Course Reserves

Field Descriptions

The following lists the fields available in Course Reserves.

Course Reserves

Date fields can consist of a partial date, such as just the year or a month and year. Calendar Date fields always consist of a month, date, and year. If the information is not provided, 01 is added, so that a date of 2020 is rendered 01/01/2020. This date format is useful when filtering the report by date.

Reading List Citation

A reading list citation is a set of attributes that are associated with a citation in a list. It is not the metadata of the citation, but additional attributes that are not metadata, such as due dates, public notes, etc.

The Reading List Citation table is a fact table that stores the measures relating to the number of citations. This table also holds details about the citation, including citation creator, citation status, and citation type. The primary key of the table is CITATION ID.

For more information, see Leganto Analytics for Library. (6:58 min)

Reading List Citation
Field	Description	Additional Information
Number of Citations	The number of citations in the reading list, linked to the course, according to the criteria defined.
Leganto Citation Num of Library Discussions	The number of library discussions of the citation	Includes all citation notes of type "instructor"
Leganto Num of Likes	The number of likes of the citation	Relevant for classic UI.
Leganto Num of Marked as Done	The number of times a citation was marked as Done
Leganto Num of Student Comments	The number of student discussions on the citation	Relevant for classic UI.
Leganto Citation Sticker Price	The value in the "Sticker price" field in the citation
Leganto Num of Assignments	The number of assignments that are linked to a citation
Leganto Num of Private Annotations	The number of private annotations on the citation
Leganto Num of Public Annotations	The number of public annotations on the citation
Citation Alerts	The alerts on the citation	Contains the text of the alert
Citation Alma Digital Downloads	The number of digital citation downloads during an active course (between the course start and end dates)
Citation Alma Digital Views	The number of digital citation views during an active course (between the course start and end dates)
Citation ID	The ID of the citation
Citation Covered by Library	Indicates if the citation is covered by the library collections	Possible values: Yes, No Value is Yes if the citation is attached to an MMS ID or if “Links & Availability” in Leganto includes an Alma link resolver URL
Citation Creator	The creator of the citation.
Citation Created By	The creation date of the citation
Citation Modified By	The person who last modified the citation
Citation Modification Date	The citation last modification date
Citation Number of Loans	The number of times the citation was loaned during the course dates	Calculated for physical items, per bibliographic record. This value is the number of times the item was loaned for the course or for any other reason.
Citation Resolving Disabled	Indicates if the resolving feature is disabled for the citation	Possible values: Yes, No
Citation Status	The status of the citation
Citation Digital Files Name	The Alma digital file name of the citation
Citation Digital Files Date Added	The date the Alma digital file of the citation was added
Citation File Size (KB)	The size of the file attached to the citation	Does not include Alma digital files, only files uploaded to the citation
Citation Thumbnail File Size (KB)	The size of the citation thumbnail file
Citation Representation URL	The URL of the Alma digital representation of the citation
Is Alma Digital Citation	Indicates if the citation is an Alma digital resource	Possible values: Yes, No
Is Repository Citation	Indicates if the citation is linked to the repository	Possible values: Yes, No
Citation Copyright Status	The status of the citation copyright
Citation Material Type	The citation material type	Example: Book Chapter, DVD, Article etc.
Citation Material Type Code	The citation material type code
Citation Attribute (1-5)	The citation attributes	For information on configuring the citation attribute fields, see Displaying Citation Attributes in Analytics Reports.
Citation Type	The citation type	Possible values are: Electronic Article – An electronic item with Electronic Material Type=Journal Physical Article – A physical item with Material Type=Journal Physical Book – All other items
Citation Locate Status	The locate status of the citation	Possible values are: Information Incomplete – Not enough information was entered to perform a resource locate Locate Failed – A locate was attempted but failed to complete for some reason. Locate Not Run – A locate was not attempted. Multiple Resources Located – A locate was attempted and multiple resources were found. No Resource Located – A locate was attempted but no resource was found. Not Complete – A locate attempt is in process. Resource Located – A locate was attempted and a single resource was found.
Citation Public Tags	The public tags of the citation	Includes tags of type "Public". The label of the tags are displayed.
Citation Instructor Library Tags	The library tags of the citation	Includes tags of type "Instructor-Library". The label of the tags are displayed.
Citation Library External Tags	The library external tags of the citation	Include tags of type "Library-External". The label of the tags are displayed.
Citation Library Internal Tags	The library internal tags of the citation	Include tags of type "Library-Internal". The label of the tags are displayed.
Citation License Type	The license type of the citation	Possible values: CLA, CCC, Creative Commons, Self-Declared, Bolk
Citation Due Date	The due date of the citation
Citation Public Note	The public note of the citation	Contains the text of the note
Citation Has Public Note	Indicates if the citation has a public note.	Possible values: Yes, No
Citation Uploaded File	The file name that was uploaded to the citation
Citation Order	A number indicating the place of the citation in order
Citation Origin	Where the citation originated	Possible values are the following. Values such as Digital/Physical/Electronic indicate that the citation's origin is the Alma repository and the available formats of the resource: CiteIt Digital Digital/Electronic Digital/Physical Digital/Physical/Electronic Electronic External URL File Manually Added Mendeley Physical Physical/Digital Primo Central Refworks Zotero None
Citation Source	The source of the citation	The value in the Source field (Alma) or URL field (Leganto) in the citation
Citation Source 1-10	The sources of the citation	The value in the "Source 1-10" fields of the citation.
Citation System Tags	Displays all tags not mapped to a tag type, including tags added from the integration with the UK Digital Content Store and possibly tags added from the Leganto Questions feature.
CLA/DCS Link	The link to the full-text content at the DCS (for UK customers)
External Source ID	The ID of the external source
Hidden Link Date	The date the link was hidden
Leganto Citation Hidden Links	Indicates if there are hidden links in the citation	Possible values: No hidden links Hidden link/s
Leganto Citation Library Discussion Last Update	The last day the citation was discussed with the library
Leganto Citation Library Discussions	The library discussions on the Leganto citation	Includes the text of all library discussions on the citation and the person who added the discussion.
Leganto List Library Notes Last Update	The date the reading list library notes were last updated
Leganto List Library Notes	The reading list library notes.	Includes the text of all notes of type Library, and the person who added the note.
Leganto Citation Visibility Start Date	The start date of the Leganto citation visibility.
Leganto Citation Visibility End Date	The end date of the Leganto citation visibility.
Leganto Citation Material Visibility Start Date	The start date of the Leganto citation material visibility
Leganto Citation Material Visibility End Date	The end date of the Leganto citation material visibility
Leganto Citation Workflow Note (Q&A)	Displays the Leganto Citation workflow note
Leganto Citation Has Assignment	Indicates if the Leganto citation has an assignment	Possible values:Yes, No.
Link to PDF	The URL of the PDF of the citation	The URL of the Link in Record. See Link in Record for more information. This link displays in Leganto as Get PDF. For this field to display data, you must activate Quicklinks in Primo. For more information, see Default Settings.

Reading List Citation Creation Date

The Reading List Citation Creation Date table is a dimension table that stores details relating to the creation date of the reading list.

Reading List Citation Creation Date
Field	Description	Additional Information
Citation Creation Date	Stores the transaction date in a date format such as 2/29/2014.
Citation Create Start of Week	The date of the first business day of the week	This field is useful to display citations added by week
Citation Create Week Number	The number of the week of the year	This field is useful to display citations added by week
Citation Create Month Key	Stores the month of the date in number format such as 2 for February	This field is useful when you want to sort by the month, which does not work properly when using the alphabetical field.
Citation Create Month	Stores the month of the date in month description format such as February
Citation Create Full Month	Stores the month and the year of the date in a display format such as Feb 12	This field is useful when comparing data on a monthly basis between years.
Citation Create Quarter	Stores the quarter of the date in a display format such as Q1
Citation Create Year	Stores the year of the date in number format such as 2012
Citation Create Fiscal Month Key	Stores the fiscal month of the date in number format such as 2 for February	If the fiscal year description is stored in the institution fiscal period configuration table, this value is taken from there.
Citation Create Fiscal Year	Stores the fiscal year of the date in a string format such as 2012.	If the fiscal year description is stored in the institution fiscal period configuration table, this value is taken from there.
Citation Create Filter	Used to filter report results by date.
Citation Create Year-Month	The year and the month in a format such as 2023-1

Leganto Reading List Sections

The Leganto Reading List Section table is a dimension table that stores details relating to a reading list, including Section Name, Section Order, and Section Creation Date.

Leganto Reading List Section
Field	Description	Additional Information
Section Creation Date	The creation date of the section
Section Created By	The creator of the section
Section Description	The description of the section
Section End Date	The end date of the section
Section ID	The ID of the section
Section Library External Tags	The library external tags of the section	Include tags of type "Library-External"
Section Library Internal Tags	The library internal tags of the section	Include tags of type "Library-Internal"
Section Library Tags	The library tags of the section	Include tags of type "Instructor-Library"
Section Locked	Indicates if the section is locked	Possible values: Yes, No
Section Modification Date	The last modification date of the section
Section Modified By	The person who last modified the section
Section Name	The name of the section
Section Order	A number indicating the place of the section in the list	The first section in the list is 0, followed by 1,2,3, etc.and so on
Section Public Tags	The public tags of the section	Include tags of type "Public"
Section Start Date	The start date of the section
Section Visibility	Indicates whether the section is hidden from students outside of the section dates	Possible values: Yes, No

Reading Lists

The Reading List table is a dimension table that stores details relating to a reading list, including the reading list name, the reading list status, and the reading list creation date. The primary key of the table is READING_LIST_ID.

Reading List
Field	Description	Additional Information
Reading List Associated to a Course	Indicates if the reading list is associated to a course	Possible values: Yes, No
Reading List Code	The code of the reading list
Reading List Creation Date	The date that the reading list was created
Reading List Created By	The creator of the reading list
Reading List Deleted	Indicates if the reading list was deleted	Possible values: Yes, No
Reading List Due Back Date	The due back date of the reading list
Reading List ID	The ID of the reading list
Reading List Locked	Indicates if the reading list is locked	Possible values: Yes, No.
Reading List Modification Date	The date that the reading list was last modified
Reading List Modified By	The person who last modified the reading list
Reading List Name	The name of the reading list
New for April! Reading List Number of Loans	The number of loans for the reading list	If an item appears on the reading list multiple times, loans for that item are counted only once.
Reading List Order	The order of the reading list in the course
Reading List Owner	Lists the names of all reading list owners/collaborators, separated a semicolon (;)	Example: Smith, John; Jones, Susie
Reading List Owner Preferred Email	Lists the preferred email address of all reading list owners/collaborators, separated a semicolon (;)	Example: John.Smith@institution.com; Susie.Jones@institution.com
Reading List Owner Primary Identifier	Lists the primary identifiers reading list owners/collaborators, separated a semicolon (;)	Example: 12345678; 22334455
Reading List Owner With Primary Identifier	Lists the name and primary identifier of all reading list owners/collaborators, separated a semicolon (;)	Example: 12345678 – John Smith; 22334455 – Jones, Susie
Reading List Status	The status of the reading list
Leganto List Last Set to Complete Date	The last date the reading list was set to Complete
Leganto Publication Date	The date the reading list was published.
Leganto Reading List Description	The description of the reading list
Leganto Review Requester Name	The name of the review requester	Last name, first name format The value can also be Sys indicating that review request was made by a job during a rollover.
Leganto Review Requester Name and ID	The name of the review requester with the requester's ID	ID, last name, first name format
Leganto Review Requester Preferred Email	The preferred email of the review requester
Leganto List Num of Library Discussions	The number of discussions of the reading list	Includes a count of all library discussions on the reading list (note type "Instructor")
Leganto List Library Discussions	The library discussions of the Leganto reading list	Includes the text of all library discussions on the reading list and the person who added the discussion.
Leganto List Num of Suggestions	The number of suggestions for the reading list
Leganto List Library Discussion Last Update	The last time a new discussion was added to the reading list
Leganto Publication List Visibility	To whom the reading list is visible	Possible values are: All Students Full All Students Restricted Anyone Full Anyone Restricted Anyone Restricted, All Students Full Archived Course's Students Deleted Draft
Leganto First Sent for Library Review Date	The date that the reading list was first sent for review
Leganto List Last Published By	The last publisher of the reading list
Leganto Last Sent for Library Review Date	The date that the reading list was last sent for review
Reading List Type	Indicates if the reading list is a sample list that can be used as a template for other lists	Possible values are Sample list and blank (no value)
Reading List Visible Start Date	The start date that the reading list is visible to students.
Reading List Visible End Date	The end date that the reading list is visible to students.
Reading List Sticker Price	The total price of the citations with a sticker price
Reading List Sticker Price (Covered by Library)	The total sticker price of the citations that are covered by the library

Courses

The Course table is a dimension table that stores details about the course, including the course name, the course year, and the course creator. The primary key of the table is COURSE_ID.

(Leganto only) Currently, when reading lists can be associated with multiple courses, only the first course appears in Analytics. All courses associated with a reading list will appear in Analytics in an upcoming release (at which point all data, past and present, will appear).

Courses
Field	Description	Additional Information
Academic Department	The academic department of the course
Academic Department Description	The description of the academic department of the course
Course Code	The code of the course
Course Created By	The creator of the course
Course Creation Date	The date that the course was created
Course Instructor	The name of the course instructor	If there is more than one instructor, the names are separated by a semicolon.
Course Instructor Primary Identifier	The primary identifier of the course instructor
Course Instructor with Primary Identifier	The course instructor with the course instructor's primary identifier	This field is useful when a course has more than one instructor. This field allows you to display the instructors together with their primary identifiers.
Course Modification Date	The date that the course was modified
Course Modified By	The person who modified the course
Course Name	The name of the course
Course Section	The section of the course
Course Status	The status of the course
Course Submit List By	The date by which all reading lists for the course should be submitted
Course Term	The term of the course
Course Visibility	Indicates if the course is archived or unarchived
Course Year	The year of the course
No list Expected	Indicates if the No List Expected checkbox for the course is selected or not	Possible values: Checked and Unchecked. You select this checkbox to alert the librarian that this course deliberately does not include a reading list. For more information on this checkbox, see Indicating that Courses Deliberately Have No Reading List.
Number of Participants	The number of participants in the course
Processing Department	The processing department of the course
Processing Department Code	The code of the processing department
Rolled Over From Code	The code of the course from which the course was rolled over
Weekly Hours	The weekly hours of the course

In addition to the above fields, the Course dimension of the Course Reserves subject area also has the following fields:

Field	Description	Additional Information
Associated with Reading List	Indicates if the course is associated with a reading list	Possible values: Yes, No
Course ID	The ID of the course
Searchable ID 1-10	Searchable IDs 1-10 of the course
Campus Name and Participants	The campus description and the number participants per campus
Course Instructor	The instructors of the course
Course Instructor Preferred Email	The preferred email address of the course instructor

Bibliographic Details

The Bibliographic Details table is a dimension table that stores the bibliographic details of the course reserves. The primary key of the table is BIB_ID.

The field descriptions can be found in the Bibliographic Details shared dimension.

Ex Libris works with content providers worldwide to enrich the metadata available in the Alma Community Zone. To enrich the journal/serial content in the CZ, we work directly with the Library of Congress CONSER feed for electronic serials, which we match against our knowledge base to enrich with all of the relevant metadata fields that they supply (for more details, see Community Zone Serial Records Enrichment) and enrich the CZ records with all relevant metadata, including the 050 fields (when available).

In the case of book content, we work with multiple providers who are willing to share their metadata with the Alma community globally (for more details, see Community Zone Monograph Records Enrichment). If you have local access to these classifications, you may want to consider working with the local extension for these records whenever an update is not available. (For more details, see Working with Local Extension Fields for Community Zone-linked Records.)

The Bibliographic Details table contains two kinds of fields, those derived from the MARC record and those that come from Alma. Although in analytics there is no distinction made between these fields, for explanatory purposes we have divided them into two tables below.

Bibliographic Details
Field	Note	Mapping from MARC21	Mapping from UNIMARC	Mapping from Dublin Core	Data Type	Data Size
Action Note	A note that contains information about the retention and the retention reason of the bibliographic record.	583	Not relevant	Not relevant	VARCHAR	4000
Author	The term Author refers to the individual or group of individuals responsible for creating or producing the work being documented. The author is the primary contributor to the work, and their name is typically listed prominently in the bibliographic record to identify the originator of the content. Depending on the type of work and the citation style, the author's name may be followed by additional information such as their credentials, institutional affiliation, and the date of publication.	100,110,111	700,701,710,711	Currently empty, planned to come from dc:creator, dcterms:creators	VARCHAR	4000
Author (Contributor)	The Author (Contributor) role refers to the specific role or function played by an individual or group in the creation or production of a work. This role is important for cataloging and documenting the contributions of different individuals or entities to a particular resource. The Author (Contributor) role is a way to categorize and describe the responsibilities of contributors beyond just being the primary author.	711 a,c-e,i,j,n,q,u and its 880 700 a-e,j,q,u and its 880 710 a-e,i,n,u and its 880	700 a-d,f,p 701 a-d,f,p 710 a-h,p 711 a-h,p 720 a,f" 721 a,f 702 a-d,f,g 712 a-h,p 722 a,f	Currently empty, planned to come from dc:contributor, dcterms:contributor	VARCHAR	4000
Begin Publication Date	The Begin Publication Date refers to the earliest date associated with the publication or release of a particular work. It is a critical piece of information that helps users understand when the work was first made available to the public. The publication date can be essential for citing the work correctly, tracking its historical context, and assessing its relevance to specific time periods.	008 pos. 07-10	100.Date1	Not relevant for Dublin Core	VARCHAR	255
BIB 008 MARC	The contents of the MARC 008 bibliographic field. The BIB 008 field in a MARC bibliographic record is a fixed-length data element used to provide additional information about the bibliographic record itself. It contains various control information that helps catalogers and library systems manage and process the record.	008		Not relevant for Dublin Core	VARCHAR	50
BIB LDR MARC	The BIB LDR refers to the Leader field (LDR) within the bibliographic record. The Leader is a fixed-length data element that provides control information about the bibliographic record itself. It is a critical component of MARC records, and each position within the Leader serves a specific purpose. The Leader field is typically 24 characters in length. The Leader field is used to convey fundamental information about the structure, organization, and characteristics of the bibliographic record.	LDR		Not relevant for Dublin Core	VARCHAR	50
Bibliographic Acquisition Accession Number Note	The identification code assigned to materials acquired in a single and separate transfer of custody.	541 e		Not relevant for Dublin Core	VARCHAR	255
Bibliographic ID	A Bibliographic ID is a unique identifier assigned to a specific bibliographic entry or resource. It serves as a way to distinguish and locate a particular work within a library's catalog or database. The purpose of a bibliographic ID is to facilitate efficient retrieval and management of bibliographic records and to ensure that each record is distinct.	010 excluding numeric subfields	020 a	dcterms:identifier dcterms:ISBN, dcterms:identifier dcterms:ISSN	VARCHAR	255
Bibliographic Level	The Bibliographic Level is a classification that describes the scope and content of a bibliographic record. It helps users understand the nature of the resource being described in the record. The bibliographic level is often indicated using a one-letter code or abbreviation. Common bibliographic levels include: Monograph (m), Serial (s), Collection (c), Integration (i), Monographic Series (a), and so forth.	Position 7 of the LDR field of the bibliographic record	Position 7 of the LDR field of the bibliographic record	Not relevant for Dublin Core	VARCHAR	255
Bibliographic Source of Acquisition Note	The name of the people or organization that is the source of the material.	541 a		Not relevant for Dublin Core	VARCHAR	255
Category of Material	The Category of Material is a classification or designation that describes the format or physical nature of the material being cataloged. It helps users and catalogers understand the medium in which a resource is presented.	Position 0 of the 007 field	200 b	Not relevant for Dublin Core	VARCHAR	255
DC Coverage	DC Coverage refers to an element used to provide information about the spatial or temporal topic of the resource, spatial applicability of the resource, or jurisdiction under which the resource is relevant.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:coverage dcterms:coverage dcterms:spatial dcterms:temporal	VARCHAR
DC Description	DC Description refers to Dublin Core (DC) metadata elements used to describe resources in a standardized way, particularly in digital libraries and online cataloging systems.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:description dcterms:description dcterms:abstract	VARCHAR	4000
DC Format	The file format, physical medium, or dimensions of the resource. The information in this field is entered as free text.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:format dcterms:format	VARCHAR	256
DC License	DC License is a Dublin Core element used to specify the terms and conditions associated with the use of a resource. It provides information about the licensing or copyright status of a digital or physical resource, allowing users to understand how they can legally use, share, or redistribute the resource. The DC License element is particularly important in digital libraries, repositories, and online cataloging systems where access to digital content is provided.	Relevant only for Dublin Core	Relevant only for Dublin Core	It will be populated by dcterms:license	VARCHAR	4000
DC Provenance	DC Provenance refers to an element used to provide a statement of any changes in ownership and custody of the resource since its creation that are significant for its authenticity, integrity, and interpretation	Relevant only for Dublin Core	Relevant only for Dublin Core	dcterms:provenance	VARCHAR	4000
DC Relation	DC Relation refers to an element used to provide information about a related resource to the described resource.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:relation dcterms:relation dcterms:isVersionOf dcterms:hasVersion dcterms:isReplacedBy dcterms:replaces dcterms:isRequiredBy dcterms:requires dcterms:isPartOf dcterms:hasPart dcterms:isReferencedBy dcterms:references dcterms:isFormatOf dcterms:hasFormat dcterms:conformsTo	VARCHAR	4000
DC Rights	DC Rights refers to an element used to provide information about the intellectual property rights or copyright status of a resource. This element helps users understand the legal rights and permissions associated with the resource and whether there are any restrictions on its use.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:rights and dcterms:rights	VARCHAR	4000
DC Source	DC Source refers to an element used to provide information about a related resource from which the described resource is derived.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:source dcterms:source	VARCHAR	4000
DC Type	DC Type refers to an element used to provide information about the nature or genre of the resource.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:type dcterms:type	VARCHAR	255
Edition	Edition refers to a specific version or variation of a publication. The edition information provides details about changes, updates, or variations that have occurred since the original publication. Including the edition helps users and researchers identify the specific version of a book or other resource they are looking for.	MARC 250 subfields a,b	205 a,b,f,g	dcterms:isVersionOf	VARCHAR	255
Electronic location and access	The location and access URl for the electronic resource.	856 all subfields		Not relevant for Dublin Core	VARCHAR	4000
End Publication Date	The End Publication Date is the second date available in the 008 field, and it is used to indicate "Date 2." It is described as "A date specified by the code in 008/06 (Type of date/Publication status)."	008 pos. 11-14	100.Date2	Not relevant for Dublin Core	VARCHAR	255
Enriched with AI	Indicates that the bibliographic record of the resource was enriched by the AI Asisstant.				VARCHAR	4
Form of Item	The Form of Item refers to a specific code or indicator that describes the physical format or medium of the resource being cataloged. This information helps library users understand the physical characteristics of the item and whether it is in a print or non-print format.	MARC 008 pos. 29 (Maps and Visual Material) or 23 (other material configurations)		Not relevant for Dublin Core	VARCHAR	1
General Note	A General Note is a field used to provide additional information or commentary about the resource being described. General notes can include various types of information that may not fit into specific structured fields within the bibliographic record. These notes are often used to convey contextual details, historical significance, or other relevant information about the resource.	500 a, 5		Not relevant for Dublin Core	VARCHAR	4000
Government Publication	A Government Publication is a term used to identify materials that are published or produced by government entities at various levels of government, including federal, state, local, and international governments. For more information regarding the values of MARC 008 Pos. 28, see here.	MARC 008 pos. 28 According to MARC21 Format for Bibliographic Data, MARC 008 pos. 28 is Government Publication for the following material types: Books, Computer Files, Continuing Resources, Maps, and Visual Materials. For Music MARC 008 pos. 28 is Accompanying matter. For Mixed material MARC 008 pos. 28 is Undefined. Consequently, when using this field, you may want to filter out records with Material Type = Music and Material Type = Mixed material.		Not relevant for Dublin Core	VARCHAR	1
ISBN	ISBN is a unique identifier for books, and it is used to facilitate the identification and cataloging of books and related materials. Field in analytics includes also cancelled and invalid ISBNs.	MARC 020 a,z MARC 776 z	010 a	dcterms:identifier dcterms:ISBN	VARCHAR	255
ISBN Valid	A unique identifier for books and related materials. To be considered valid, an ISBN must adhere to the established ISBN standards and conventions. Field in analytics does not include cancelled and invalid ISBNs.	MARC 020 a		Not relevant for Dublin Core	VARCHAR	255
ISSN	An ISSN (International Standard Serial Number) is a unique identifier for serial publications, which include periodicals, journals, magazines, and other recurring publications. Field in analytics includes also cancelled and invalid ISSNs.	022 l,a 776 x (for non-physical records)	011 a f	dcterms:identifier dcterms:ISSN	VARCHAR	255
ISSN Valid	A unique identifier for serial publications. To be considered valid for bibliographic records, an ISSN must adhere to the established standards and conventions for ISSN formatting and structure. Field in analytics does not include cancelled and invalid ISBNs.	MARC 022 a		Not relevant for Dublin Core	VARCHAR	255
Language Code	Language codes are used to indicate the language(s) in which a particular resource is written or presented. Language codes are typically standardized to ensure consistency in cataloging and bibliographic records.	008 pos. 35-37	101 a	Currently comes from dc:language. Planned to come from dc:language and dcterms:language	VARCHAR	255
Language Of Cataloging	The Language of Cataloging refers to the language in which the cataloging or metadata for a particular resource is created.	040 b	100 a,22-24	Not relevant for Dublin Core (Value None is displayed)	VARCHAR	4000
Local Note	A Local Note is a type of note that provides specific information or instructions related to a library's unique policies, holdings, or services. Local notes are typically used to convey information that is specific to the individual library or cataloging institution and may not be relevant to libraries elsewhere.	590 a, 5		Not Relevant for Dublin Core	VARCHAR	4000
Material Type	See the table, Fields that Identify the Bibliographic Material Type, in the Material Types in Search Results section for a description of material type.	MARC control LDR Material Type		Planned to be empty. Currently comes from dc:type This field holds a fixed set of values designated for all record formats. For DC, the mapping is controlled from Configuration Resources > Cataloging > DCMI Material Type Mapping page. Any dc:type value not defined on this pages gets by default the value Computer File. For more information, see DCMI Material Type Mapping.	VARCHAR	4000
Material Type Code	Code of the material type described above (in Material Type).	MARC control LDR Material Type		Not relevant for Dublin Core	VARCHAR	255
National Agricultural Library Call Number	The call number used by the American National Agricultural Library.	070 a		Not relevant for Dublin Core
Network Number	A Network Number typically refers to a unique identifier assigned to a bibliographic record within a library network or consortium.	035 a z	053 a z	dc:identifier , dcterms:identifier	VARCHAR	4000
OCLC Control Number (019)	The OCLC Control Number (019 field) is used by OCLC to record and index OCLC control numbers of records that have been deleted or will be processed as duplicate records. For more information on the OCLC Control Number 019 and its subfields, see here. Leading zeros are not displayed.	019 a When the subfield begins with one of the following prefixes: (OCLC) (OCoLC) ocm ocn on		Not relevant for Dublin Core	VARCHAR	4000
OCLC Control Number (035a)	Subfield "a" in the 035 field is used to record the main OCLC Control Numbers. For more information on the OCLC Control Number 035 and its subfields, see here. Leading zeros are not displayed.	035 a When the subfield begins with one of the following prefixes: (OCLC) (OCoLC) ocm ocn on	035 a	Not relevant for Dublin Core	VARCHAR	4000
OCLC Control Number (035a+z)	The OCLC Control Number can include both the main OCLC Control Number in subfield "a" and any related or canceled OCLC Control Numbers in subfield "z." This practice is useful for indicating changes or updates to cataloging records and for maintaining a historical record of previous control numbers associated with the same resource. For more information on the OCLC Control Number 035 and its subfields, see here. Leading zeros are not displayed.	035a+z When the subfield begins with one of the following prefixes: (OCLC) (OCoLC) ocm ocn on	035a+z	Not relevant for Dublin Core	VARCHAR	4000
OCLC Control Number (035z)	Subfield "z" in the 035 field is used to record related or canceled OCLC Control Numbers, providing a historical record of control numbers associated with a specific resource. For more information on the OCLC Control Number 035 and its subfields, see here. Leading zeros are not displayed.	035 z When the subfield begins with one of the following prefixes: (OCLC) (OCoLC) ocm ocn on	035 z	Not relevant for Dublin Core	VARCHAR	4000
Open Access	Open Access (OA) refers to a publishing model that provides unrestricted and free access to scholarly and research publications on the Internet. It signifies that the full text or content of the publication is freely available to anyone, without requiring payment or subscription. Values are Yes and No.	Based on 506 f 506 2		Not relevant for Dublin Core	VARCHAR	4
Original Cataloging Agency	The MARC code or the name of the organization that created the original record.	040 a	081 b	Not relevant for Dublin Core	VARCHAR	255
Place Code	The Place Code is a code that represents the place of publication for a printed or published resource.	008 pos. 15-17	102$$a	dcterms:spatial	VARCHAR	50
Place of Publication - City	The city where a printed or published resource was published or produced.	Derived from the place code in 008 pos. 15-17. If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined".	Not relevant for UNIMARC	Not relevant for Dublin Core	VARCHAR	200
Place of Publication - Country	The country where a printed or published resource was published or produced.	Derived from the place code in 008 pos. 15-17. For a list of country codes, see: MARC Code List for Countries If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined".	Derived from the place code 102$$a. For a list of country codes, see: List of ISO 3166 Country Codes If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined". If there are multiple place codes in this field, only the first value is displayed.	Not relevant for Dublin Core. Value No place, unknown, or undetermined is displayed)	VARCHAR	200
Place of Publication - State	The state where a printed or published resource was published or produced.	Derived from the place code in 008 pos. 15-17. If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined".	Not relevant for UNIMARC	Not relevant for Dublin Core	VARCHAR	200
Publication Date	The Publication Date refers to the date when a printed or published resource was officially issued, published, or made publicly available.	The publication date is determined as follows: the bibliographic details publication date comes from 264 subfield c if there is no 264 subfield c, then the publication date comes from 260 subfield c if there is no 264 subfield c and also no 260 subfield c, then the publication date comes from 008 pos. 7-10	The publication date is determined as follows: the bibliographic details publication date comes from 210 subfield d If there is no 210 subfield d, then the publication date comes from field 214 subfield d. if both fields do not exist, then the publication date comes from field 100 subfield a pos. 9-12	dc:date, dcterms:date, dcterms:created, dcterms:available, dctrems:issued, dcterms:dateAccepted	VARCHAR	255
Publication Place	The Publication Place refers to the city or location where a printed or published resource was officially published, issued, or produced.	MARC 260 a. When 260a is empty, it is taken from MARC 264a	210 a 214 a	Not relevant for Dublin Core (use Place Code)	VARCHAR	255
Publisher	The Publisher refers to the entity or organization responsible for producing, printing, and distributing a printed or published resource.	260 b 264 b	210 c 214 c	dcterms:publisher, dc:publisher	VARCHAR	255
Resource Type	Constructed based on existing bibliographic fields such as the LDR and 008. For more information, see The Resource Type Field.			Not relevant for Dublin Core	VARCHAR	4000
Series	A Series refers to a related group of publications or resources that share common characteristics, themes, or subjects and are published under a common title or series name.	800 t,v 810 t,v 811 t,v 830 a,n,p,v	410 a,h,i,o,t,x	dcterms:isPartOf	VARCHAR	4000
Series Statement	A Series Statement refers to the title or name of a series to which a printed or published resource belongs.	490 a,v x		Not relevant for Dublin Core	VARCHAR	4000
Source of Description Note	A note used by the Community Zone with details on AI enrichment.	588 $$a	Not relevant	Not relevant for Dublin Core	VARCHAR	1000
Subjects	Subjects refer to the specific topics, themes, or subjects covered by a printed or published resource.	6XX excluding 69X, 630, 689	600 a,b 602 603-8 610 616 617	dc:subject dcterms:LCSH,MESH,DDC,UDC,LCC	VARCHAR	4000
Subjects (Names)	Subjects (Names) refers to the specific individuals, organizations, or entities associated with a printed or published resource.	600 a,b,c,d,e,l,t.u 610 a,b,c,d,e,l,n,t,u 611 a,b,c,d,e,j,l,n,q,t,u		Not relevant for Dublin Core	VARCHAR	4000
Title	The Title refers to the name or title of a printed or published resource. The title is one of the most critical elements of bibliographic cataloging because it helps users identify and distinguish one resource from another.	245 a,b 249 a,b,c,v	200 a,c,d,e,h,i	dc:title	VARCHAR	4000
Title (Complete)	The information from MARC field 245, subfields $a, $n, $p, $h, $b, $c, $f, $g, $k, $s.	245 a,n,p,h,b,c,f,g,k,s	200 a-i	dc:title, dcterms:title, dc:alternative	VARCHAR	4000
Title (Filing)	The title with common words such as "The" and "An" removed to help with sorting the title alphabetically. Any text between double arrows (<<>>) is removed. For a video describing the use of this field, see Sort Analytics Reports by Filing Title - Ignoring "The", "A", and "An".	240 a,c,p 245 a,c,p	200 a,e 500	Not relevant for Dublin Core	VARCHAR	4000
Title (Normalized)	The normalized Title. This field is useful when you want to compare titles that may have been catalogued differently. This field is built in the following manner: Alma does the following to the 245 field (except subfields c,h,6 and 8) in the following order: Removes non filing text. Removes <<>> and anything between them. Removes these characters: []\|,.;:" Changes these characters to a space: !@#$%^&*()_+-={}\<>?/~' Changes characters to lowercase. Packs spaces (replace all sequences of more than one space with a single space).	245 a,b,n,p 249 a,b,c,v	200 a,c,d,e,h,i	dc:title		4000
Title Author Combined and Normalized	100 characters of the normalized title and the first four letters of the author in lowercase letters, with spaces removed.	See Author and Title Fields	See Author and Title Fields	See Author and Title Fields	VARCHAR	110
Title Committed to Retain	Title Committed to Retain refers to a commitment made by a library to retain and preserve a specific resource. This commitment is important for ensuring the long-term availability and accessibility of important scholarly or historical materials. Indicates (Yes/No) if the bibliographic record is marked as Committed to Retain.	Configurable from Configuration > Resources > Collection Retention > Bibliographic Collection Retention Definition. For more information, see Bibliographic Record Retention.		Not relevant for Dublin Core	VARCHAR	4
Type of date	The Type of Date refers to the nature or purpose of a date included in the record. It specifies what the date represents or signifies within the bibliographic context. The type of date can provide important information to users and catalogers about the significance of the date included in the record.	008 pos. 6 For more information on the options available for Type of date in 008 pos. 6, see here.	100 pos 8	Not relevant for Dublin Core	VARCHAR	255
Uniform Resource Identifier	A Uniform Resource Identifier (URI) is a string of characters used to identify a resource on the internet or within a particular system. URIs are often used to provide direct links or references to online resources related to the bibliographic entry, such as a digital version of a book, an electronic journal article, or additional related materials.	856 u	856 u	dc:identifier (dcterms:URI) ,dcterms:identifier (dcterms:URI)	VARCHAR	4000
Uniform Resource Identifier Field Exists	Indicates whether a Uniform Resource Identifier (URI) Exists for the bibliographic record. Values are 0 or 1, where "0" means No and "1" means Yes. Indicates if 856 subfield u contains data.			Not relevant for Dublin Core	INT
Uniform Title	A Uniform Title is a standardized title used to represent a specific work, especially when that work has been published under multiple titles or in various editions, languages, or formats.	240 130	500	Not relevant for Dublin Core	VARCHAR	4000

The following table describes other fields in the shared dimension (taken from Alma and not MARC):

Administrative Bibliographic Details
Field	Description	Data Type	Data Size
Active Course Code	Active Course Code is the code of the course in the Alma course reserves. For more information see here.	VARCHAR	4000
Active Course Name	Active Course Name is the name of the course in the Alma course reserves. For more information see here.	VARCHAR	4000
Bibliographic Lifecycle	The Lifecycle of the bibliographic record. Possible values are Deleted and In Repository. This allows you to filter reports and to remove Deleted records.	VARCHAR	50
Bibliographic Rank	Alma assesses the comprehensiveness and depth of MARC 21 bibliographic entries, considering various elements such as identifiers, names, subjects, informative LDR and 008 fields, publication details, among others. This evaluation is reflected in the Bibliographic Rank, designed as a useful aid for libraries in pinpointing records requiring further scrutiny. For more information, see here.	INT
Brief Level	Brief Level refers to the level of detail provided in a bibliographic description. It indicates how much information is included in the bibliographic record, with brief descriptions containing less detailed information compared to full or comprehensive descriptions. In Alma, ten levels of brief records can be defined from 01 through 10, where 01 represents the most brief record and 10 represents a full record. For more information see here.	VARCHAR	2
Chinese Classification	The Chinese Classification of the bibliographic record. For more information, see here.	VARCHAR	50
Collection ID	The ID of the collection or collections the bibliographic record is associated with as defined at Resources > Manage Inventory > Manage Collections. Relevant only for bibliographic records that are part of a collection. One MMS_ID can be attributed to multiple titles collections, therefore a delimited list of collections are defined for the MMS.	VARCHAR	4000
Collection Name	The Name of the collection or collections the bibliographic record is associated with as defined at Resources > Manage Inventory > Manage Collections. Relevant only for bibliographic records that are part of a collection.	VARCHAR	4000
Created with AI	Indicates that the bibliographic record of the resource was created by the AI Assistant.	VARCHAR	4
Creation Date	The timestamp of the bibliographic record creation date.	DATETIME
Creation Date (Calendar)	The creation date without a timestamp. This date format is useful when filtering the report by date.	DATE
Creator	The name of the user that created the record	VARCHAR	255
Dewey Classification	The Dewey classification of the record.	VARCHAR	255
Dewey Classification Top Line	The first 3 digits of the Dewey Classification	VARCHAR	15
Earliest Possible Publication Year (Under Construction)	This field will be available in a future release. A normalized version of the publication date to the earliest possible value when the exact date is not known. It is taken from MARC21 008 pos. 07-10 or UNIMARC 100.Date1. This field is normalized with all non-numeric characters converted to 0s. Values below 1500 and over 6000 will have the value 1.	VARCHAR	255
Edition Simplified (Combined)	The values of the Edition Simplified (Num) and Edition Simplified (Text) fields.	VARCHAR	255
Edition Simplified (Num)	The number of the edition found in the MARC 250 field, simplified.	VARCHAR	255
Edition Simplified (Text)	The text of the edition found in the MARC 250 field, simplified.	VARCHAR	255
Has Local Extensions	Indicates if the Community Zone-linked record has local extensions (Y/N).	VARCHAR	3
ISBN (Normalized)	An ISBN that has been formatted or standardized according to established rules or conventions.	VARCHAR	255
ISSN (Normalized)	An ISSN that has been formatted or standardized according to established rules or conventions.	VARCHAR	255
New for April! Language Description	The language name of the title, based on the Language Code field on the record.	VARCHAR	225
LC Classification Top Line	The combined LC code and classification call numbers until the first period which is followed by a letter. If there are no periods then the entire string is taken until there is a space. The length is limited to 50 characters. For example: if the LC Classification is \| a HB3821.I8 \|b R3 then the LC Classification Top Line will be HB3821 if the LC Classification is \| a DF506.5 \|b .G27 then the LC Classification Top Line will be DF506.5 if the LC Classification is \| a N 7353 \|b .K513 1965 then the LC Classification Top Line will be N if the LC Classification is \| a NOT YET ORDERED then the LC Classification Top Line will be NOT The LC Classification Top Line will contain one value. For MARC21, if the bibliographic record has: both 090 and 050 then the LC Classification Top Line will come from 090 050 and not 090 then the LC Classification Top Line will come from 050 090 and not 050 then the LC Classification Top Line will come from 090 Recent data may not be available if it has not yet been received from CONSER.	VARCHAR	50
Link ID	The link ID, if the record is linked to the Community Zone or Network Zone. For more information concerning this field and the next two, see Understanding the fields Link ID Linked to CZ and Linked to NZ in the Bibliographic Details folder.	VARCHAR	50
Linked to CZ	Indicates if the record is linked to the Community Zone.	VARCHAR	3
Linked to NZ	Indicates if the record is linked to the Network Zone.	VARCHAR	3
Local Param 1-30	These fields of information are from MARC fields in Alma, which were configured specifically for your institution. All MARC fields other than control fields can be added as local parameters. Accordingly, MARC fields from 010 to 999 can be mapped to local parameters, including all subfields. In order to make use of these fields, you must contact Ex Libris Support and supply them with a three-digit MARC field code. The data in the local parameters is limited to 3900 characters. If you want to have the labels of the local parameters displayed in analytics, configure the analytics_display_local_params parameter (Configuration > Analytics > General Configuration > Other Settings) to true.	VARCHAR	4000
Managed by Provider	Indicates if the electronic resource is managed by the provider. Possible values are Yes or No. Relevant only for electronic resources.	VARCHAR	3
MMS ID	The MMS ID of the inventory item (physical, electronic, or digital).	VARCHAR	255
Modification Date	The latest (most recent) timestamp of the bibliographic record modification date.	DATETIME
Modification Date (Calendar)	The latest (most recent) modification date without a timestamp. This date format is useful when filtering the report by date.	DATE
Modified By	The name of the user that modified the record.	VARCHAR	255
Network ID	This field is used by institutions implementing a Network Zone. It is the same as the MMS ID of the bibliographic record in the Network Zone and can be used to create reports that show the MMS ID in the member institution (using the existing MMS ID), as well as the corresponding MMS ID in the Network Zone.	VARCHAR	50
Originating System	The system where the bibliographic record originated. If Unknown is displayed in this field, see the following document: How to set up Alma so that the “Originating System” in Analytics will be properly populated.	VARCHAR	4000
Originating System ID	The ID of the record in the originating system where the bibliographic record originated.	VARCHAR	255
Originating System Version	The Originating System Version is the metadata record field that enables uploading records in the correct sequence by preventing the update of an existing record with an older version of the same record. This prevents older bibliographic records from overlaying or merging with newer records. The Originating System Version field is created from the record’s 005 control field the first time the record is imported. For information regarding normalizing the Originating System Version field, see the Update originating system information process and the procedure To configure normalization for managing the Originating System and Originating System Version information.	VARCHAR	16
Peer Reviewed	Indicates if the article was peer reviewed.	VARCHAR	4
Preservation Status	The preservation status of the title in Rosetta Plus/Pro. Possible values: Pending – the title’s digital content is pending to be preserved (for example, the title is marked for preservation but has no digital content to preserve or it has digital content but the preservation process has not started yet) In Process – the title’s digital content is in the process of being preserved in Rosetta Technical Issue – the title’s digital content has a technical issue that prevents it from being preserved Preserved – the title’s digital content is preserved in Rosetta	VARCHAR	255
Provider Name	The name of the provider who manages the bibliographic record that is included in the CZ (Community Zone). Relevant only for electronic titles that are linked to the CZ and when an external provider manages the CZ record.	VARCHAR	255
Record Format	The format of the bibliographic record. Examples: MARC 21 DC KORMARC CNMARC UNIMARC LC BF INSTANCE	VARCHAR	4000
Suppressed from Discovery	Indicates whether the record is suppressed from external discovery systems.	VARCHAR	3

Title and other bibliographic details of non-repository citations are not displayed in analytics reports, although the title is displayed in Alma.

Citation Metadata Details

The Citation Metadata Details table is a dimension table that stores the citation metadata details of the course reserves.

Citation Metadata Details
Field	Description	Additional Information
Additional Person Name	The additional person name
Author	The author of the article
Barcode	The barcode of the physical item
Book Call Number	The call number of the book
Book Chapter Author	The author of the book chapter	This field is relevant only for citations created after March 2018.
Book Chapter Editor	The editor of the book chapter	This field is relevant only for citations created after March 2018.
Book Chapter Number	The chapter number of the book
Book Chapter Title	The title of the book chapter	This field is relevant only for citations created after March 2018.
Book Edition	The edition of the book
DOI	The digital object identifier
End Page	The end page of the article
End Page 2	An additional end page of the article
ISBN	The ISBN of the book
ISSN	The ISSN of the journal
Issue	The issue of the journal
Journal Title	The title of the journal
Language	The language of the citation
Normalized Citation Title	The citation title in normalized form – in lowercase with all special characters removed
Normalized ISBN	The ISBN in normalized form – in lowercase with all special characters removed
Normalized ISSN	The ISSN in normalized form – in lowercase with all special characters removed
Normalized Journal Title	The journal title in normalized form – in lowercase with all special characters removed
Note	The note
Number of Pages	The number of pages in the article	This field includes the number of pages between the Start Page and End Page fields and the Start Page 2 and End Page 2 fields
OCLC Number	The OCLC number
Pages	The pages of the citation
Part	The part
Publication Date	The date of publication
Publication Place	The place of publication
Publisher	The publisher
Start Page	The start page of the article
Start Page 2	An additional start page of the article
Title	The title of the citation
Volume	The volume of the citation

Citation Copyright

The citation copyright dimension includes all of the attributes related to the copyright record that were created for a citation. This includes date, approval status, notes, etc.

The Citation Copyright table is a dimension table that stores the citation copyright information of the course reserves.

Citation Copyright
Field	Description	Additional Information
Approval Reason	The reason the copyright was approved.	See Approving/Rejecting a Request for Digitization
Author	The author of the citation
Available From Date	The date from which the copyrighted resource is available
Available To Date	The date until which the copyrighted resource is available
CC Approval Date	The citation copyright approval date
CC Number	The citation copyright number
CC Order Date	The citation copyright order date
Copyright Status	The status of the copyright
Course Code	The course code	The code of the course which is associated with the citation that has copyright
Course Name	The course name	The name of the course which is associated with the citation that has copyright
Course Section	The section of the course	The section of the course which is associated with the citation that has copyright
Digitization Date	The digitization date	The date the material was digitized
Digitization Type	The digitization type	Possible values: FULL, PARTIAL
Fulfillment Date	The fulfillment date
Is Full Chapter	Indicates if the copyright is for a full chapter	Possible values: Yes, No
ISBN-ISSN	If the citation is for a book, the ISBN is used. If the citation is for an article, the ISSN is used.
Issue	The issue of the journal
LCCN	The Library of Congress Control Number
Leganto Image Included	Indicates if an image was included in a Leganto digitization request.	Possible values: Yes, No.
Note 1-3	Notes 1-3
Number of Copies for Staff	The number of copies for staff
Number of Copies for Students	The number of copies for students
Number of Students	The number of students
OCLC Number	The OCLC number
Reject Note	The rejection note
Reject Reason	The rejection reason
Required Chapters	The chapters for which a copyright is required
Required Digitization	Indicates if the citation required digitization	Possible values: Yes, No.
Required Pages From 1 (to be deprecated)	The first page range from which the copyright is required
Required Pages From 2 (to be deprecated)	The second page range from which the copyright is required
Required Pages To 1 (to be deprecated)	The first page range to which the copyright is required
Required Pages To 2 (to be deprecated)	The second page range to which the copyright is required
Resource Total Pages	The total number of pages in the resource	This field is type VARCHAR and should be treated as text, so filters requiring numeric values should not be run on it.
Send For Manual Approval	Indicates if the citation is sent for manual approval	Possible values: Yes, No.
Source for Copyright	The source of the copyright.
Title	The book or journal title of the citation
Total Chapters Count	The total number of chapters in the item for which a copyright is requested
Total Required Pages	The total number of required pages
Volume	The volume of the journal

Librarian

The Librarian table is a dimension table that stores details about the librarian, including User ID, campus code, and job title. The primary key of the table is USER_ID.

The field descriptions can be found in the User Details shared dimension.

Many institutions store information about individuals, including personal details and information about their activities. Due to privacy concerns, some institutions are required to anonymize the data on a regular basis.
Alma offers the option to delete such user information for fulfillment and resource sharing activities. The information is deleted for activities that have been completed, such as completed loans, closed fines and fees, or resource sharing borrowing requests.
You can configure Alma to delete the more specific information (for example, User ID) and retain the more general user information (for example, User Group and Job Title).
The information that is not anonymized can be included in Analytics reports.
For more information concerning anonymization, see Security and Data Privacy.

Field	Description	Additional information
User ID	Stores the unique ID of the user
Primary identifier	Stores the primary identifier that the user uses in order to log on to Alma	See the field location in Alma in the image below.
User Title	The title of the user
User Type	Stores the values Internal and External.	Internal - An internal user is one whose core user details are managed within the system such as user name, password, contact information, and so forth. External - An external user is one whose core user details are managed by a student information system. See the field location in Alma in the image below.
User Group	Stores the group with which the user is associated such as Faculty, Graduate, or Student	See the field location in Alma in the image below.
User Record Type	Indicates if the user is a Public User or a Staff User	See the field location in Alma in the image below.
First Name	Stores the user’s first name	See the field location in Alma in the image below.
Full Name	The user's first and last name	There is no option to include the middle name.
Last Name	Stores the user’s last name	See the field location in Alma in the image below.
Middle Name	Stores the middle name of the user	See the field location in Alma in the image below.
Preferred First Name	Stores the user’s preferred first name	See the field location in Alma in the image below.
Preferred Last Name	Stores the user’s preferred last name	See the field location in Alma in the image below.
Preferred Middle Name	Stores the user's preferred middle name	See the field location in Alma in the image below.
Job Description	Stores free-form text that describes the function of the user in the library	See the field location in Alma in the image below.
Job Title	Stores the job category definition to which the user belongs based on the Job Categories code table	See the field location in Alma in the image below.
Gender	Possible values are taken from the Genders code table (Configuration > User Management > User Details > Genders)	See the field location in Alma in the image below.
Birth Date	Stores the birth date of the user	See the field location in Alma in the image below.
Campus Code	Stores the campus code of the user	See the field location in Alma in the image below.
Status Date	Stores the date on which the patron was registered in the institution	See the field location in Alma in the image below.
Status	Indicates if the user is active	See the field location in Alma in the image below.
Creation Date	Stores the date that the user was created in the system	See the field location in Alma in the image below.
Last Activity Date	The last date that a patron made a request or borrowed or returned an item
Modified By	Stores the name of the user that modified the user record	See the field location in Alma in the image below.
Modification Date	Stores the date of the modification of the user record	See the field location in Alma in the image below.
Expiry Date	Stores the date on which the user is to expire and no longer be able to get service from the system	See the field location in Alma in the image below. Changing the user expiry date is one way to control item due dates that extend beyond the end of a semester and must be shortened to the end of the semester. For more information, see How to Make Items Have Due Dates at the End of the Semester.
Purge Date	Stores the date on which the user record is to be deleted from Alma	See the field location in Alma in the image below.
Default Language	Stores the default language of the user	See the field location in Alma in the image below.
Creator	Stores the user name of the user that created the user in the system	See the field location in Alma in the image below.
External ID	Stores the ID of the user in the originating system
Identifier 1	Stores identifier 1.	The identifier field allows you to enrich the user details exported to Analytics with additional identifiers. Selecting a specific identifier to be included in the user details is done in Alma (in a table that is currently restricted to Ex Libris staff). For assistance in defining this field, contact Ex Libris Support. Only one value per identifier is supported.
Identifier 2	Stores identifier 2. See details for the Identifier 1 field above.
Statistical Categories 01-10	These fields allow you to map ten statistical categories. This allows you to filter reports based on advanced user information typically stored in the statistical category fields. For more information, see Configuring Statistical Categories for Analytics.
Resource Sharing Library Code	The code of the resource sharing library assigned to the user.
Resource Sharing Library	The resource sharing library assigned to the user.
Cataloger Level	The cataloger level of the user
Has Role Other Than Patron	indicates if the patron has a role other than Patron
Has Role Other Than Patron and Instructor	Indicates if the patron has a role other than Patron and Instructor
Is Blocked	Indicates if the patron is blocked
Patron Letters Opt In	The letters for which the patron has opted in
Patron Letters Opt Out	The letters for which the patron has opted out
User – Linked From Other Institution	Indicates if the user is linked from another institution	Possible values: yes no
User – Linked From Institution Code	The code of the institution from which the user is linked
User – Linked From Institution Name	The name of the institution from which the user is linked
Linked To Other Institution	Indicates if the user accessed Primo/Alma for services in another institution. Note that this does not necessarily indicate that the services were actually supplied or that a linked account was created.	Possible values: yes no
User Group Code	The user group code

Alma User Details Page – General Information

Current Course Start Date

The Current Course Start Date is a dimension table that stores details about the current course start date. The primary key of the table is COURSE_START_DATE.

Current Course Start Date
Field	Description	Additional Information
Current Course Start Date	Stores the transaction date in a date format such as 2/29/2014.
Current Course Start Date Start of Week	The date of the first business day of the week
Current Course Start Date Week Number	The number of the week of the year
Current Course Start Date Month Key	Stores the month of the date in number format such as 2 for February	This field is useful when you want to sort by the month, which does not work properly when using the alphabetical field.
Current Course Start Date Month	Stores the month of the date in month description format such as February
Current Course Start Date Full Month	Stores the month and the year of the date in a display format such as Feb 12	This field is useful when comparing data on a month basis between years.
Current Course Start Date Quarter	Stores the quarter of the date in a display format such as Q1
Current Course Start Date Year	Stores the year of the date in number format such as 2012
Current Course Start Date Fiscal Month Key	Stores the fiscal month of the date in number format such as 2 for February	If the fiscal year description is stored in the institution fiscal period configuration table, this value is taken from there.
Current Course Start Date Fiscal Year	Stores the fiscal year of the date in a string format such as 2012.	If the fiscal year description is stored in the institution fiscal period configuration table, this value is taken from there.
Current Course Start Date Filter	Used to filter report results by date.
Current Course Year-Month	The year and the month in a format such as 2023-1

Current Course End Date

The Current Course End Date is a dimension table that stores details about the current course end date. The primary key of the table is COURSE_END_DATE.

A Current Course End Date greater than 30 years in the future is not supported.

Current Course Start Date
Field	Description	Additional Information
Current Course End Date	Stores the transaction date in a date format such as 2/29/2014.
Current Course End Date Start of Week	The date of the first business day of the week
Current Course End Date Week Number	The number of the week of the year
Current Course End Date Month Key	Stores the month of the date in number format such as 2 for February	This field is useful when you want to sort by the month, which does not work properly when using the alphabetical field.
Current Course End Date Month	Stores the month of the date in month description format such as February
Current Course End Date Full Month	Stores the month of the date in month description format such as February	This field is useful when comparing data on a month basis between years.
Current Course End Date Quarter	Stores the quarter of the date in a display format such as Q1
Current Course End Date Year	Stores the year of the date in number format such as 2012
Current Course End Date Fiscal Month Key	Stores the fiscal month of the date in number format such as 2 for February	If the fiscal year description is stored in the institution fiscal period configuration table, this value is taken from there.
Current Course End Date Fiscal Year	Stores the fiscal year of the date in a string format such as 2012.	If the fiscal year description is stored in the institution fiscal period configuration table, this value is taken from there.
Current Course End Date Filter	Used to filter report results by date.
Current Course Year-Month	The year and the month in a format such as 2023-1

Institution

The shared Institution dimension allows the Network Zone to view reports according to institution. If an analytics report is run from the Network Zone in a collaborative network implementing a Network Zone, all member institutions are included in the report for Institution Code and Institution Name. If an analytics report is run from an institution that is not part of a collaborative network implementing a Network Zone, only the single institution from which the report is run is included in the report for Institution Code and Institution Name.

Reports involving data across a collaborative network implementing a Network Zone may take longer to run than reports within one institution.

This dimension is available in every subject area. It contains the following fields:

Institution
Field	Description	Additional information	Data Type	Data Size
Institution Code	The code of the institution.	Configured from: Configuration > General > Add a Library or Edit Library Information > Summary tab. The label in Alma is Code located on the right pane.	VARCHAR	50
Institution Name	The name of the institution.	Configured from: Configuration > General > Add a Library or Edit Library Information > Summary tab. The label in Alma is Organization unit name.	VARCHAR	255
Institution Address Line 1	The first line of the address of the institution. It usually includes the building number and the street name.	Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Address Line 1.	VARCHAR	1000
Institution City	The city of the institution.	Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is City.	VARCHAR	255
Institution State Province	The state or province of the institution.	Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is State/Province.	VARCHAR	320
Institution Country	The country of the institution.	Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Country.	VARCHAR	320
Institution Postal Code	The postal code of the institution.	Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Postal code.	VARCHAR	200
Institution Timezone	The timezone of the institution.	The timezone is set during implementation.	VARCHAR	255
Data Available As Of	When the institution data became available in analytics.	Displayed at the bottom of the main Analytics menu.	VARCHAR	255
Data Updated As Of	When the institution data was taken from the Alma database.	Displayed at the bottom of the main Analytics menu.	VARCHAR	255

Shared Dimensions with Other Subject Areas

For information concerning shared dimensions with other subject areas, see Shared Dimensions.