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    Digital Inventory

    Translatable
    Analytics
    The Digital Inventory subject area allows you to create reports concerning digital inventory and answer the following business questions:
    • How many files and remote representation do we have in the repository, grouped by library?
    • What is the last usage date of a specific file or representation?
    • What is the total number of file downloads for a specific file?
    • What is the size (in bytes) of a specific representation?
    • What is the most widely used representation access right for digital inventory?
    • How many representations and remote representations do we have in the repository by LC /Dewey classifications?
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    Digital Inventory

    Field Descriptions

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    Digital Inventory – Field Descriptions

    Digital Measures

    The Digital Measures table is a fact table that stores all measures relating to digital inventory.
    Digital Measures
    Field Description Additional Information
    Representation Level
    Num Digital Representations (Deleted + In Repository) The number of digital representations that were deleted and that are in the repository  
    Num Digital Representations (In Repository) The number of digital representations that are in the repository  
    Num Digital Representations (Deleted) The number of digital representations that were deleted  
    File Level
    Num Digital Files (Deleted + In Repository) The number of digital files that were deleted and that are in the repository  
    Num Digital Files (In Repository) The number of digital files that are in the repository  
    Num Digital Files (Deleted) The number of digital files that were deleted  
    Digital File Views The number of digital file views  
    Digital File Downloads The number of digital file downloads  
    Digital File Size (In Bytes) The digital file size in bytes  
    Digital File Size (In Kilobytes) The digital file size in kilobytes  
    Digital File Size (In Terabytes) The digital file size in terabytes  

    Representation Details

    The Representation Details table is a dimension table that stores information about digital representations.
    Representation Details
    Field Description Additional Information
    Rep Creator The creator of the representation  
    Rep Delivery URL The delivery URL of the representation  
    Rep Deposit ID The deposit ID of the representation  
    Rep Digitization ID The digitization ID of the representation  
    Rep ID The ID of the representation  
    Rep Label The label of the representation  
    Rep Lifecycle The lifecycle of the representation  
    Rep Link Param 1-5 The representation link parameters 1-5  
    Rep Modified By The user who modified the representation  
    Rep Num of Views The number of views of the representation  
    Rep Last View Date The last view date of the representation  
    Rep Num of Shares The number of times the representation was shared  
    Rep Originating System ID The origination system ID of the representation  
    Rep Public Note The public note of the representation  
    Rep Type The type of the representation  
    Rep Usage Type The usage type of the representation  
    IED The IED value  
    Is Deposit Indicates if the representation entered the repository as a deposit  
    Is Digitization Indicates if the representation entered the repository from a digitization request  

    Representation Creation Date

    The Representation Creation Date table is a dimension table that stores information about the representation creation date.
    Representation Creation Date
    Field Description Additional Information
    Rep Creation Date Stores the representation creation date in the date format 2/29/2012  
    Rep Creation Start of Week The date of the first business day of the week  
    Rep Creation Week Number The number of the week of the year  
    Rep Creation Month Key Stores the month of the date in number format such as 2 for February This field is useful when you want to sort by month
    Rep Creation Month Stores the month of the date in month description format such as February  
    Rep Creation Full Month Stores the month and the year of the date in a display format such as Feb 12  
    Rep Creation Quarter Stores the quarter of the date in a display format such as Q1  
    Rep Creation Year Stores the year of the date in string format such as 2012  
    Rep Creation Fiscal Month Key Stores the fiscal year of the date in number format such as 2 for February.  
    Rep Creation Fiscal Year Stores the year of the date in string format such as 2012  
    Rep Creation Date Filter Used to filter report results by date.  

    Representation Modification Date

    The Representation Modification Date table is a dimension table that stores information about the representation modification date.
    Representation Modification Date
    Field Description Additional Information
    Rep Modification Date Stores the modification date in the date format 2/29/2012  
    Rep Modification Start of Week The date of the first business day of the week  
    Rep Modification Week Number The number of the week of the year  
    Rep Modification Month Key Stores the month of the date in number format such as 2 for February This field is useful when you want to sort by month
    Rep Modification Month Stores the month of the date in month description format such as February  
    Rep Modification Full Month Stores the month and the year of the date in a display format such as Feb 12  
    Rep Modification Quarter Stores the quarter of the date in a display format such as Q1  
    Rep Modification Year Stores the year of the date in string format such as 2012  
    Rep Modification Fiscal Month Key Stores the fiscal year of the date in number format such as 2 for February.  
    Rep Modification Fiscal Year Stores the year of the date in string format such as 2012  
    Rep Modification Date Filter Used to filter report results by date

    Representation Library Unit

    The Library Unit table is a dimension table that stores details about the library where the representation was created. The primary key of the table is LIBRARYID.
    The field descriptions can be found in the Library Unit shared dimension.
    Library Unit
    Field Description Additional Information
    Library Code Stores the library code  
    Library Code (Active) Stores the code of active (not deleted) libraries  
    Library Name Stores the library name  
    Library Name (Active) Stores the library name of active (not deleted) libraries  
    Library Description Stores the library description  
    Unit Type Store the type of organization unit Values can be Institution/Library

    Representation Access Rights

    The Representation Access Rights table is a dimension table that stores information about the representation access rights.
    Representation Access Rights
    Field Description Additional Information
    Access Right ID The ID of the access right  
    Access Right Desc The description of the access right  
    Access Right Name The name of the access right  
    Access Right Type The type of the access right  
    Copyright File Name The file name of the copyright  
    Creation Date The creation date of the access right  
    Creator The creator of the access right  
    Denied Note The denied note of the access right  
    Modification Date The modification date of the access right  
    Modified By The user who modified of the access right  
    Obtrusive Copyrights Indicates if the access rights has obtrusive copyrights  
    Required Copyright Indicates if the access rights has a required copyright  
    Resource Type The resource type of the access rights  

    Representation Entity Type

    The Representation Entity Type table is a dimension table that stores information about the representation entity type.
    Representation Entity Type
    Field Description Additional Information
    Rep Entity Type The entity type of the representation  
    Rep Entity Author The Author value of the representation entity type   
    Rep Entity Title The Title value of the representation entity type  
    Rep Entity Creator The Creator value of the representation entity type  
    Rep Entity Issue The Issue value of the representation entity type  
    Rep Entity Volume The Volume value of the representation entity type  
    Rep Entity Number The Number value of the representation entity type  
    Rep Entity Track The Track value of the representation entity type  
    Rep Entity Date The Date value of the representation entity type  
    Rep Entity Year The Year value of the representation entity type  
    Rep Entity Season Month The Season/Month value of the representation entity type  
    Rep Entity Day In Month The Day in Month value of the representation entity type  
    Rep Entity Start Time The Start Time value of the representation entity type  
    Rep Entity End Time The End Time value of the representation entity type  
    Rep Entity Start Page The Start Page value of the representation entity type  
    Rep Entity End Page The End Page value of the representation entity type  

    Remote Digital Repository

    The Remote Digital Repository table is a dimension table that stores information about the remote digital repository.
    Remote Digital Repository
    Field Description Additional Information
    Remote Integration Code The remote integration code  
    Remote Integration Name The remote integration name  
    Remote Creation Date The remote creation date  
    Remote Modification Date The remote modification date  
    Remote System Name The remote system name  
    Remote Repository Name The remote repository name  
    Remote Status The remote status  

    File Details

    The File Details table is a dimension table that stores information about the digital file details.
    File Details
    Field Description Additional Information
    File Lifecycle The lifecycle of the file  
    File Create Date The creation date of the file  
    File Creator The creator of the file  
    File Deleted Type The type of the deleted file  
    File Extension The extension of the file  
    File ID The ID of the file  
    File Internal Path The internal path of the file  
    File Label The label of the file  
    File Last View Date The last date the file was viewed  
    File Mime Type The Mime type of the file  
    File Modification Date The modification date of the file  
    File Modified By The user who modified the file  
    File Name The name of the file  
    File Original ID The original ID of the file  
    File Original Name The original name of the file  
    File Original Path The original path of the file  

    File Creation Date

    The File Creation Date table is a dimension table that stores information about the digital file creation date.
    Representation Creation Date
    Field Description Additional Information
    File Creation Date Stores the file creation date in the date format 2/29/2012  
    File Creation Start of Week The date of the first business day of the week  
    File Creation Week Number The number of the week of the year  
    File Creation Month Key Stores the month of the date in number format such as 2 for February This field is useful when you want to sort by month
    File Creation Month Stores the month of the date in month description format such as February  
    File Creation Full Month Stores the month and the year of the date in a display format such as Feb 12  
    File Creation Quarter Stores the quarter of the date in a display format such as Q1  
    File Creation Year Stores the year of the date in string format such as 2012  
    File Creation Fiscal Month Key Stores the fiscal year of the date in number format such as 2 for February.  
    File Creation Fiscal Year Stores the year of the date in string format such as 2012  
    File Creation Date Filter Used to filter report results by date.  

    File Modification Date

    The File Modification Date table is a dimension table that stores information about the digital file modification date.
    Representation Modification Date
    Field Description Additional Information
    File Modification Date Stores the modification date in the date format 2/29/2012  
    File Modification Start of Week The date of the first business day of the week  
    File Modification Week Number The number of the week of the year  
    File Modification Month Key Stores the month of the date in number format such as 2 for February This field is useful when you want to sort by month
    File Modification Month Stores the month of the date in month description format such as February  
    File Modification Full Month Stores the month and the year of the date in a display format such as Feb 12  
    File Modification Quarter Stores the quarter of the date in a display format such as Q1  
    File Modification Year Stores the year of the date in string format such as 2012  
    File Modification Fiscal Month Key Stores the fiscal year of the date in number format such as 2 for February.  
    File Modification Fiscal Year Stores the year of the date in string format such as 2012  

    Bibliographic Details

    The Bibliographic Details table is a dimension table that stores the bibliographic details of the digital inventory item. The primary key of the table is MMS_ID.
    The field descriptions can be found in the Bibliographic Details shared dimension.
    Bibliographic Details
    Field Source in Alma (for Internal Reference) Mapping from MARC21 Mapping from UNIMARC
    Title Taken from display.title in the display section of the operational record MARC 245 subfields a,b 249 a,b,c,v 200 a,c,d,e,h,i
    Title (Filing) The title with common words such as "The" and "An" removed to help with sorting the title.
    For a video describing the use of this field, see Sort Analytics Reports by Filing Title - Ignoring "The", "A", and "An".
    240 245   200 a,e 500
    Title (Normalized) The normalized Title. This field is useful when you want to use the normalized title from one subject area to compare with a report with fields from a different subject area. This field is built in the following manner:
    Alma does the following to the 245 field (except subfields c,h,6 and 8):
    • Removes non filing text.
    • Removes <<>> and anything between them.
    • Removes these characters: []|,.;:"
    • Changes these characters to a space: !@#$%^&*()_+-={}[] \";<>?,./~'"," "
    • Changes characters to lowercase.
    • Packs spaces (replace all sequences of more than one space with a single space).

    245 a,b

    249 a,b,c,v

    200 a,c,d,e,h,i
    Title Author Combined and Normalized 100 characters of the normalized title and the first four letters of the author in lowercase letters, with spaces removed See Author and Title Fields See Author and Title Fields
    Title (Complete) The information from MARC field 245, subfields $p, $n, $s, $k, $f, $g. 245 a,n,p,h,b,c,f,g,k,s 200 a-i
    Author Taken from display.author in the display section of the operational record 100,110,111 700,701,710,711
    Author (Contributor) An additional Author field

    711 a,c-e,i,j,n,q,u and its 880

    700 a-e,j,q,u and its 880

    710 a-e,i,n,u and its 880

    700 a-d,f,p

    701 a-d,f,p 

    710 a-h,p

    711 a-h,p

    720 a,f"

    721 a,f

    702 a-d,f,g 

    712 a-h,p

    722 a,f

    Collection Name The name of the collection    
    Bibliographic Source of Acquisition Note The name of the people or organization that is the source of the material (from MARC field 541 $a) 541 a  
    Bibliographic Acquisition Accession Number Note The identification code assigned to materials acquired in a single and separate transfer of custody (from MARC field 541 $e). 541 e  
    Collection ID The ID of the collection    
    ISBN Taken from search.isbn in the search section of the operational record MARC 020 a MARC 776 z 010 a
    ISSN Taken from the MMS Display Table in the search section of the operational record 022 l,a 776 x 011 a f
    Language of Cataloging The MARC code for the language of cataloging in the record 40b  
    Original Cataloging Agency The MARC code or the name of the organization that created the original record 040 a 081 b
    Publisher Taken from display.publisher_const_b in the display section of the operational record

    260 b

    264 b

    210 c

    214 c

    Publication Date Taken from display.date_of_publication in the display section of the operational record
    The publication date is determined as follows:
    • the bibliographic details publication date comes from 264 subfield c
    • if there is no 264 subfield c, then the publication date comes from 260 subfield c
    • if there is no 264 subfield c and also no 260 subfield c, then the publication date comes from 008 pos. 7-10
    The publication date is determined as follows:
    • the bibliographic details publication date comes from 210 subfield d
    • New for July! If there is no 210 subfield d, then the publication date comes from field 214 subfield d.
    • if both fields do not exist, then the publication date comes from field 100 subfield a pos. 9-12 
    Date The date of the record
    362$$a
    360$$c
    360$$g
    008 pos. 7-10
     
    Publication Place Taken from display.place_of_pu blication in the display section of the operational record 260 a 264 a 210 a 214 a
    Place Code Taken from display.place_code in the display section of the operational record 008 pos. 15-17  
    Place of Publication - Country The country of publication    
    Place of Publication - State The state of publication    
    Place of Publication - City The city of publication    
    Material Type See the table, Fields that Identify the Bibliographic Material Type, in the Material Types in Search Results section for a description of material type. MARC control LDR Material Type  
    Material Type Code Code of the material type described above (in Material Type). MARC control LDR Material Type  
    Begin Publication Date Taken from display.begin_pub_date in the search section of the operation 008.Date1 100.Date1
    End Publication Date Taken from display.end_pub_date in the search section of the operation 008 pos. 11-14 100.Date2
    Category of Material Taken from display. category_of_material in the display section of the operational record Position 0 of the 007 field  200 b
    Bibliographic Level Taken from display.bib_level in the display section of the operational record Position 7 of the LDR field of the bibliographic record Position 7 of the LDR field of the bibliographic record
    Bibliographic ID Taken from display.bib_id in the display section in the operational record 010 excluding numeric subfields 020 a
    Network Number Taken from search. other_system_number in the search section of the operational record 053 a z 053 a z
    OCLC Control Number (019) The OCLC control number 019 a  
    OCLC Control Number (035a) The OCLC control number 035 a 035 a
    OCLC Control Number (035a+z) The OCLC control number 035a+z 035a+z
    OCLC Control Number (035z) The OCLC control number 035 z 035 z
    Open Access Indicates if the article is open access Based on 506 f 506 2  
    Edition Taken from display.complete_edition in the display section of the operational record MARC 250 subfields a,b 205 a,b,f,g
    Language Code Taken from display.language in the display section in the operational record 008 pos. 35-37 101 a
    Series Taken from display.series_small in the display section in the operational record

    800 t

    801 t

    811 t

    830 a,n,p,v

    410 a,h,i,o,t,x
    Subjects Taken from display.subjects in the display section of the operational record 69X,630,689 600 a,b 602 603-8 610 616 617
    Type of Date Taken from display. type_of_date in the search section of the operational record 008 pos. 6 100 pos 8
    Uniform Title Taken from display.uniform_title in the display section of the operational record 240 130 500
    Uniform Resource Identifier The uniform resource identifier 856 u 856 u
    Resource Type Constructed based on existing bibliographic fields such as the LDR and 008. For more information, see The Resource Type Field.    
    The following table describes other fields in the shared dimension (taken from Alma and not MARC):
    Bibliographic Details
    Field Source in Alma (for Internal Reference)
    Active Course Code The code of an active course.
    Active Course Name The name of an active course.
    MMS ID Stores the MMS ID of the item
    LC Classification Top Line Stores the combined LC code and classification numbers until the first period which is followed by a letter. If there are no periods then the entire string is taken until there is a space. The length is limited to 50 characters.
    For example:
    • if the LC Classification is | a HB3821.I8 |b R3 then the LC Classification Top Line will be HB3821
    • if the LC Classification is | a DF506.5 |b .G27 then the LC Classification Top Line will be DF506.5
    • if the LC Classification is | a N 7353 |b .K513 1965 then the LC Classification Top Line will be N
    • if the LC Classification is | a NOT YET ORDERED then the LC Classification Top Line will be NOT
    The LC Classification Top Line will contain one value. For MARC21, if the bibliographic record has:
    • both 090 and 050 then the LC Classification Top Line will come from 090
    • 050 and not 090 then the LC Classification Top Line will come from 050
    • 090 and not 050 then the LC Classification Top Line will come from 090
    Dewey Classification Stores the Dewey Classification
    Dewey Classification Top Line Stores the first 3 digits of the Dewey Classification
    Chinese Classifications Stores the Chinese Classification
    Local Param 1-10 This field allows you to enrich the bibliographic and holdings information exported to Analytics with additional information from MARC fields in Alma."
    In order to make use of this field, you must contact Ex Libris Support and supply them with a three-digit MARC field code (for example, 901). (The field does not need to include a 9.)
    The fields can be number and code fields but not control fields. Therefore, the field must be greater than or equal to 010, because 00X are Control Fields and 01X-09X are Numbers and Code Fields.
    Following configuration of this field by Ex Libris Support, its value will be available in analytics.
    Subfields can be maintained in the Analytics fields identified for Local Param. When this capability is implemented, fields/subfields appear in Alma Analytics with the Alma subfield delimiter (either $$ or ‡) used to delineate the subfield content. Contact Support to enable this feature. Note that reindexing is required to fully implement this capability.
    Note that the local param fields are not related to the MARC type of the record. For example, if field 913 is defined to be in local param 1 then field 913 will always be in local param 1. This is the case if the record is of the type KORMARC, CNMARC, UNIMARC, MARC21, and so forth. It is not possible to have different sets of Local Param 1-10 for different types of MARC.
    New for July!
    Link ID
    The link ID
    New for July!
    Linked to CZ
    Indicates if the record is linked to the Community Zone
    New for July!
    Linked to NZ
    Indicates if the record is linked to the Network Zone
    Creator Stores the name of the user that created the record
    Creation Date Stores the creation date
    Modified By Stores the user name that modified the record
    Modification Date Stores the modification date
    Peer Reviewed Indicates if the article was peer reviewed
    Record Format The format of the bibliographic record.
    Possible values:
    • MARC 21
    • DC
    • KORMARC
    • CNMARK
    • UNIMARC
    • None
    Suppressed from Discovery Indicates whether the record is suppressed from external discovery systems
    Bibliographic Lifecycle The Lifecycle of the item. Possible values are Deleted and In Repository. This allows you to filter reports by In Repository/Deleted items.
    Network ID This field is used by institutions implementing a Network Zone. It is the same as the MMS ID of the bibliographic record in the Network Zone and can be used to create reports that show the MMS ID in the member institution (using the existing MMS ID), as well as the corresponding MMS ID in the Network Zone.
    ISSN (Normalized) The normalized ISSN. This field is useful when you want to use the normalized ISSN from one subject area to compare with a report with fields from a different subject area.
    ISBN (Normalized)
    The ISBN. Created for uniformity with Title (Normalized) and ISSN (Normalized).
    Brief Level The level of the brief record
    Originating System The system where the bibliographic record originated
    Originating System ID The ID of the system where the bibliographic record originated
    Originating System Version The version of the originating system

    LC Classifications

    Using this dimension, the user can drill down from Group1 to Group4. In each level, the user may see measures accumulated to the relevant group and see the number of items grouped by classification.
    The field descriptions can be found in the LC Classifications shared dimension.
    LC Classifications
    Field Description Additional information
    Start Range Stores the start range of the group such as PS501  
    End Range Stores the end range of the group such as PS689  
    Classification Code Stores the letters in the beginning of the range such as PS
    • In the Fulfillment subject area, if there is more than one classification code, the last one appears.
    • The Classification Code comes from the bibliographic record, except for in the Physical Items subject area where it comes from the holdings record.
    Start Range Number Stores the numbers that come after the letter in the start range  
    End Range Number Stores the numbers that come after the letter in the end range  
    Group1 Stores the name of the first level  
    Group2 Stores the name of the second level  
    Group3 Stores the name of the third level  
    Group4 Stores the name of the fourth level  
    Group5 Stores the name of the fifth level  
    Classifications Stores the Hierarchy column that allows the user to drill down from the first level of the classification to the fourth level. Using this column provides the user with the option to view the accumulative measures. Note that the fifth level is not included in this field.  

    Dewey Classifications

    Digital Inventory can be classified with Dewey Classifications.
    In Dewey Classifications, topics are ordered in a hierarchy that is indicated by a three digit number. The highest level of the hierarchy is indicated by a number with one significant digit followed by two zeros, such as 600. The second level in the hierarchy is indicated by a number with two significant digits followed by one zero, such as 630. The third level in the hierarchy is indicated by a number with three significant digits such as 636.
    Note that the Dewey number is taken from the 852 subfield h of the holdings record and not from the 082 of the bibliographic record.
    The field descriptions can be found in the Dewey Classifications shared dimension.
    Dewey Classifications
    Field Description Additional information
    Dewey Number Holds the first 3 digits of the Dewey Classification.
    The Dewey Number comes from the bibliographic record, except for in the Physical Items subject area where it comes from the holdings record.
    Group1 Stores the name of the first level.  
    Group2 Stores the name of the second level.  
    Group3 Stores the name of the third level.  
    Dewey Classifications Stores the Hierarchy column that allows the user to drill down from the first level of the Dewey Classification to the third level. Using this column provides the user with the option to view the accumulative measures (loans or returns) in each level of the hierarchy.  

    Other Classifications

    The Other Classifications table is a dimension table that contains fields for classification systems other than LC and Dewey.
    Other Classifications
    Field Description Additional Information
    Chinese Classifications
    Classification Code The Chinese Classification code with which to find a match to the Chinese Classification code from the bibliographic record.  
    Group 1-7 (Chinese) Stores the Chinese Classification Code, which comes from the bibliographic record.  
    Group 1-7 (English) Stores the name of the levels of classification  
    New for July! Chinese Classifications (Taiwan)
    Classification Code The Chinese Classification code with which to find a match to the Chinese Classification code from the bibliographic record.  
    Group 1-3 (Chinese) Stores the Chinese Classification Code, which comes from the bibliographic record.  
    Group 1-3 (English) Stores the name of the levels of classification  

    Institution

    The shared Institution dimension allows the Network Zone to view reports according to institution. It is available in every subject area. It contains the following fields:
    Institution
    Field Description Additional information
    Institution Code The code of the institution.  
    Institution Name The name of the institution.  
    Institution Timezone The timezone of the institution  
    Data Available As Of When the data became available to analytics  
    Data Updated As Of When the data was taken from Alma  
    If an analytics report is run from the Network Zone in a collaborative network implementing a Network Zone, all member institutions are included in the report for Institution Code and Institution Name.
    If an analytics report is run from an institution that is not part of a collaborative network implementing a Network Zone, only the single institution from which the report is run is included in the report for Institution Code and Institution Name.
    Reports involving data across a collaborative network implementing a Network Zone may take longer to run than reports within one institution.
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