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    Digital Inventory

    The Digital Inventory subject area allows you to create reports concerning digital inventory and answer the following business questions:
    • How many files and remote representation do we have in the repository, grouped by library?
    • What is the last usage date of a specific file or representation?
    • What is the total number of file downloads for a specific file?
    • What is the size (in bytes) of a specific representation?
    • What is the most widely used representation access right for digital inventory?
    • How many representations and remote representations do we have in the repository by LC /Dewey classifications?
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    Digital Inventory

    Field Descriptions

    digital_inventory_field_descriptions.png
    Digital Inventory – Field Descriptions

    Digital Measures

    The Digital Measures table is a fact table that stores all measures relating to digital inventory.
    Digital Measures
    Field Description Additional Information
    Representation Level
    Num Digital Representations (Deleted + In Repository) The number of digital representations that were deleted and that are in the repository  
    Num Digital Representations (In Repository) The number of digital representations that are in the repository  
    Num Digital Representations (Deleted) The number of digital representations that were deleted  
    File Level
    Num Digital Files (Deleted + In Repository) The number of digital files that were deleted and that are in the repository  
    Num Digital Files (In Repository) The number of digital files that are in the repository  
    Num Digital Files (Deleted) The number of digital files that were deleted  
    Digital File Views The number of digital file views  
    Digital File Downloads The number of digital file downloads  
    Digital File Size (In Bytes) The digital file size in bytes  
    Digital File Size (In Kilobytes) The digital file size in kilobytes  
    Digital File Size (In Terabytes) The digital file size in terabytes  

    Representation Details

    The Representation Details table is a dimension table that stores information about digital representations.
    Representation Details
    Field Description Additional Information
    Rep Availability Indicates if the representation is active or inactive  
    Rep Creator The creator of the representation  
    Rep Delivery URL The delivery URL of the representation  
    Rep Deposit ID The deposit ID of the representation  
    Rep Digitization ID The digitization ID of the representation  
    Rep ID The ID of the representation  
    Rep Label The label of the representation  
    Rep Lifecycle The lifecycle of the representation  
    Rep Link Param 1-5 The representation link parameters 1-5. This is relevant only for remote citations.  
    Rep Modified By The user who modified the representation  
    Rep Num of Views The number of views of the representation  
    Rep Last View Date The last view date of the representation  
    Rep Num of Shares The number of times the representation was shared  
    Rep Originating System ID The origination system ID of the representation  
    Rep Public Note The public note of the representation  
    Rep Type The type of the representation  
    Rep Usage Type The usage type of the representation  
    IED The IED value  
    Is Deposit Indicates if the representation entered the repository as a deposit  
    Is Digitization Indicates if the representation entered the repository from a digitization request  

    Representation Creation Date

    The Representation Creation Date table is a dimension table that stores information about the representation creation date.
    Representation Creation Date
    Field Description Additional Information
    Rep Creation Date Stores the representation creation date in the date format 2/29/2012  
    Rep Creation Start of Week The date of the first business day of the week  
    Rep Creation Week Number The number of the week of the year  
    Rep Creation Month Key Stores the month of the date in number format such as 2 for February This field is useful when you want to sort by month
    Rep Creation Month Stores the month of the date in month description format such as February  
    Rep Creation Full Month Stores the month and the year of the date in a display format such as Feb 12  
    Rep Creation Quarter Stores the quarter of the date in a display format such as Q1  
    Rep Creation Year Stores the year of the date in string format such as 2012  
    Rep Creation Fiscal Month Key Stores the fiscal year of the date in number format such as 2 for February.  
    Rep Creation Fiscal Year Stores the year of the date in string format such as 2012  
    Rep Creation Date Filter Used to filter report results by date.  
    Rep Creation Year-Month The year and the month in a format such as 2023-1  

    Representation Modification Date

    The Representation Modification Date table is a dimension table that stores information about the representation modification date.
    Representation Modification Date
    Field Description Additional Information
    Rep Modification Date Stores the modification date in the date format 2/29/2012  
    Rep Modification Start of Week The date of the first business day of the week  
    Rep Modification Week Number The number of the week of the year  
    Rep Modification Month Key Stores the month of the date in number format such as 2 for February This field is useful when you want to sort by month
    Rep Modification Month Stores the month of the date in month description format such as February  
    Rep Modification Full Month Stores the month and the year of the date in a display format such as Feb 12  
    Rep Modification Quarter Stores the quarter of the date in a display format such as Q1  
    Rep Modification Year Stores the year of the date in string format such as 2012  
    Rep Modification Fiscal Month Key Stores the fiscal year of the date in number format such as 2 for February.  
    Rep Modification Fiscal Year Stores the year of the date in string format such as 2012  
    Rep Modification Date Filter Used to filter report results by date  
    Rep Modification Year-Month The year and the month in a format such as 2023-1  

    Representation Library Unit

    The Library Unit table is a dimension table that stores details about the library where the representation was created. The primary key of the table is LIBRARYID.
    The field descriptions can be found in the Library Unit shared dimension.
    Library Unit
    Field Description Field Location in Alma Additional Information Data Type Data Size
    Library Address Line 1 The first line of the address of the institution. It usually includes the building number and the street name. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Address Line 1.

      VARCHAR 1000
    Library City The city of the library. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is City.

      VARCHAR 255
    Library Code The library code Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab > Path [the text after the period]  

    VARCHAR

    50

    Library Code (Active) The code of active (not deleted) libraries Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab > Path [the text after the period] The same as Library Code without deleted libraries.

    VARCHAR

    50

    Library Country The country of the library. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Country.

      VARCHAR 320
    Library Description The library description Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab

    The label in Alma is Description.

     

    VARCHAR

    100

    Library Name The library name Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab

    The label in Alma is Organization Unit Name.

     

    VARCHAR

    255

    Library Name (Active) The library name of active (not deleted) libraries Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab

    The label in Alma is Organization Unit Name.

    The same as Library Name without deleted libraries.

    VARCHAR

    255

    Library Postal Code The postal code of the library. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Postal code.

      VARCHAR 200
    Library State Province The state or province of the library. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is State/Province.

      VARCHAR 320
    Unit Type The type of organization unit Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab

    The label in Alma is Organization Unit Type.

    Values can be Institution/Library

    VARCHAR

    20

    Representation Access Rights

    The Representation Access Rights table is a dimension table that stores information about the representation access rights.
    Representation Access Rights
    Field Description Additional Information
    Access Right ID The ID of the access right  
    Access Right Desc The description of the access right  
    Access Right Name The name of the access right  
    Access Right Type The type of the access right  
    Long-Term Digital Lending Concurrent Users Limit Reached Note The note that appears when a patron requests a digital resource that has reached the maximum number of concurrent users  
    Copyright File Name The file name of the copyright  
    Creation Date The creation date of the access right  
    Creator The creator of the access right  
    Denied Note The denied note of the access right  
    Is Long-Term Digital Lending Indicates if the Long-Term Digital Lending checkbox is selected for the access right  
    Modification Date The modification date of the access right  
    Modified By The user who modified of the access right  
    Obtrusive Copyrights Indicates if the access rights has obtrusive copyrights  
    Required Copyright Indicates if the access rights has a required copyright  
    Resource Type The resource type of the access rights  

    Representation Entity Type

    The Representation Entity Type table is a dimension table that stores information about the representation entity type.
    Representation Entity Type
    Field Description Additional Information
    Rep Entity Type The entity type of the representation  
    Rep Entity Author The Author value of the representation entity type   
    Rep Entity Title The Title value of the representation entity type  
    Rep Entity Creator The Creator value of the representation entity type  
    Rep Entity Issue The Issue value of the representation entity type  
    Rep Entity Volume The Volume value of the representation entity type  
    Rep Entity Number The Number value of the representation entity type  
    Rep Entity Track The Track value of the representation entity type  
    Rep Entity Date The Date value of the representation entity type  
    Rep Entity Year The Year value of the representation entity type  
    Rep Entity Season Month The Season/Month value of the representation entity type  
    Rep Entity Day In Month The Day in Month value of the representation entity type  
    Rep Entity Start Time The Start Time value of the representation entity type  
    Rep Entity End Time The End Time value of the representation entity type  
    Rep Entity Start Page The Start Page value of the representation entity type  
    Rep Entity End Page The End Page value of the representation entity type  

    Remote Digital Repository

    The Remote Digital Repository table is a dimension table that stores information about the remote digital repository.
    Remote Digital Repository
    Field Description Additional Information
    Remote Integration Code The remote integration code  
    Remote Integration Name The remote integration name  
    Remote Creation Date The remote creation date  
    Remote Modification Date The remote modification date  
    Remote System Name The remote system name  
    Remote Repository Name The remote repository name  
    Remote Status The remote status  

    File Details

    The File Details table is a dimension table that stores information about the digital file details.
    File Details
    Field Description Additional Information
    File Lifecycle The lifecycle of the file  
    File Creation Date The creation date of the file  
    File Creator The creator of the file  
    File Deleted Type The type of the deleted file  
    File Extension The extension of the file  
    File ID The ID of the file  
    File Internal Path The internal path of the file  
    File Label The label of the file  
    File Last View Date The last date the file was viewed  
    File Mime Type The Mime type of the file  
    File Modification Date The modification date of the file  
    File Modified By The user who modified the file  
    File Name The name of the file  
    File Original ID The original ID of the file  
    File Original Name The original name of the file  
    File Original Path The original path of the file  

    File Creation Date

    The File Creation Date table is a dimension table that stores information about the digital file creation date.
    Representation Creation Date
    Field Description Additional Information
    File Creation Date Stores the file creation date in the date format 2/29/2012  
    File Creation Start of Week The date of the first business day of the week  
    File Creation Week Number The number of the week of the year  
    File Creation Month Key Stores the month of the date in number format such as 2 for February This field is useful when you want to sort by month
    File Creation Month Stores the month of the date in month description format such as February  
    File Creation Full Month Stores the month and the year of the date in a display format such as Feb 12  
    File Creation Quarter Stores the quarter of the date in a display format such as Q1  
    File Creation Year Stores the year of the date in string format such as 2012  
    File Creation Fiscal Month Key Stores the fiscal year of the date in number format such as 2 for February.  
    File Creation Fiscal Year Stores the year of the date in string format such as 2012  
    File Creation Date Filter Used to filter report results by date.  
    File Creation Year-Month The year and the month in a format such as 2023-1  

    File Modification Date

    The File Modification Date table is a dimension table that stores information about the digital file modification date.
    Representation Modification Date
    Field Description Additional Information
    File Modification Date Stores the modification date in the date format 2/29/2012  
    File Modification Start of Week The date of the first business day of the week  
    File Modification Week Number The number of the week of the year  
    File Modification Month Key Stores the month of the date in number format such as 2 for February This field is useful when you want to sort by month
    File Modification Month Stores the month of the date in month description format such as February  
    File Modification Full Month Stores the month and the year of the date in a display format such as Feb 12  
    File Modification Quarter Stores the quarter of the date in a display format such as Q1  
    File Modification Year Stores the year of the date in string format such as 2012  
    File Modification Fiscal Month Key Stores the fiscal year of the date in number format such as 2 for February.  
    File Modification Fiscal Year Stores the year of the date in string format such as 2012  
    File Modification Year-Month The year and the month in a format such as 2023-1  

    Bibliographic Details

    The Bibliographic Details table is a dimension table that stores the bibliographic details of the digital inventory item. The primary key of the table is MMS_ID.
    The field descriptions can be found in the Bibliographic Details shared dimension.

    Ex Libris works with content providers worldwide to enrich the metadata available in the Alma Community Zone. To enrich the journal/serial content in the CZ, we work directly with the Library of Congress CONSER feed for electronic serials, which we match against our knowledge base to enrich with all of the relevant metadata fields that they supply (for more details, see Community Zone Serial Records Enrichment) and enrich the CZ records with all relevant metadata, including the 050 fields (when available).

     

    In the case of book content, we work with multiple providers who are willing to share their metadata with the Alma community globally (for more details, see Community Zone Monograph Records Enrichment). If you have local access to these classifications, you may want to consider working with the local extension for these records whenever an update is not available. (For more details, see Working with Local Extension Fields for Community Zone-linked Records.)

    The Bibliographic Details table contains two kinds of fields, those derived from the MARC record and those that come from Alma. Although in analytics there is no distinction made between these fields, for explanatory purposes we have divided them into two tables below.

    Bibliographic Details
    Field Note

    Mapping from

    MARC21

    Mapping from UNIMARC

    Mapping from

    Dublin Core

    Author   100,110,111 700,701,710,711 Currently empty, planned to come from dc:creator, dcterms:creators
    Author (Contributor) An additional Author field

    711 a,c-e,i,j,n,q,u and its 880

    700 a-e,j,q,u and its 880

    710 a-e,i,n,u and its 880

    700 a-d,f,p

    701 a-d,f,p 

    710 a-h,p

    711 a-h,p

    720 a,f"

    721 a,f

    702 a-d,f,g 

    712 a-h,p

    722 a,f

    Currently empty, planned to come from dc:contributor, dcterms:contributor
    Begin Publication Date   008 pos. 07-10 100.Date1 Not relevant for Dublin Core
    BIB 008 MARC The contents of the MARC 008 bibliographic field 008   Not relevant for Dublin Core
    BIB LDR MARC The contents of the MARC LDR bibliographic field LDR   Not relevant for Dublin Core
    Bibliographic Acquisition Accession Number Note The identification code assigned to materials acquired in a single and separate transfer of custody (from MARC field 541 $e). 541 e   Not relevant for Dublin Core
    Bibliographic ID   010 excluding numeric subfields 020 a dcterms:identifier dcterms:ISBN, dcterms:identifier dcterms:ISSN
    Bibliographic Level   Position 7 of the LDR field of the bibliographic record Position 7 of the LDR field of the bibliographic record Not relevant for Dublin Core
    Bibliographic Source of Acquisition Note The name of the people or organization that is the source of the material (from MARC field 541 $a) 541 a   Not relevant for Dublin Core
    Category of Material   Position 0 of the 007 field  200 b dc:type
    DC Description    Relevant only for Dublin Core  Relevant only for Dublin Core  dc:description
    dcterms:description
    dcterms:abstract
    DC License   Relevant only for Dublin Core Relevant only for Dublin Core Field does not yet exist.  It will be populated by  dcterms:license
    DC Rights   Relevant only for Dublin Core Relevant only for Dublin Core Field does not yet exist.  It will be populated by dc:rights and dcterms:rights
    Edition   MARC 250 subfields a,b 205 a,b,f,g dcterms:isVersionOf
    Electronic location and access The location and access URl for the electronic resource 856 all subfields    
    End Publication Date   008 pos. 11-14 100.Date2 Not relevant for Dublin Core
    Form of Item The form of the item MARC 008 pos. 29 (Maps and Visual Material) or 23 (other material configurations)   dc:format
    General Note The general note 500 a, 5    
    Government Publication The government publication type

    MARC 008 pos. 28

    According to MARC21 Format for Bibliographic Data, MARC 008 pos. 28 is Government Publication for the following material types: Books, Computer Files, Continuing Resources, Maps, and Visual Materials.

    For Music MARC 008 pos. 28 is Accompanying matter.  For Mixed material MARC 008 pos. 28 is Undefined.

    Consequently, when using this field, you may want to filter out records with Material Type = Music and Material Type = Mixed material.

      Not relevant for Dublin Core
    ISBN   MARC 020 a,z MARC 776 z 010 a dcterms:identifier dcterms:ISBN
    ISBN Valid The valid ISBN value MARC 020 a   Not relevant for Dublin Core
    ISSN   022 l,a 776 x (for non-physical records) 011 a f dcterms:identifier dcterms:ISSN
    ISSN Valid The valid ISSN value MARC 022 a   Not relevant for Dublin Core
    Language Code   008 pos. 35-37 101 a Currently comes from dc:language.  Planned to come from dc:language and dcterms:language
    Language Of Cataloging The language in which the cataloging was done 040 b 100 a,22-24 Not relevant for Dublin Core
    Local Note The local note 590 a, 5    
    Material Type See the table, Fields that Identify the Bibliographic Material Type, in the Material Types in Search Results section for a description of material type. MARC control LDR Material Type   Planned to be empty.  Currently comes from dc:type
    Material Type Code Code of the material type described above (in Material Type). MARC control LDR Material Type   Not relevant for Dublin Core
    Network Number   035 a z 053 a z dc:identifier , dcterms:identifier
    OCLC Control Number (019) The OCLC control number
    Leading zeros are not displayed.

    019 a

    When the subfield begins with one of the following prefixes:  

    • (OCLC)
    • (OCoLC)
    • ocm
    • ocn
    • on 
      Not relevant for Dublin Core
    OCLC Control Number (035a) The OCLC control number
    Leading zeros are not displayed.

    035 a

    When the subfield begins with one of the following prefixes:  

    • (OCLC)
    • (OCoLC)
    • ocm
    • ocn
    • on
    035 a Not relevant for Dublin Core
    OCLC Control Number (035a+z) The OCLC control number
    Leading zeros are not displayed.

    035a+z

    When the subfield begins with one of the following prefixes:  

    • (OCLC)
    • (OCoLC)
    • ocm
    • ocn
    • on
    035a+z Not relevant for Dublin Core
    OCLC Control Number (035z) The OCLC control number
    Leading zeros are not displayed.

    035 z

    When the subfield begins with one of the following prefixes:  

    • (OCLC)
    • (OCoLC)
    • ocm
    • ocn
    • on
    035 z Not relevant for Dublin Core
    Open Access Indicates if the article is open access Based on 506 f 506 2   Not relevant for Dublin Core
    Original Cataloging Agency The MARC code or the name of the organization that created the original record 040 a 081 b Not relevant for Dublin Core
    Place Code   008 pos. 15-17 102$$a Currently empty, planned to come from dcterms:spatial
    Place of Publication - City The city of publication For a list of country codes, see:

    MARC Code List for Countries

    For a list of country codes, see:

    List of ISO 3166 Country Codes

    Not relevant for Dublin Core (use Place Code)

    If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined". If there are multiple place codes in this field, only the first value is displayed.

    Place of Publication - Country The country of publication For a list of country codes, see:

    MARC Code List for Countries

    For a list of country codes, see:

    List of ISO 3166 Country Codes

    Not relevant for Dublin Core (use Place Code)

    If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined". If there are multiple place codes in this field, only the first value is displayed.

    Place of Publication - State The state of publication For a list of country codes, see:

    MARC Code List for Countries

    For a list of country codes, see:

    List of ISO 3166 Country Codes

    Not relevant for Dublin Core (use Place Code)

    If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined". If there are multiple place codes in this field, only the first value is displayed.

    Publication Date  
    The publication date is determined as follows:
    • the bibliographic details publication date comes from 264 subfield c
    • if there is no 264 subfield c, then the publication date comes from 260 subfield c
    • if there is no 264 subfield c and also no 260 subfield c, then the publication date comes from 008 pos. 7-10
    The publication date is determined as follows:
    • the bibliographic details publication date comes from 210 subfield d
    • If there is no 210 subfield d, then the publication date comes from field 214 subfield d.
    • if both fields do not exist, then the publication date comes from field 100 subfield a pos. 9-12 
    dc:date
    Publication Place   MARC 260 a. When 260a is empty, it is taken from MARC 264a 210 a 214 a Not relevant for Dublin Core (use Place Code)
    Publisher  

    260 b

    264 b

    210 c

    214 c

    dcterms:publisher, dc:publisher
    Resource Type Constructed based on existing bibliographic fields such as the LDR and 008. For more information, see The Resource Type Field.      
    Series   800 t,v

    810 t,v

    811 t,v

    830 a,n,p,v

    410 a,h,i,o,t,x Currently empty.  Planned to come from dcterms:isPartOf
    Series Statement The series statement 490 a,v x    
    Subjects   6XX excluding 69X, 630, 689 600 a,b 602 603-8 610 616 617 dc:subject dcterms:LCSH,MESH,DDC,UDC,LCC
    Subjects (Names) The subject names 600 a,b,c,d,e,l,t.u

    610 a,b,c,d,e,l,n,t,u

    611 a,b,c,d,e,j,l,n,q,t,u

       
    Title  

    245 a,b

    249 a,b,c,v

    200 a,c,d,e,h,i dc:title
    Title (Complete) The information from MARC field 245, subfields $p, $n, $s, $k, $f, $g. 245 a,n,p,h,b,c,f,g,k,s 200 a-i Currently empty, planned to come from dc:alternative
    Title (Filing) The title with common words such as "The" and "An" removed to help with sorting the title alphabetically.
    Any text between double arrows (<<>>) is removed.
    For a video describing the use of this field, see Sort Analytics Reports by Filing Title - Ignoring "The", "A", and "An".

    240 a,c,p

    245 a,c,p

    200 a,e

    500

    Not relevant for Dublin Core
    Title (Normalized) The normalized Title. This field is useful when you want to use the normalized title from one subject area to compare with a report with fields from a different subject area. This field is built in the following manner:
    Alma does the following to the 245 field (except subfields c,h,6 and 8) in the following order:
    1. Removes non filing text.
    2. Removes <<>> and anything between them.
    3. Removes these characters: []|,.;:"
    4. Changes these characters to a space: !@#$%^&*()_+-={}\<>?/~'
    5. Changes characters to lowercase.
    6. Packs spaces (replace all sequences of more than one space with a single space).

    245 a,b,n,p

    249 a,b,c,v

    200 a,c,d,e,h,i dc:title
    Title Author Combined and Normalized 100 characters of the normalized title and the first four letters of the author in lowercase letters, with spaces removed See Author and Title Fields See Author and Title Fields See Author and Title Fields
    Title Committed to Retain Indicates (Y/N) if the bibliographic record is marked as Committed to Retain Configurable from Configuration > Resources > Collection Retention > Bibliographic Collection Retention Definition. For more information, see Bibliographic Record Retention.    
    Type of date   008 pos. 6 100 pos 8 Not relevant for Dublin Core
    Uniform Resource Identifier The uniform resource identifier 856 u 856 u dc:identifier (dcterms:URI) ,dcterms:identifier (dcterms:URI)
    Uniform Resource Identifier Field Exists Indicates if 856 subfield u contains data      
    Uniform Title   240 130 500 Not relevant for Dublin Core
    The following table describes other fields in the shared dimension (taken from Alma and not MARC):
    Administrative Bibliographic Details
    Field Source in Alma (for Internal Reference)
    Active Course Code The code of an active course.
    Active Course Name The name of an active course.
    Bibliographic Lifecycle The Lifecycle of the item. Possible values are Deleted and In Repository. This allows you to filter reports by In Repository/Deleted items.
    Brief Level The level of the brief record
    Chinese Classifications The Chinese Classification
    Collection ID The ID of the collection.  This is a title level collection as defined at 'Resources > Manage Inventory > Manage Collections'.
    Collection Name The name of the collection.  This is a title level collection as defined at 'Resources > Manage Inventory > Manage Collections'.
    Creation Date The creation date. Date fields can consist of a partial date, such as just the year or a month and year.
    Creation Date (Calendar) The creation date. Calendar Date fields always consist of a month, date, and year. If the information is not provided, 01 is added, so that a date of 2020 is rendered 01/01/2020. This date format is useful when filtering the report by date.
    Creator The name of the user that created the record
    Dewey Classification The Dewey Classification
    Dewey Classification Top Line

    The first 3 digits of the Dewey Classification

    Regarding Dublin Core:

    Currently empty.  Planned to come from dc:subject (dcterms:DDC),
    dcterms:subject (determs:DDC)  

    Has Local Extensions

    Indicates if the Community Zone-linked record has local extensions (Y/N)

    ISBN (Normalized)
    The normalized ISBN.
    ISSN (Normalized) The normalized ISSN.
    LC Classification Top Line The combined LC code and classification numbers until the first period which is followed by a letter. If there are no periods then the entire string is taken until there is a space. The length is limited to 50 characters.
    For example:
    • if the LC Classification is | a HB3821.I8 |b R3 then the LC Classification Top Line will be HB3821
    • if the LC Classification is | a DF506.5 |b .G27 then the LC Classification Top Line will be DF506.5
    • if the LC Classification is | a N 7353 |b .K513 1965 then the LC Classification Top Line will be N
    • if the LC Classification is | a NOT YET ORDERED then the LC Classification Top Line will be NOT
    The LC Classification Top Line will contain one value. For MARC21, if the bibliographic record has:
    • both 090 and 050 then the LC Classification Top Line will come from 090
    • 050 and not 090 then the LC Classification Top Line will come from 050
    • 090 and not 050 then the LC Classification Top Line will come from 090

    Regarding Dublin Core:

    Currently empty. Planned to come from:
    (dcterms:LCSH),
    dcterms:subject (determs:LCSH),
    dc:subject (dcterms:LCC),
    dcterms:subject (determs:LCC)

    Recent data may not be available if it has not yet been received from CONSER.
    Link ID The link ID. For more information concerning this field and the next two, see Understanding the fields Link ID Linked to CZ and Linked to NZ in the Bibliographic Details folder.
    Linked to CZ Indicates if the record is linked to the Community Zone
    Linked to NZ Indicates if the record is linked to the Network Zone
    Local Param 1-10 This field allows you to enrich the bibliographic information exported to Analytics with additional information from MARC fields in Alma.
    In order to make use of this field, you must contact Ex Libris Support and supply them with a three-digit MARC field code (for example, 901). (The field does not need to include a 9.)
    The fields can be number and code fields but not control fields. Therefore, the field must be greater than or equal to 010, because 00X are Control Fields and 01X-09X are Numbers and Code Fields.
    Following configuration of this field by Ex Libris Support, its value will be available in analytics.
    Subfields can be maintained in the Analytics fields identified for Local Param. When this capability is implemented, fields/subfields appear in Alma Analytics with the Alma subfield delimiter (either $$ or ‡) used to delineate the subfield content. Contact Support to enable this feature. Note that reindexing is required to fully implement this capability.
    Note that the local param fields are not related to the MARC type of the record. For example, if field 913 is defined to be in local param 1 then field 913 will always be in local param 1. This is the case if the record is of the type KORMARC, CNMARC, UNIMARC, MARC21, and so forth. It is not possible to have different sets of Local Param 1-10 for different types of MARC.
    The data in the local parameters is limited to 3900 characters.

    (New for August!) If you want to have the labels of the local parameters displayed in analytics, configure the analytics_display_local_params parameter (Configuration > Analytics > General Configuration > Other Settings) to true.

    Managed by Provider Indicates if the electronic resource is managed by the provider
    MMS ID The MMS ID of the item. This is the MMS ID of the portfolios associated with the electronic collection. It is not the MMS ID of the electronic collection or of the MMS ID of the descriptive bibliographic record added in the Additional tab of the electronic collection editor. If there are no portfolios, the value of this field is empty.
    Modification Date The latest (most recent) modification date. Date fields can consist of a partial date, such as just the year or a month and year.
    Modification Date (Calendar) The latest (most recent) modification date. Calendar Date fields always consist of a month, date, and year. If the information is not provided, 01 is added, so that a date of 2020 is rendered 01/01/2020. This date format is useful when filtering the report by date.
    Modified By The user name that modified the record
    Network ID This field is used by institutions implementing a Network Zone. It is the same as the MMS ID of the bibliographic record in the Network Zone and can be used to create reports that show the MMS ID in the member institution (using the existing MMS ID), as well as the corresponding MMS ID in the Network Zone.
    Originating System The system where the bibliographic record originated
    Originating System ID The ID of the system where the bibliographic record originated
    Originating System Version The version of the originating system
    Peer Reviewed Indicates if the article was peer reviewed
    Provider Name The name of the provider
    Record Format The format of the bibliographic record. Examples:
    • MARC 21
    • DC
    • KORMARC
    • CNMARC
    • UNIMARC
    Suppressed from Discovery Indicates whether the record is suppressed from external discovery systems

    LC Classifications

    Using this dimension, the user can drill down from Group1 to Group4. In each level, the user may see measures accumulated to the relevant group and see the number of items grouped by classification.
    The field descriptions can be found in the LC Classifications shared dimension.

    For Physical Items, Alma takes LC classification information from the holdings record level. For all other subject areas, it is taken from the bibliographic record level.

    Ex Libris works with content providers worldwide to enrich the metadata available in the Alma Community Zone. To enrich the journal/serial content in the CZ, we work directly with the Library of Congress CONSER feed for electronic serials, which we match against our knowledge base to enrich with all of the relevant metadata fields that they supply (for more details, see Community Zone Serial Records Enrichment). We receive weekly updates from CONSER and enrich the CZ records with all relevant metadata, including the 050 fields (when available).

     

    In the case of book content, we work with multiple providers who are willing to share their metadata with the Alma community globally (for more details, see Community Zone Monograph Records Enrichment). If you have local access to these classifications, you may want to consider working with the local extension for these records whenever an update is not available. (For more details, see Working with Local Extension Fields for Community Zone-linked Records)

    LC Classifications
    Field Description Additional information
    Start Range The start range of the group such as PS501  
    End Range The end range of the group such as PS689  
    Classification Code The letters in the beginning of the range such as PS
    • If there is more than one classification code, the last one appears.
    • The Classification Code comes from the bibliographic record, except for in the Physical Items subject area where it comes from the holdings record.
    Start Range Number The numbers that come after the letter in the start range  
    End Range Number The numbers that come after the letter in the end range  
    Group1 The name of the first level  
    Group2 The name of the second level  
    Group3 The name of the third level  
    Group4 The name of the fourth level  
    Group5 The name of the fifth level  
    Classifications The Hierarchy column that allows the user to drill down from the first level of the classification to the fourth level. Using this column provides the user with the option to view the accumulative measures. Note that the fifth level is not included in this field.  

    Dewey Classifications

    Digital Inventory can be classified with Dewey Classifications.
    In Dewey Classifications, topics are ordered in a hierarchy that is indicated by a three digit number. The highest level of the hierarchy is indicated by a number with one significant digit followed by two zeros, such as 600. The second level in the hierarchy is indicated by a number with two significant digits followed by one zero, such as 630. The third level in the hierarchy is indicated by a number with three significant digits such as 636.
    Note that the Dewey number is taken from the 852 subfield h of the holdings record and not from the 082 of the bibliographic record.
    The field descriptions can be found in the Dewey Classifications shared dimension.
    Dewey Classifications
    Field Description Additional information
    Dewey Number Holds the first 3 digits of the Dewey Classification.
    The Dewey Number comes from the bibliographic record, except for in the Physical Items subject area where it comes from the holdings record.
    Group1 Stores the name of the first level.  
    Group2 Stores the name of the second level.  
    Group3 Stores the name of the third level.  
    Dewey Classifications Stores the Hierarchy column that allows the user to drill down from the first level of the Dewey Classification to the third level. Using this column provides the user with the option to view the accumulative measures (loans or returns) in each level of the hierarchy.  

    Other Classifications

    The Other Classifications table is a dimension table that contains fields for classification systems other than LC and Dewey. Like LC and Dewey classifications, you can drill down to different levels, or groups. At each level, the measures associated with the selected group are displayed.
    Other Classifications
    Field Description Additional Information
    Chinese Classifications
    Classification Code The Chinese classification code If the code is not found or in an incorrect format Unknown is displayed.
    Group 1-7 (Chinese) Stores the name of the levels of classification in Chinese  
    Group 1-7 (English) Stores the names of the levels of classification in English  
    Chinese Classifications (Taiwan)
    Classification Code The Chinese (Taiwan) classification code If the code is not found or in an incorrect format Unknown is displayed.
    Group 1-3 (Chinese-Taiwan) Stores the name of the levels of classification in Chinese-Taiwan  
    Group 1-3 (English) Stores the names of the levels of classification in English  
    NLM Classifications
    NLM Classification Code Stores the NLM classification code
    • If the code is not found or in an incorrect format, Unknown is displayed.
    • If there are multiple codes, only the first is displayed.
    • Taken from the 060 or 096 fields of the bibliographic record.
    NLM Classification Number Stores the numbers that come after the NLM letter code  
    NLM Group 1-5 Stores the names of the levels of classification  
    U.S. SuDoc Classifications
    U.S. SuDoc Classification Code

    Stores the SuDoc Classification code with which to find a match to the SuDoc Classification code from the bibliographic record

    • The SuDoc Classification Code is derived from government document fields in the bibliographic record.
    • If the code is not found or in an incorrect format, Unknown is displayed.
    • If there are multiple codes, only the first is displayed.
    U.S. SuDoc Classification Number Stores the numbers that come after the SuDoc letter code The SuDoc Classification Number is derived from the published SuDoc Classification table on the Federal Depository Library Program (GPO) Website
    U.S. SuDoc Agency Stores the name of the top level (parent) U.S. government agency Unlike other classification systems, the SuDoc system groups publications together by the publishing agency, that is, a U.S. government agency.
    U.S. SuDoc SubAgency Stores the name of subordinate bureaus and divisions of the parent U.S. agency A subagency is displayed if a publication is published by a subordinate bureau or division within a parent agency.

    If the top level agency is the publishing agency, then that agency is also listed as the subagency.

    U.S. SuDoc Title Stores the name of either the title of the publication or indicates miscellaneous publications Title designates either a specific publication title or category of the publication.

    Related Physical Items

    The Related Physical Items table is a dimension table that displays information about the physical items that are associated with their long term digital loan resource equivalent. For more information, see Related Physical Items.
    Related Physical Items
    Field Description Additional Information
    Barcode The unique identifier of the specific physical item. See the field location in Alma in the figure Physical Items Details Fields in Physical Item Editor – General Information Tab, below.
    Base Status Indicates the availability of the item in its permanent location (in place/not in place).  
    Due Back Date Indicates the date that an item in a temporary location is due back to its permanent location. See the field location in Alma in the figure Physical Items Details Fields in Physical Item Editor – General Information Tab, below.
    Holding ID The unique identifier of the holding. See the field location in Alma in the figure List of Holdings, below.
    Inventory Date The last time inventory was checked. This field is a calendar field that can be edited manually using the item editor. It can be used for any need. The common use is to track missing items. To do this, enter the date that a missing item was last searched for in the Inventory Date field.
    Item Call Number The item call number for display.

     

    See the field location in Alma in the figure Physical Items Details Fields in Physical Item Editor – General Information Tab, below.
    Item Call Number Type The item call number type.

     

    See the field location in Alma in the figure Physical Items Details Fields in Physical Item Editor – General Information Tab, below.
    Item ID Stores the unique ID of the physical item. See the field location in Alma in the Physical Item Editor figures, below.
    Item Policy The name of the item policy that defines the conditions under which a request for this item can be fulfilled. See the field location in Alma in the figure Physical Items Details Fields in Physical Item Editor – General Information Tab, below.
    Last Loan Date The last time the item was loaned. This loan measure includes migrated data,
    Library Address Line 1 The first line of the address of the institution. It usually includes the building number and the street name.  
    Library City The city of the library. Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is City.

    Library Country The country of the library. Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Country.

    Library Name (Active) The library name of active (not deleted) libraries. The same as Library Name without deleted libraries.
    Library Postal Code The postal code of the library. Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Postal code.

    Library State Province The state or province of the library. Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is State/Province.

    Lifecycle Indicates whether the item is active or deleted. The following are possible values:
    • Active – the item is active
    • Deleted – the item was deleted
    • None – the item has a holding record, but not an item record
    Material Type Describes the nature of the material represented by the item record. See the field location in Alma in the figure Physical Items Details Fields in Physical Item Editor – General Information Tab, below.
    MMS ID The MMS ID of the item. This is the MMS ID of the portfolios associated with the electronic collection. It is not the MMS ID of the electronic collection or of the MMS ID of the descriptive bibliographic record added in the Additional tab of the electronic collection editor. If there are no portfolios, the value of this field is empty.  
    Permanent Physical Location The permanent physical location.  
    Temporary Call Number Type A call number type provided when the item is in a temporary location. See the field location in Alma in the figure Physical Items Details Fields in Physical Item Editor – General Information Tab, below.
    Temporary Library The temporary library.  
    Temporary Physical Location The temporary physical location.  
    Temporary Physical Location in Use Whether the item is currently (at the time at which the report is run) in a temporary location or in a permanent location. 

    For example:

    An item was moved from a permanent location to a temporary location on November 28, 2017. It was loaned on November 29, 2017, and when it was loaned, it was still in a temporary location. It was returned from loan on December 13, 2017. On December 14, 2017 it was returned to its permanent location.

    If an Analytics report was run between November 28 and December 13, the Temp Physical Location In Use is Yes. If the report was run before November 28 or after December 13, the Temp Physical Location In Use is No.

     

    Institution

    The shared Institution dimension allows the Network Zone to view reports according to institution. It is available in every subject area. It contains the following fields:
    Institution
    Field Description Additional information Data Type Data Size
    Institution Code The code of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Summary tab.

    The label in Alma is Code located on the right pane.

    VARCHAR 50
    Institution Name The name of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Summary tab.

    The label in Alma is Organization unit name.

    VARCHAR 255
    Institution Address Line 1 The first line of the address of the institution. It usually includes the building number and the street name. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is  Address Line 1.

    VARCHAR 1000
    Institution City The city of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is City.

    VARCHAR 255
    Institution State Province The state or province of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is State/Province.

    VARCHAR 320
    Institution Country The country of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Country.

    VARCHAR 320
    Institution Postal Code The postal code of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Postal code.

    VARCHAR 200
    Institution Timezone The timezone of the institution. The timezone is set during implementation. VARCHAR 255
    Data Available As Of When the institution data became available in analytics. Displayed at the bottom of the main Analytics menu. VARCHAR 255
    Data Updated As Of When the institution data was taken from the Alma database. Displayed at the bottom of the main Analytics menu. VARCHAR 255
    If an analytics report is run from the Network Zone in a collaborative network implementing a Network Zone, all member institutions are included in the report for Institution Code and Institution Name.
    If an analytics report is run from an institution that is not part of a collaborative network implementing a Network Zone, only the single institution from which the report is run is included in the report for Institution Code and Institution Name.
    Reports involving data across a collaborative network implementing a Network Zone may take longer to run than reports within one institution.
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