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    Search Indexes


    Available Search Indexes

    When you search the Alma repository, indexing provides easy access to the information for which you are searching. See the following pages for details regarding the available indexes:

    All Titles and standard authority searches extract text from a field's subfields according to the alphabetical order of the subfields.

    Searchable Fields Lists

    For your reference, see the following lists of searchable fields:


    Every six months, Ex Libris reindexes all inventory data in order to enhance Alma's search mechanism. The semi-annual reindexing generally takes place in June and December. The process always starts a day or two after the respective release and takes some number of days for each institution. Since the reindexing job is triggered gradually, institution by institution, the full process may take up to two months. It is recommended that you start testing indexing fixes or any new features that depend on reindexing after the reindexing job is completed as shown in the Alma Help menu.

    Searchable Fields

    The following sections highlight the searchable fields for electronic collections, portfolios, holdings, and physical items.

    Electronic Collections

    The following fields are Electronic Collection searchable fields:
    • Electronic collection name – includes the electronic collection’s Public name, Public name (override), and Alternative title fields
    • Title – the search is performed on the Title index of the bibliographic record. This means that the result appears both if the electronic collection is related to the bibliographic record or if the bib record that matches the title search is included in one of portfolios of that collection.
    • Crossref enabled
    • Collection PO line ID
    • Creation date
    • Modification date
    • Activate from
    • Activate to
    • Free
    • Authentication note (Electronic Collection)
    • Public note (Electronic Collection)
    • Internal Description (Electronic Collection)
    • Service authentication note
    • Proxy enabled
    • Availability
    • Electronic collection PID - searches an internal field
    • License ID
    • Linking level
    • Title service PID - searches an internal field
    • Service type
    • Electronic collection type
    • Creator name
    • Language
    • Category
    • Collection Available for group
    • Collection Available only for group
    • Collection available for
    • Collection available only for
    • Interface name
    • Library
    • Proxy name
    • Available for CDI search activation
    • Provider coverage
    • CDI Collection ID
    • CDI Fulltext Linking
    • CDI Fulltext Rights
    • CDI Newspapers
    • CDI Search Rights 
    • CDI-only full text activation
    • CDI Suppress full text

    When a search is done that uses Electronic collection, the search process checks the keywords on both the electronic collection level and the portfolio level for the selected index. This is true for all indexes that aren't specifically labeled as being electronic collection or portfolio. For example, when you search using Electronic collection and select Title, the search process checks both the electronic collection level and the portfolio level for a match.

    Electronic Portfolios

    The following fields are Electronic Portfolio searchable fields:
    • Notes tab
    • Proxy enabled
    • Access Rights (Electronic Portfolio)
    • Available for
    • Available for group
    • Available only for
    • Available only for group
    • Interface name
    • Internal Description (Electronic Portfolio)
    • Proxy name
    • URL
    • Authentication note (Electronic Portfolio)
    • Public note (Electronic Portfolio)
    • Portfolio PO line ID


    The following fields are Holdings searchable fields:
    • Accession Number
    • Acquisition Note
    • Action note, New for May!  Action note authorization, New for May!  Action note note
    • Binding Note
    • Call number prefix
    • Call number suffix
    • Carrier type term
    • Carrier type code
    • New for May! Completeness
    • New for May! Control Number
    • New for May! Creation date 
    • New for May! Encoding level
    • General retention policy
    • Has items
    • Holding note
    • Holding PID
    • New for May! Lending Policy
    • Library
    • New for May! Linkage Number
    • Media type code
    • Media type term
    • New for May! Method of acquisition
    • New for May! Modification Date
    • New for May! OCLC Control Number (035a, 035 a+z, 035z)
    • New for May! Other Control Number (035a, 035 a+z, 035z)
    • Ownership and Custodial History
    • New for May! Pattern level of enumeration (first, second, third, fourth, fifth, sixth)
    • New for May! Pattern frequency
    • Permanent call number
    • Permanent call number type
    • Permanent physical location
    • New for May! Receipt, acquisition, or access status
    • New for May! Reproduction Policy
    • Summary holdings
    • Tag Suppressed
    • New for May!Textual holdings, Textual holdings - nonpublic note, Textual holdings - public note
    • New for May! Type of record
    • New for May! URL access status
    • New for May! URL text link
    • New for May! URL material specified
    • New for May! URL method
    • New for May! URL non public note
    • New for May! URL public note

    Physical Items

    The following fields are Physical Items searchable fields:
    • Barcode
    • Issue year
    • Inventory number
    • Item PID
    • Public Note
    • Fulfillment Note
    • Internal note 1
    • Internal note 2
    • Internal note 3
    • Item description
    • Item sequence number
    • PO Line
    • Alternative call number
    • Alternative call number type
    • Creation date
    • Current library
    • Current location
    • Due back from temp location date
    • Expected receiving date
    • In temporary location
    • Inventory date
    • Is Magnetic
    • Item policy
    • Material type
    • Modification date
    • On shelf date
    • On shelf seq
    • Pages
    • Pieces
    • Process type
    • Provenance Code
    • Receiving date
    • Statistics Note - 1
    • Statistics Note - 2
    • Statistics Note - 3
    • Storage Location ID
    • Temporary call number
    • Temporary call number type
    • Temporary item policy
    • Temporary library
    • Temporary physical location
    • Enumeration A
    • Enumeration B
    • Enumeration C
    • Enumeration D
    • Enumeration E
    • Enumeration F
    • Enumeration G
    • Enumeration H
    • Base status
    • Chronology I
    • Chronology J
    • Chronology K
    • Chronology L
    • Chronology M


    • Corporate Name
    • Meeting Name
    • Name Title
    • Names
    • Personal Name
    • Subject
    • Uniform Title
    • Genre form
    • Classification Caption
    • Classification Caption Hierarchy
    • Classification Scheme
    • Person Names (Classification)
    • Corporate Name (Classification)
    • Meeting Name (Classification)
    • Names (Classification)
    • Uniform Title (Classification)
    • Chronological (Classification)
    • Subjects (Classification)
    • Geographic Name (Classification)
    • Classification Number
    • Geographic Name
    • Other System Number
    • Date
    • Cataloging Institution
    • Cataloging Conventions
    • Geographic Area Code
    • Classification
    • Language Code
    • Related Personal Name
    • Related Corporate Name
    • Related Family Name
    • Related Meeting Name
    • Related Uniform Title
    • Related Chronological Term
    • Related Topical Term
    • Related Geographical Name
    • Source
    • Entity Type (GND)
    • Cataloging Level (GND
    • TBK (GND)
    • NUK (GND)
    • Entity Code (GND)
    • Mailbox (GND)
    • Subject Category Code
    • Attributes of Person or Corporate
    • Geographical Name, Associated Place
    • Field of Activity
    • Corporate Name, Associated Group
    • Subject, Occupation
    • Original Cataloging Agency
    • Modifying Agency
    • Originating System Id