Skip to main content
ExLibris
  • Subscribe by RSS
  • Ex Libris Knowledge Center

    Titles

    Using the Titles subject area, you can create reports/dashboards relating to Titles and answer the following types of business questions:
    • What is the best way to link physical holdings with portfolios in order to get a good collection representation?
    • What is the usage for specific bibliographic records in the library?
    • How can I run a report at the title level that does not have physical items?
    • Can event data be associated with bibliographic and holdings records or only with items?
    • How can I report on new acquisitions?
    • While the Title measure fields are updated in Analytics once a month, dimension fields are updated daily. This can lead to discrepancies until the measure field is updated. For example, a title may be included in the Number of Titles (Active) measure field, but in the Bibliographic Details dimension have a value of Deleted in the Lifecycle field.
    • For information on using the Titles subject area to perform an overlap analysis of titles with both physical and electronic inventory, see Analytics - Using Alma Analytics to Perform Overlap Analysis.
    Star Diagram – Titles

    Field Descriptions

    The following fields are available in Titles.
    Titles – Field Descriptions

    Title Measures

    The Title Measures table is a fact table that stores all measures relating to tiles, such as number of titles, number of physical items, number of portfolios, and number of electronic collections.
    Title Measures
    Field Description Additional Information
    Number of Titles (All) The total number of titles, including active and deleted.  
    Number of Titles (Active) The total number of active (non deleted) titles found in the repository.  
    Number of Titles (Deleted) The total number of deleted titles.  
    Number of Titles with Physical Items (Active) The number of titles with active physical items  
    Number of Titles with Physical Items or Holdings Records (Active) The number of titles with active physical items or holding records  
    Number of Titles with Holdings Records and No Items (Active) The number of titles with active holding records and no items  
    Number of Titles with Electronic Portfolios (Active) The number of titles with active electronic portfolios  
    Number of Titles with Electronic Collections (Active) The number of titles with active electronic collections  
    Number of Titles with Digital Representations (Active) The number of titles with active digital representations  
    Number of Physical Items (All) The total physical items, including active and deleted.  
    Number of Physical Items (Active) The total number of active physical items.  
    Number of Physical Items (Deleted) The total number of deleted physical items.  
    Number of Holdings (All) The total number of holdings records.  
    Number of Holdings (Active) The number of active holdings.  
    Number of Holdings (Deleted) The number of deleted holdings.  
    Number of Portfolios (All) The total number of portfolios, including active and deleted.  
    Number of Portfolios (Active) The total number of active portfolios.  
    Number of Portfolios (Deleted) The total number of deleted portfolios.  
    Number of Electronic Collections (All) The total number of electronic collections, including active and deleted.  
    Number of Electronic Collections (Active) The total number of active electronic collections.  
    Number of Electronic Collections (Deleted) The total number of deleted electronic collections.  
    Num of Digital Representations (All) The total number of digital representations, including active and deleted.  
    Num of Digital Representations (Active) The total number of active digital representations.  
    Num of Digital Representations (Deleted) The total number of deleted digital representations.  
    Num of Research Assets (Active) The number of active research assets  
    Num of Research Assets Files The number of research asset files  

    Usage Measures

    The Usage Measures table is a fact table that stores all measures relating to usage, such as number of loans, number of link resolver requests, and number of borrowing requests.
    Usage Measures
    Field Description Additional Information
    Number of Loans (In House + Not in House) The total number of loans, including in house and not in house loans.  
    Number of Loans (In House) The total number of in house loans.  
    Number of Loans (Not in House) The total number of not in house loans.  
    Number of Link Resolver Services The number of link resolver services.  
    Number of Link Resolver Clicked Services The number of link resolver selected services.  
    Number of Link Resolver Requests The number of link resolver requests.  
    Number of Link Resolver Clicked Requests The number of link resolver selected requests.  
    Number of Link Resolver Requests Without Services The number of link resolver requests without services.  
    Number of Requests (Active) The number of active requests.  
    Number of Requests (Historical) The number of historical requests.  
    Number of Borrowing Requests The number of borrowing requests.  
    Number of Lending Requests The number of lending requests.  

    Usage Measures - Last Year (365 Days)

    The Usage Measures table is a fact table that stores all measures relating to usage for the last 365 days, such as Number of Loans, Number of Link resolver Requests, and Number of Borrowing Requests.
    Usage Measures - Last Year (365 Days)
    Field Description Additional Information
    Number of Loans (In House + Not in House) The total number of loans, including in house and not in house loans in the last 365 days.  
    Number of Loans (In House) The total number of in house loans in the last 365 days.  
    Number of Loans (Not in House) The total number of not in house loans in the last 365 days.  
    Number of Link Resolver Services The number of link resolver services in the last 365 days.  
    Number of Link Resolver Clicked Services The number of link resolver selected services in the last 365 days.  
    Number of Link Resolver Requests The number of link resolver requests in the last 365 days.  
    Number of Link Resolver Clicked Requests The number of link resolver selected requests in the last 365 days.  
    Number of Link Resolver Requests Without Services The number of link resolver requests without services in the last 365 days.  
    Number of Reading List Citations The number of active requests in the last 365 days.  
    Number of Requests (Active) The number of historical requests in the last 365 days.  
    Number of Requests (Historical) The number of borrowing requests in the last 365 days.  
    Number of Borrowing Requests The number of lending requests in the last 365 days.  
    Number of Lending Requests The total number of loans, including in house and not in house loans in the last 365 days.  

    Title Details

    The Title Details table is a dimension table that stores information about the title such as the library name and code for physical and electronic inventory.
    Title Details
    Field Description Additional Information
    Data uploaded as of The last date data was uploaded.  
    Has Active Digital Representations Indicates if the title has active digital representations  
    Has Active Electronic Collections Indicates if the title has active electronic collections  
    Has Active Electronic Portfolios Indicates if the title has active electronic portfolios  
    Has Active Holdings Records Indicates if the title has activ holding records  
    Has Active Physical Items Indicates if the title has active physical items  
    Last Loan Date (In House) The date of the last in house loan  
    Last Loan Date (Not In House) The date of the last not in house loan  
    Library Code (Physical) The library code for physical items.  
    Library Name (Physical) The library name for physical items.  
    Library Code (Electronic) The library code for electronic items.  
    Library Name (Electronic) The library name for electronic items.  
    Library Code (Digital) The library code for digital items.  
    Library Name (Digital) The library name for digital items.  
    Coverage Information Combined The combined coverage information for physical and electronic inventory. Used when performing an overlap analysis
    Summary Holding A summary of holdings of physical and electronic inventory. Used when performing an overlap analysis

    Bibliographic Details

    The Bibliographic Details table is a dimension table that stores the bibliographic details of the physical item. The primary key of the table is MMS_ID.
    The field descriptions can be found in the Bibliographic Details shared dimension.
    Bibliographic Details
    Field Source in Alma (for Internal Reference) Mapping from MARC21 Mapping from UNIMARC
    Title Taken from display.title in the display section of the operational record MARC 245 subfields a,b 249 a,b,c,v 200 a,c,d,e,h,i
    Title (Filing) The title with common words such as "The" and "An" removed to help with sorting the title.
    For a video describing the use of this field, see Sort Analytics Reports by Filing Title - Ignoring "The", "A", and "An".
    240 245   200 a,e 500
    Title (Normalized) The normalized Title. This field is useful when you want to use the normalized title from one subject area to compare with a report with fields from a different subject area. This field is built in the following manner:
    Alma does the following to the 245 field (except subfields c,h,6 and 8) in the following order:
    1. Removes non filing text.
    2. Removes <<>> and anything between them.
    3. Removes these characters: []|,.;:"
    4. Changes these characters to a space: !@#$%^&*()_+-={}\<>?/~'
    5. Changes characters to lowercase.
    6. Packs spaces (replace all sequences of more than one space with a single space).

    245 a,b

    249 a,b,c,v

    200 a,c,d,e,h,i
    Title Author Combined and Normalized 100 characters of the normalized title and the first four letters of the author in lowercase letters, with spaces removed See Author and Title Fields See Author and Title Fields
    Title (Complete) The information from MARC field 245, subfields $p, $n, $s, $k, $f, $g. 245 a,n,p,h,b,c,f,g,k,s 200 a-i
    Author Taken from display.author in the display section of the operational record 100,110,111 700,701,710,711
    Author (Contributor) An additional Author field

    711 a,c-e,i,j,n,q,u and its 880

    700 a-e,j,q,u and its 880

    710 a-e,i,n,u and its 880

    700 a-d,f,p

    701 a-d,f,p 

    710 a-h,p

    711 a-h,p

    720 a,f"

    721 a,f

    702 a-d,f,g 

    712 a-h,p

    722 a,f

    Collection Name The name of the collection    
    Bibliographic Source of Acquisition Note The name of the people or organization that is the source of the material (from MARC field 541 $a) 541 a  
    Bibliographic Acquisition Accession Number Note The identification code assigned to materials acquired in a single and separate transfer of custody (from MARC field 541 $e). 541 e  
    Collection ID The ID of the collection    
    ISBN Taken from search.isbn in the search section of the operational record MARC 020 a MARC 776 z 010 a
    ISSN Taken from the MMS Display Table in the search section of the operational record 022 l,a 776 x 011 a f
    Original Cataloging Agency The MARC code or the name of the organization that created the original record 040 a 081 b
    Publisher Taken from display.publisher_const_b in the display section of the operational record

    260 b

    264 b

    210 c

    214 c

    Publication Date Taken from display.date_of_publication in the display section of the operational record
    The publication date is determined as follows:
    • the bibliographic details publication date comes from 264 subfield c
    • if there is no 264 subfield c, then the publication date comes from 260 subfield c
    • if there is no 264 subfield c and also no 260 subfield c, then the publication date comes from 008 pos. 7-10
    The publication date is determined as follows:
    • the bibliographic details publication date comes from 210 subfield d
    • If there is no 210 subfield d, then the publication date comes from field 214 subfield d.
    • if both fields do not exist, then the publication date comes from field 100 subfield a pos. 9-12 
    Publication Place Taken from display.place_of_pu blication in the display section of the operational record 260 a 264 a 210 a 214 a
    Place Code Taken from display.place_code in the display section of the operational record 008 pos. 15-17  
    Place of Publication - Country The country of publication    
    Place of Publication - State The state of publication    
    Place of Publication - City The city of publication    
    Material Type See the table, Fields that Identify the Bibliographic Material Type, in the Material Types in Search Results section for a description of material type. MARC control LDR Material Type  
    Material Type Code Code of the material type described above (in Material Type). MARC control LDR Material Type  
    Begin Publication Date Taken from display.begin_pub_date in the search section of the operation 008 pos. 07-10 100.Date1
    End Publication Date Taken from display.end_pub_date in the search section of the operation 008 pos. 11-14 100.Date2
    Category of Material Taken from display. category_of_material in the display section of the operational record Position 0 of the 007 field  200 b
    Bibliographic Level Taken from display.bib_level in the display section of the operational record Position 7 of the LDR field of the bibliographic record Position 7 of the LDR field of the bibliographic record
    Bibliographic ID Taken from display.bib_id in the display section in the operational record 010 excluding numeric subfields 020 a
    Network Number Taken from search. other_system_number in the search section of the operational record 035 a z 053 a z
    OCLC Control Number (019) The OCLC control number 019 a  
    OCLC Control Number (035a) The OCLC control number 035 a 035 a
    OCLC Control Number (035a+z) The OCLC control number 035a+z 035a+z
    OCLC Control Number (035z) The OCLC control number 035 z 035 z
    BIB 008 MARC The contents of the MARC 008 bibliographic field 008  
    BIB LDR MARC The contents of the MARC LDR bibliographic field LDR  
    Open Access Indicates if the article is open access Based on 506 f 506 2  
    Edition Taken from display.complete_edition in the display section of the operational record MARC 250 subfields a,b 205 a,b,f,g
    Form of Item The form of the item MARC 008 pos. 23  
    Government Publication The government publication type MARC 008 pos. 28  
    Language Code Taken from display.language in the display section in the operational record 008 pos. 35-37 101 a
    Series Taken from display.series_small in the display section in the operational record

    800 t

    801 t

    811 t

    830 a,n,p,v

    410 a,h,i,o,t,x
    Subjects Taken from display.subjects in the display section of the operational record 69X,630,689 600 a,b 602 603-8 610 616 617
    Type of Date Taken from display. type_of_date in the search section of the operational record 008 pos. 6 100 pos 8
    Uniform Title Taken from display.uniform_title in the display section of the operational record 240 130 500
    Uniform Resource Identifier The uniform resource identifier 856 u 856 u
    Resource Type Constructed based on existing bibliographic fields such as the LDR and 008. For more information, see The Resource Type Field.    
    The following table describes other fields in the shared dimension (taken from Alma and not MARC):
    Bibliographic Details
    Field Source in Alma (for Internal Reference)
    Active Course Code The code of an active course.
    Active Course Name The name of an active course.
    MMS ID Stores the MMS ID of the item. This is the MMS ID of the portfolios associated with the electronic collection. It is not the MMS ID of the electronic collection or of the MMS ID of the descriptive bibliographic record added in the Additional tab of the electronic collection editor. If there are no portfolios, the value of this field is empty.
    LC Classification Top Line Stores the combined LC code and classification numbers until the first period which is followed by a letter. If there are no periods then the entire string is taken until there is a space. The length is limited to 50 characters.
    For example:
    • if the LC Classification is | a HB3821.I8 |b R3 then the LC Classification Top Line will be HB3821
    • if the LC Classification is | a DF506.5 |b .G27 then the LC Classification Top Line will be DF506.5
    • if the LC Classification is | a N 7353 |b .K513 1965 then the LC Classification Top Line will be N
    • if the LC Classification is | a NOT YET ORDERED then the LC Classification Top Line will be NOT
    The LC Classification Top Line will contain one value. For MARC21, if the bibliographic record has:
    • both 090 and 050 then the LC Classification Top Line will come from 090
    • 050 and not 090 then the LC Classification Top Line will come from 050
    • 090 and not 050 then the LC Classification Top Line will come from 090
    Dewey Classification Stores the Dewey Classification
    Dewey Classification Top Line Stores the first 3 digits of the Dewey Classification
    Chinese Classifications Stores the Chinese Classification
    Local Param 1-10 This field allows you to enrich the bibliographic and holdings information exported to Analytics with additional information from MARC fields in Alma."
    In order to make use of this field, you must contact Ex Libris Support and supply them with a three-digit MARC field code (for example, 901). (The field does not need to include a 9.)
    The fields can be number and code fields but not control fields. Therefore, the field must be greater than or equal to 010, because 00X are Control Fields and 01X-09X are Numbers and Code Fields.
    Following configuration of this field by Ex Libris Support, its value will be available in analytics.
    Subfields can be maintained in the Analytics fields identified for Local Param. When this capability is implemented, fields/subfields appear in Alma Analytics with the Alma subfield delimiter (either $$ or ‡) used to delineate the subfield content. Contact Support to enable this feature. Note that reindexing is required to fully implement this capability.
    Note that the local param fields are not related to the MARC type of the record. For example, if field 913 is defined to be in local param 1 then field 913 will always be in local param 1. This is the case if the record is of the type KORMARC, CNMARC, UNIMARC, MARC21, and so forth. It is not possible to have different sets of Local Param 1-10 for different types of MARC.
    Link ID The link ID
    Linked to CZ Indicates if the record is linked to the Community Zone
    Linked to NZ Indicates if the record is linked to the Network Zone
    Creator Stores the name of the user that created the record
    Creation Date Stores the creation date
    Managed by Provider Indicates if the electronic resource is managed by the provider
    Modified By Stores the user name that modified the record
    Modification Date Stores the modification date
    Peer Reviewed Indicates if the article was peer reviewed
    Provider Name The name of the provider
    Record Format The format of the bibliographic record. Possible values:
    • MARC 21
    • DC
    • KORMARC
    • CNMARK
    • UNIMARC
    • None
    Suppressed from Discovery Indicates whether the record is suppressed from external discovery systems
    Bibliographic Lifecycle The Lifecycle of the item. Possible values are Deleted and In Repository. This allows you to filter reports by In Repository/Deleted items.
    Network ID This field is used by institutions implementing a Network Zone. It is the same as the MMS ID of the bibliographic record in the Network Zone and can be used to create reports that show the MMS ID in the member institution (using the existing MMS ID), as well as the corresponding MMS ID in the Network Zone.
    ISSN (Normalized) The normalized ISSN. This field is useful when you want to use the normalized ISSN from one subject area to compare with a report with fields from a different subject area.
    ISBN (Normalized)
    The ISBN. Created for uniformity with Title (Normalized) and ISSN (Normalized).
    Brief Level The level of the brief record
    Originating System The system where the bibliographic record originated
    Originating System ID The ID of the system where the bibliographic record originated
    Originating System Version The version of the originating system

    Bibliographic IDs

    The Bibliographic IDs table is a dimension table that stores the bibliographic IDs of the physical item.
    Bibliographic IDs
    Field Description Additional Information
    ISBN single (Normalized) Displays one ISBN per row for each MMS ID  
    ISSN single (Normalized) Displays one ISSN per row for each MMS ID  
    OCLC Control Number single (035a) Displays one OCLC per row for each MMS ID  

    Title Creation Date

    The Title Creation Date table is a dimension table that stores details about the title creation date. Key fields are used whenever calculations are required. Description fields may be used for formatting the display of the report. Alma stores the following types of fields:
    • Calendar Fields – These are date fields as they display in the calendar.
    • Fiscal Date Fields – These are date fields that match the institution's fiscal period. In the examples below, the fiscal period of the institution is for fiscal year 2012 that starts June 1, 2011 and ends May 31, 2012.
    Using this dimension, the user may drill down from year to month to the specific date on which the title was created. The number of the title is accumulated to the relevant level in the hierarchy.
    Title Creation Date
    Field Description Additional Information
    Title Creation Date Stores the title creation date in a date format such as 2/29/2014.  
    Title Creation Start of Week The date of the first business day of the week  
    Title Creation Week Number The number of the week of the year  
    Title Creation Month Key Stores the month of the date in number format such as 2 for February This field is useful when you want to sort by the month, which does not work properly when using the alphabetical field.
    Title Creation Month Stores the month of the date in month description format such as February  
    Title Creation Full Month Stores the month and the year of the date in a display format such as Feb 12 This field is useful when comparing data on a month basis between years.
    Title Creation Quarter Stores the quarter of the date in a display format such as Q1  
    Title Creation Year Stores the year of the date in number format such as 2012  
    Title Creation Fiscal Month Key Stores the fiscal month of the date in number format such as 2 for February This field is useful when you want to sort by the month, which does not work properly when using the alphabetical field.
    Title Creation Fiscal Year Stores the fiscal year of the date in a string format such as 2012. If the fiscal year description is stored in the institution fiscal period configuration table. This value is taken from there.
    Title Creation Date Filter Used to filter report results by date.  

    Title Modification Date

    The Modification Date table is a dimension table that stores details about modification of titles.
    The Title Modification date is the date of the last change to the title.
    Key fields are used whenever calculations are required. Description fields may be used for formatting the display of the report. Alma stores the following types of fields:
    • Calendar Fields – These are date fields as they display in the calendar.
    • Fiscal Date Fields – These are date fields that match the institution's fiscal period. For the examples below, the fiscal period of the institution is for fiscal year 2012 that starts June 1, 2011 and ends May 31, 2012.
    Using this dimension, the user can drill down from year to month to the specific date on which the physical title was created.
    Title Modification Date
    Field Description Additional Information
    Title Modification Month Key Stores the month of the date in number format such as 2 for February This field is useful when you want to sort by the month, which does not work properly when using the alphabetical field.
    Title Modification Start of Week The date of the first business day of the week  
    Title Modification Week Number The number of the week of the year  
    Title Modification Date Stores the item modification date in a date format such as 2/29/2014.  
    Title Modification Month Stores the month of the date in month description format such as February  
    Title Modification Full Month Stores the month and the year of the date in a display format such as Feb 12 This field is useful when comparing data on a month basis between years.
    Title Modification Quarter Stores the quarter of the date in a display format such as Q1  
    Title Modification Year Stores the year of the date in number format such as 2012  
    Title Modification Fiscal Month Key Stores the fiscal month of the date in number format such as 2 for February This field is useful when you want to sort by the month, which does not work properly when using the alphabetical field.
    Title Modification Fiscal Year Stores the fiscal year of the date in a string format such as 2012. If the fiscal year description is stored in the institution fiscal period configuration table, this value is taken from there.
    Title Modification Date Filter Used to filter report results by date.  

    Dewey Classifications

    Titles can be classified with Dewey Classifications.
    In Dewey Classifications, topics are ordered in a hierarchy that is indicated by a three digit number. The highest level of the hierarchy is indicated by a number with one significant digit followed by two zeros, such as 600. The second level in the hierarchy is indicated by a number with two significant digits followed by one zero, such as 630. The third level in the hierarchy is indicated by a number with three significant digits such as 636.
    Note that the Dewey number is taken from the 852 subfield h of the holdings record and not from the 082 of the bibliographic record.
    The field descriptions can be found in the Dewey Classifications shared dimension.
    Dewey Classifications
    Field Description Additional information
    Dewey Number Holds the first 3 digits of the Dewey Classification.
    The Dewey Number comes from the bibliographic record, except for in the Physical Items subject area where it comes from the holdings record.
    Group1 Stores the name of the first level.  
    Group2 Stores the name of the second level.  
    Group3 Stores the name of the third level.  
    Dewey Classifications Stores the Hierarchy column that allows the user to drill down from the first level of the Dewey Classification to the third level. Using this column provides the user with the option to view the accumulative measures (loans or returns) in each level of the hierarchy.  

    LC Classification

    Using this dimension, the user can drill down from Group1 to Group4. In each level, the user may see measures accumulated to the relevant group and see the number of items grouped by classification.
    The field descriptions can be found in the LC Classifications shared dimension.
    LC Classifications
    Field Description Additional information
    Start Range Stores the start range of the group such as PS501  
    End Range Stores the end range of the group such as PS689  
    Classification Code Stores the letters in the beginning of the range such as PS
    • In the Fulfillment subject area, if there is more than one classification code, the last one appears.
    • The Classification Code comes from the bibliographic record, except for in the Physical Items subject area where it comes from the holdings record.
    Start Range Number Stores the numbers that come after the letter in the start range  
    End Range Number Stores the numbers that come after the letter in the end range  
    Group1 Stores the name of the first level  
    Group2 Stores the name of the second level  
    Group3 Stores the name of the third level  
    Group4 Stores the name of the fourth level  
    Group5 Stores the name of the fifth level  
    Classifications Stores the Hierarchy column that allows the user to drill down from the first level of the classification to the fourth level. Using this column provides the user with the option to view the accumulative measures. Note that the fifth level is not included in this field.  

    Other Classifications

    The Other Classifications table is a dimension table that contains fields for classification systems other than LC and Dewey.
    Other Classifications
    Field Description Additional Information
    Chinese Classifications
    Classification Code The Chinese Classification code with which to find a match to the Chinese Classification code from the bibliographic record.  
    Group 1-7 (Chinese) Stores the Chinese Classification Code, which comes from the bibliographic record.  
    Group 1-7 (English) Stores the name of the levels of classification  
    Chinese Classifications (Taiwan)
    Classification Code The Chinese Classification code with which to find a match to the Chinese Classification code from the bibliographic record.  
    Group 1-3 (Chinese) Stores the Chinese Classification Code, which comes from the bibliographic record.  
    Group 1-3 (English) Stores the name of the levels of classification  

    Institution

    The shared Institution dimension allows the Network Zone to view reports according to institution. It is available in every subject area. It contains the following fields:
    Institution
    Field Description Additional information
    Institution Code The code of the institution.  
    Institution Name The name of the institution.  
    Institution Timezone The timezone of the institution  
    Data Available As Of When the data became available to analytics  
    Data Updated As Of When the data was taken from Alma  
    If an analytics report is run from the Network Zone in a collaborative network implementing a Network Zone, all member institutions are included in the report for Institution Code and Institution Name.
    If an analytics report is run from an institution that is not part of a collaborative network implementing a Network Zone, only the single institution from which the report is run is included in the report for Institution Code and Institution Name.
    Reports involving data across a collaborative network implementing a Network Zone may take longer to run than reports within one institution.