Field Descriptions

Student Usage

Event Date

The current academic year of your institution is determined by your country, according to the following table:

Courses

Reading Lists

Reading List Section

Citations

Citation Metadata Details

Student Details

The Student Details table is a dimension table that stores information concerning student details. It contains information only when the institution has opted into the Student Success Measurements Service, tracking individual student information. 

• Many institutions store information about individuals, including personal details and information about their activities. Due to privacy concerns, some institutions are required to anonymize the data on a regular basis.
• Alma offers the option to delete such user information for fulfillment and resource sharing activities. The information is deleted for activities that have been completed, such as completed loans, closed fines and fees, or resource sharing borrowing requests.
• You can configure Alma to delete the more specific information (for example, User ID) and retain the more general user information (for example, User Group and Job Title).
• The information that is not anonymized can be included in Analytics reports.
• For more information concerning anonymization, see Security and Data Privacy.

Field	Description	Additional information
User ID	Stores the unique ID of the user
Primary identifier	Stores the primary identifier that the user uses in order to log on to Alma	See the field location in Alma in the image below.
User Title	The title of the user
User Type	Stores the values Internal and External.	Internal - An internal user is one whose core user details are managed within the system such as user name, password, contact information, and so forth. External - An external user is one whose core user details are managed by a student information system. See the field location in Alma in the image below.
User Group	Stores the group with which the user is associated such as Faculty, Graduate, or Student	See the field location in Alma in the image below.
User Record Type	Indicates if the user is a Public User or a Staff User	See the field location in Alma in the image below.
First Name	Stores the user’s first name	See the field location in Alma in the image below.
Full Name	The user's first and last name	There is no option to include the middle name.
Last Name	Stores the user’s last name	See the field location in Alma in the image below.
Middle Name	Stores the middle name of the user	See the field location in Alma in the image below.
Preferred First Name	Stores the user’s preferred first name	See the field location in Alma in the image below.
Preferred Last Name	Stores the user’s preferred last name	See the field location in Alma in the image below.
Preferred Middle Name	Stores the user's preferred middle name	See the field location in Alma in the image below.
Job Description	Stores free-form text that describes the function of the user in the library	See the field location in Alma in the image below.
Job Title	Stores the job category definition to which the user belongs based on the Job Categories code table	See the field location in Alma in the image below.
Gender	Possible values are taken from the Genders code table (Configuration > User Management > User Details > Genders)	See the field location in Alma in the image below.
Birth Date	Stores the birth date of the user	See the field location in Alma in the image below.
Campus Code	Stores the campus code of the user	See the field location in Alma in the image below.
Status Date	Stores the date on which the patron was registered in the institution	See the field location in Alma in the image below.
Status	Indicates if the user is active	See the field location in Alma in the image below.
Creation Date	Stores the date that the user was created in the system	See the field location in Alma in the image below.
Last Activity Date	The last date that a patron made a request or borrowed or returned an item
Modified By	Stores the name of the user that modified the user record	See the field location in Alma in the image below.
Modification Date	Stores the date of the modification of the user record	See the field location in Alma in the image below.
Expiry Date	Stores the date on which the user is to expire and no longer be able to get service from the system	See the field location in Alma in the image below. Changing the user expiry date is one way to control item due dates that extend beyond the end of a semester and must be shortened to the end of the semester. For more information, see How to Make Items Have Due Dates at the End of the Semester.
Purge Date	Stores the date on which the user record is to be deleted from Alma	See the field location in Alma in the image below.
Default Language	Stores the default language of the user	See the field location in Alma in the image below.
Creator	Stores the user name of the user that created the user in the system	See the field location in Alma in the image below.
External ID	Stores the ID of the user in the originating system
Identifier 1	Stores identifier 1.	The identifier field allows you to enrich the user details exported to Analytics with additional identifiers. Selecting a specific identifier to be included in the user details is done in Alma (in a table that is currently restricted to Ex Libris staff). For assistance in defining this field, contact Ex Libris Support. Only one value per identifier is supported.
Identifier 2	Stores identifier 2. See details for the Identifier 1 field above.
Statistical Categories 01-10	These fields allow you to map ten statistical categories. This allows you to filter reports based on advanced user information typically stored in the statistical category fields. For more information, see Configuring Statistical Categories for Analytics.
Resource Sharing Library Code	The code of the resource sharing library assigned to the user.
Resource Sharing Library	The resource sharing library assigned to the user.
Cataloger Level	The cataloger level of the user
Has Role Other Than Patron	indicates if the patron has a role other than Patron
Has Role Other Than Patron and Instructor	Indicates if the patron has a role other than Patron and Instructor
Is Blocked	Indicates if the patron is blocked
Patron Letters Opt In	The letters for which the patron has opted in
Patron Letters Opt Out	The letters for which the patron has opted out
User – Linked From Other Institution	Indicates if the user is linked from another institution	Possible values: yes no
User – Linked From Institution Code	The code of the institution from which the user is linked
User – Linked From Institution Name	The name of the institution from which the user is linked
Linked To Other Institution	Indicates if the user accessed Primo/Alma for services in another institution.  Note that this does not necessarily indicate that the services were actually supplied or that a linked account was created.	Possible values: yes no
User Group Code	The user group code

Alma User Details Page – General Information

Institution

Leganto Usage Dashboard

The Leganto Usage data visualization dashboard displays reports on student usage. It is located in the Leganto Analytics catalog under Leganto > Data Visualization > Leganto usage tracking. 

The dashboard contains several tabs:

• Course Usage Overview – an overview of student usage:

  

  Course Usage Overview Tab

  The following reports are displayed:

  • Number of reading lists – the reading lists that are associated with a course, except publication visibility deleted and archived
  • Number of published reading lists – the reading lists that are associated with course except publication visibility deleted, archived, and draft
  • Number of reading lists with active users – the reading lists that are associated with a course with active users, including publication visibility deleted and archived
  • Number of courses with reading lists – the courses that are associated with a reading list, except courses with visibility archived
  • Number of courses with active users – the courses which associated with a reading lists that has active users, includes courses with visibility archived
  • Number of students impacted (yearly) – the number of unique active students (excluding guests)
  • Percentage of citations covered by the library – (x/y)*100, where:
    • X= number of citations covered by the library that are associated with reading list, except publication visibility deleted and archived
    • Y= total number of citations that are associated with a reading list, except publication visibility deleted and archived
  • Number of citations – the citations that are associated with a reading list, except publication visibility deleted and archived

  You can filter the results according to the following criteria:

  • Course year
  • Course term
  • Course processing department
  • Course academic department
  • Course campus
• List Usage Overview – data about reading lists that were used by students. It displays three reports:
  • Active reading lists by academic department
  • Active reading lists by month
  • Active reading lists by month – departments

  

  List Usage Overview Tab
• Detailed list usage – a detailed list of student usage in Leganto:

  

  Detailed List Usage Tab
• Citation Usage – a table with the following columns concerning student citation usage for a reading list:
  • Title
  • Author
  • Citation material type
  • Citation public tag
  • Active students
  • Total events
  • Students that viewed citation
  • Number of citation views
  • Students that viewed the full text
  • Number of full text views
  • Students that downloaded files
  • Number of files downloaded
  • Citation number of loans (from citations folder)
  • Students that marked as done

  

  Citation Usage
• Weekly Usage – data concerning weekly student usage. You can filter the results with the Date filter and the Academic Department Description filter.

  

  Weekly Usage Tab

  The tab displays the following reports:

  • Weekly usage overview – active reading lists and active students per start of week
  • Course usage per week – number of courses per start of week
  • Student usage per week – active students per start of week
• Year Over Year – displays the following information concerning Leganto usage across multiple years, including future projections:
  • Number of active students per year
  • Number of active courses per year
  • Number of active reading lists per year
  • Number of active citations per year
  • Number of full text views per year

  

  Year Over Year

Leganto Student Savings Dashboard

The Leganto Student Savings data visualization dashboard contains reports that display how much money students save by accessing their course material through Leganto rather than buying physical copies. Estimates are based on a cost of $75 per student per cost. It is located in the Leganto Analytics catalog under Leganto > Data Visualization > Leganto Student Savings.

The dashboard contains the following tabs:

• Savings image (by Enrollment) –  a quick visual displaying the estimated cumulative savings based on enrollment in courses that have reading lists

  

  Savings Image (by Enrollment)
• Savings per Year (by Enrollment) – a graph of the estimated savings per year based on enrollment in courses that have reading lists. Students enrolled in several courses are counted for each course:

  

  Savings per Year (by Enrollment)
• Savings by Enrollment – summary information as well as a chart that displays the amount that students saved per course that have a reading list:

  

  Savings by Enrollment
• Savings Image (by Usage) – a quick visual displaying the estimated cumulative savings based on the number of students that accessed the materials for their course in Leganto:

  

  Savings Image (by Usage)
• Savings per Year (by Usage) – a graph of the estimated savings per year based on the number of students that accessed the materials for their course in Leganto:

  

  Savings per Year (by Usage)
• Savings by Usage – summary information as well as a chart that displays the amount that students saved per course based on the number of students that accessed the materials for their course in Leganto:

  

  Savings by Usage