"My list is ready" workflow

For more information about these changes and the options available, view the recording and slides from the New workflows in the new user experience webinar.

The Publish/Send actions have been combined into a single button for instructors. Before the list is published, the instructor will see a banner letting them know that students cannot view the list. 

You can configure which workflow for publishing and sending the list to the library best fits your needs.

1. The instructor sends the list to the library. The library reviews and publishes the list. Instructors do not have permission to publish lists.
2. The instructor sends the list to the library with the option to either publish the list now or later. Either the library or the instructor can publish the list. This is the default.
3. The instructor publishes the list, and the list is automatically sent to the library at the same time.
4. Available in June 2024: The instructor can publish the list and/or send it to the library.
5. All lists created in the Leganto UI are published by default. The list is published immediately after it is created, and the items are automatically sent to the library for review.

For all options, any citations added to the list once the list has been published will be automatically sent to the library.

Default option:

Take action:

Review the three options to determine which is the best fit for your library. If needed, change the setting in the parameter instructor_publishing_options (Configuration > Leganto > List Management > Settings) to 1, 2, 3, or 4. The default is 2.

If you prefer to have lists published by default, set the parameter auto_publish_on_create (Configuration > Leganto > List Management > Publishing) to Yes.

As of the June 2024 release, you can also configure that items added to a published list are not automatically sent to the library. 

Documentation

Advanced publishing options:

We removed the option to have advanced publishing options display to instructors.

Before:

After:

The library can still configure:

• Which publishing option will be the default
• Whether the three options above will display to instructors or if all lists will be published using the default option
• Whether access to materials (files, etc.) will be restricted for lists published to All students at the institution and Anyone

The library also has the option to publish lists using any of the existing visibility options using Alma.

We did not change any of the existing settings, other than removing the option for instructors to see the advanced publishing options. You should not need to make changes.

Documentation

Duplicate and rollover lists

For more information about these changes and the options available, view the recording and slides from the New workflows in the new user experience webinar.

The instructor rollover and duplicate list options have been combined into a single “Duplicate list” function.

From a Leganto list:

When enabled, instructors will have the option to Duplicate list from the list menu.

There is now the option to add a course association as the list is created/duplicated. If the new copy is linked to a course, and if you have enabled that instructors can customize what will happen with the sharable links (in the instructor rollover options table), a new configuration will appear: “Do you want sharable links to the original list to redirect to the duplicated list one it is published?” The tooltip includes additional guidance.

If instructors choose to redirect the permalinks to the duplicated list, the old version of the list will have a banner indicating that a newer version exists, including a link to the newer version.

The instructor can also expand the Advanced settings section to view and/or change any of the default settings the library has enabled in the instructor rollover configuration. Note that the library will see all options, but instructors will only see the ones which have been enabled for instructor view. Below is a sample instructor view with some options hidden. Regardless of the configuration, library staff will always see all rollover options.

From the Quick Start screen:

When the instructor begins in the LMS, they will see a new version of the quick start screen. If you have enabled instructor rollover from the quick start screen, there will be the option to "Create a list from an existing reading list".

When the instructor clicks the Select existing list button, they see a list of all their existing reading lists. They also have the option to search for lists.

For any reading list, the instructor has the option to duplicate the list, which will copy (rollover) the list and link it to the course.

If the instructor is an owner or collaborator on a list, they will also have a new option to link the course to that list, which will link the current course to the existing copy of the list, adding a new/additional course association.

Take action:

• Out of the box, Leganto will add the text (Rolled Over) to the end of the reading list name when it is duplicated. You can change the label, for example, to (2) or the year. Go to Configuration > Leganto > General > Labels New UI and customize the label duplicateList.addRolledOverToTitle
• We recommend you review the instructor rollover settings. You can configure the default options, as well as which settings display to instructors. We recommend you do not expose any options related to statuses (copyright, list, or citation) or internal library information, keeping the options as simple as possible for instructors. 

Note: When testing, note that the library will see all options. Test as a user with only the instructor role to see what your instructors will see.

• If you have not enabled the duplicate option from the Leganto list menu, you can enable in Configuration > Leganto > UI > List menu,  duplicate or rollover (either option will display the "duplicate" menu in the Leganto new UI.)
• If your instructors have been previously trained to rollover lists and will be looking for the term "rollover", we recommend changing the label. Go to: Configuration > Leganto > General > Labels New UI and customize the label list.menu.duplicate_list.
• If you have not enabled instructor rollover from the quick start menu, we recommend adding it so instructors will see the option to reuse an existing list. In the LTI Settings table (Configuration > Leganto > LTI > Settings) set the parameter cms_entry_actions to all or include the value rollover. This parameter accepts multiple values, separated by commas.
• If you do not want instructors to be able to link courses to existing lists from the quick start menu you can remove the option. In the LTI Settings table (Configuration > Leganto > LTI > Settings) set the parameter cms_entry_actions to include only the desired options. Don't include "link."

Enabling instructor rollover documentation

Link to section or item from LMS

The classic UI included two different options to link to a specific section or item from the LMS: "Link from <LMS> to here" and "Re-link from <LMS> to here." 

Both of these options have been removed from the new UI and replaced with an option to "Link to <LMS>", accessible from the "Share" icon. It will only display when accessing Leganto from an LTI link.

The new option provides a user experience that is the same as copying and pasting shareable links. The instructor simply copies the link and then pastes it into the external tool of the LMS. Leganto provides linked instructions per LMS on pasting the links. The option to provide custom documentation will be added in a future release. 

Take action:

• To enable the new "Link to <LMS>" option, go to Configuration > Leganto > UI > Section menu and Configuration > Leganto > UI > Item menu and set the parameter direct_link_from_LMS to Yes.
• If you had been using one of the previous linking options, ensure your instructor training materials are up to date.
• If you are using LTI 1.3, consider enabling the Link selection feature in the LMS. The Link selection feature provides the best end-user-experience for linking to specific sections or items within Leganto. See the documentation for Blackboard, Canvas, Moodle and D2L Brightspace on the Developer Network to enable Link Selection.