reader requires numeric content (that varies among RFID vendor implementations), the Alma library configuration (Configuration Menu > General > Libraries section > Add a Library or Edit Library Information) provides a field for specifying a numeric code value in addition to the alphanumeric code used within Alma. For example, the 3M LibraryID parameter requires a numeric (integer) value. The Code for RFID field needs to be configured in order to write RFID content. This field is only visible when the RFID connection is active.
    RFID Library Code (Numeric)
    For more information, see Adding/Editing Institution Libraries.

    Configuring Location Codes for RFID

    Since the RFID reader requires numeric content (that varies among RFID vendor implementations), the Alma location configuration (Configuration Menu > Fulfillment > Locations > Physical Locations when configuring a specific library) provides a field for specifying a numeric code value in addition to the alphanumeric code used within Alma. The Location Code for RFID field needs to be configured in order to write RFID content. This field is only visible when the RFID connection is active.
    RFID Location Code (Numeric)
    For more information, see Configuring Physical Locations.

    Transaction Log

    The RFID Communication window that opens when you select the connection icon can be expanded to display a list of request and response RFID transaction activity. Use this log to help resolve any failed transaction with your RFID communication. Include a copy of this log with any RFID Salesforce issue that you may submit.
    RFID Communication Window Transaction Log