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    Configuring Leganto Copyright-Related Procedures

    Under certain conditions, an instructor can initiate a library physical digitization request, which includes a copyright clearance request, while viewing a citation in a reading list in Leganto. For citations uploaded by the instructor, the instructor can simply initiate a copyright clearance request.
    For more information about the digitization and copyright workflow, see the following sections in Alma:
    This feature is enabled for a citation when all of the following are true (parameters are in the Copyright Management mapping table (Configuration Menu > Fulfillment > Copyright Management > Leganto Copyright Settings) :
    • instructor_digitization_request and/or instructor_copyright_clearance is set to course_association.
    • assign_to is set.
    • managing_department is set.
    • The reading list must be associated with a course.
    • For a digitization request, the citation is a physical title with at least one item. For a copyright clearance request, the citation is an uploaded file, and the copyright was not already set as self-declared or marked as Creative Commons.
    • The citation does not already have an existing library physical digitization request (any citation can only have one open digitization request).
    The Copyright Management mapping table contains the following parameters:
    • assign_to - By default, the requester of an instructor digitization request is the staff member assigned to the reading list. If there is no staff member assigned to the reading list, the user defined in this parameter is the requester. A valid value is a username. This user receives notification about the digitization results; see Ful Digitization Notification Item Letter in Letter Types.
    • copyright_declaration_notice - When to display the copyright notice when a patron tries to access a citation's materials. Enter one or more of the following values, separated by commas.
      • <no value> - Notice is not displayed.
      • copyright - Notice displayed when the citation has an attached copyright record. The notice appears only between the specified dates of the record.
      • electronic - Notice is displayed for all electronic citations.
      • digital - Notice is displayed for all digital citations.
      • file - notice is displayed for all citations with uploaded files.
      • link - notice is displayed for all URL citations
      • all - Notice is always displayed.
    • copyright_source - When this field has a value, the Source for Copyright field is mandatory when editing copyright attributes for a citation; see Adding Citations to a Reading List. The value you enter for copyright_source is the value that is selected for Source for Copyright by default; use a single letter for the value, as described in the copyright_region parameter in Configuring Other Settings. When left empty, the Source for Copyright field is optional and no value is selected by default.
    • dcs_digitization_request - (UK only) When true, then in addition to sending a digitization request to the DCS, a parallel digitization request is processed using the usual Alma workflow (for example, it appears on the Resource Request Monitoring page). The default is false. See Integrating with the UK's Digital Content Store (DCS).
      When set to true, instructors can only create requests for repository citations. see instructor_copyright_clearance and instructor_digitization_clearance.
    • grace_period_days - Number of days after a citation's material's copyright clearance ends that the materials can still be viewed by a student. The default is 0.
    • instructor_copyright_clearance - Whether an instructor can submit a copyright clearance request for materials directly from Leganto. Valid values are:
      • false - The submission link does not appear.
      • course_association - The link appears for citations in reading lists associated with a course, assuming all other conditions are met.
      Instructors can only create requests for repository citations if dcs_digitization_request is set to true.
    • instructor_digitization_request - Whether an instructor can submit a digitization request for materials directly from Leganto. Valid values are:
      • false - The submission link does not appear.
      • course_association - The link appears for citations in reading lists associated with a course, assuming all other conditions are met.
      Instructors can only create requests for repository citations if dcs_digitization_request is set to true.
    • managing_department - The code of the digitization department to which to assign digitization requests initiated by instructors in Leganto. A valid value is a department code.
    • require_date_range - Whether to require an instructor to include a date range when submitting a digitization request from Leganto. Valid values are true or false.
    The Copyright Declaration Texts code table (Configuration Menu > Fulfillment > Leganto > Copyright Declaration Texts) contains strings to configure on the digitization/copyright clearance request forms. The headers of the forms, digitization_request_header / copyright_clearance_header respectively, are configurable. Each field is limited to 4000 characters.
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