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    2020 RN 02 Main

    Real Time Ordering - Purchase Type License Upgrade as an Additional PO Line

    February 2020 Acquisitions URM-113805
    PO lines with a Purchase Type of License Upgrade created via New Order API will be associated to the relevant portfolio as an additional PO line. Previously, PO lines with a Purchase Type of License Upgrade were associated to the relevant portfolio as a main PO line. Now, the main PO line reflects the original PO line that initiated the order, while the PO line with a purchase type of License Upgrade complements the main PO line. 

    Suppress Access to PO Line Summary Information

    February 2020 Acquisitions URM-117290
    You can now disable access to review a PO line and view in-depth acquisitions information for users with the roles of Repository Manager, Physical Inventory Operator, or Electronic Inventory Operator. To do so, contact Ex Libris customer support.

    Improved Claiming Functionality for Continuous PO Lines

    February 2020 Acquisitions idea exchange Idea Exchange Previously, if an item's due date arrived and the item was not received, a claim letter was sent to the vendor. Now, if the next expected item also does not arrive, you can send an additional letter to the vendor which includes details for both items which did not arrive. This function is enabled when the claim_continuous_item_level parameter is set to true.

    Entering PO Line Number in Item Editor

    February 2020 Resource Management URM-95139
    When entering the PO line number in the Item Editor page, the number is now validated, even when typing the number instead of selecting it from the pick list.
    Watch the Entering PO Line Number in Item Editor video (0:48 minutes).

    Search Indexes for Specific OCLC Numbers

    February 2020 Resource Management URM-116893
    For simple and advanced titles searches (All titles, Physical titles, Electronic titles, and Digital titles), the following search indexes were added: OCLC Control Number (019), OCLC Control Number (035a), OCLC Control Number (035a+z), and OCLC Control Number (035z).
    Search Indexes for Specific OCLC Numbers
    With these new indexes, you can now locate specific OCLC numbers for improved search results and improved Excel exports.
    See OCLC Control Number for more information.

    Local Extensions for Community Zone Bibliographic Records

    February 2020 Resource Management SF: 00475068 00660007 00666609 00686792 00740123 00173800 00223460 00108985 00134538 URM-117332
    All institutions can now create and maintain local extensions to Community Zone bibliographic records in order to record their own proprietary information.
    With this capability, institutions can enter and maintain local information in the MARC 21 77X/78X, 09X, 59X, 69X, and 9XX fields. This can be done with the MD Editor for one record at a time, or for multiple records by running a job with a normalization process that updates local extension fields. Local extension data can be searched, exported, published (general publishing and to Primo) and handled using APIs (see Bibliographic Records and Inventory in the Developer Network). When linked bibliographic records are synchronized during Community Zone updates, the local extension content is not overridden.
    Please note that the March release will include the ability to load local extensions to Community Zone records via the import process.

    Suppress Bibliographic Record from External Search

    February 2020 Resource Management
    You can configure Alma to suppress bibliographic records from external searches. To perform this configuration, first configure the SRU or Z39.50 integration profiles to suppress searches of records with the Suppress from External Search tag:


    Suppress Records from External Searches - Integration Profile
    The Z39.50 and SRU protocols have different behavior when the Suppress records based on "Suppress from external search" option is selected:
    • Z39.50 – Records that are tagged as Suppress Records from Publish/Delivery are also suppressed from external searches even if they do not have the Suppress from External Search tag.
    • SRU – Only records tagged as Suppress from External Search are suppressed from external searches.

    You can tag records to be suppressed from external searches in the following areas:

    • From the Metadata Editor – select Suppress from External Searches (Tools > Management Tags) for a record.


      Suppress from External Searches - MD Editor
    • In the Set Management Tags tab of import profiles (all types except Update Inventory, Authority, Initial Authority) for records imported using the profile:


      Suppress Records from External Searches - Import Profile
    • From the new Set Management Tags job:


      Set Management Tags

    In addition, it is possible to search for bibliographic records that are suppressed from external search:


    Searching for Records Suppressed from External Search
    Watch the Suppress Bibliographic Records from External Search video (4:53 minutes).

    Enhanced Configuration of Deposit Status Update Letter

    February 2020 Digital Resource Management SF: 00709117 URM-115572
    You can now customize the Deposit Status Update Letter using the same workflow as other Alma letters from Configuration > General > Letters > Letters Configuration. This allows you to configure additional elements of the letter, including a reason for the letter, a delivery URL, and a note.


    Deposit Status Update Letter

    For more information, see Configuring Alma Letters.

    Improved Performance For Alma Analytics

    February 2020 Analytics
    Ex Libris is currently implementing performance upgrades to the Alma Analytics infrastructure. These upgrades will greatly improve performance when running analytics reports. These upgrades will be rolled out gradually. For the February release, the upgrades will be made available to NA04.

    Last Patron Activity Date

    February 2020 Administration and Infrastructure NERS NERS Enhancement (ID #5631) idea exchange Idea Exchange URM-84167
    You can now view the last activity date for specific activities in the Last Patron Activity Date field of the User Details Page. The field is display only and will be available for analytics in an upcoming release. Due to privacy concerns, data will only be collected from activation of this new feature onward. If the option is disabled, all data collected in this field will be deleted for all users. When enabled, this field is updated when any of the following activities are executed:

    • Placing a request of any type - hold, booking, digitization, acquisition, resource sharing
    • Borrowing an item (all workflows, including self-check / API)
    • Returning an item (all workflows, including self-check / API)
    • Loan renewal (except automatic renewal), or renewal request (for resource sharing loans)
    • Update of user information from Primo

    The following activities do NOT update the Last Patron Activity Date field:

    • Using the Pay button on the Manage Patron Services page
    • Canceling a request in Alma or Primo
    • Patron Purchase Request sent from Primo - this will be added in a later release

    To enable this option, select yes in the new Record Last Patron Activity Date page (Configuration > User Management > General).

    Watch the Last Patron Activity Date video (1:36 minutes).

    See Managing Users and Configuring Last Patron Activity Date.

    Absolute and Relative Paths in the S/FTP Definition

    February 2020 Administration and Infrastructure SF: 00736685
    Alma now supports the ability to indicate both an absolute and a relative path to the input directory in the S/FTP import protocol when creating import profiles to third-party systems. See Managing Export Profiles.

    UPDATE: This feature has been temporarily disabled. It will be reinstated in the future. For now, indicate the output path to the FTP as a relative path: do not preface the path with the '/' sign.

    Quick Printing Option for Multiple Records

    February 2020 Fulfillment 

    When printing call slips for multiple items, you can select several items and print slips for all of them in one action with the Quick Print functionality. The quick print functionality aggregates all the slips into a single PDF (within a popup window) and allows the operator to either send these to a designated printer or save the created PDF to a file. See Pickup at Shelf.

    DARA Recommends Local Standalone Portfolios to Link to the Community Zone

    February 2020 DARA URM-107009
    Based on ISSN / ISBN matching, DARA now recommends local standalone portfolios for linking to the Community Zone. Linking to the Community Zone enables you to receive updates automatically without the need to update the portfolio manually.
    DARA Recommendation to Link Standalone Portfolio to the Community Zone
    Show Me Why for Linking a Standalone Portfolio to the Community Zone
    Let's Do It for Linking a Standalone Portfolio to the Community Zone
    For more information about linking, see Link to Community.

    DARA Recommends Linking Local Electronic Collections to the Community Zone

    February 2020 DARA URM-108527
    Based on the electronic collection name, DARA now recommends local electronic collections for linking to the Community Zone. Linking to the Community Zone enables you to receive updates automatically without the need to update manually.
    DARA Recommendation to Link Electronic Collection to the Community Zone
    Show Me Why for Linking an Electronic Collection to the Community Zone
    Let's Do It for Linking an Electronic Collection to the Community Zone
    For more information about linking, see Linking a Local Electronic Collection to the Community Zone.

    Library Filter Added to Recommendations List

    February 2020 DARA URM-119136
    A new Library filter was added to the List of Recommendations that you can use to filter the list by library. This feature is relevant for recommendations such as Unavailable Portfolios, Missing Items, and Local Electronic Collections.


    Library Filter

    New Columns Added to DARA Export File

    February 2020 DARA URM-119136
    The following columns were added to the Excel file that is produced when you export recommendations using the Export icon:
    • Entity Type – for example: Electronic Service, Physical Item, Electronic portfolio
    • Entity ID – for example: the Electronic Service ID, the Item PID, or the Electronic portfolio PID
    • Additional Info – for example: the columns of the analytics report or the Access type, Authentication note, and Public note of the electronic collection
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