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    Representation Label Templates

    Translatable
    The label of a representation is its precise description, which appears as part of the availability information. You configure Representation Label Templates from Configuration > Resources > General > Representation Label Templates. These templates are used to generate labels for representations in general and also specifically for partial representations.

    Configuring Representation Label Templates for Partial Representations

    You can create a template that defines rules that can be used to auto-generate a label for partial representations. These representations are used when a bibliographic record is not fully represented by a single representation. For more information, see Editing Representation Metadata and Content.

    In a Network Zone, you can centrally manage this template (see Managing Label Generation Rules Using a Network Zone).
    To create representation label templates:
    1. From the Representation Label Template Rules page (Configuration Menu > Resources > General > Representation Label Templates), select Add Rule. The following appears:
      Representation_Label_Template_Setup_Editor_NewUI_04_TC.png
      Representation Label Template Setup Editor
    2. Enter a name and description for your template.
    3. In the Input Parameters section, select Add Parameter, select a name, operator, and value from the drop-down lists, and select Add Parameter.
      Repeat this step as necessary.
    4. In the Output Parameters section, select fields and enter the prefixes and suffixes you want Alma to use to create the representation labels.
    5. Select Show template to see an example of how the label will appear.
    6. Select Save.
    The template is available to create labels for partial representations.

    Configuring Representation Label Templates for General Representations

    New for May!

    You can create a template that defines rules that can be used to auto-generate a label for general representations.

    To create representation label templates:
    1. From the Representation Label Template Rules page (Configuration Menu > Resources > General > Representation Label Templates), select Add Rule. The following appears:
      Representation_Label_Template_Setup_Editor_NewUI_04_TC.png
      Representation Label Template Setup Editor
    2. Enter a name and description for your template.
    3. In the Input Parameters section, select Add Parameter, for Name select Entity Type, for Operator select =, for Value select None, and select Add Parameter.

      The following fields are displayed:

      representation_label_output_parameters_OLH.png

      Representation Label Output Parameters
    4. Enter information in the Output Parameters fields:
      • Prefix – Enter a fixed prefix for the label. This field can also be used to create a fixed label if the other fields are left blank.
      • MARC field – Enter the MARC field whose contents you want to appear in the label.
      • Marc Subfield – Enter the MARC subfield whose contents you want to appear in the label.
      • DC field – Enter the DC field whose contents you want to appear in the label.
      • Regex – Enter a regular expression to be used to create the label.
      • Suffix – Enter a fixed prefix for the label.
    5. Select Save.
    The template is available to create labels for general representations.

    For more information on adding digital representations, see Adding Representations.

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