Esploro 2025 Release Notes
Click here to view the monthly release and maintenance schedules.
March 2025 Sneak Preview
The upcoming March release will include features such as:
- Configure OpenURL
- Post Media Mention API
Main Features
Export Search Results 
Records from the portal search results page can be multi-selected and exported with ease. Up to five hundred records can be selected across multiple pages. Export options are configurable and include Citation format, txt file, RIS, BibTex and push to RefWorks. For information about configuring export options, see Configuring the Research Portal.
Add and Display Media Mentions on Projects
In the January release we added the ability to add relationships between Research Projects and their Media Mentions from the Research Information Hub. With this release media mentions can be added to a project record in the researcher profile and displayed in the project record in the portal and also in the researcher profile. For additional information, see Working with Projects.
Move Creator to Contributor 
Creators and contributors can be easily updated and moved from Creator to Contributor or vice versa in a single action. The new action is available from the “Manage Creators/Manage Contributors” page for all asset types and categories except ETDs which rarely require such updates. Authors whose role have been changed will move to the end of the target list (creators or contributors). For additional information, see Working with Research Assets.
Duplicate Asset Record 
If you are adding an asset record similar to an existing asset record, you can now duplicate the existing asset in two easy steps. Find the record that you want to copy and select duplicate from the action menu. You will be prompted to select if you want to copy the "Deposit Owner" and "Asset to Asset relations" then select Save and the asset will be duplicated. All fields except DOI, handle, links, and files are copied. This new feature will increase staff efficiency, increase accuracy and reduce mistakes.
Rejecting Task & Asset For Asset With Many Researchers
In the Author Matching task list, there is a bulk action to “Reject selected assets and all matches.” If the selected assets have many authors, the deletion can take a lot of time and the action may time out. The system now checks the number of authors and if one or more of the selected assets have over 400 authors it blocks the deletion of that asset and displays the following message: “These assets have many authors and they should be rejected individually <asset ID, asset ID>”. The admin should reject the assets that are listed before reattempting bulk rejection.
In addition, the system displays the number of authors in the third column:
Add Researcher Draft Deposits to Analytics
It is now possible to view researcher draft deposits (i.e. before the researcher submits the deposit) via analytics. A new measure has been added - "Number of Researcher Draft Deposits" for counting the number of unsubmitted researcher drafts. Note that unsubmitted drafts are still excluded from the existing Research Assets subject area measures since they are not yet part of the repository and they cannot be displayed via the Research Information Hub.
Additional Enhancements
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February 2025 Research Portal
Users can now select the number of results displayed per page on the portal search results screen from predefined options 10, 20, 30. -
Esploro was updated to Angular v19
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February 2025 Management
The Research Information Hub administrative interface is not available in Japanese. -
February 2025 Data
GET Media Mentions has been added to the new API Media Mentions Endpoint. -
Esploro has added support for the 2025 SWEPUB list of Research Topics.
Resolved Issues
- February 2025 Management SF: 07778611 07778611URM-237246
SIS loader was not updating a NonAffiliated Previously Affiliated Researcher with a full platform user to Affiliated Researcher. This was fixed. - February 2025 Research Portal SF: 07138284URM-235986
Admin unable to update certain projects to visible in the portal. Specifically this happened when projects were added by researchers and made visible by the admin. This was fixed and now admins can control the visibility settings of all projects. - February 2025 Research Portal SF: 07498210
Files with file extension entered in uppercase could not be opened in the viewer. This was fixed. - February 2025 Research Portal SF: 07063044
Two fixes to the OpenURL sent for Esploro records - epublication date added to the list of dates included in the OpenURL and the DOI sent in the standard DOI format.
February 2025 Sneak Preview
The upcoming February release will include features such as:
- Duplicate asset record in the Hub
- Get Media Mention
Main Features
Researchers Can Edit Publication Details
Researchers can now update the publication details of an asset from their Private Profiles. The fields that can be modified are Volume, Issue, and Pages. For additional information about how researchers can edit asset information from their Profiles, see Adding Output to a Profile. For information about how admins can manage researcher updates, see Working with Research Assets.
Related Media Mentions Can Be Added to Projects
Related media mentions can now be added to a project record in the Hub. For additional information, see Working with Projects.
It is not currently possible to display related media mentions in the project page in the Portal. This functionality will be added in the future.
New Search Box in Collection Pages
A search box enabling users to search within the list of assets in a collection can now be included in the collection's page in the Portal. For each collection, admins can choose whether to include a search box in the Portal. This option is included in the configuration of each collection. For additional information, see Working with Collections.
Mapping of Asset Creators/Contributors Roles to CrossRef
Creator/contributor roles defined in your system can now be mapped to the types used in Crossref. Esploro uses these mappings to convert asset metadata in its database records to the required formats of these external systems before exporting the information to them. For additional information, see Configuring Asset Details.
Additional Enhancements
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January 2025 Management URM-232636
Pagination options have been added to the Researcher Updates tab of the Asset Details page. For information about this tab, see Working with Research Assets. -
January 2025 Research Portal URM-234055
Admins can now configure which icon should appear in the Portal for assets that are Free to Read – the default Open Access icon () or the alternative Free to Read icon (
). For additional information, see Configuring Institution Settings. Note that admins can also modify the Open Access label, for example, to "Free to Read"; see Configuring Access Rights and Licenses.
- January 2025 Analytics and Insights URM-231626
Four additional Awarding Academic Unit fields were added to Esploro Research Assets > Asset ETD Details for a total of five fields. These fields display the awarding institution/department of the ETD.Additionally for this development, the value of the Awarding Academic Unit field now changes if the name of the awarding institution/department changes.
Resolved Issues
- January 2025 Analytics and Insights SF: 07272749URM-230326
When assets contained any form of license information, but no license description was specified for the license, analytics reports did not include those assets. This was fixed. - January 2025 Management SF: 07760733 07772473URM-235122
When a grant was imported with a funder code that did not include the institution code, the Do not import and Overlay options were not implemented. As a result, if an attempt was later made to import another grant with the same Grant ID and Funder Code, the import succeeded, so that two copies of the same grant were incorporated into the database. This was fixed. - January 2025 Research Portal URM-235986
The Esploro Viewer was not able to stream YouTube videos, instead generating an error message. This was fixed. - January 2025 Analytics and Insights SF: 07230638URM-229016
The URLs of internally stored project files were not included in analytics reports. This was fixed.