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Organization Units Data Format

The following fields are defined for the Organization Units XML.  An example of an XML file is below the chart. 
After preparing the XML file(s), you can import them using the Import Organizations job in the Administrative menu. See Importing_Research_Organization_Units for more information.
Data Element Occurs Description

Code

<organizationCode>

1

The code of the unit. The same code should be used as in the loader for researcher information.

The code must be unique.

Name

<organizationName>

1

Required. The name of the unit

Name Translation

Value + Language

<translatedOrganizationName>

1

Optional.

Translation to the unit name to one of the supported language (must be defined in the institution).

The language in 3 letters language code

Alternative names

<alternativeNameList>

0-n

Optional. Alternative names may be supplied to the unit name

Acronyms

<acronyms>

0-n

Optional. The unit Acronyms

Unit type

(unitType)

1

The type of unit. Below are the OTB codes. Customers can customize the code table in Esploro.

  • university

  • faculty

  • school

  • college

  • department

  • institute

  • research_center

  • library

  • administration

  • service

  • other

Description

<description>

0-1

Free text

This would display in an “organization profile” in the public facing portal.

<translatedDescription>

0-1

Free text.

Translation to the unit description to one of the supported language (must be defined in the institution).

The language in 3 letters language code

 

Unit status

<status>

0-1

Possible values:

  • ACTIVE

  • DEACTIVATED

  • DELETED

Address Data

<city>

<counry>

<line1>...<line5>

<note>

<postalCode>

<stateProvince>

0-n

This would display in an “organization profile” in the public facing portal.

Webpages

<url>

0-n

This would display in an “organization profile” in the public facing portal.

Email Data

<email>

0-n

Email address of the organization.

This would display in the public facing portal.

Phone Data

<phone>

<phoneTypeList>

0-1

Phone Types:

  • Office

  • Fax

  • Other

This would display in the public facing portal.

Display status

<displayStatus>

1

Whether the unit is displayed in the public facing portal.

  • PUBLIC

  • PRIVATE

organization_units sample XML


The schema is XML and is nested. Note that the top level – the university – should not be included as this level will be created automatically by the system based on the Alma institution.  Any unit/sub-unit should appear only once. If it has a number of sub-units, they should all be listed under the one unit.
Here is an example of an org unit XML file with subunits.


<?xml version="1.0"?>
<organization_units>
    <unit>
        <unitData>
            <organizationCode>Unit1</organizationCode>
            <organizationName>Faculty of Social Work</organizationName>
            <unitType>esploro.organization.unit.types.faculty</unitType>
            <translatedOrganizationNames>
                <translatedOrganizationName>
                    <value>Facultad de Trabajo Social</value>
                    <language>spa</language>
                </translatedOrganizationName>
            </translatedOrganizationNames>
        </unitData>
        <subUnits>
            <unit>
                <unitData>
                    <organizationCode>Unit3</organizationCode>
                    <organizationName>Institute for Strategy</organizationName>
                    <unitType>esploro.organization.unit.types.department</unitType>
                    <translatedOrganizationNames>
                        <translatedOrganizationName>
                            <value>Instituto de Estrategia</value>
                            <language>spa</language>
                        </translatedOrganizationName>
                    </translatedOrganizationNames>
                </unitData>
            </unit>
        </subUnits>
    </unit>
    <unit>
        <unitData>
            <organizationCode>Unit2</organizationCode>
            <organizationName>Faculty of Electrical Engineering</organizationName>
            <unitType>esploro.organization.unit.types.faculty</unitType>
            <data>
                <addressDataList>
                    <line1>Barrio de San Roque</line1>
                    <line2>Canicosa de la Sierra</line2>
                    <line3>Apartado postal 2521</line3>
                    <postalCode>09692</postalCode>
                    <city>Burgos</city>
                    <country>ESP</country>
                </addressDataList>
                <emailDataList>
                    <email>noshuchmail@nosuchmail.com</email>
                </emailDataList>
                <phoneDataList>
                    <phone>123456</phone>
                </phoneDataList>
            </data>
            <translatedOrganizationNames>
                <translatedOrganizationName>
                    <value>Facultad de Ingeniería Eléctrica</value>
                    <language>spa</language>
                </translatedOrganizationName>
            </translatedOrganizationNames>
        </unitData>
    </unit>
</organization_units>

 
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