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    Course Reserves

    Using the Course Reserves area, the Design Analytics user may create reports/dashboards for the Course Reserves area and is able to answer the following types of business questions:
    • Which courses reserved a specific title?
    • Which courses share the same titles?
    • What are the reading lists per department?
    For a video concerning Course Reserves, see the Course Reserves Subject Area video.
    For a video on the components and workflows of course reserves, as well as how to create course records and reading lists, see Creating Course Reserves. (4:26 min)
    Deleted course and reading list information is not available in analytic reports.
    course_reserves_star.png
    Star Diagram – Course Reserves

    Field Descriptions

    The following lists the fields available in Course Reserves.
    course_reserves_description.png
    Course Reserves
    Date fields can consist of a partial date, such as just the year or a month and year. Calendar Date fields always consist of a month, date, and year. If the information is not provided, 01 is added, so that a date of 2020 is rendered 01/01/2020. This date format is useful when filtering the report by date.

    Reading List Citation

    A reading list citation is a set of attributes that are associated with a citation in a list. It is not the metadata of the citation, but additional attributes that are not metadata, such as due dates, public notes, etc.
    The Reading List Citation table is a fact table that stores the measures relating to the number of citations. This table also holds details about the citation, including citation creator, citation status, and citation type. The primary key of the table is CITATION ID.
    For more information, see Leganto Analytics for Library. (6:58 min)
    Reading List Citation
    Field Description Additional Information
    Number of Citations The number of citations in the reading list, linked to the coourse, according to the criteria defined.

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    Leganto Citation Num of Library Discussions The number of library discussions of the citation Includes all citation notes of type "instructor"
    Leganto Num of Likes The number of likes of the citation  
    Leganto Num of Marked as Done

    The number of times a citation was marked as Done

     
    Leganto Num of Student Comments The number of student discussions on the citation  
    Leganto Citation Sticker Price

    The value in the "Sticker price" field in the citation

     
    Leganto Num of Assignments The number of assignments that are linked to a citation  
    Leganto Num of Private Annotations The number of private annotations on the citation  
    Leganto Num of Public Annotations The number of public annotations on the citation  

    Citation Alerts

    The alerts on the citation Contains the text of the alert
    Citation Alma Digital Downloads The number of digital citation downloads during an active course (between the course start and end dates)  
    Citation Alma Digital Views The number of digital citation views during an active course (between the course start and end dates)  
    Citation ID The ID of the citation  
    Citation Covered by Library

    Indicates if the citation is covered by the library collections

    Possible values: Yes, No

    Value is Yes if the citation is attached to an MMS ID or if “Links & Availability” in Leganto includes an Alma link resolver URL

    Citation Creator

    The creator of the citation.  
    Citation Created By

    The creation date of the citation

     
    Citation Modified By The person who last modified the citation  
    Citation Modification Date The citation last modification date  
    Citation Number of Loans The number of times the citation was loaned during the course dates Calculated for physical items, per bibliographic record. This value is the number of times the item was loaned for the course or for any other reason.
    Citation Resolving Disabled Indicates if the resolving feature is disabled for the citation Possible values: Yes, No
    Citation Status The status of the citation  
    Citation Digital Files Name The Alma digital file name of the citation  
    Citation Digital Files Date Added The date the Alma digital file of the citation was added  
    Citation File Size (KB) The size of the file attached to the citation Does not include Alma digital files, only files uploaded to the citation
    Citation Thumbnail File Size (KB) The size of the citation thumbnail file  
    Citation Representation URL The URL of the Alma digital representation of the citation  
    Is Alma Digital Citation Indicates if the citation is an Alma digital resource Possible values: Yes, No
    Is Repository Citation Indicates if the citation is linked to the repository Possible values: Yes, No
    Citation Copyright Status The status of the citation copyright  
    Citation Material Type The citation material type Example: Book Chapter, DVD, Article etc.
    Citation Material Type Code The citation material type code

    clipboard_e6cb27d6e1fed3bae98c60192232d5c33.png

    Citation Attribute (1-5) The citation attributes For information on configuring the citation attribute fields, see Displaying Citation Attributes in Analytics Reports.
    Citation Type The citation type Possible values are:
    • Electronic Article – An electronic item with Electronic Material Type=Journal
    • Physical Article – A physical item with Material Type=Journal
    • Physical Book – All other items
    Citation Locate Status

    The locate status of the citation

    Possible values are:
    • Information Incomplete – Not enough information was entered to perform a resource locate
    • Locate Failed – A locate was attempted but failed to complete for some reason.
    • Locate Not Run – A locate was not attempted.
    • Multiple Resources Located – A locate was attempted and multiple resources were found.
    • No Resource Located – A locate was attempted but no resource was found.
    • Not Complete – A locate attempt is in process.
    • Resource Located – A locate was attempted and a single resource was found.
    Citation Public Tags The public tags of the citation Includes tags of type "Public"
    Citation Library Tags The library tags of the citation Includes tags of type "Instructor-Library"
    Citation Library External Tags The library external tags of the citation Include tags of type "Library-External"
    Citation Library Internal Tags The library internal tags of the citation Include tags of type "Library-Internal"
    Citation License Type

    The license type of the citation

    Possible values: CLA, CCC, Creative Commons, Self-Declared, Bolk
    Citation Due Date The due date of the citation  
    Citation Public Note The public note of the citation Contains the text of the note
    Citation Has Public Note Indicates if the citation has a public note. Possible values: Yes, No
    Citation Uploaded File The file name that was uploaded to the citation  
    Citation Order A number indicating the place of the citation in order  
    Citation Origin Where the citation originated Possible values are the following. Values such as Digital/Physical/Electronic indicate that the citation's origin is the Alma repository and the available formats of the resource:
    • CiteIt
    • Digital
    • Digital/Electronic
    • Digital/Physical
    • Digital/Physical/Electronic
    • Electronic
    • External URL
    • File
    • Manually Added
    • Mendeley
    • Physical
    • Physical/Digital
    • Primo Central
    • Refworks
    • Zotero
    • None
    Citation Source The source of the citation The value in the Source field (Alma) or URL field (Leganto) in the citation
    Citation Source 1-10 The sources of the citation The value in the "Source 1-10" fields of the citation.
    CLA/DCS Link The link to the full-text content at the DCS (for UK customers)  
    External Source ID The ID of the external source  
    Hidden Link Date The date the link was hidden  
    Leganto Citation Hidden Links Indicates if there are hidden links in the citation Possible values:
    • No hidden links
    • Hidden link/s
    Leganto Citation Library Discussion Last Update The last day the citation was discussed with the library  
    Leganto Citation Library Discussions The library discussions on the Leganto citation

    Includes the text of all library discussions on the citation and the person who added the discussion.

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    Leganto List Library Notes Last Update The date the reading list library notes were last updated  
    Leganto List Library Notes  The reading list library notes.

    Includes the text of all notes of type Library, and the person who added the note.

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    Leganto Citation Visibility Start Date The start date of the Leganto citation visibility.  
    Leganto Citation Visibility End Date The end date of the Leganto citation visibility.  
    Leganto Citation Material Visibility Start Date The start date of the Leganto citation material visibility  
    Leganto Citation Material Visibility End Date The end date of the Leganto citation material visibility  
    Leganto Citation Workflow Note (Q&A) Displays the Leganto Citation workflow note

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    Leganto Citation Has Assignment Indicates if the Leganto citation has an assignment Possible values:Yes, No.

    Reading List Citation Creation Date

    The Reading List Citation Creation Date table is a dimension table that stores details relating to the creation date of the reading list.
    Reading List Citation Creation Date
    Field Description Additional Information
    Citation Creation Date Stores the transaction date in a date format such as 2/29/2014.  
    Citation Create Start of Week The date of the first business day of the week This field is useful to display citations added by week
    Citation Create Week Number The number of the week of the year This field is useful to display citations added by week
    Citation Create Month Key Stores the month of the date in number format such as 2 for February This field is useful when you want to sort by the month, which does not work properly when using the alphabetical field.
    Citation Create Month Stores the month of the date in month description format such as February  
    Citation Create Full Month Stores the month and the year of the date in a display format such as Feb 12 This field is useful when comparing data on a monthly basis between years.
    Citation Create Quarter Stores the quarter of the date in a display format such as Q1  
    Citation Create Year Stores the year of the date in number format such as 2012  
    Citation Create Fiscal Month Key Stores the fiscal month of the date in number format such as 2 for February If the fiscal year description is stored in the institution fiscal period configuration table, this value is taken from there.
    Citation Create Fiscal Year Stores the fiscal year of the date in a string format such as 2012. If the fiscal year description is stored in the institution fiscal period configuration table, this value is taken from there.
    Citation Create Filter Used to filter report results by date.  
    Citation Create Year-Month The year and the month in a format such as 2023-1  

    Leganto Reading List Section

    The Leganto Reading List Section table is a dimension table that stores details relating to a reading list, including Section Name, Section Order, and Section Creation Date.
    Leganto Reading List Section
    Field Description Additional Information
    Section Creation Date The creation date of the section  
    Section Created By The creator of the section  
    Section Description The description of the section  
    Section End Date The end date of the section  
    Section ID The ID of the section  
    Section Library External Tags The library external tags of the section Include tags of type "Library-External"
    Section Library Internal Tags The library internal tags of the section Include tags of type "Library-Internal"
    Section Library Tags The library tags of the section Include tags of type "Instructor-Library"
    Section Locked Indicates if the section is locked Possible values: Yes, No
    Section Modification Date The last modification date of the section  
    Section Modified By The person who last modified the section  
    Section Name The name of the section  
    Section Order A number indicating the place of the section in the list  The first section in the list is 0, followed by 1,2,3, etc.and so on
    Section Public Tags The public tags of the section Include tags of type "Public"
    Section Start Date The start date of the section  
    Section Visibility Indicates whether the section is hidden from students outside of the section dates

    Possible values: Yes, No

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    Reading List

    The Reading List table is a dimension table that stores details relating to a reading list, including the reading list name, the reading list status, and the reading list creation date. The primary key of the table is READING_LIST_ID.
    Reading List
    Field Description Additional Information
    Reading List Associated to a Course Indicates if the reading list is associated to a course Possible values: Yes, No
    Reading List Code The code of the reading list  
    Reading List Creation Date The date that the reading list was created  
    Reading List Created By     The creator of the reading list  
    Reading List Deleted Indicates if the reading list was deleted Possible values: Yes, No
    Reading List Due Back Date The due back date of the reading list  
    Reading List ID The ID of the reading list  
    Reading List Locked Indicates if the reading list is locked Possible values: Yes, No.
    Reading List Modification Date The date that the reading list was last modified  
    Reading List Modified By The person who last modified the reading list  

    Reading List Name

    The name of the reading list  
    Reading List Order

    The order of the reading list in the course

     

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    Reading List Owner

    Lists the names of all reading list owners/collaborators, separated a semicolon (;)

    Example: Smith, John; Jones, Susie
    Reading List Owner Preferred Email

    Lists the preferred email address of all reading list owners/collaborators, separated a semicolon (;)

    Example: John.Smith@institution.com; Susie.Jones@institution.com
    Reading List Owner Primary Identifier

    Lists the primary identifiers reading list owners/collaborators, separated a semicolon (;)

    Example: 12345678; 22334455
    Reading List Owner With Primary Identifier

    Lists the name and primary identifier of all reading list owners/collaborators, separated a semicolon (;)

    Example: 12345678 – John Smith; 22334455 – Jones, Susie
    Reading List Status The status of the reading list  
    Leganto Publication Date

    The date the reading list was published.

     
    Leganto Reading List Description The description of the reading list  
    Leganto Review Requester Name The name of the review requester Last name, first name format

    The value can also be Sys indicating that review request was made by a job during a rollover.

    Leganto Review Requester Name and ID The name of the review requester with the requester's ID ID, last name, first name format
    Leganto Review Requester Preferred Email The preferred email of the review requester  
    Leganto List Num of Library Discussions The number of discussions of the reading list

    Includes a count of all library discussions on the reading list (note type "Instructor")

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    Leganto List Library Discussions The library discussions of the Leganto reading list

    Includes the text of all library discussions on the reading list and the person who added the discussion.

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    Leganto List Num of Suggestions

    The number of suggestions for the reading list  
    Leganto List Library Discussion Last Update The last time  a new discussion was added to the reading list   
    Leganto Publication List Visibility To whom the reading list is visible Possible values are:
    • All Students Full
    • All Students Restricted
    • Anyone Full
    • Anyone Restricted
    • Anyone Restricted, All Students Full
    • Archived
    • Course's Students
    • Deleted
    • Draft
    Leganto First Sent for Library Review Date The date that the reading list was first sent for review  
    Leganto List Last Published By The last publisher of the reading list  
    Leganto Last Sent for Library Review Date The date that the reading list was last sent for review  
    Leganto List Last Set to Complete Date The last date that the reading list was set to complete  
    Reading List Type Indicates if the reading list is a sample list that can be used as a template for other lists Possible values are Sample list and blank (no value)
    Reading List Visible Start Date The start date that the reading list is visible to students.  
    Reading List Visible End Date The end date that the reading list is visible to students.  
    Reading List Sticker Price The total price of the citations with a sticker price  
    Reading List Sticker Price (Covered by Library) The total sticker price of the citations that are covered by the library  

    Courses

    The Course table is a dimension table that stores details about the course, including the course name, the course year, and the course creator. The primary key of the table is COURSE_ID.
    (Leganto only) Currently, when reading lists can be associated with multiple courses, only the first course appears in Analytics. All courses associated with a reading list will appear in Analytics in an upcoming release (at which point all data, past and present, will appear).
    Courses
    Field Description Additional Information
    Academic Department The academic department of the course  
    Academic Department Description The description of the academic department of the course  
    Course Code The code of the course  
    Course Created By The creator of the course  
    Course Creation Date The date that the course was created  
    Course Instructor The name of the course instructor If there is more than one instructor, the names are separated by a semicolon.
    Course Instructor Primary Identifier The primary identifier of the course instructor  
    Course Instructor with Primary Identifier The course instructor with the course instructor's primary identifier This field  is useful when a course has more than one instructor. This field allows you to display the instructors together with their primary identifiers.
    Course Modification Date The date that the course was modified  
    Course Modified By The person who modified the course  
    Course Name The name of the course  
    Course Section The section of the course  
    Course Status The status of the course  
    Course Submit List By The date by which all reading lists for the course should be submitted  
    Course Term The term of the course  
    Course Visibility Indicates if the course is archived or unarchived  
    Course Year The year of the course  
    No list Expected Indicates if the No List Expected checkbox for the course is selected or not Possible values: Checked and Unchecked. You select this checkbox to alert the librarian that this course deliberately does not include a reading list. For more information on this checkbox, see Indicating that Courses Deliberately Have No Reading List.
    Number of Participants The number of participants in the course  
    Processing Department The processing department of the course  
    Rolled Over From Code The code of the course from which the course was rolled over  
    Weekly Hours The weekly hours of the course  
    In addition to the above fields, the Course dimension of the Course Reserves subject area also has the following fields:
    Field Description Additional Information
    Associated with Reading List Indicates if the course is associated with a reading list Possible values: Yes, No
    Course ID The ID of the course  
    Searchable ID 1-10 Searchable IDs 1-10 of the course  
    Campus Name and Participants The campus description and the number participants per campus  
    Course Instructor

    The instructors of the course

     
    Course Instructor Preferred Email  The preferred email address of the course instructor  

    Bibliographic Details

    The Bibliographic Details table is a dimension table that stores the bibliographic details of the course reserves. The primary key of the table is BIB_ID.
    The field descriptions can be found in the Bibliographic Details shared dimension.

    Ex Libris works with content providers worldwide to enrich the metadata available in the Alma Community Zone. To enrich the journal/serial content in the CZ, we work directly with the Library of Congress CONSER feed for electronic serials, which we match against our knowledge base to enrich with all of the relevant metadata fields that they supply (for more details, see Community Zone Serial Records Enrichment) and enrich the CZ records with all relevant metadata, including the 050 fields (when available).

     

    In the case of book content, we work with multiple providers who are willing to share their metadata with the Alma community globally (for more details, see Community Zone Monograph Records Enrichment). If you have local access to these classifications, you may want to consider working with the local extension for these records whenever an update is not available. (For more details, see Working with Local Extension Fields for Community Zone-linked Records.)

    The Bibliographic Details table contains two kinds of fields, those derived from the MARC record and those that come from Alma. Although in analytics there is no distinction made between these fields, for explanatory purposes we have divided them into two tables below.

    Bibliographic Details
    Field Note

    Mapping from

    MARC21

    Mapping from UNIMARC

    Mapping from

    Dublin Core

    Record Type Record Size
    Author The term Author refers to the individual or group of individuals responsible for creating or producing the work being documented. The author is the primary contributor to the work, and their name is typically listed prominently in the bibliographic record to identify the originator of the content. Depending on the type of work and the citation style, the author's name may be followed by additional information such as their credentials, institutional affiliation, and the date of publication. 100,110,111 700,701,710,711 Currently empty, planned to come from dc:creator, dcterms:creators VARCHAR 4000
    Author (Contributor) The Author (Contributor) role refers to the specific role or function played by an individual or group in the creation or production of a work. This role is important for cataloging and documenting the contributions of different individuals or entities to a particular resource. The Author (Contributor) role is a way to categorize and describe the responsibilities of contributors beyond just being the primary author.

    711 a,c-e,i,j,n,q,u and its 880

    700 a-e,j,q,u and its 880

    710 a-e,i,n,u and its 880

    700 a-d,f,p

    701 a-d,f,p 

    710 a-h,p

    711 a-h,p

    720 a,f"

    721 a,f

    702 a-d,f,g 

    712 a-h,p

    722 a,f

    Currently empty, planned to come from dc:contributor, dcterms:contributor VARCHAR 4000
    Begin Publication Date The Begin Publication Date refers to the earliest date associated with the publication or release of a particular work. It is a critical piece of information that helps users understand when the work was first made available to the public. The publication date can be essential for citing the work correctly, tracking its historical context, and assessing its relevance to specific time periods. 008 pos. 07-10 100.Date1 Not relevant for Dublin Core VARCHAR 255
    BIB 008 MARC The contents of the MARC 008 bibliographic field. The BIB 008 field in a MARC bibliographic record is a fixed-length data element used to provide additional information about the bibliographic record itself. It contains various control information that helps catalogers and library systems manage and process the record.  008   Not relevant for Dublin Core VARCHAR 50
    BIB LDR MARC The BIB LDR refers to the Leader field (LDR) within the bibliographic record. The Leader is a fixed-length data element that provides control information about the bibliographic record itself. It is a critical component of MARC records, and each position within the Leader serves a specific purpose. The Leader field is typically 24 characters in length. The Leader field is used to convey fundamental information about the structure, organization, and characteristics of the bibliographic record. LDR   Not relevant for Dublin Core VARCHAR 50
    Bibliographic Acquisition Accession Number Note The identification code assigned to materials acquired in a single and separate transfer of custody. 541 e   Not relevant for Dublin Core VARCHAR 255
    Bibliographic ID A Bibliographic ID is a unique identifier assigned to a specific bibliographic entry or resource. It serves as a way to distinguish and locate a particular work within a library's catalog or database. The purpose of a bibliographic ID is to facilitate efficient retrieval and management of bibliographic records and to ensure that each record is distinct. 010 excluding numeric subfields 020 a dcterms:identifier dcterms:ISBN, dcterms:identifier dcterms:ISSN VARCHAR 255
    Bibliographic Level The Bibliographic Level is a classification that describes the scope and content of a bibliographic record. It helps users understand the nature of the resource being described in the record. The bibliographic level is often indicated using a one-letter code or abbreviation. Common bibliographic levels include: Monograph (m), Serial (s), Collection (c), Integration (i), Monographic Series (a), and so forth. Position 7 of the LDR field of the bibliographic record Position 7 of the LDR field of the bibliographic record Not relevant for Dublin Core VARCHAR 255
    Bibliographic Source of Acquisition Note The name of the people or organization that is the source of the material. 541 a   Not relevant for Dublin Core VARCHAR 255
    Category of Material The Category of Material is a classification or designation that describes the format or physical nature of the material being cataloged. It helps users and catalogers understand the medium in which a resource is presented. Position 0 of the 007 field  200 b dc:type VARCHAR 255
    DC Description  DC Description refers to Dublin Core (DC) metadata elements used to describe resources in a standardized way, particularly in digital libraries and online cataloging systems.  Relevant only for Dublin Core  Relevant only for Dublin Core  dc:description
    dcterms:description
    dcterms:abstract
    VARCHAR 4000
    New for June!
    DC Format
    The file format, physical medium, or dimensions of the resource. The information in this field is entered as free text. Relevant only for Dublin Core  Relevant only for Dublin Core  dc:format
    dcterms:format
    VARCHAR 256
    DC License DC License is a Dublin Core element used to specify the terms and conditions associated with the use of a resource. It provides information about the licensing or copyright status of a digital or physical resource, allowing users to understand how they can legally use, share, or redistribute the resource. The DC License element is particularly important in digital libraries, repositories, and online cataloging systems where access to digital content is provided.  Relevant only for Dublin Core Relevant only for Dublin Core Field does not yet exist.  It will be populated by  dcterms:license VARCHAR 4000
    DC Rights DC Rights refers to an element used to provide information about the intellectual property rights or copyright status of a resource. This element helps users understand the legal rights and permissions associated with the resource and whether there are any restrictions on its use. Relevant only for Dublin Core Relevant only for Dublin Core Field does not yet exist.  It will be populated by dc:rights and dcterms:rights VARCHAR 4000
    Edition Edition refers to a specific version or variation of a publication. The edition information provides details about changes, updates, or variations that have occurred since the original publication. Including the edition helps users and researchers identify the specific version of a book or other resource they are looking for. MARC 250 subfields a,b 205 a,b,f,g dcterms:isVersionOf VARCHAR 255
    Electronic location and access The location and access URl for the electronic resource. 856 all subfields     VARCHAR 4000
    End Publication Date The End Publication Date is the second date available in the 008 field, and it is used to indicate "Date 2." It is described as "A date specified by the code in 008/06 (Type of date/Publication status)." 008 pos. 11-14 100.Date2 Not relevant for Dublin Core VARCHAR 255
    Form of Item The Form of Item refers to a specific code or indicator that describes the physical format or medium of the resource being cataloged. This information helps library users understand the physical characteristics of the item and whether it is in a print or non-print format. MARC 008 pos. 29 (Maps and Visual Material) or 23 (other material configurations)   Not relevant for Dublin Core VARCHAR 1
    General Note A General Note is a field used to provide additional information or commentary about the resource being described. General notes can include various types of information that may not fit into specific structured fields within the bibliographic record. These notes are often used to convey contextual details, historical significance, or other relevant information about the resource. 500 a, 5     VARCHAR 4000
    Government Publication A Government Publication is a term used to identify materials that are published or produced by government entities at various levels of government, including federal, state, local, and international governments.

    For more information regarding the values of MARC 008 Pos. 28, see here.

    MARC 008 pos. 28

    According to MARC21 Format for Bibliographic Data, MARC 008 pos. 28 is Government Publication for the following material types: Books, Computer Files, Continuing Resources, Maps, and Visual Materials.

    For Music MARC 008 pos. 28 is Accompanying matter.  For Mixed material MARC 008 pos. 28 is Undefined.

    Consequently, when using this field, you may want to filter out records with Material Type = Music and Material Type = Mixed material.

      Not relevant for Dublin Core VARCHAR 1
    ISBN ISBN is a unique identifier for books, and it is used to facilitate the identification and cataloging of books and related materials.
    Field in analytics includes also cancelled and invalid ISBNs.
    MARC 020 a,z MARC 776 z 010 a dcterms:identifier dcterms:ISBN VARCHAR 255
    ISBN Valid A unique identifier for books and related materials. To be considered valid, an ISBN must adhere to the established ISBN standards and conventions.
    Field in analytics does not include cancelled and invalid ISBNs.
    MARC 020 a   Not relevant for Dublin Core VARCHAR 255
    ISSN An ISSN (International Standard Serial Number) is a unique identifier for serial publications, which include periodicals, journals, magazines, and other recurring publications.
    Field in analytics includes also cancelled and invalid ISSNs.
    022 l,a 776 x (for non-physical records) 011 a f dcterms:identifier dcterms:ISSN VARCHAR 255
    ISSN Valid A unique identifier for serial publications. To be considered valid for bibliographic records, an ISSN must adhere to the established standards and conventions for ISSN formatting and structure.
    Field in analytics does not include cancelled and invalid ISBNs.
    MARC 022 a   Not relevant for Dublin Core VARCHAR 255
    Language Code Language codes are used to indicate the language(s) in which a particular resource is written or presented. Language codes are typically standardized to ensure consistency in cataloging and bibliographic records. 008 pos. 35-37 101 a Currently comes from dc:language.  Planned to come from dc:language and dcterms:language VARCHAR 255
    Language Of Cataloging The Language of Cataloging refers to the language in which the cataloging or metadata for a particular resource is created. 040 b 100 a,22-24 Not relevant for Dublin Core VARCHAR 4000
    Local Note A Local Note is a type of note that provides specific information or instructions related to a library's unique policies, holdings, or services. Local notes are typically used to convey information that is specific to the individual library or cataloging institution and may not be relevant to libraries elsewhere. 590 a, 5     VARCHAR 4000
    Material Type See the table, Fields that Identify the Bibliographic Material Type, in the Material Types in Search Results section for a description of material type. MARC control LDR Material Type   Planned to be empty.  Currently comes from dc:type VARCHAR 4000
    Material Type Code Code of the material type described above (in Material Type). MARC control LDR Material Type   Not relevant for Dublin Core VARCHAR 255
    National Agricultural Library Call Number The call number used by the American National Agricultural Library. 070 a   Not relevant for Dublin Core    
    Network Number A Network Number typically refers to a unique identifier assigned to a bibliographic record within a library network or consortium. 035 a z 053 a z dc:identifier , dcterms:identifier VARCHAR 4000
    OCLC Control Number (019) The OCLC Control Number (019 field) is used by OCLC to record and index OCLC control numbers of records that have been deleted or will be processed as duplicate records.

    For more information on the OCLC Control Number 019 and its subfields, see here.

    Leading zeros are not displayed.

    019 a

    When the subfield begins with one of the following prefixes:  

    • (OCLC)
    • (OCoLC)
    • ocm
    • ocn
    • on 
      Not relevant for Dublin Core VARCHAR 4000
    OCLC Control Number (035a) Subfield "a" in the 035 field is used to record the main OCLC Control Numbers.

    For more information on the OCLC Control Number 035 and its subfields, see here.

    Leading zeros are not displayed.

    035 a

    When the subfield begins with one of the following prefixes:  

    • (OCLC)
    • (OCoLC)
    • ocm
    • ocn
    • on
    035 a Not relevant for Dublin Core VARCHAR 4000
    OCLC Control Number (035a+z) The OCLC Control Number can include both the main OCLC Control Number in subfield "a" and any related or canceled OCLC Control Numbers in subfield "z." This practice is useful for indicating changes or updates to cataloging records and for maintaining a historical record of previous control numbers associated with the same resource.

    For more information on the OCLC Control Number 035 and its subfields, see here.

    Leading zeros are not displayed.

    035a+z

    When the subfield begins with one of the following prefixes:  

    • (OCLC)
    • (OCoLC)
    • ocm
    • ocn
    • on
    035a+z Not relevant for Dublin Core VARCHAR 4000
    OCLC Control Number (035z) Subfield "z" in the 035 field is used to record related or canceled OCLC Control Numbers, providing a historical record of control numbers associated with a specific resource.

    For more information on the OCLC Control Number 035 and its subfields, see here.

    Leading zeros are not displayed.

    035 z

    When the subfield begins with one of the following prefixes:  

    • (OCLC)
    • (OCoLC)
    • ocm
    • ocn
    • on
    035 z Not relevant for Dublin Core VARCHAR 4000
    Open Access Open Access (OA) refers to a publishing model that provides unrestricted and free access to scholarly and research publications on the Internet. It signifies that the full text or content of the publication is freely available to anyone, without requiring payment or subscription. Values are Yes and No. Based on 506 f 506 2   Not relevant for Dublin Core VARCHAR 4
    Original Cataloging Agency The MARC code or the name of the organization that created the original record. 040 a 081 b Not relevant for Dublin Core VARCHAR 255
    Place Code The Place Code is a code that represents the place of publication for a printed or published resource. 008 pos. 15-17 102$$a Currently empty, planned to come from dcterms:spatial VARCHAR 50
    Place of Publication - City The city where a printed or published resource was published or produced.

    Derived from the place code in 008 pos. 15-17.

    If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined".
    Not relevant for UNIMARC Not relevant for Dublin Core VARCHAR 200
    Place of Publication - Country The country where a printed or published resource was published or produced.

    Derived from the place code in 008 pos. 15-17.

    For a list of country codes, see:

    MARC Code List for Countries

    If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined".

    Derived from the place code 102$$a.

    For a list of country codes, see:

    List of ISO 3166 Country Codes

    If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined". If there are multiple place codes in this field, only the first value is displayed.
    Not relevant for Dublin Core VARCHAR 200
    Place of Publication - State The state where a printed or published resource was published or produced.

    Derived from the place code in 008 pos. 15-17.

    If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined".
    Not relevant for UNIMARC Not relevant for Dublin Core VARCHAR 200
    Publication Date The Publication Date refers to the date when a printed or published resource was officially issued, published, or made publicly available.
    The publication date is determined as follows:
    • the bibliographic details publication date comes from 264 subfield c
    • if there is no 264 subfield c, then the publication date comes from 260 subfield c
    • if there is no 264 subfield c and also no 260 subfield c, then the publication date comes from 008 pos. 7-10
    The publication date is determined as follows:
    • the bibliographic details publication date comes from 210 subfield d
    • If there is no 210 subfield d, then the publication date comes from field 214 subfield d.
    • if both fields do not exist, then the publication date comes from field 100 subfield a pos. 9-12 
    dc:date VARCHAR 255
    Publication Place The Publication Place refers to the city or location where a printed or published resource was officially published, issued, or produced. MARC 260 a. When 260a is empty, it is taken from MARC 264a 210 a 214 a Not relevant for Dublin Core (use Place Code) VARCHAR 255
    Publisher The Publisher refers to the entity or organization responsible for producing, printing, and distributing a printed or published resource.

    260 b

    264 b

    210 c

    214 c

    dcterms:publisher, dc:publisher VARCHAR 255
    Resource Type Constructed based on existing bibliographic fields such as the LDR and 008. For more information, see The Resource Type Field.       VARCHAR 4000
    Series A Series refers to a related group of publications or resources that share common characteristics, themes, or subjects and are published under a common title or series name. 800 t,v

    810 t,v

    811 t,v

    830 a,n,p,v

    410 a,h,i,o,t,x Currently empty.  Planned to come from dcterms:isPartOf VARCHAR 4000
    Series Statement A Series Statement refers to the title or name of a series to which a printed or published resource belongs. 490 a,v x     VARCHAR 4000
    Subjects Subjects refer to the specific topics, themes, or subjects covered by a printed or published resource. 6XX excluding 69X, 630, 689 600 a,b 602 603-8 610 616 617 dc:subject dcterms:LCSH,MESH,DDC,UDC,LCC VARCHAR 4000
    Subjects (Names) Subjects (Names) refers to the specific individuals, organizations, or entities associated with a printed or published resource. 600 a,b,c,d,e,l,t.u

    610 a,b,c,d,e,l,n,t,u

    611 a,b,c,d,e,j,l,n,q,t,u

        VARCHAR 4000
    Title The Title refers to the name or title of a printed or published resource. The title is one of the most critical elements of bibliographic cataloging because it helps users identify and distinguish one resource from another.

    245 a,b

    249 a,b,c,v

    200 a,c,d,e,h,i dc:title VARCHAR 4000
    Title (Complete) The information from MARC field 245, subfields $a, $n, $p, $h, $b, $c, $f, $g, $k, $s. 245 a,n,p,h,b,c,f,g,k,s 200 a-i Currently empty, planned to come from dc:alternative VARCHAR 4000
    Title (Filing) The title with common words such as "The" and "An" removed to help with sorting the title alphabetically.
    Any text between double arrows (<<>>) is removed.
    For a video describing the use of this field, see Sort Analytics Reports by Filing Title - Ignoring "The", "A", and "An".

    240 a,c,p

    245 a,c,p

    200 a,e

    500

    Not relevant for Dublin Core VARCHAR 4000
    Title (Normalized) The normalized Title. This field is useful when you want to compare titles that may have been catalogued differently. This field is built in the following manner:
    Alma does the following to the 245 field (except subfields c,h,6 and 8) in the following order:
    1. Removes non filing text.
    2. Removes <<>> and anything between them.
    3. Removes these characters: []|,.;:"
    4. Changes these characters to a space: !@#$%^&*()_+-={}\<>?/~'
    5. Changes characters to lowercase.
    6. Packs spaces (replace all sequences of more than one space with a single space).

    245 a,b,n,p

    249 a,b,c,v

    200 a,c,d,e,h,i dc:title   4000
    Title Author Combined and Normalized 100 characters of the normalized title and the first four letters of the author in lowercase letters, with spaces removed. See Author and Title Fields See Author and Title Fields See Author and Title Fields VARCHAR 110
    Title Committed to Retain Title Committed to Retain refers to a commitment made by a library to retain and preserve a specific resource. This commitment is important for ensuring the long-term availability and accessibility of important scholarly or historical materials.

    Indicates (Yes/No) if the bibliographic record is marked as Committed to Retain.

    Configurable from Configuration > Resources > Collection Retention > Bibliographic Collection Retention Definition. For more information, see Bibliographic Record Retention.     VARCHAR 4
    Type of date The Type of Date refers to the nature or purpose of a date included in the record. It specifies what the date represents or signifies within the bibliographic context. The type of date can provide important information to users and catalogers about the significance of the date included in the record. 008 pos. 6

    For more information on the options available for Type of date in 008 pos. 6, see here.

    100 pos 8 Not relevant for Dublin Core VARCHAR 255
    Uniform Resource Identifier A Uniform Resource Identifier (URI) is a string of characters used to identify a resource on the internet or within a particular system. URIs are often used to provide direct links or references to online resources related to the bibliographic entry, such as a digital version of a book, an electronic journal article, or additional related materials. 856 u 856 u dc:identifier (dcterms:URI) ,dcterms:identifier (dcterms:URI) VARCHAR 4000
    Uniform Resource Identifier Field Exists Indicates whether a Uniform Resource Identifier (URI) Exists for the bibliographic record. Values are 0 or 1, where "0" means No and "1" means Yes.

    Indicates if 856 subfield u contains data.

          INT  
    Uniform Title A Uniform Title is a standardized title used to represent a specific work, especially when that work has been published under multiple titles or in various editions, languages, or formats. 240 130 500 Not relevant for Dublin Core VARCHAR 4000
    The following table describes other fields in the shared dimension (taken from Alma and not MARC):
    Administrative Bibliographic Details
    Field Source in Alma (for Internal Reference) Data Type Data Size
    Active Course Code Active Course Code is the code of the course in the Alma course reserves. For more information see here. VARCHAR 4000
    Active Course Name Active Course Name is the name of the course in the Alma course reserves. For more information see here. VARCHAR 4000
    Bibliographic Lifecycle The Lifecycle of the bibliographic record. Possible values are Deleted and In Repository. This allows you to filter reports and to remove Deleted records. VARCHAR 50
    Bibliographic Rank Alma assesses the comprehensiveness and depth of MARC 21 bibliographic entries, considering various elements such as identifiers, names, subjects, informative LDR and 008 fields, publication details, among others. This evaluation is reflected in the Bibliographic Rank, designed as a useful aid for libraries in pinpointing records requiring further scrutiny. For more information, see here. INT  
    Brief Level Brief Level refers to the level of detail provided in a bibliographic description. It indicates how much information is included in the bibliographic record, with brief descriptions containing less detailed information compared to full or comprehensive descriptions. In Alma, ten levels of brief records can be defined from 01 through 10, where 01 represents the most brief record and 10 represents a full record. For more information see here. VARCHAR 2
    Chinese Classification The Chinese Classification of the bibliographic record. For more information, see here. VARCHAR 50
    Collection ID The ID of the collection or collections the bibliographic record is associated with as defined at Resources > Manage Inventory > Manage Collections.

    Relevant only for bibliographic records that are part of a collection.

     

    One MMS_ID can be attributed to multiple titles collections, therefore a delimited list of collections are defined for the MMS.

    VARCHAR 4000
    Collection Name The Name of the collection or collections the bibliographic record is associated with as defined at Resources > Manage Inventory > Manage Collections.

    Relevant only for bibliographic records that are part of a collection.

    VARCHAR 4000
    Creation Date The timestamp of the bibliographic record creation date.  DATETIME  
    Creation Date (Calendar) The creation date without a timestamp. This date format is useful when filtering the report by date. DATE  
    Creator The name of the user that created the record VARCHAR 255
    Dewey Classification The Dewey classification of the record. VARCHAR 255
    Dewey Classification Top Line

    The first 3 digits of the Dewey Classification

    VARCHAR 15
    Has Local Extensions Indicates if the Community Zone-linked record has local extensions (Y/N). VARCHAR 3
    ISBN (Normalized)
    An ISBN that has been formatted or standardized according to established rules or conventions. VARCHAR 255
    ISSN (Normalized) An ISSN that has been formatted or standardized according to established rules or conventions.  VARCHAR 255
    LC Classification Top Line The combined LC code and classification numbers until the first period which is followed by a letter. If there are no periods then the entire string is taken until there is a space. The length is limited to 50 characters.
    For example:
    • if the LC Classification is | a HB3821.I8 |b R3 then the LC Classification Top Line will be HB3821
    • if the LC Classification is | a DF506.5 |b .G27 then the LC Classification Top Line will be DF506.5
    • if the LC Classification is | a N 7353 |b .K513 1965 then the LC Classification Top Line will be N
    • if the LC Classification is | a NOT YET ORDERED then the LC Classification Top Line will be NOT
    The LC Classification Top Line will contain one value. For MARC21, if the bibliographic record has:
    • both 090 and 050 then the LC Classification Top Line will come from 090
    • 050 and not 090 then the LC Classification Top Line will come from 050
    • 090 and not 050 then the LC Classification Top Line will come from 090
    Recent data may not be available if it has not yet been received from CONSER.
    VARCHAR 50
    Link ID The link ID, if the record is linked to the Community Zone or Network Zone. For more information concerning this field and the next two, see Understanding the fields Link ID Linked to CZ and Linked to NZ in the Bibliographic Details folder. VARCHAR 50
    Linked to CZ Indicates if the record is linked to the Community Zone. VARCHAR 3
    Linked to NZ Indicates if the record is linked to the Network Zone. VARCHAR 3
    Local Param 1-30

    These fields of information are from MARC fields in Alma, which were configured specifically for your institution.

    In order to make use of these fields, you must contact Ex Libris Support and supply them with a three-digit MARC field code. 
    The data in the local parameters is limited to 3900 characters.

    If you want to have the labels of the local parameters displayed in analytics, configure the analytics_display_local_params parameter (Configuration > Analytics > General Configuration > Other Settings) to true.

    VARCHAR 4000
    Managed by Provider

    Indicates if the electronic resource is managed by the provider. Possible values are Yes or No.

    Relevant only for electronic resources.

    VARCHAR 3
    MMS ID The MMS ID of the inventory item (physical, electronic, or digital). VARCHAR 255
    Modification Date The latest (most recent) timestamp of the bibliographic record modification date. DATETIME  
    Modification Date (Calendar) The latest (most recent) modification date without a timestamp. This date format is useful when filtering the report by date. DATE  
    Modified By The name of the user that modified the record. VARCHAR 255
    Network ID This field is used by institutions implementing a Network Zone. It is the same as the MMS ID of the bibliographic record in the Network Zone and can be used to create reports that show the MMS ID in the member institution (using the existing MMS ID), as well as the corresponding MMS ID in the Network Zone. VARCHAR 50
    Originating System The system where the bibliographic record originated.
    If Unknown is displayed in this field, see the following document: How to set up Alma so that the “Originating System” in Analytics will be properly populated.
    VARCHAR 4000
    Originating System ID The ID of the record in the originating system where the bibliographic record originated. VARCHAR 255
    Originating System Version The Originating System Version is the metadata record field that enables uploading records in the correct sequence by preventing the update of an existing record with an older version of the same record. This prevents older bibliographic records from overlaying or merging with newer records. The Originating System Version field is created from the record’s 005 control field the first time the record is imported. For information regarding normalizing the Originating System Version field, see the Update originating system information process and the procedure To configure normalization for managing the Originating System and Originating System Version information. VARCHAR 16
    Peer Reviewed Indicates if the article was peer reviewed. VARCHAR 4
    Provider Name The name of the provider who manages the bibliographic record that is included in the CZ (Community Zone). Relevant only for electronic titles that are linked to the CZ and when an external provider manages the CZ record.  VARCHAR 255
    Record Format The format of the bibliographic record. Examples:
    • MARC 21
    • DC
    • KORMARC
    • CNMARC
    • UNIMARC
    • LC BF INSTANCE
    VARCHAR 4000
    Suppressed from Discovery Indicates whether the record is suppressed from external discovery systems. VARCHAR 3
    Title and other bibliographic details of non-repository citations are not displayed in analytics reports, although the title is displayed in Alma.

    Citation Metadata Details

    The Citation Metadata Details table is a dimension table that stores the citation metadata details of the course reserves.
    Citation Metadata Details
    Field Description Additional Information
    Additional Person Name The additional person name  
    Author The author of the article  
    Barcode The barcode of the physical item  
    Book Call Number The call number of the book  
    Book Chapter Author The author of the book chapter This field is relevant only for citations created after March 2018.
    Book Chapter Editor The editor of the book chapter This field is relevant only for citations created after March 2018.
    Book Chapter Number The chapter number of the book  
    Book Chapter Title The title of the book chapter This field is relevant only for citations created after March 2018.
    Book Edition The edition of the book  
    DOI The digital object identifier  
     End Page The end page of the article  
    End Page 2 An additional end page of the article  
    ISBN The ISBN of the book  
    ISSN The ISSN of the journal  
    Issue The issue of the journal  
    Journal Title The title of the journal  
    Language The language of the citation  
    Note The note   
    Number of Pages The number of pages in the article This field includes the number of pages between the Start Page and End Page fields and the Start Page 2 and End Page 2 fields
    OCLC Number The OCLC number  
    Pages The pages of the citation  
    Part The part  
    Publication Date The date of publication  
    Publication Place The place of publication  
    Publisher The publisher  
    Start Page The start page of the article  
    Start Page 2 An additional start page of the article  
    Title The title of the citation  
    Volume The volume of the citation  

    Citation Copyright

    The citation copyright dimension includes all of the attributes related to the copyright record that were created for a citation. This includes date, approval status, notes, etc.
    The Citation Copyright table is a dimension table that stores the citation copyright information of the course reserves.
    Citation Copyright
    Field Description Additional Information
    Approval Reason The reason the copyright was approved. See Approving/Rejecting a Request for Digitization
    Author The author of the citation  
    Available From Date The date from which the copyrighted resource is available  
    Available To Date The date until which the copyrighted resource is available  
    CC Approval Date The citation copyright approval date

    clipboard_e6e7e64487573ae80afcc2e96dd052d69.png

    CC Number The citation copyright number

    clipboard_e05c8da0b82d593b71758dfeeeebd2072.png

    CC Order Date The citation copyright order date

    clipboard_e595c2b0ba092fc4ba52a00dacfbd6c46.png

    Copyright Status The status of the copyright  
    Course Code The course code The code of the course which is associated with the citation that has copyright
    Course Name The course name The name of the course which is associated with the citation that has copyright
    Course Section The section of the course The section of the course which is associated with the citation that has copyright
    Digitization Date The digitization date The date the material was digitized
    Digitization Type The digitization type Possible values: FULL, PARTIAL
    Fulfillment Date The fulfillment date  
    Is Full Chapter Indicates if the copyright is for a full chapter Possible values: Yes, No
    ISBN-ISSN If the citation is for a book, the ISBN is used. If the citation is for an article, the ISSN is used.  
    Issue The issue of the journal  
    LCCN The Library of Congress Control Number  
    Leganto Image Included Indicates if an image was included in a Leganto digitization request. Possible values: Yes, No.
    Note 1-3 Notes 1-3  
    Number of Copies for Staff The number of copies for staff  
    Number of Copies for Students The number of copies for students  
    Number of Students The number of students  
    OCLC Number The OCLC number  
    Reject Note The rejection note  
    Reject Reason The rejection reason  
    Required Chapters The chapters for which a copyright is required  
    Required Digitization Indicates if the citation required digitization Possible values: Yes, No.
    Required Pages From 1 The first page range from which the copyright is required  
    Required Pages From 2 The second page range from which the copyright is required  
    Required Pages To 1 The first page range to which the copyright is required  
    Required Pages To 2 The second page range to which the copyright is required  
    Resource Total Pages The total number of pages in the resource  
    Send For Manual Approval Indicates if the citation is sent for manual approval Possible values: Yes, No.
    Source for Copyright The source of the copyright.  
    Title The book or journal title of the citation  
    Total Chapters Count The total number of chapters in the item for which a copyright is requested  
    Total Required Pages The total number of required pages  
    Volume The volume of the journal  

    Librarian

    The Librarian table is a dimension table that stores details about the librarian, including User ID, campus code, and job title. The primary key of the table is USER_ID.
    The field descriptions can be found in the User Details shared dimension.
    • Many institutions store information about individuals, including personal details and information about their activities. Due to privacy concerns, some institutions are required to anonymize the data on a regular basis.
    • Alma offers the option to delete such user information for fulfillment and resource sharing activities. The information is deleted for activities that have been completed, such as completed loans, closed fines and fees, or resource sharing borrowing requests.
    • You can configure Alma to delete the more specific information (for example, User ID) and retain the more general user information (for example, User Group and Job Title).
    • The information that is not anonymized can be included in Analytics reports.
    • For more information concerning anonymization, see Security and Data Privacy.
    Field Description Additional information
    User ID Stores the unique ID of the user  
    Primary identifier Stores the primary identifier that the user uses in order to log on to Alma See the field location in Alma in the image below.
    User Title The title of the user  
    User Type Stores the values Internal and External.
    • Internal - An internal user is one whose core user details are managed within the system such as user name, password, contact information, and so forth.
    • External - An external user is one whose core user details are managed by a student information system.
    See the field location in Alma in the image below.
    User Group Stores the group with which the user is associated such as Faculty, Graduate, or Student See the field location in Alma in the image below.
    User Record Type Indicates if the user is a Public User or a Staff User See the field location in Alma in the image below.
    First Name Stores the user’s first name See the field location in Alma in the image below.
    Full Name The user's first and last name There is no option to include the middle name.
    Last Name Stores the user’s last name See the field location in Alma in the image below.
    Middle Name Stores the middle name of the user See the field location in Alma in the image below.
    Preferred First Name Stores the user’s preferred first name See the field location in Alma in the image below.
    Preferred Last Name Stores the user’s preferred last name See the field location in Alma in the image below.
    Preferred Middle Name Stores the user's preferred middle name See the field location in Alma in the image below.
    Job Description Stores free-form text that describes the function of the user in the library See the field location in Alma in the image below.
    Job Title Stores the job category definition to which the user belongs based on the Job Categories code table See the field location in Alma in the image below.
    Gender Possible values are taken from the Genders code table (Configuration > User Management > User Details > Genders) See the field location in Alma in the image below.
    Birth Date Stores the birth date of the user See the field location in Alma in the image below.
    Campus Code Stores the campus code of the user See the field location in Alma in the image below.
    Status Date Stores the date on which the patron was registered in the institution See the field location in Alma in the image below.
    Status Indicates if the user is active See the field location in Alma in the image below.
    Creation Date Stores the date that the user was created in the system See the field location in Alma in the image below.
    Last Activity Date The last date that a patron made a request or borrowed or returned an item  
    Modified By Stores the name of the user that modified the user record See the field location in Alma in the image below.
    Modification Date Stores the date of the modification of the user record See the field location in Alma in the image below.
    Expiry Date Stores the date on which the user is to expire and no longer be able to get service from the system See the field location in Alma in the image below.
    Changing the user expiry date is one way to control item due dates that extend beyond the end of a semester and must be shortened to the end of the semester. For more information, see How to Make Items Have Due Dates at the End of the Semester.
    Locked Out Date Indicates the date on which the user is locked out. A user is locked out if he tries to access the Alma system several times with incorrect credentials.  
    Purge Date Stores the date on which the user record is to be deleted from Alma See the field location in Alma in the image below.
    Default Language Stores the default language of the user See the field location in Alma in the image below.
    Failed Authentication Stores the number of times that the user tried to access Alma with an incorrect password  
    Creator Stores the user name of the user that created the user in the system See the field location in Alma in the image below.
    External ID Stores the ID of the user in the originating system  
    Identifier 1 Stores identifier 1. The identifier field allows you to enrich the user details exported to Analytics with additional identifiers. Selecting a specific identifier to be included in the user details is done in Alma (in a table that is currently restricted to Ex Libris staff). For assistance in defining this field, contact Ex Libris Support.
    Only one value per identifier is supported.
    Identifier 2 Stores identifier 2. See details for the Identifier 1 field above.  
    IdP Service in Use Indicates if an identity provider service is in use  
    Statistical Categories 1-10 These fields allow you to map ten statistical categories. This allows you to filter reports based on advanced user information typically stored in the statistical category fields. For more information, see Configuring Statistical Categories for Analytics.  
    Resource Sharing Library Code The code of the resource sharing library assigned to the user.  
    Resource Sharing Library The resource sharing library assigned to the user.  
    Cataloger Level The cataloger level of the user  
    Has Role Other Than Patron indicates if the patron has a role other than Patron  
    Has Role Other Than Patron and Instructor  Indicates if the patron has a role other than Patron and Instructor  
    Is Blocked Indicates if the patron is blocked  
    Patron Letters Opt In The letters for which the patron has opted in  
    Patron Letters Opt Out The letters for which the patron has opted out  
    User – Linked From Other Institution Indicates if the user is linked from another institution Possible values:
    • yes
    • no
    User – Linked From Institution Code The code of the institution from which the user is linked  
    User – Linked From Institution Name The name of the institution from which the user is linked  
    Linked To Other Institution Indicates if the user is linked to another institution  
    User Group Code The user group code  
    users_report1.png
    users_report2.png
    user_details_page_new.png

    Current Course Start Date

    The Current Course Start Date is a dimension table that stores details about the current course start date. The primary key of the table is COURSE_START_DATE.
    Current Course Start Date
    Field Description Additional Information
    Current Course Start Date Stores the transaction date in a date format such as 2/29/2014.  
    Current Course Start Date Start of Week The date of the first business day of the week  
    Current Course Start Date Week Number The number of the week of the year  
    Current Course Start Date Month Key Stores the month of the date in number format such as 2 for February This field is useful when you want to sort by the month, which does not work properly when using the alphabetical field.
    Current Course Start Date Month Stores the month of the date in month description format such as February  
    Current Course Start Date Full Month Stores the month and the year of the date in a display format such as Feb 12 This field is useful when comparing data on a month basis between years.
    Current Course Start Date Quarter Stores the quarter of the date in a display format such as Q1  
    Current Course Start Date Year Stores the year of the date in number format such as 2012  
    Current Course Start Date Fiscal Month Key Stores the fiscal month of the date in number format such as 2 for February If the fiscal year description is stored in the institution fiscal period configuration table, this value is taken from there.
    Current Course Start Date Fiscal Year Stores the fiscal year of the date in a string format such as 2012. If the fiscal year description is stored in the institution fiscal period configuration table, this value is taken from there.
    Current Course Start Date Filter Used to filter report results by date.  
    Current Course Year-Month The year and the month in a format such as 2023-1  

    Current Course End Date

    The Current Course End Date is a dimension table that stores details about the current course end date. The primary key of the table is COURSE_END_DATE.
    A Current Course End Date greater than 30 years in the future is not supported.
    Current Course Start Date
    Field Description Additional Information
    Current Course End Date Stores the transaction date in a date format such as 2/29/2014.  
    Current Course End Date Start of Week The date of the first business day of the week  
    Current Course End Date Week Number The number of the week of the year  
    Current Course End Date Month Key Stores the month of the date in number format such as 2 for February This field is useful when you want to sort by the month, which does not work properly when using the alphabetical field.
    Current Course End Date Month Stores the month of the date in month description format such as February  
    Current Course End Date Full Month Stores the month of the date in month description format such as February This field is useful when comparing data on a month basis between years.
    Current Course End Date Quarter Stores the quarter of the date in a display format such as Q1  
    Current Course End Date Year Stores the year of the date in number format such as 2012  
    Current Course End Date Fiscal Month Key Stores the fiscal month of the date in number format such as 2 for February If the fiscal year description is stored in the institution fiscal period configuration table, this value is taken from there.
    Current Course End Date Fiscal Year Stores the fiscal year of the date in a string format such as 2012. If the fiscal year description is stored in the institution fiscal period configuration table, this value is taken from there.
    Current Course End Date Filter Used to filter report results by date.  
    Current Course Year-Month The year and the month in a format such as 2023-1  

    Institution

    The shared Institution dimension allows the Network Zone to view reports according to institution. If an analytics report is run from the Network Zone in a collaborative network implementing a Network Zone, all member institutions are included in the report for Institution Code and Institution Name. If an analytics report is run from an institution that is not part of a collaborative network implementing a Network Zone, only the single institution from which the report is run is included in the report for Institution Code and Institution Name.
    Reports involving data across a collaborative network implementing a Network Zone may take longer to run than reports within one institution.

    This dimension is available in every subject area. It contains the following fields:

    Institution
    Field Description Additional information Data Type Data Size
    Institution Code The code of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Summary tab.

    The label in Alma is Code located on the right pane.

    VARCHAR 50
    Institution Name The name of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Summary tab.

    The label in Alma is Organization unit name.

    VARCHAR 255
    Institution Address Line 1 The first line of the address of the institution. It usually includes the building number and the street name. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is  Address Line 1.

    VARCHAR 1000
    Institution City The city of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is City.

    VARCHAR 255
    Institution State Province The state or province of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is State/Province.

    VARCHAR 320
    Institution Country The country of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Country.

    VARCHAR 320
    Institution Postal Code The postal code of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Postal code.

    VARCHAR 200
    Institution Timezone The timezone of the institution. The timezone is set during implementation. VARCHAR 255
    Data Available As Of When the institution data became available in analytics. Displayed at the bottom of the main Analytics menu. VARCHAR 255
    Data Updated As Of When the institution data was taken from the Alma database. Displayed at the bottom of the main Analytics menu. VARCHAR 255

    Shared Dimensions with Other Subject Areas

    For information concerning shared dimensions with other subject areas, see Shared Dimensions.