The Open Access flag in CDI is managed at the record level. It has no relation to the collection’s Open Access flag in Alma/SFX, and it does not determine whether an active link goes to an open access collection or a subscription database. This allows documents that have been published as open access by the author (such as to comply with funding requirements) to be flagged as open access regardless of whether the document is also available from subscription platforms or aggregator databases.
Depending on the content provider data feed, a merged record in CDI can consist of participants in which some of them, but not all, are marked as open access. If at least one participant in the merged record is marked as open access, the merged record itself will also be marked as open access for the reason given above.
The Open Access flag has functional implications in the following places:
Link priority – Links from “Link in Record” collections are treated as open access links if the participant record (where the link is coming from) is marked as open access. If the library has access to a subscription link and an Open Access link, the subscription link (link in record or OpenURL) is given precedence. For more details, see The Link Rules.
The Open Access facet in the user interface.
With the Primo VE September 2022 release and the Primo November 2022 release, only the link-level open access indicator is used to determine whether a CDI collection is open access. For all links that have this indication from CDI, the proxy configuration settings in Primo/Primo VE are used to determine whether a proxy is added or not. For more details, see Remove Proxy Prefix for Open Access Links.
Managing Open Access Collections on Alma/SFX
In Alma and SFXAdmin, collections have an Open Access indication in the full text rights field at the Collection level. This indication is descriptive and not functional because, as described above, the Open Access indication in CDI is handled at the record level. There is no functional relationship between the collection-level flag and the record-level flag. The purpose of the collection-level indication is to assist librarians in selecting collection activations and subscriptions.
For each collection, we currently specify the following full text indications for Access Rights:
Open Access – Indicates that most of the content is Open Access, but a small portion (less than 5%) may or may not be restricted.
Partially Open Access – This is a new option that is used when CDI has mixed collections where some of the records are available as Open Access while other records are restricted or have no access to full text. As the collections are dynamic, the part of Open Access records within these collections may change, but generally, we would mark as "Partially Open access" a collection with more than 20% Open access records.
Subscription (Collection Level) – Requires a subscription to access to full text.
Subscription (Link Resolver) – Requires a subscription and full text linking is provided by the link resolver.
Partially open access collections should be treated with caution because they can cause problems with linking, especially if they do not have portfolios in Alma and SFX and are using the link in record. Activating such a collection will lead to its entire content to be flagged as available in CDI. Unless flagged as open access, the link in record will take precedence over linkresolver links and may lead to incorrect linking. Where possible we separate the open access and the paywalled content and create two different collections, one for open access and one for paywalled content to give you control over which content you want to expose to your users. Unfortunately, this is not always possible. We recommend activating partially open access collections only in exceptional cases in which the benefit of finding this content outweighs any possible linking issues for your users.
Hybrid Open Access Journals
Open access content can be part of an Open Access Journal where all the Journal's articles are open, or part of hybrid Open Access journal, where only specific articles or issues are open.
In order to enable your users to find and link to both types of articles we set up collections that index the entire open access content of a provider regardless whether coming from open access or hybrid journals.
For that purpose the open access indicator is maintained on the record level rather than the Journal level.
These collections are using the link in the record for full text linking and not the link resolver because the link resolver can only identify availability if the access rights are inherited from the journal issue level, but not if an individual article within a journal is open access. This even applies if the collections in Alma/SFX have portfolios. This method enables us to support individual open access articles as well as articles from full open access journals.
The responsibility for the metadata quality of institutional repositories is on the contributing institution and we will not make any record corrections, including OA indications, unless it is a major issue which affects the entire collection. You can read more here: Institutional Repositories in CDI.
Remove Proxy Prefix for Open Access Links
Linking in CDI is supported either by the Alma/SFX Link Resolver or by the link within the records. The proxy configuration is managed accordingly in two different places. Both places allow to create exceptions for records that are flagged as open access.
In Primo/Primo VE, you can define proxy settings for link in records. For more details, see the configuration options for the EZproxy field (Primo) or the configuration options under the Use Proxy section (Primo VE).
The removal of the Proxy as configured above is based on whether the link returned from CDI is marked with the Open Access indication. If the link in the record does not come from a participant marked as open access, the Proxy is not removed.
CDI provides this OA information per link in the PNX links section as follows:
# Regular "Link in Record" Links:
# All Links:
If the $$H field contains the free_for_read indication, the collection is considered Open Access, and depending on the Proxy settings in Primo/Primo VE, the proxy is added to the URL.
The OA indication at the record level is used for the display of the OA icon in the brief and full displays and the appearance of the record in the Open Access facet.
- Article last edited: 20-Aug-2022