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    Configuring Leganto Copyright-Related Procedures

    Translatable
    Under certain conditions, an instructor can initiate a library physical or electronic digitization request, which includes a copyright clearance request, while viewing a citation in a reading list in Leganto. For citations uploaded by the instructor, the instructor can simply initiate a copyright clearance request.
    For more information about the digitization and copyright workflow, see the following sections in Alma:

    Also, see Managing Copyright for Citations. (5:56 min)

    This feature is enabled for a citation when all the following are true (parameters are in the Copyright Management mapping table (Configuration Menu > Leganto > List Management > Copyright Settings):
    • instructor_digitization_request/instructor_digitization_electronic is set to true and/or instructor_copyright_clearance is set to course_association.
    • assign_to is set.
    • managing_department is set.
    • For a digitization request, the citation is a repository title. For a copyright clearance request, the citation is an uploaded file, and the copyright was not already set as self-declared or marked as Creative Commons.
    • The citation does not already have an existing library physical digitization request (any citation can only have one open digitization request).
    The Copyright Management mapping table contains the following parameters:
    • assign_to — By default, the requester of an instructor digitization request is the staff member assigned to the reading list. If there is no staff member assigned to the reading list, the user defined in this parameter is the requester. A valid value is a username. This user receives a notification about the digitization results; see Ful Digitization Notification Item Letter in Letter Types.
    • associate_course_approved_copyright — Add or remove courses from reading lists with citations that have an approved copyright. The recalculation is done overnight.

      The process of adding or removing courses from reading lists can be done individually or in bulk from the Reading Lists Task List. (See Adding and Removing Courses from a Reading List). When doing so, if a copyright on the list is already approved, it is recalculated.

      You cannot remove an association in bulk if a copyright on the list is approved.

      To remove a course from the list, there must be another course already attached to the list.

      An overnight job runs to recalculate the copyright on any lists in which the course association was changed during that day. The job report can be viewed via the scheduled job.

      If a copyright's start date is in the past when the recalculation is done, the Date Available To of the existing copyright is changed to the date of the course association, and a new copyright request is created. If the request end date has already been reached, no additional action is taken. If the start date has not yet arrived, the date of the course is added to the copyright. If there are two or more courses, the earliest start date and the latest end date of all the courses are used.

      If the recalculation causes the copyright status to change to Not Approved, the citation status changes to Ready for Processing. If the copyright is approved, the citation status is taken from the citation_copyright_approved parameter.

      If the copyright status was previously approved and it changes to Not Approved, an Approved copyright changed alert is added to the citation.

      This does not apply to lists with a License Type of Bolk, CLA, or CCC.

      Set to true to enable users to associate or remove courses from a list even if there are approved copyright requests.
    • copyright_declaration_notice — When to display the copyright notice when a patron tries to access a citation's materials. Enter one or more of the following values, separated by commas.
      • <no value> — Notice is not displayed.
      • copyright — Notice displayed when the citation has an attached copyright record. The notice appears only between the specified dates of the record.
      • electronic — Notice is displayed for all electronic citations.
      • digital — Notice is displayed for all digital citations.
      • file — notice is displayed for all citations with uploaded files.
      • link — notice is displayed for all URL citations
      • all — Notice is always displayed.
    • copyright_source — When this field has a value, the Source for Copyright field is mandatory when editing copyright attributes for a citation; see Adding Citations to a Reading List.

      The source for copyright field.

      Source for Copyright dropdown

      The value you enter for copyright_source is the value that is selected for Source for Copyright by default; use a single letter for the value, as described in the copyright_region parameter in Configuring Other Settings. When left empty, the Source for Copyright field is optional, and no value is selected by default.

    • dcs_digitization_request — (UK only) When true, then in addition to sending a digitization request to the DCS, a parallel digitization request is processed using the usual Alma workflow (for example, it appears on the Resource Request Monitoring page). The default is false. See Integrating with the UK's Digital Content Store (DCS).
      When set to true, instructors can only create requests for repository citations. see instructor_copyright_clearance and instructor_digitization_clearance.
    • grace_period_days — Number of days after a citation's material's copyright clearance ends that the materials can still be viewed by a student. The default is 0.
    • instructor_copyright_clearance — Whether an instructor can submit a copyright clearance request for materials directly from Leganto. Valid values are:
      • false — The submission link does not appear.
      • course_association — The link appears for citations in reading lists associated with a course, assuming all other conditions are met.
      Instructors can only create requests for repository citations if dcs_digitization_request is set to true.
    • instructor_digitization_request — Whether an instructor can submit a digitization request for materials directly from Leganto. Valid values are:
      • false — The submission link does not appear.
      • course_association — The link appears for citations in reading lists associated with a course, assuming all other conditions are met.
      Instructors can only create requests for repository citations if dcs_digitization_request is set to true.
    • managing_department — The code of the digitization department to assign digitization requests initiated by instructors in Leganto. A valid value is a department code.
    • require_date_range — Whether to require an instructor to include a date range when submitting a digitization request from Leganto. Valid values are true or false.
    The Copyright Declaration Texts code table (Configuration Menu > Leganto > List Management > Copyright Declaration Texts) contains strings to configure on the digitization/copyright clearance request forms. The headers of the forms, digitization_request_header / copyright_clearance_header respectively, are configurable. Each field is limited to 4000 characters.
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