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    Titles

    Using the Titles subject area, you can create reports/dashboards relating to Titles and answer the following types of business questions:
    • What is the best way to link physical holdings with portfolios in order to get a good collection representation?
    • What is the usage for specific bibliographic records in the library?
    • How can I run a report at the title level that does not have physical items?
    • Can event data be associated with bibliographic and holdings records or only with items?
    • How can I report on new acquisitions?
    For information on using the Titles subject area to perform an overlap analysis of titles with both physical and electronic inventory, see Analytics - Titles subject area Physical-Electronic overlap analysis.pptx.
    Star Diagram – Titles
    Title information is updated in Analytics once a month.

    Field Descriptions

    The following fields are available in Titles.
    Titles – Field Descriptions

    Title Measures

    The Title Measures table is a fact table that stores all measures relating to tiles, such as number of titles, number of physical items, number of portfolios, and number of electronic collections.
    Title Measures
    Field Description Additional Information
    Number of Titles (All) The total number of titles, including active and deleted.  
    Number of Titles (Active) The total number of active titles.  
    Number of Titles (Deleted) The total number of deleted titles.  
    Number of Physical Items (All) The total physical items, including active and deleted.  
    Number of Physical Items (Active) The total number of active physical items.  
    Number of Physical Items (Deleted) The total number of deleted physical items.  
    Number of Portfolios (All) The total number of portfolios, including active and deleted.  
    Number of Portfolios (Active) The total number of active portfolios.  
    Number of Portfolios (Deleted) The total number of deleted portfolios.  
    Number of Electronic Collections (All) The total number of electronic collections, including active and deleted.  
    Number of Electronic Collections (Active) The total number of active electronic collections.  
    Number of Electronic Collections (Deleted) The total number of deleted electronic collections.  

    Usage Measures

    The Usage Measures table is a fact table that stores all measures relating to usage, such as number of loans, number of link resolver requests, and number of borrowing requests.
    Usage Measures
    Field Description Additional Information
    Number of Loans (In House + Not in House) The total number of loans, including in house and not in house loans.  
    Number of Loans (In House) The total number of in house loans.  
    Number of Loans (Not in House) The total number of not in house loans.  
    Number of Link Resolver Services The number of link resolver services.  
    Number of Link Resolver Clicked Services The number of link resolver clicked services.  
    Number of Link Resolver Requests The number of link resolver requests.  
    Number of Link Resolver Clicked Requests The number of link resolver clicked requests.  
    Number of Link Resolver Requests Without Services The number of link resolver requests without services.  
    Number of Requests (Active) The number of active requests.  
    Number of Requests (Historical) The number of historical requests.  
    Number of Borrowing Requests The number of borrowing requests.  
    Number of Lending Requests The number of lending requests.  

    Usage Measures - Last Year (365 Days)

    The Usage Measures table is a fact table that stores all measures relating to usage for the last 365 days, such as Number of Loans, Number of Link resolver Requests, and Number of Borrowing Requests.
    Usage Measures - Last Year (365 Days)
    Field Description Additional Information
    Number of Loans (In House + Not in House) The total number of loans, including in house and not in house loans in the last 365 days.  
    Number of Loans (In House) The total number of in house loans in the last 365 days.  
    Number of Loans (Not in House) The total number of not in house loans in the last 365 days.  
    Number of Link Resolver Services The number of link resolver services in the last 365 days.  
    Number of Link Resolver Clicked Services The number of link resolver clicked services in the last 365 days.  
    Number of Link Resolver Requests The number of link resolver requests in the last 365 days.  
    Number of Link Resolver Clicked Requests The number of link resolver clicked requests in the last 365 days.  
    Number of Link Resolver Requests Without Services The number of link resolver requests without services in the last 365 days.  
    Number of Reading List Citations The number of active requests in the last 365 days.  
    Number of Requests (Active) The number of historical requests in the last 365 days.  
    Number of Requests (Historical) The number of borrowing requests in the last 365 days.  
    Number of Borrowing Requests The number of lending requests in the last 365 days.  
    Number of Lending Requests The total number of loans, including in house and not in house loans in the last 365 days.  

    Title Details

    The Title Details table is a dimension table that stores information about the title such as the library name and code for physical and electronic inventory.
    Title Details
    Field Description Additional Information
    Data uploaded as of The last date data was uploaded.  
    Library Code (Physical) The library code for physical items.  
    Library Name (Physical) The library name for physical items.  
    Library Code (Electronic) The library code for electronic items.  
    Library Name (Electronic) The library name for electronic items.  
    New for December!
    Coverage Information Combined
    The combined coverage information for physical and electronic inventory Used when performing an overlap analysis
    New for December!
    Summary Holding
    A summary of holdings of physical and electronic inventory Used when performing an overlap analysis

    Bibliographic Details

    The Bibliographic Details table is a dimension table that stores the bibliographic details of the physical item. The primary key of the table is MMS_ID.
    The field descriptions can be found in the Bibliographic Details shared dimension.
    Bibliographic Details
    Field Source in Alma (for Internal Reference) Mapping from MARC
    Title Taken from display.title in the display section of the operational record MARC 245 subfields a,b
    Author Taken from display.author in the display section of the operational record List values, delimiter is (;)
    • MARC 100 excluding Numeric subfields
    • MARC 110 excluding numeric subfields
    • MARC 111 excluding numeric subfields
    ISBN Taken from search.isbn in the search section of the operational record List values, delimiter is ;
    MARC 020 a,e,z
    ISSN Taken from search.issn in the search section of the operational record List values, delimiter is ;
    MARC 022 a,y,e,z
    Publisher Taken from display.publisher_const_b in the display section of the operational record MARC 260 b
    MARC 264 b
    Remove special characters and replace spaces.
    Publication Date Taken from display.date_of_publication in the display section of the operational record MARC 260 c
    Publication Place Taken from display.place_of_pu blication in the display section of the operational record MARC 260 a
    Place Code Taken from display.place_code in the display section of the operational record For MARC21 this is taken from 008 pos. 15-17
    Material Type Taken from search. material_type in the search section of the operational record MARC control LDR Material Type
    Begin Publication Date Taken from display.begin_pub_date in the search section of the operation For MARC21 this is taken from 008 pos. 7-10
    End Publication Date Taken from display.end_pub_date in the search section of the operation For MARC21 this is taken from 008 pos. 11-14
    Category of Material Taken from display. category_of_material in the display section of the operational record Position 0 of the 007 field of the bibliographic record
    Bibliographic Level Taken from display.bib_level in the display section of the operational record Position 7 of the LDR field of the bibliographic record
    Bibliographic ID Taken from display.bib_id in the display section in the operational record MARC 010 excluding numeric subfields
    Network Number Taken from search. other_system_number in the search section of the operational record This field is called "other system number" in Alma List values. The delimiter is ;
    MARC 035 or 019 excluding numeric subfields
    Edition Taken from display.complete_edition in the display section of the operational record MARC 250 subfields a,b
    Language Code Taken from display.language in the display section in the operational record For MARC21 this is taken from 008 pos. 35-37
    Series Taken from display.series_small in the display section in the operational record List values, delimiter is ;
    • MARC 830 subfields a,x,v
    • MARC 800 excluding numeric subfields
    • MARC 810 excluding numeric subfields
    Subjects Taken from display.subjects in the display section of the operational record List values, delimiter is ;
    MARC 6XX excluding numeric
    Type of Date Taken from display. type_of_date in the search section of the operational record For MARC21 this is taken from 008 pos. 6
    Uniform Title Taken from display.uniform_title in the display section of the operational record MARC 240 excluding numeric subfields
    MARC 130 subfields a,p
    Resource Type Constructed based on existing bibliographic fields such as the LDR and 008. For more information, see Working with the Resource Type Field.  
    The following table describes other fields in the shared dimension (taken from Alma and not MARC):
    Bibliographic Details
    Field Source in Alma (for Internal Reference)
    Active Course Code The code of an active course.
    Active Course Name The name of an active course.
    MMS ID Stores the MMS ID of the item
    LC Classification Top Line Stores the combined LC code and classification numbers until the first period followed by a letter such as NB933 when the lc_class_number is NB933.F44
    Dewey Classification Stores the Dewey Classification
    Dewey Classification Top Line Stores the first 3 digits of the Dewey Classification
    Local Param1 This field allows you to enrich the bibliographic information exported to Analytics with additional information stored in MARC 9XX local fields in Alma.
    In order to make use of this field, you must contact Ex Libris Support and supply them with a three-digit MARC field code (for example, 901). Following configuration of this field by Ex Libris Support, its value will be available in analytics.
    Local Param2 See the description above.
    Local Param3 See the description above.
    Local Param4 See the description above
    Local Param5 See the description above
    Creator Stores the name of the user that created the record
    Creation Date Stores the creation date
    Modified By Stores the user name that modified the record
    Modification Date Stores the modification date
    Suppressed from Discovery Indicates whether the record is suppressed from external discovery systems
    Bibliographic Lifecycle The Lifecycle of the item. Possible values are Deleted and In Repository. This allows you to filter reports by In Repository/Deleted items.
    Network ID This field is used by institutions implementing a Network Zone. It is the same as the MMS ID of the bibliographic record in the Network Zone and can be used to create reports that show the MMS ID in the member institution (using the existing MMS ID), as well as the corresponding MMS ID in the Network Zone.
    Title (Normalized) The normalized Title. This field is useful when you want to use the normalized title from one subject area to compare with a report with fields from a different subject area.
    ISSN (Normalized) The normalized ISSN. This field is useful when you want to use the normalized ISBN from one subject area to compare with a report with fields from a different subject area. This field is built in the same manner in which the normalized title in Alma is built:
    Alma does the following to the 245 field (except subfields c,h,6 and 8):
    • Removes non filing text.
    • Removes <<>> and anything between them.
    • Removes these characters: []|,.;:"
    • Changes these characters to a space: !@#$%^&*()_+-={}[] \";<>?,./~'"," "
    • Changes characters to lowercase.
    • Packs spaces (replace all sequences of more than one space with a single space).
    ISBN (Normalized)
    The ISBN. Created for uniformity with Title (Normalized) and ISSN (Normalized).
    Brief Level The level of the brief record
    Originating System The system where the bibliographic record originated
    Originating System ID The ID of the system where the bibliographic record originated
    Originating System Version The version of the originating system

    Title Creation Date

    The Title Creation Date table is a dimension table that stores details about the title creation date. Key fields are used whenever calculations are required. Description fields may be used for formatting the display of the report. Alma stores the following types of fields:
    • Calendar Fields – These are date fields as they display in the calendar.
    • Fiscal Date Fields – These are date fields that match the institution's fiscal period. In the examples below, the fiscal period of the institution is for fiscal year 2012 that starts June 1, 2011 and ends May 31, 2012.
    Using this dimension, the user may drill down from year to month to the specific date on which the title was created. The number of the title is accumulated to the relevant level in the hierarchy.
    Title Creation Date
    Field Description Additional Information
    Title Creation Date Stores the title creation date in a date format such as 2/29/2014.  
    Title Creation Month Key Stores the month of the date in number format such as 2 for February This field is useful when you want to sort by the month, which does not work properly when using the alphabetical field.
    Title Creation Month Stores the month of the date in month description format such as February  
    Title Creation Full Month Stores the month and the year of the date in a display format such as Feb 12 This field is useful when comparing data on a month basis between years.
    Title Creation Quarter Stores the quarter of the date in a display format such as Q1  
    Title Creation Year Stores the year of the date in number format such as 2012  
    Title Creation Fiscal Month Key Stores the fiscal month of the date in number format such as 2 for February This field is useful when you want to sort by the month, which does not work properly when using the alphabetical field.
    Title Creation Fiscal Year Stores the fiscal year of the date in a string format such as 2012. If the fiscal year description is stored in the institution fiscal period configuration table. This value is taken from there.
    Title Creation Date Filter Used to filter report results by date.  

    Title Modification Date

    The Modification Date table is a dimension table that stores details about modification of titles.
    The Title Modification date is the date of the last change to the title.
    Key fields are used whenever calculations are required. Description fields may be used for formatting the display of the report. Alma stores the following types of fields:
    • Calendar Fields – These are date fields as they display in the calendar.
    • Fiscal Date Fields – These are date fields that match the institution's fiscal period. For the examples below, the fiscal period of the institution is for fiscal year 2012 that starts June 1, 2011 and ends May 31, 2012.
    Using this dimension, the user can drill down from year to month to the specific date on which the physical title was created.
    Title Modification Date
    Field Description Additional Information
    Title Modification Month Key Stores the month of the date in number format such as 2 for February This field is useful when you want to sort by the month, which does not work properly when using the alphabetical field.
    Title Modification Date Stores the item modification date in a date format such as 2/29/2014.  
    Title Modification Month Stores the month of the date in month description format such as February  
    Title Modification Full Month Stores the month and the year of the date in a display format such as Feb 12 This field is useful when comparing data on a month basis between years.
    Title Modification Quarter Stores the quarter of the date in a display format such as Q1  
    Title Modification Year Stores the year of the date in number format such as 2012  
    Title Modification Fiscal Month Key Stores the fiscal month of the date in number format such as 2 for February This field is useful when you want to sort by the month, which does not work properly when using the alphabetical field.
    Title Modification Fiscal Year Stores the fiscal year of the date in a string format such as 2012. If the fiscal year description is stored in the institution fiscal period configuration table, this value is taken from there.
    Title Modification Date Filter Used to filter report results by date.  

    Dewey Classifications

    Titles can be classified with Dewey Classifications.
    In Dewey Classifications, topics are ordered in a hierarchy that is indicated by a three digit number. The highest level of the hierarchy is indicated by a number with one significant digit followed by two zeros, such as 600. The second level in the hierarchy is indicated by a number with two significant digits followed by one zero, such as 630. The third level in the hierarchy is indicated by a number with three significant digits such as 636.
    Note that the Dewey number is taken from the 852 subfield h of the holdings record and not from the 082 of the bibliographic record.
    The field descriptions can be found in the Dewey Classifications shared dimension.
    Dewey Classifications
    Field Description Additional information
    Dewey Number Holds the first 3 digits of the Dewey Classification.  
    Group1 Stores the name of the first level.  
    Group2 Stores the name of the second level.  
    Group3 Stores the name of the third level.  
    Dewey Classifications Stores the Hierarchy column that allows the user to drill down from the first level of the Dewey Classification to the third level. Using this column provides the user with the option to view the accumulative measures (loans or returns) in each level of the hierarchy.  

    LC Classification

    Using this dimension, the user can drill down from Group1 to Group4. In each level, the user may see measures accumulated to the relevant group and see the number of items grouped by classification.
    The field descriptions can be found in the LC Classifications shared dimension.
    LC Classifications
    Field Description Additional information
    Start Range Stores the start range of the group such as PS501  
    End Range Stores the end range of the group such as PS689  
    Classification Code Stores the letters in the beginning of the range such as PS  
    Start Range Number Stores the numbers that come after the letter in the start range  
    End Range Number Stores the numbers that come after the letter in the end range  
    Group1 Stores the name of the first level  
    Group2 Stores the name of the second level  
    Group3 Stores the name of the third level  
    Group4 Stores the name of the fourth level  
    New for December!
    Group5
    Stores the name of the fifth level  
    Classifications Stores the Hierarchy column that allows the user to drill down from the first level of the classification to the fourth level. Using this column provides the user with the option to view the accumulative measures. Note that the fifth level is not included in this field.  

    Institution

    The shared Institution dimension allows the network institution to view reports according to institution. It is available in every subject area. It contains the following fields:
    Institution
    Field Description Additional information
    Institution Code The code of the institution.  
    Institution Name The name of the institution.  
    If an analytics report is run from a member institution in a collaborative network implementing a Network Zone, all member institutions are included in the report for Institution Code and Institution Name.
    If an analytics report is run from an institution that is not part of a collaborative network implementing a Network Zone, only the single institution from which the report is run is included in the report for Institution Code and Institution Name.
    Reports involving data across a collaborative network implementing a Network Zone may take longer to run than reports within one institution.