Linked Data Enrichment Configuration

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Organizations can customize linked data enrichment for MARC records by selecting the authorities they wish to enrich and designate the appropriate subfield ($0 / $1). Additionally, they can opt to incorporate Virtual International Authority File (VIAF) URIs and include supplementary authorities for enrichment, such as local authorities supporting URIs (Uniform Resource Identifiers). This empowers institutions to exercise enhanced control over the linked data enrichment process for MARC records.

Watch the Linked Data Enrichment video (2:27 mins).

To configure linked data enrichment, you must have the following role:

Resource Administrator
Repository Administrator
Catalog Administrator
General System Administrator

The enrichment process is configured in an editable mapping table (Configuration > Resources > General > Linked Data Enrichment Configuration) for name and subject authorities that enable the following configurations:

Enable/Disable VIAF for name authorities, as a second URI for authorities that are mapped in VIAF and displayed in the enrichment table.
Selecting a subfield $0 or $1 for each URI.
It is highly recommended and considered best practice to use subfield $1 for VIAF.
Priority is given to URIs added manually in the Metadata Editor and/or with Alma Refine.
Users can add rows for additional authorities (local or Community Zone) where they manually add the Alma source code and the VIAF source code.

Configuring Linked Data Enrichment for Name Authorities

Prior to this enrichment process, catalogers were adding URIs manually via Alma Refine , the Metadata Editor, or having them added on-the-fly when publishing or via API. Now, the process for on-the-fly enrichment is configurable in addition to the two existing manual methods, previously mentioned.

To configure Linked Data Enrichment for Name Authorities:

Access the Linked Data Enrichment Configuration page (Configuration > Resources > General > Linked Data Enrichment Configuration).
Select Linked Data Enrichment - Names.
A list of Name authorities is displayed.

In the screen that displays the list of Name authorities in Alma, users can do the following:

The Authority Source Code and Authority URI fields are not editable in the list.

Field	Description
Enabled	Enable () or Disable () the enrichment of the specified Name authority. The designated subfields for URIs and VIAF Links (if added) will be accounted for when enabled and discarded when disabled.
Subfield for URI	For the specified Name authority, select the designated subfield ($0 or $1) for the URI.
Add VIAF Links	Indicate (True or False) whether to "add/not add" VIAF Links to the specified Name authority. Adding a VIAF Link enables users to add a second URI for authorities that are mapped in VIAF.
Subfield for VIAF	For the specified Name authority, select the designated subfield ($0 or $1) for the VIAF URI. It is highly recommended and considered best practice to use subfield $1 for VIAF.
Updated By	Indicates the name of the users that last updated the Authority URI.
Last Updated	Indicates the most recent date the Authority URI was last updated.
Add Row	Enables users to manually add an Authority that supports URIs to the list. In this manner, users can add support for additional authorities used in the bibliographic heading if they are not part of the existing list. To add a row in the list: Select Add Row. In the displayed dialog window, define the fields: Authority Source Code - Identifies databases and lists containing standard names of persons, organizations, families, meetings, and standard titles for resources and assigns a code to each database or list. For more information, see Name and Title Authority Source Codes. Authority URI - A server DNS host name or IP address. This property may include the service port number if it differs from the default port for the URI. Subfield for URI - see Subfield for URI Add VIAF Links - see Add VIAF Links Subfield for VIAF - see Subfield for VIAF Select Add Row. In the Linked Data Enrichment - Names page, select Save. Add Row dialog window

Select Save.

Configuring Linked Data Enrichment for Subject Authorities

To configure Linked Data Enrichment for Subject Authorities:

Access the Linked Data Enrichment Configuration page (Configuration > Resources > Linked Data Enrichment Configuration).
Select Linked Data Enrichment - Subjects.
A list of Subject authorities is displayed.

In the screen that displays the list of Subject authorities in Alma, users can do the following:

The Authority Source Code and Authority URI fields are not editable in the list.

Field	Description
Enabled	Enable () or Disable () the enrichment of the specified Name authority. The designated subfields for URIs and VIAF Links (if added) will be accounted for when enabled and discarded when disabled.
Subfield for URI	For the specified Name authority, select the designated subfield ($0 or $1) for the URI.
Updated By	Indicates the name of the users that last updated the Authority URI.
Last Updated	Indicates the most recent date the Authority URI was last updated.
Add Row	Enables users to manually add a URI to the list. In this manner, users select to enrich MARC records if there is already a URI in the $0/$1. To add a row in the list: Select Add Row. In the displayed dialog window, define the fields: Authority Source Code - Identifies databases and lists containing standard names of persons, organizations, families, meetings, and standard titles for resources and assigns a code to each database or list. For more information, see Name and Title Authority Source Codes. Authority URI - A server DNS host name or IP address. This property may include the service port number if it differs from the default port for the URI. Subfield for URI - see Subfield for URI Select Add Row. In the Linked Data Enrichment - Names page, select Save. Add Row dialog window

Select Save.

Import List

A common cataloging workflow is exporting (see Export List) a list of authorities from Alma, working on them (for instance, adding local authority source codes) and importing them back to Alma. The exported list is in Excel format that users can edit. Once the list is updated, it can be imported back into Alma.

To import a list:

Select Import.
The Import dialog window is displayed.
In the File field, select the file folder button ().
In the explorer window, navigate to and select the Excel file you updated and want to import.
Select Upload File.
The file is imported into Alma and the list is updated in the Names or Subjects Linked Data Enrichment pages.

Import Dialog window

Import dialog window

Export List

Staff users can export the list of entries (Names or Subjects) to an Excel spreadsheet. The created Excel is then downloadable to a user-defined directory.

To export a list:

Select the Export list icon ().
Select Excel.
The file is generated by Alma and a "Save As" explorer window is displayed requiring the user to select a directory to save the file.
Select Save.

Explorer window enabling user to save the Excel file to a defined directory

Explorer window to save Excel file

Manage Column Display

Users can decide which columns are displayed in the list.

To select the columns to display:

Select the Manage column display icon ().
In the pop-up window, select () or unselect () the desired columns to display.
Select Done.
If changes were made (a column was removed or included), the Manage display icon is altered to include a green dot () to indicate the change. The removed column is displayed at the bottom of the list if users wish to re-include it.

Manage Column Display Popup Window enabling users to select the columns to display

Manage Column Display pop-up window