- Product: Alma
Where is there information on Fiscal Period Close and rolling over ledgers & POLs?
To close a fiscal period and move to the next fiscal period, you must run the following jobs:
- Ledger rollover – Copies the ledgers from the closing fiscal period to the next fiscal period
- PO line rollover – Copies PO lines from the closing fiscal period to the next fiscal period
For a list of resources to help in the process, see the links in the Additional Info / Related Articles section.
For detailed explanations, see the following Online Help pages:
Other helpful resources:
Relevant support articles:
- Is Rollover required to run on the day the ledger expires?
- How to extend Fiscal Period for a ledger in Alma?
- Open Fiscal Period (What does the open fiscal period refer to?)
- What type of orders do percentage based increases apply to in roll over?
- Will changing a holding record during fiscal rollover affect the associated POL?
- If no invoice for one-time POL, how to mark as fully invoiced?
- How are encumbrances set during roll over?
- Fiscal Period Rollover - will Standing Order, Waiting for Invoice, be part of its population?
- Does the POLine Receive or Activation Status impact inclusion in Rollover?
- Does everything in the “waiting for payment” list have to be cleared/closed before fiscal close is done?
- PO Line Rollover job : When, on what stage of the rollover the exchange rate is applied?
Adding a new fiscal period
- Adding fiscal period gives: "Unable to update mapping table. Adding or deleting rows is not permitted."
- Create new fiscal year - without rolling funds over
Handling previous fiscal periods
- Previous Fiscal Period still appearing as active despite first being deactivated and then closed
- Why are credits and invoices posted in a new fiscal year not associated with that year?
Possible post rollover errors messages
- Delete Ledger and override: "Funds associated with this Leger have transactions, you must delete them before proceeding"
- Error in the rollover “PO line is linked to more than one transaction”
- Article last edited: 10-May-2016