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    Lending Requests (Resource Sharing)

    Using the Lending Requests (Resource Sharing)  area, the Design Analytics user may create reports/dashboards for the Lending Requests (Resource Sharing) area and is able to answer the following types of business questions:
    • Which partners were requested?
    • Lending Request counts
    • Which type of users issue the requests
    • Time statistics between request and sent
    lending_requests_star.gif
    Star Diagram – Lending Requests

    Field Descriptions

    The following lists the fields available in Lending Requests:
    lending_requests_descriptions.png
    Lending Requests – Field Deceptions

    Lending Requests Details

    The Lending Requests table is a fact table that stores all measures relating to specific Lending requests. This table also holds details about the lending requests including request status, request format, and locate status. The primary key is ID.
    Lending Requests Details
    Field Description Additional Information
    Actual Shipped Format The shipping format Possible Values:
    • Physical
    • Digital
    • Physical Non-returnable
    Additional Notes The additional notes added under the Notes tab of the Resource Sharing Lending Requests page  
    Base Fee Amount The baseline fee that the lender charges per request.  
    Borrowing Institution (Rapid ILL) The Rapid ILL borrowing institution  
    Borrowing Library (Rapid ILL) The Rapid ILL borrowing library  
    Citation Type Indicates whether the resource is an article or book  
    Copyright Fee Amount The copyright cost assigned to the request.  
    Creator Stores the creation date  
    Days of Material Sent to Return Number of days from when the material sent to the partner until the material returned to the library The Day value is the number of complete days. If the value is composed of several time periods, the sum of the values is considered.
    Days of Request Displays the number of days from when the request was created until the request was completed The Day value is the number of complete days. If the value is composed of several time periods, the sum of the values is considered.
    Days of Request Created to Material Sent The number of days from when the lending request was created until the material was sent to the requested partner The Day value is the number of complete days. If the value is composed of several time periods, the sum of the values is considered.
    External Request ID Displays the Request ID that arrived from the partner (external system ID) See the field location in Alma in the figure Lending Requests - Edit, below.
    Hours of Material Sent to Return Number of hours from when the material sent to the partner until the material returned to the library The Hour value is the number of complete hours. If the value is composed of several time periods, the sum of the values is considered.
    Hours of Request Displays the number of hours from when the request was created until the request was completed The Hour value is the number of complete hours. If the value is composed of several time periods, the sum of the values is considered.
    Hours of Request Created to Material Sent Number of hours from when the lending request was created until the material was sent to the requested partner The Hour value is the number of complete hours. If the value is composed of several time periods, the sum of the values is considered.
    Identifier Displays the ISSN/ISBN of the requested resource  
    Internal ID Displays the Unique ID of the lending request  
    Item Barcode Displays the item barcode  
    Item ID Displays the Item ID of the borrowing resource  
    Item Policy Hold the item policy  
    Item Return Date Displays the date that the item returned to the library  
    Item Sent Date Displays the date that item was sent to the partner  
    Journal Title The title of the journal  
    Label The labels on the lending request  
    Label History The deleted labels on the lending request  
    Lending Request Status Displays the status of the request See the field location in Alma in the figure Lending Requests - Edit, below.
    Level of Service The level of service of the lending request  
    Locate Status Indicates whether the resource has been located or not  
    Lost Item Fee Amount The mount of the lost item fee  
    Lost Item Fee Currency The currency of the lost item fee  
    Lost Item Fee VAT The VAT of the lost item fee  
    Material Type Displays the Item material type  
    Minutes of Material Sent to Return Number of minutes from when the material sent to the partner until the material returned to the library The Minute value is the number of complete minutes. If the value is composed of several time periods, the sum of the values is considered.
    Minutes of Request Displays the number of minutes from when the request was created until the request was completed The Minute value is the number of complete minutes. If the value is composed of several time periods, the sum of the values is considered.
    Minutes of Request Created to Material Sent Number of minutes from when the lending request was created until the material was sent to the requested partner The Minute value is the number of complete minutes. If the value is composed of several time periods, the sum of the values is considered.
    Modification Date Stores the modification date  
    Modified By Stores the user name that modified the record  
    Needed by Date Displays the date by which this material is needed See the field location in Alma in the figure Lending Requests - Edit, below.
    Days of Delivery Duration The number of days from when the lending library sent the requested material until the patron received it.  
    Hours of Delivery Duration The number of hours from when the lending library sent the requested material until the patron received it.  
    Minutes of Delivery Duration The number of  minutes from when the lending library sent the requested material until the patron received it.  
    Page Overage Fee Amount The fee that is assigned when the requested page count is greater than the page count included in the base fee.  
    Received Date The date that the requested material was received  
    Note Text field for comments See the field location in Alma in the figure Lending Requests - Edit, below.
    Num of Canceled Requests Displays the number of requests canceled by the borrower  
    Num of Expired Requests Displays the number of requests that expired  
    Num of General Messages Displays the count of messages sent between the borrower and lender  
    Num of Locate Failed Requests The number of failed locate requests Includes data for requests that were created from May 2021 and later
    Num of Recalled Requests The number of recalled requests  
    Num of Requests Displays the number of lending requests This includes the number of requests from all potential partners in the Rota
    New for June!
    Num of Filled Requests
    Displays the number of filled requests This includes requests with the status of Shipped Physically or Shipped Digitally
    Num of Non-fulfilled Requests Displays the number of rejected requests  
    Overdue Indicates if the item is overdue  
    Overdue Sent Date
    The date the last overdue message was sent  
    Reject Reason The reason the lending request was rejected  
    Requested Format Indicates the format of the request (Digital/Physical) See the field location in Alma in the figure Lending Requests - Edit, below.
    Requester Email Displays the email address of the requester See the field location in Alma in the figure Lending Requests - Edit, below.
    Service Level Fee Amount The fee that the lender charges per the service level assigned to the request. The service level is provided by the borrowing institution in the request information.  
    Shipping Cost The shipping cost. See the field location in Alma in the figure Lending Requests - Edit, below.
    Shipping Cost Currency The currency of the shipping cost. See the field location in Alma in the figure Lending Requests - Edit, below.
    lending_requests.png
    Lending Requests - Edit

    Lending Creation Date

    The Creation Date table is a dimension table that stores details about the lending request creation date. Key fields are used whenever calculations are required. Description fields may be used for formatting the display of the report. Alma stores the following types of fields:
    • Calendar Fields – These are date fields as they display in the calendar.
    • Fiscal Date Fields – These are date fields that match the institution's fiscal period. In the examples below, the fiscal period of the institution is for fiscal year 2012 that starts June 1, 2011 and ends May 31, 2012.
    Using this dimension, the user may drill down from year to month and from month to the specific date on which the lending request was created. The number of the lending requests is accumulated to the relevant level in the hierarchy.
    Lending Creation Date
    Field Description Additional Information
    Lending Creation Date Stores the lending request creation date in a date format such as 2/29/2012  
    Lending Creation Start of Week The date of the first business day of the week  
    Lending Creation Week Number The number of the week of the year  
    Lending Creation Month Key Stores the month of the date in number format such as 2 for February This field is useful when you want to sort by month
    Lending Creation Month Stores the month of the date in month description format such as February  
    Lending Creation Full Month Stores the month and the year of the date in a display format such as Feb 12  
    Lending Creation Quarter Stores the quarter of the date in a display format such as Q1  
    Lending Creation Year Stores the year of the date in string format such as 2012  
    Lending Creation Fiscal Month Key Stores the fiscal month of the date in number format such as 2 for February This field is useful when you want to sort by month
    Lending Creation Fiscal Year Stores the fiscal year of the date in string format such as 2012.  
    Lending Creation Date Filter Used to filter report results by date.  
    Lending Creation Date Stores the Hierarchy column that allows the user to drill down from the year to the month to the specific creation date. This column provides the user the option to view the cumulative measures in each level of the hierarchy

    Rapido Attributes

    The Rapido Attributes table is a dimension table that stores details about Rapido.
    Rapido Attributes
    Field Description Additional Information
    Rapido Automatic Renewals Allowed Indicates if automatic renewals of the borrowing request are allowed   
    Rapido Expire Time (in days) The number of days until the borrowing request expires  
    Rapido Indicator Indicates if the request originated from Rapido.  
    Rapido Invoice Creation Date The date the invoice was created  
    Rapido Invoice ID The ID of the invoice  
    Rapido Invoce Printed Indicates if the invoice is printed (Yes / No)  
    Rapido Label The Rapido label  
    Rapido Label History The Rapido label history  
    Rapido Pod Delivery Time (in days) The Rapido Pod delivery time (in days)  
    Rapido Pod Delivery Time (in hours) The Rapido Pod delivery time (in hours)  
    Rapido Pod ID The Rapido Pod ID to which the request is linked.  
    Rapido Pod Loan Period The Rapido Pod loan period  
    Rapido Pod Name The Rapido Pod name  
    Rapido Pod Shipping Cost The Rapido Pod shipping cost  

    Due Date

    The Due Date table is a dimension table that stores the details about the item's due date such as month, year, or quarter. The key fields can be used when calculations are required, and the description fields can be used for formatting the display of the report. Alma stores the following types of fields.
    Due Date
    Field Description Additional Information
    Due Date Stores the loan date in the date format 2/29/2012  
    Due Start of Week The date of the first business day of the week  
    Due Week Number The number of the week of the year  
    Due Month Key Stores the month of the date in number format such as 2 for February This field is useful when you want to sort by month
    Due Month Stores the month of the date in month description format such as February  
    Due Full Month Stores the month and the year of the date in a display format such as Feb 12  
    Due Quarter Stores the quarter of the date in a display format such as Q1  
    Due Year Stores the year of the date in string format such as 2012  
    Due Fiscal Year Stores the fiscal year of the date in string format such as 2012.  
    Due Time Stores the time in the hours:minutes:seconds format for the loan date  
    Due Date Stores the Hierarchy column that allows the user to drill down from the year to the month to the specific loan date. Using this column provides the user with the option to view the accumulative measures in each level of the hierarchy.  

    Partner

    The Partner table is a dimension table that stores the details about the partner to which the borrowing request was sent. The primary key of the table is PARTNER_ID.
    Partner
    Field Description Additional Information
    Alternate Symbol The alternate symbol of the institution  
    Average Supply Time Average time it takes for the supplier to process the request and send the material See the field location in Alma in the figure Borrowing Requests - Partners, below.
    Billing Address Line1 Line 1 of the billing address  
    Billing Address Line2 Line 2 of the billing address  
    Billing City The billing city  
    Billing Contact Email The billing contact email  
    Billing Contact Name The billing contact name  
    Billing Country The billing country  
    Billing Postal Code The billing postal code  
    Billing State Province The billing state or province  
    Copyright Payment Responsibility Whether the borrower or lender is responsible for the copyright payment.  
    Creation Date The date the request was created  
    Creator The name of the user that created the request  
    Currency Displays the currency that this partner is using See the field location in Alma in the figure Borrowing Requests - Partners, below.
    Delivery Delay Average time it takes to send an item back to this supplier See the field location in Alma in the figure Borrowing Requests - Partners, below.
    Direct Charge Indicator Indicates if the Enable Direct Charge Functionality checkbox is selected, which enables you to set whether the borrowing or lending partner is responsible for the Copyright Payment when payments apply. For more information, see Configuring Copyright Billing Settings.
    Maximum Request Cost The maximum cost the requesting partner accepts without additional approval.  
    Modification Date The user name that modified the record  
    Modified By The modification date  
    Partner Code Displays the partner code See the field location in Alma in the figure Borrowing Requests - Partners, below.
    Partner Deleted Status Indicates if the partner was deleted.  
    Partner ID Displays the unique partner ID  
    Partner Institution The institution of the partner  
    Partner Name Displays the partner name See the field location in Alma in the figure Borrowing Requests - Partners, below.
    Partner Status Displays the partner status (Active/Reject/Non Active) See the field location in Alma in the figure Borrowing Requests - Partners, below.
    Partner System Type The system type of the resource sharing partner  
    Profile Type Displays the protocol type with which we communicate with the partner (ARTEmail, NCIP) See the field location in Alma in the figure Borrowing Requests - Partners, below.
    Use Consolidated Billing Indicates if consolidate billing is configured with the partner so that all billing is consolidated into one monthly bill.  
    resource_sharing_partner.png
    Borrowing Requests - Partners

    Library Unit

    The Library Unit table is a dimension table that stores details about the library where the borrowing request was created. The primary key of the table is LIBRARYID.
    The field descriptions can be found in the Library Unit shared dimension.
    Library Unit
    Field Description Field Location in Alma Additional Information Data Type Data Size
    Library Address Line 1 The first line of the address of the institution. It usually includes the building number and the street name. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Address Line 1.

      VARCHAR 1000
    Library City The city of the library. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is City.

      VARCHAR 255
    Library Code The library code Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab > Path [the text after the period]  

    VARCHAR

    50

    Library Code (Active) The code of active (not deleted) libraries Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab > Path [the text after the period] The same as Library Code without deleted libraries.

    VARCHAR

    50

    Library Country The country of the library. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Country.

      VARCHAR 320
    Library Description The library description Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab

    The label in Alma is Description.

     

    VARCHAR

    100

    Library Name The library name Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab

    The label in Alma is Organization Unit Name.

     

    VARCHAR

    255

    Library Name (Active) The library name of active (not deleted) libraries Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab

    The label in Alma is Organization Unit Name.

    The same as Library Name without deleted libraries.

    VARCHAR

    255

    Library Postal Code The postal code of the library. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Postal code.

      VARCHAR 200
    Library State Province The state or province of the library. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is State/Province.

      VARCHAR 320
    Unit Type The type of organization unit Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab

    The label in Alma is Organization Unit Type.

    Values can be Institution/Library

    VARCHAR

    20

    Location at Time of Loan

    The Location table is a dimension table that stores details about the location of the physical item. The primary key of the table is LIBRARYID and LOCATION_CODE.
    Location
    Field Description Additional Information
    Campus Code Stores the code of the campus where the physical item is located. This value is calculated through the library campus.
    Campus Name Stores the description of the campus. This value is calculated through the library campus.
    Campus Description Stores the name of the campus. This value is calculated through the library campus.
    Library Address Line 1 The first line of the address of the institution. It usually includes the building number and the street name. Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Address Line 1.

    Library City The city of the library. Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is City.

    Library Code Stores the library code to which the location of the physical item belongs. It is recommended to use the Library Code field of the Library Unit dimension instead of this one.
    Library Code (Active) The code of active (not deleted) libraries The same as Library Code without deleted libraries. Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab > Path [the text after the period]
    Library Country The country of the library. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Country.

    Library Name Stores the library name to which the location of the physical item belongs. It is recommended to use the Library Name field of the Library Unit dimension instead of this one.
    Library Name (Active) The library name of active (not deleted) libraries. The same as Library Name without deleted libraries.
    Library Description Stores the library description to which the location of the physical item belongs.  
    Library Postal Code The postal code of the library. Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Postal code.

    Library State Province The state or province of the library. Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is State/Province.

    Location Code Stores the code of the location of the physical item.  
    Location Name Stores the name of the location of the physical item.  
    Location Type Stores the type of the location of the physical item, whether it is open stack or closed stack.  
    Call Number Type Stores the call number type used by the location of the physical item.  
    External Name Stores the name to be displayed to patrons for the location of the physical item.  
    Remote Storage Code Points to a remote storage location where the physical items are stored, if one exists.  
    Location Stores the Hierarchy column that allows the user to drill down from the campus to the library and then to the location of the physical item. This column provides the user with the option to have the user view the accumulative measures (num_of_items) in each level of the hierarchy.

    Bibliographic Details

    The Bibliographic Details table is a dimension table that stores the bibliographic details of the borrowing request item. The primary key of the table is MMS_ID.
    The field descriptions can be found in the Bibliographic Details shared dimension.

    Ex Libris works with content providers worldwide to enrich the metadata available in the Alma Community Zone. To enrich the journal/serial content in the CZ, we work directly with the Library of Congress CONSER feed for electronic serials, which we match against our knowledge base to enrich with all of the relevant metadata fields that they supply (for more details, see Community Zone Serial Records Enrichment) and enrich the CZ records with all relevant metadata, including the 050 fields (when available).

     

    In the case of book content, we work with multiple providers who are willing to share their metadata with the Alma community globally (for more details, see Community Zone Monograph Records Enrichment). If you have local access to these classifications, you may want to consider working with the local extension for these records whenever an update is not available. (For more details, see Working with Local Extension Fields for Community Zone-linked Records.)

    The Bibliographic Details table contains two kinds of fields, those derived from the MARC record and those that come from Alma. Although in analytics there is no distinction made between these fields, for explanatory purposes we have divided them into two tables below.

    Bibliographic Details
    Field Note

    Mapping from

    MARC21

    Mapping from UNIMARC

    Mapping from

    Dublin Core

    Record Type Record Size
    Author The term Author refers to the individual or group of individuals responsible for creating or producing the work being documented. The author is the primary contributor to the work, and their name is typically listed prominently in the bibliographic record to identify the originator of the content. Depending on the type of work and the citation style, the author's name may be followed by additional information such as their credentials, institutional affiliation, and the date of publication. 100,110,111 700,701,710,711 Currently empty, planned to come from dc:creator, dcterms:creators VARCHAR 4000
    Author (Contributor) The Author (Contributor) role refers to the specific role or function played by an individual or group in the creation or production of a work. This role is important for cataloging and documenting the contributions of different individuals or entities to a particular resource. The Author (Contributor) role is a way to categorize and describe the responsibilities of contributors beyond just being the primary author.

    711 a,c-e,i,j,n,q,u and its 880

    700 a-e,j,q,u and its 880

    710 a-e,i,n,u and its 880

    700 a-d,f,p

    701 a-d,f,p 

    710 a-h,p

    711 a-h,p

    720 a,f"

    721 a,f

    702 a-d,f,g 

    712 a-h,p

    722 a,f

    Currently empty, planned to come from dc:contributor, dcterms:contributor VARCHAR 4000
    Begin Publication Date The Begin Publication Date refers to the earliest date associated with the publication or release of a particular work. It is a critical piece of information that helps users understand when the work was first made available to the public. The publication date can be essential for citing the work correctly, tracking its historical context, and assessing its relevance to specific time periods. 008 pos. 07-10 100.Date1 Not relevant for Dublin Core VARCHAR 255
    BIB 008 MARC The contents of the MARC 008 bibliographic field. The BIB 008 field in a MARC bibliographic record is a fixed-length data element used to provide additional information about the bibliographic record itself. It contains various control information that helps catalogers and library systems manage and process the record.  008   Not relevant for Dublin Core VARCHAR 50
    BIB LDR MARC The BIB LDR refers to the Leader field (LDR) within the bibliographic record. The Leader is a fixed-length data element that provides control information about the bibliographic record itself. It is a critical component of MARC records, and each position within the Leader serves a specific purpose. The Leader field is typically 24 characters in length. The Leader field is used to convey fundamental information about the structure, organization, and characteristics of the bibliographic record. LDR   Not relevant for Dublin Core VARCHAR 50
    Bibliographic Acquisition Accession Number Note The identification code assigned to materials acquired in a single and separate transfer of custody. 541 e   Not relevant for Dublin Core VARCHAR 255
    Bibliographic ID A Bibliographic ID is a unique identifier assigned to a specific bibliographic entry or resource. It serves as a way to distinguish and locate a particular work within a library's catalog or database. The purpose of a bibliographic ID is to facilitate efficient retrieval and management of bibliographic records and to ensure that each record is distinct. 010 excluding numeric subfields 020 a dcterms:identifier dcterms:ISBN, dcterms:identifier dcterms:ISSN VARCHAR 255
    Bibliographic Level The Bibliographic Level is a classification that describes the scope and content of a bibliographic record. It helps users understand the nature of the resource being described in the record. The bibliographic level is often indicated using a one-letter code or abbreviation. Common bibliographic levels include: Monograph (m), Serial (s), Collection (c), Integration (i), Monographic Series (a), and so forth. Position 7 of the LDR field of the bibliographic record Position 7 of the LDR field of the bibliographic record Not relevant for Dublin Core VARCHAR 255
    Bibliographic Source of Acquisition Note The name of the people or organization that is the source of the material. 541 a   Not relevant for Dublin Core VARCHAR 255
    Category of Material The Category of Material is a classification or designation that describes the format or physical nature of the material being cataloged. It helps users and catalogers understand the medium in which a resource is presented. Position 0 of the 007 field  200 b dc:type VARCHAR 255
    DC Description  DC Description refers to Dublin Core (DC) metadata elements used to describe resources in a standardized way, particularly in digital libraries and online cataloging systems.  Relevant only for Dublin Core  Relevant only for Dublin Core  dc:description
    dcterms:description
    dcterms:abstract
    VARCHAR 4000
    New for June!
    DC Format
    The file format, physical medium, or dimensions of the resource. The information in this field is entered as free text. Relevant only for Dublin Core  Relevant only for Dublin Core  dc:format
    dcterms:format
    VARCHAR 256
    DC License DC License is a Dublin Core element used to specify the terms and conditions associated with the use of a resource. It provides information about the licensing or copyright status of a digital or physical resource, allowing users to understand how they can legally use, share, or redistribute the resource. The DC License element is particularly important in digital libraries, repositories, and online cataloging systems where access to digital content is provided.  Relevant only for Dublin Core Relevant only for Dublin Core Field does not yet exist.  It will be populated by  dcterms:license VARCHAR 4000
    DC Rights DC Rights refers to an element used to provide information about the intellectual property rights or copyright status of a resource. This element helps users understand the legal rights and permissions associated with the resource and whether there are any restrictions on its use. Relevant only for Dublin Core Relevant only for Dublin Core Field does not yet exist.  It will be populated by dc:rights and dcterms:rights VARCHAR 4000
    Edition Edition refers to a specific version or variation of a publication. The edition information provides details about changes, updates, or variations that have occurred since the original publication. Including the edition helps users and researchers identify the specific version of a book or other resource they are looking for. MARC 250 subfields a,b 205 a,b,f,g dcterms:isVersionOf VARCHAR 255
    Electronic location and access The location and access URl for the electronic resource. 856 all subfields     VARCHAR 4000
    End Publication Date The End Publication Date is the second date available in the 008 field, and it is used to indicate "Date 2." It is described as "A date specified by the code in 008/06 (Type of date/Publication status)." 008 pos. 11-14 100.Date2 Not relevant for Dublin Core VARCHAR 255
    Form of Item The Form of Item refers to a specific code or indicator that describes the physical format or medium of the resource being cataloged. This information helps library users understand the physical characteristics of the item and whether it is in a print or non-print format. MARC 008 pos. 29 (Maps and Visual Material) or 23 (other material configurations)   Not relevant for Dublin Core VARCHAR 1
    General Note A General Note is a field used to provide additional information or commentary about the resource being described. General notes can include various types of information that may not fit into specific structured fields within the bibliographic record. These notes are often used to convey contextual details, historical significance, or other relevant information about the resource. 500 a, 5     VARCHAR 4000
    Government Publication A Government Publication is a term used to identify materials that are published or produced by government entities at various levels of government, including federal, state, local, and international governments.

    For more information regarding the values of MARC 008 Pos. 28, see here.

    MARC 008 pos. 28

    According to MARC21 Format for Bibliographic Data, MARC 008 pos. 28 is Government Publication for the following material types: Books, Computer Files, Continuing Resources, Maps, and Visual Materials.

    For Music MARC 008 pos. 28 is Accompanying matter.  For Mixed material MARC 008 pos. 28 is Undefined.

    Consequently, when using this field, you may want to filter out records with Material Type = Music and Material Type = Mixed material.

      Not relevant for Dublin Core VARCHAR 1
    ISBN ISBN is a unique identifier for books, and it is used to facilitate the identification and cataloging of books and related materials.
    Field in analytics includes also cancelled and invalid ISBNs.
    MARC 020 a,z MARC 776 z 010 a dcterms:identifier dcterms:ISBN VARCHAR 255
    ISBN Valid A unique identifier for books and related materials. To be considered valid, an ISBN must adhere to the established ISBN standards and conventions.
    Field in analytics does not include cancelled and invalid ISBNs.
    MARC 020 a   Not relevant for Dublin Core VARCHAR 255
    ISSN An ISSN (International Standard Serial Number) is a unique identifier for serial publications, which include periodicals, journals, magazines, and other recurring publications.
    Field in analytics includes also cancelled and invalid ISSNs.
    022 l,a 776 x (for non-physical records) 011 a f dcterms:identifier dcterms:ISSN VARCHAR 255
    ISSN Valid A unique identifier for serial publications. To be considered valid for bibliographic records, an ISSN must adhere to the established standards and conventions for ISSN formatting and structure.
    Field in analytics does not include cancelled and invalid ISBNs.
    MARC 022 a   Not relevant for Dublin Core VARCHAR 255
    Language Code Language codes are used to indicate the language(s) in which a particular resource is written or presented. Language codes are typically standardized to ensure consistency in cataloging and bibliographic records. 008 pos. 35-37 101 a Currently comes from dc:language.  Planned to come from dc:language and dcterms:language VARCHAR 255
    Language Of Cataloging The Language of Cataloging refers to the language in which the cataloging or metadata for a particular resource is created. 040 b 100 a,22-24 Not relevant for Dublin Core VARCHAR 4000
    Local Note A Local Note is a type of note that provides specific information or instructions related to a library's unique policies, holdings, or services. Local notes are typically used to convey information that is specific to the individual library or cataloging institution and may not be relevant to libraries elsewhere. 590 a, 5     VARCHAR 4000
    Material Type See the table, Fields that Identify the Bibliographic Material Type, in the Material Types in Search Results section for a description of material type. MARC control LDR Material Type   Planned to be empty.  Currently comes from dc:type VARCHAR 4000
    Material Type Code Code of the material type described above (in Material Type). MARC control LDR Material Type   Not relevant for Dublin Core VARCHAR 255
    National Agricultural Library Call Number The call number used by the American National Agricultural Library. 070 a   Not relevant for Dublin Core    
    Network Number A Network Number typically refers to a unique identifier assigned to a bibliographic record within a library network or consortium. 035 a z 053 a z dc:identifier , dcterms:identifier VARCHAR 4000
    OCLC Control Number (019) The OCLC Control Number (019 field) is used by OCLC to record and index OCLC control numbers of records that have been deleted or will be processed as duplicate records.

    For more information on the OCLC Control Number 019 and its subfields, see here.

    Leading zeros are not displayed.

    019 a

    When the subfield begins with one of the following prefixes:  

    • (OCLC)
    • (OCoLC)
    • ocm
    • ocn
    • on 
      Not relevant for Dublin Core VARCHAR 4000
    OCLC Control Number (035a) Subfield "a" in the 035 field is used to record the main OCLC Control Numbers.

    For more information on the OCLC Control Number 035 and its subfields, see here.

    Leading zeros are not displayed.

    035 a

    When the subfield begins with one of the following prefixes:  

    • (OCLC)
    • (OCoLC)
    • ocm
    • ocn
    • on
    035 a Not relevant for Dublin Core VARCHAR 4000
    OCLC Control Number (035a+z) The OCLC Control Number can include both the main OCLC Control Number in subfield "a" and any related or canceled OCLC Control Numbers in subfield "z." This practice is useful for indicating changes or updates to cataloging records and for maintaining a historical record of previous control numbers associated with the same resource.

    For more information on the OCLC Control Number 035 and its subfields, see here.

    Leading zeros are not displayed.

    035a+z

    When the subfield begins with one of the following prefixes:  

    • (OCLC)
    • (OCoLC)
    • ocm
    • ocn
    • on
    035a+z Not relevant for Dublin Core VARCHAR 4000
    OCLC Control Number (035z) Subfield "z" in the 035 field is used to record related or canceled OCLC Control Numbers, providing a historical record of control numbers associated with a specific resource.

    For more information on the OCLC Control Number 035 and its subfields, see here.

    Leading zeros are not displayed.

    035 z

    When the subfield begins with one of the following prefixes:  

    • (OCLC)
    • (OCoLC)
    • ocm
    • ocn
    • on
    035 z Not relevant for Dublin Core VARCHAR 4000
    Open Access Open Access (OA) refers to a publishing model that provides unrestricted and free access to scholarly and research publications on the Internet. It signifies that the full text or content of the publication is freely available to anyone, without requiring payment or subscription. Values are Yes and No. Based on 506 f 506 2   Not relevant for Dublin Core VARCHAR 4
    Original Cataloging Agency The MARC code or the name of the organization that created the original record. 040 a 081 b Not relevant for Dublin Core VARCHAR 255
    Place Code The Place Code is a code that represents the place of publication for a printed or published resource. 008 pos. 15-17 102$$a Currently empty, planned to come from dcterms:spatial VARCHAR 50
    Place of Publication - City The city where a printed or published resource was published or produced.

    Derived from the place code in 008 pos. 15-17.

    If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined".
    Not relevant for UNIMARC Not relevant for Dublin Core VARCHAR 200
    Place of Publication - Country The country where a printed or published resource was published or produced.

    Derived from the place code in 008 pos. 15-17.

    For a list of country codes, see:

    MARC Code List for Countries

    If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined".

    Derived from the place code 102$$a.

    For a list of country codes, see:

    List of ISO 3166 Country Codes

    If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined". If there are multiple place codes in this field, only the first value is displayed.
    Not relevant for Dublin Core VARCHAR 200
    Place of Publication - State The state where a printed or published resource was published or produced.

    Derived from the place code in 008 pos. 15-17.

    If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined".
    Not relevant for UNIMARC Not relevant for Dublin Core VARCHAR 200
    Publication Date The Publication Date refers to the date when a printed or published resource was officially issued, published, or made publicly available.
    The publication date is determined as follows:
    • the bibliographic details publication date comes from 264 subfield c
    • if there is no 264 subfield c, then the publication date comes from 260 subfield c
    • if there is no 264 subfield c and also no 260 subfield c, then the publication date comes from 008 pos. 7-10
    The publication date is determined as follows:
    • the bibliographic details publication date comes from 210 subfield d
    • If there is no 210 subfield d, then the publication date comes from field 214 subfield d.
    • if both fields do not exist, then the publication date comes from field 100 subfield a pos. 9-12 
    dc:date VARCHAR 255
    Publication Place The Publication Place refers to the city or location where a printed or published resource was officially published, issued, or produced. MARC 260 a. When 260a is empty, it is taken from MARC 264a 210 a 214 a Not relevant for Dublin Core (use Place Code) VARCHAR 255
    Publisher The Publisher refers to the entity or organization responsible for producing, printing, and distributing a printed or published resource.

    260 b

    264 b

    210 c

    214 c

    dcterms:publisher, dc:publisher VARCHAR 255
    Resource Type Constructed based on existing bibliographic fields such as the LDR and 008. For more information, see The Resource Type Field.       VARCHAR 4000
    Series A Series refers to a related group of publications or resources that share common characteristics, themes, or subjects and are published under a common title or series name. 800 t,v

    810 t,v

    811 t,v

    830 a,n,p,v

    410 a,h,i,o,t,x Currently empty.  Planned to come from dcterms:isPartOf VARCHAR 4000
    Series Statement A Series Statement refers to the title or name of a series to which a printed or published resource belongs. 490 a,v x     VARCHAR 4000
    Subjects Subjects refer to the specific topics, themes, or subjects covered by a printed or published resource. 6XX excluding 69X, 630, 689 600 a,b 602 603-8 610 616 617 dc:subject dcterms:LCSH,MESH,DDC,UDC,LCC VARCHAR 4000
    Subjects (Names) Subjects (Names) refers to the specific individuals, organizations, or entities associated with a printed or published resource. 600 a,b,c,d,e,l,t.u

    610 a,b,c,d,e,l,n,t,u

    611 a,b,c,d,e,j,l,n,q,t,u

        VARCHAR 4000
    Title The Title refers to the name or title of a printed or published resource. The title is one of the most critical elements of bibliographic cataloging because it helps users identify and distinguish one resource from another.

    245 a,b

    249 a,b,c,v

    200 a,c,d,e,h,i dc:title VARCHAR 4000
    Title (Complete) The information from MARC field 245, subfields $a, $n, $p, $h, $b, $c, $f, $g, $k, $s. 245 a,n,p,h,b,c,f,g,k,s 200 a-i Currently empty, planned to come from dc:alternative VARCHAR 4000
    Title (Filing) The title with common words such as "The" and "An" removed to help with sorting the title alphabetically.
    Any text between double arrows (<<>>) is removed.
    For a video describing the use of this field, see Sort Analytics Reports by Filing Title - Ignoring "The", "A", and "An".

    240 a,c,p

    245 a,c,p

    200 a,e

    500

    Not relevant for Dublin Core VARCHAR 4000
    Title (Normalized) The normalized Title. This field is useful when you want to compare titles that may have been catalogued differently. This field is built in the following manner:
    Alma does the following to the 245 field (except subfields c,h,6 and 8) in the following order:
    1. Removes non filing text.
    2. Removes <<>> and anything between them.
    3. Removes these characters: []|,.;:"
    4. Changes these characters to a space: !@#$%^&*()_+-={}\<>?/~'
    5. Changes characters to lowercase.
    6. Packs spaces (replace all sequences of more than one space with a single space).

    245 a,b,n,p

    249 a,b,c,v

    200 a,c,d,e,h,i dc:title   4000
    Title Author Combined and Normalized 100 characters of the normalized title and the first four letters of the author in lowercase letters, with spaces removed. See Author and Title Fields See Author and Title Fields See Author and Title Fields VARCHAR 110
    Title Committed to Retain Title Committed to Retain refers to a commitment made by a library to retain and preserve a specific resource. This commitment is important for ensuring the long-term availability and accessibility of important scholarly or historical materials.

    Indicates (Yes/No) if the bibliographic record is marked as Committed to Retain.

    Configurable from Configuration > Resources > Collection Retention > Bibliographic Collection Retention Definition. For more information, see Bibliographic Record Retention.     VARCHAR 4
    Type of date The Type of Date refers to the nature or purpose of a date included in the record. It specifies what the date represents or signifies within the bibliographic context. The type of date can provide important information to users and catalogers about the significance of the date included in the record. 008 pos. 6

    For more information on the options available for Type of date in 008 pos. 6, see here.

    100 pos 8 Not relevant for Dublin Core VARCHAR 255
    Uniform Resource Identifier A Uniform Resource Identifier (URI) is a string of characters used to identify a resource on the internet or within a particular system. URIs are often used to provide direct links or references to online resources related to the bibliographic entry, such as a digital version of a book, an electronic journal article, or additional related materials. 856 u 856 u dc:identifier (dcterms:URI) ,dcterms:identifier (dcterms:URI) VARCHAR 4000
    Uniform Resource Identifier Field Exists Indicates whether a Uniform Resource Identifier (URI) Exists for the bibliographic record. Values are 0 or 1, where "0" means No and "1" means Yes.

    Indicates if 856 subfield u contains data.

          INT  
    Uniform Title A Uniform Title is a standardized title used to represent a specific work, especially when that work has been published under multiple titles or in various editions, languages, or formats. 240 130 500 Not relevant for Dublin Core VARCHAR 4000
    The following table describes other fields in the shared dimension (taken from Alma and not MARC):
    Administrative Bibliographic Details
    Field Description Data Type Data Size
    Active Course Code Active Course Code is the code of the course in the Alma course reserves. For more information see here. VARCHAR 4000
    Active Course Name Active Course Name is the name of the course in the Alma course reserves. For more information see here. VARCHAR 4000
    Bibliographic Lifecycle The Lifecycle of the bibliographic record. Possible values are Deleted and In Repository. This allows you to filter reports and to remove Deleted records. VARCHAR 50
    Bibliographic Rank Alma assesses the comprehensiveness and depth of MARC 21 bibliographic entries, considering various elements such as identifiers, names, subjects, informative LDR and 008 fields, publication details, among others. This evaluation is reflected in the Bibliographic Rank, designed as a useful aid for libraries in pinpointing records requiring further scrutiny. For more information, see here. INT  
    Brief Level Brief Level refers to the level of detail provided in a bibliographic description. It indicates how much information is included in the bibliographic record, with brief descriptions containing less detailed information compared to full or comprehensive descriptions. In Alma, ten levels of brief records can be defined from 01 through 10, where 01 represents the most brief record and 10 represents a full record. For more information see here. VARCHAR 2
    Chinese Classification The Chinese Classification of the bibliographic record. For more information, see here. VARCHAR 50
    Collection ID The ID of the collection or collections the bibliographic record is associated with as defined at Resources > Manage Inventory > Manage Collections.

    Relevant only for bibliographic records that are part of a collection.

     

    One MMS_ID can be attributed to multiple titles collections, therefore a delimited list of collections are defined for the MMS.

    VARCHAR 4000
    Collection Name The Name of the collection or collections the bibliographic record is associated with as defined at Resources > Manage Inventory > Manage Collections.

    Relevant only for bibliographic records that are part of a collection.

    VARCHAR 4000
    Creation Date The timestamp of the bibliographic record creation date.  DATETIME  
    Creation Date (Calendar) The creation date without a timestamp. This date format is useful when filtering the report by date. DATE  
    Creator The name of the user that created the record VARCHAR 255
    Dewey Classification The Dewey classification of the record. VARCHAR 255
    Dewey Classification Top Line

    The first 3 digits of the Dewey Classification

    VARCHAR 15
    Has Local Extensions Indicates if the Community Zone-linked record has local extensions (Y/N). VARCHAR 3
    ISBN (Normalized)
    An ISBN that has been formatted or standardized according to established rules or conventions. VARCHAR 255
    ISSN (Normalized) An ISSN that has been formatted or standardized according to established rules or conventions.  VARCHAR 255
    LC Classification Top Line The combined LC code and classification numbers until the first period which is followed by a letter. If there are no periods then the entire string is taken until there is a space. The length is limited to 50 characters.
    For example:
    • if the LC Classification is | a HB3821.I8 |b R3 then the LC Classification Top Line will be HB3821
    • if the LC Classification is | a DF506.5 |b .G27 then the LC Classification Top Line will be DF506.5
    • if the LC Classification is | a N 7353 |b .K513 1965 then the LC Classification Top Line will be N
    • if the LC Classification is | a NOT YET ORDERED then the LC Classification Top Line will be NOT
    The LC Classification Top Line will contain one value. For MARC21, if the bibliographic record has:
    • both 090 and 050 then the LC Classification Top Line will come from 090
    • 050 and not 090 then the LC Classification Top Line will come from 050
    • 090 and not 050 then the LC Classification Top Line will come from 090
    Recent data may not be available if it has not yet been received from CONSER.
    VARCHAR 50
    Link ID The link ID, if the record is linked to the Community Zone or Network Zone. For more information concerning this field and the next two, see Understanding the fields Link ID Linked to CZ and Linked to NZ in the Bibliographic Details folder. VARCHAR 50
    Linked to CZ Indicates if the record is linked to the Community Zone. VARCHAR 3
    Linked to NZ Indicates if the record is linked to the Network Zone. VARCHAR 3
    Local Param 1-30

    These fields of information are from MARC fields in Alma, which were configured specifically for your institution.

    In order to make use of these fields, you must contact Ex Libris Support and supply them with a three-digit MARC field code. 
    The data in the local parameters is limited to 3900 characters.

    If you want to have the labels of the local parameters displayed in analytics, configure the analytics_display_local_params parameter (Configuration > Analytics > General Configuration > Other Settings) to true.

    VARCHAR 4000
    Managed by Provider

    Indicates if the electronic resource is managed by the provider. Possible values are Yes or No.

    Relevant only for electronic resources.

    VARCHAR 3
    MMS ID The MMS ID of the inventory item (physical, electronic, or digital). VARCHAR 255
    Modification Date The latest (most recent) timestamp of the bibliographic record modification date. DATETIME  
    Modification Date (Calendar) The latest (most recent) modification date without a timestamp. This date format is useful when filtering the report by date. DATE  
    Modified By The name of the user that modified the record. VARCHAR 255
    Network ID This field is used by institutions implementing a Network Zone. It is the same as the MMS ID of the bibliographic record in the Network Zone and can be used to create reports that show the MMS ID in the member institution (using the existing MMS ID), as well as the corresponding MMS ID in the Network Zone. VARCHAR 50
    Originating System The system where the bibliographic record originated.
    If Unknown is displayed in this field, see the following document: How to set up Alma so that the “Originating System” in Analytics will be properly populated.
    VARCHAR 4000
    Originating System ID The ID of the record in the originating system where the bibliographic record originated. VARCHAR 255
    Originating System Version The Originating System Version is the metadata record field that enables uploading records in the correct sequence by preventing the update of an existing record with an older version of the same record. This prevents older bibliographic records from overlaying or merging with newer records. The Originating System Version field is created from the record’s 005 control field the first time the record is imported. For information regarding normalizing the Originating System Version field, see the Update originating system information process and the procedure To configure normalization for managing the Originating System and Originating System Version information. VARCHAR 16
    Peer Reviewed Indicates if the article was peer reviewed. VARCHAR 4
    Provider Name The name of the provider who manages the bibliographic record that is included in the CZ (Community Zone). Relevant only for electronic titles that are linked to the CZ and when an external provider manages the CZ record.  VARCHAR 255
    Record Format The format of the bibliographic record. Examples:
    • MARC 21
    • DC
    • KORMARC
    • CNMARC
    • UNIMARC
    • LC BF INSTANCE
    VARCHAR 4000
    Suppressed from Discovery Indicates whether the record is suppressed from external discovery systems. VARCHAR 3

    Physical Item Details

    The Physical Item Details table is a dimension table that stores details about the physical item details. The primary key is ITEM_ID.
    Physical Item Details
    Field Description Additional Information
    Accession Number A sequential code used to file items on the shelf.  
    Barcode The unique identifier of the specific physical item.  
    Base Status Indicates the availability of the item in its permanent location (in place/not in place).  
    Call Number Normalized The normalized call number  
    Chron I The main level of chronology - usually the year.  
    Chron J-M Additional chronology fields  
    Creation Date The date that the physical item was created.  
    Creator The username of the operator that created the physical item.  
    Description The description of the item.  
    Dewey Top Line The first 3 digits of the Dewey classification  
    Display Temp Call Number A normalized temporary call number for display.  
    Due Back Date Indicates the date that the item is due back at the library.  
    Enum A The main level of enumeration - usually the volume.  
    Enum B-H Additional enumeration fields  
    Expected Receiving Date The date when a purchased item is expected to arrive at the library.  
    Fulfillment Note The fulfillment note.  
    Has Committed to Retain Indicates if the library has committed to retain the item  
    Holding ID The unique identifier of the holding  
    Internal Note 1-3 Displays internal notes  
    Inventory Date The last time inventory was checked (not currently in use).  
    Inventory Number The inventory number  
    Item Call Number The item call number for display  
    Item Call Number Type The item call number type  
    Inventory Price The price of the physical inventory for each physical item  
    Is Magnetic Whether the item is magnetic material or not.  
    Item Copy ID The ID of the copy of the item The field “Item Copy ID” folder comes from the item record and not from the holdings record. It is visible in the physical item editor in the “general” tab and is called “Copy ID”.
    Item Policy Defines the conditions under which a request for this item can be fulfilled.  
    Last Loan Date The last time the item was loaned.  
    Library Address Line 1 The first line of the address of the institution. It usually includes the building number and the street name. Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Address Line 1.

    Library City The city of the library. Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is City.

    Library Country The country of the library. Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Country.

    Library Name (Active) The library name of active (not deleted) libraries. The same as Library Name without deleted libraries.
    Library Postal Code The postal code of the library. Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Postal code.

    Library State Province The state or province of the library. Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is State/Province.

    Lifecycle Indicates whether the item is active or deleted.  
    Material Type Describes the nature of the material represented by the item record.  
    Modification Date The date that the physical item was modified.  
    Modified By The user that modified the physical item.  
    Num of Items The number of items in the repository  
    Originating System ID The ID of the item in the source system from which it has been imported.  
    Permanent Call Number A code used to file the items on the shelf  
    Permanent Call Number Type The call number type. Possible values are:
    • Source specified in subfield $2
    • None
    • Superintendent of Documents classification
    • Shelved separately
    • Shelving control number
    • Other scheme
    • National Library of Medicine classification
    • Dewey Decimal classification
    • Unknown
    • Library of Congress classification
    • Title
    Permanent LC Classification Code Stores the letters that the LC class number start with such as BF, QA, etc.  
    Permanent LC Classification Number Stores the numbers that follow the letters until the first period that is followed by a letter  
    Permanent LC Classification Top Line Stores the LC class number top line that represents the code and numbers until the first period followed by a letter. For example, when lc_class_number is NB933.F44, the top line is NB933).
    Permanent Physical Location Code The code of the permanent physical location  
    Physical Item ID The ID of the physical item  
    PO Line ID The ID of the PO line  
    Process Type When the item is being processed (acquisition/loan/bindery/etc) this indicates the type of processing.  
    Provenance Code A code used to identify separate items that belong to different groups (but may be shelved together).  
    Receive Number A sequential number assigned by the library to help maintain inventory.  
    Receiving Date The date the material was actually received/activated for the first time.  
    Receiving Date and Time The date and time the material was actually received/activated for the first time  
    Replacement Cost The replacement cost In order to filter your report based on the Replacement Cost field, you must add a second copy of this field and edit the formula with the following CAST("Physical Item Details"."Replacement cost" AS DOUBLE). This causes Alma Analytics to treat the field as numeric.
    Retention Note A free-text note concerning the library's commitment to retain the item  
    Retention Reason The reason the library has committed to retain the item  
    Statistics Note 1-3 Displays statistic notes  
    Storage Location ID The ID of the storage location.  
    Summary Holding Free-text enumeration and chronology data  
    Temp Call Number Type A call number type provided when the item is in a temporary location.  
    Temp Physical Location In Use Whether the item is currently (at the time at which the report is run) in a temporary location or in a permanent location. 

    For example:

    An item was moved from a permanent location to a temporary location on November 28, 2017. It was loaned on November 29, 2017, and when it was loaned, it was still in a temporary location. It was returned from loan on December 13, 2017. On December 14, 2017 it was returned to its permanent location.

    If an Analytics report was run between November 28 and December 13, the Temp Physical Location In Use is Yes. If the report was run before November 28 or after December 13, the Temp Physical Location In Use is No.

     
    Temporary Item Policy The code of the temporary item policy  
    Temporary Library The temporary library  
    Temporary Library Code (Active) The code of the active (not deleted) temporary library  
    Temporary Library Name (Active) The name of the active (not deleted) temporary library  
    Temporary Physical Location The temporary physical location  
    Times Loaned The number of loans including pre-migration. The Loans measures in the "Loan" folder include all loans in Alma, while "Times Loaned" includes all loans in Alma and also loans from pre-migration.  
    Weeding Date A date assigned by the library as the weeding date. By default it is the date that the weeding number was assigned  
    Weeding Number A sequential number assigned by the library to help maintain inventory.  

    Assigned To

    The Assigned To table is a dimension table that stores details about the user details of the staff member to whom the request is assigned.
     
    Field Description Additional Information
    Campus Code Stores the campus code of the user  
    External ID Stores the ID of the user in the originating system  
    First Name Stores the user’s first name  
    Gender Stores male or female  
    Job Description Stores free-form text that describes the function of the user in the library  
    Job Title Stores the job category definition to which the user belongs based on the Job Categories code table  
    Last Activity Date The last date that a patron made a request or borrowed or returned an item  
    Last name Stores the user’s last name  
    Middle Name Stores the middle name of the user  
    Preferred First Name Stores the user’s preferred first name See the field location in Alma in the image below.
    Preferred Last Name Stores the user’s preferred last name See the field location in Alma in the image below.
    Preferred Middle Name Stores the user's preferred middle name See the field location in Alma in the image below.
    Primary Identifier Stores the primary identifier that the user uses in order to log on to Alma  
    IdP Service in Use Indicates if an identity provider service is in use  
    Status Indicates if the user is active  
    User Group Stores the group with which the user is associated such as Faculty, Graduate, or Student  
    User ID Stores the unique ID of the user  
    User Record Type Indicates if the user is a Public User or a Staff User  
    User Title Stores the title of the user  
    User Type Stores the values Internal and External  

    Institution

    The shared Institution dimension allows the Network Zone to view reports according to institution. If an analytics report is run from the Network Zone in a collaborative network implementing a Network Zone, all member institutions are included in the report for Institution Code and Institution Name. If an analytics report is run from an institution that is not part of a collaborative network implementing a Network Zone, only the single institution from which the report is run is included in the report for Institution Code and Institution Name.
    Reports involving data across a collaborative network implementing a Network Zone may take longer to run than reports within one institution.

    This dimension is available in every subject area. It contains the following fields:

    Institution
    Field Description Additional information Data Type Data Size
    Institution Code The code of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Summary tab.

    The label in Alma is Code located on the right pane.

    VARCHAR 50
    Institution Name The name of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Summary tab.

    The label in Alma is Organization unit name.

    VARCHAR 255
    Institution Address Line 1 The first line of the address of the institution. It usually includes the building number and the street name. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is  Address Line 1.

    VARCHAR 1000
    Institution City The city of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is City.

    VARCHAR 255
    Institution State Province The state or province of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is State/Province.

    VARCHAR 320
    Institution Country The country of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Country.

    VARCHAR 320
    Institution Postal Code The postal code of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Postal code.

    VARCHAR 200
    Institution Timezone The timezone of the institution. The timezone is set during implementation. VARCHAR 255
    Data Available As Of When the institution data became available in analytics. Displayed at the bottom of the main Analytics menu. VARCHAR 255
    Data Updated As Of When the institution data was taken from the Alma database. Displayed at the bottom of the main Analytics menu. VARCHAR 255

    Shared Dimensions with Other Subject Areas

    For information concerning shared dimensions with other subject areas, see Shared Dimensions.