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    Bibliographic record enrichment: Content Submission Guide

    • Product: Alma

     

     

     

    About the Alma Community Zone 

    The Alma Community Zone consists of a Central Knowledgebase (CKB), enriched by bibliographic records from various monograph and serial sources, Contributions from Alma users, and multiple Authority vocabularies.

    At a minimal level, each electronic title in the CKB contains bibliographic record information sourced from provider KBART and/or other title lists. Please see this article for more information on submitting KBART data to the Central Knowledgebase.

    CZ Enrichment 

    The entire Community Zone works best when minimal records are enriched with higher quality bibliographic records. The overall aim of enrichment is to reduce the need of each library to invest in improving bibliographic records by cataloging, or load additional descriptive records when acquiring electronic resources based on the CKB.

    In order to reduce duplication, the same electronic title provided by different content platforms will usually have one record in the Community Catalog. Therefore, enriched records also potentially contain data from several sources, and aim to add only provider and institution neutral bibliographic fields.

    Value to content providers 

    Full, descriptive electronic records in the Alma Community Zone allow librarians to more easily manage their electronic resources. In turn, this creates an integrated experience between their library catalog and purchased titles, enabling easier access to full text on your content platform.

    For the non-enriched records, missing data elements (authors, identifiers, subject/name headings, etc.) can be commonly reported by our mutual customers.

    And finally: by increasing the number of identifiers and other access points, enrichment can also improve link resolution to your site, as well as increase access via search and Discovery platforms.

    Requirements for content providers

    Metadata format 

    o   MARC21 records: binary (.mrc) or MARC xml

    o   Metadata should describe online/electronic versions only

    o   RDA records are highly preferred; for records created pre-2013, AACR2 format may also be used

    Identifiers 

    o   For eBook and eJournal content: ISBN and ISSN identifiers are required

    §  Note: CONSER records are the main source for CZ eJournals enrichment (supplemented by EZB records); other serial record sources will be evaluated on a case-by-case basis.

    o   For other content types (video, audio, etc.): Ex Libris will evaluate, and determine if an alternate identifier can be used for enrichment.

    Updates

    o   Regular updates via FTP: delivery should be provided as soon as records are added or changed (weekly or monthly delivery preferred)

    o   A full file of all MARC records initially, with subsequent delta (new/updated) record updates. Ex Libris may also request re-delivery of full files if needed.

    MARC21 required fields 

    Each record provided in the data feed must include (but not be limited to) elements from the following fields:

    Key to requirements: M (Mandatory); A (Mandatory if applicable); O (Optional)

    Field number Field name Requirements Notes

    LDR

     

    Leader

     

    M

     

    RDA records should be coded as ‘i’ and AACR2 as ‘a’ in Position 18.

    001

    Control Number

    M

     

    Creates source identifying 035 field in CZ.

    003

    Control Number Identifier

    M

     

    Creates source identifying 035 field in CZ.

    005

     

    Date/Time

     

    M

     

     

    007

     

    Physical Description Fixed Field

    M

     

     

    008

     

    Fixed-Length Data

     

    M

     

     

     

    020$a

     

    Electronic ISBN

     

    A

    Required for eBooks. Use 776 for Print identifiers.

    022$a

     

    Electronic ISSN

    A

     

    Required for serials. Use 776 for Print identifiers.

    035

     

    System Control no.

    A

    Include OCLC numbers if available. For A/V materials, additional identifiers may be required.

    040

     

    Cataloging source

    M

     

     

    041

     

    Language code

    A

    Necessary when field 008/35-37 is insufficient to convey full information.

    050/082

     

    Call numbers

    O

    Classification is strongly recommended.

    100/110/111

    Authors

     

    A

     

     

     

    130/240

    Uniform title

     

    O

     

    130 or 240 tags should be used for collocation i.e. bringing together the records for works that have been published under a variety of titles.

    245

     

    Title Statement

     

    M

     

     

     

    246

     

    Varying form of title

     

    A

     

     

     

    250

     

    Edition

     

    A

     

     

     

    264

     

    Publication info

     

    M

     

    Field 260 for AACR2 records

     

    300

     

    Physical description

     

    M

     

    300$a should contain “1 online resource” (add pages etc. in parentheses if applicable)

    306

     

    Playing Time

     

    O

     

    Recommended for A/V materials

    336/7/8

     

    Content/Media/Carrier Types

     

    O

     

     

     

    49X/80X-83X

     

    Series Fields

     

    O

     

     

     

    6XX

     

    Subject Access Fields

     

    A

     

     

     

    700/710/711

     

    Additional authors

     

    A

     

     

     

    776$z

    Print ISBN

    O

     

     

    776$x

    Print ISSN

    O

     

     

     

     


    • Article last edited: 01-NOV-2020

    Article last edited: 03-Dec-2020

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