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    E-Inventory

    Using the E-Inventory subject area, the Design Analytics user may create reports and dashboards for the E-Inventory area. The following are examples of business questions that may be answered via the E-Inventory subject area:
    • Electronic Collection List - Drill down to Portfolio list in each electronic collection
    • Number of portfolio per classification (Dewey, LC)

    e_inventory_star_diagram.png

    Star Diagram – E-Inventory

    Field Descriptions

    The following lists the fields available in E-Inventory:
    e_inventory_field_descriptions.png
    E-Inventory – Field Descriptions

    Portfolio

    The Portfolio fact table stores all the measures and information of a Portfolio. The primary key is PORTFOLIO_ID.
    Portfolio
    Field Description Additional Information
    No. of Available Portfolios The number of available portfolios   
    No. of Portfolios (Deleted + In Repository) The number of portfolios in the repository plus the number of deleted portfolios Used together with the Lifecycle field
    No. of Portfolios (Deleted) The number of deleted portfolios in the repository Used together with the Lifecycle field
    No. of Portfolio (In Repository Contributed to CZ) The number of portfolios in the repository contributed to the Community Zone  
    No. of Portfolio (In Repository Linked to CZ) The number of portfolios that are linked to the Community Zone  
    No. of Portfolio (In Repository Not Linked to CZ) The number of portfolios that are not linked to the Community Zone  
    No. of Portfolios (In Repository) The number of portfolios in the repository Used together with the Lifecycle field
    No. of Unavailable Portfolios The number of unavailable portfolios  
    Active from date First day of activation See the field location in Alma in the figure Electronic Portfolio Editor – Portfolio Information Tab, below (Activation Date).
    Active to date Last day of activation  
    Availability Indicates whether the portfolio is Active or Inactive See the field location in Alma in the figure Electronic Portfolio Editor – Portfolio Information Tab, below.
    Available For Group The group codes available for the specific collection, service, or portfolio.  
    Available For Group Members The members of the groups in the Available For Groups field.  
    Available For Resource Type The resource type for which the "Available For" feature is configured. Possible values are: Electronic Collection, Electronic Portfolio, and Service
    Available From Date The date from which the portfolio is available  
    Available Until Date The date until which the portfolio is available  
    Coverage Information Combined The effective combined coverage information  See the field location in Alma in the figure Electronic Portfolio Editor – Portfolio Coverage Information Tab, below.
    Coverage Statement The coverage statement type. Possible values are:
    • Only Local
    • Global and Local
    • Global or Local
    • Only Global
    For more information concerning the coverage statement, see Managing Electronic Resource Activation.
    Creator The user who created the Portfolio  
    Embargo Months Provides a moving wall of availability. Month in the format of MM See the field location in Alma in the figure Electronic Portfolio Editor – Portfolio Coverage Information Tab, below.
    Embargo Operator Provides a moving wall of availability. The Operator can be >, <, or = See the field location in Alma in the figure Electronic Portfolio Editor – Portfolio Coverage Information Tab, below.
    Embargo Years Provides a moving wall of availability. Year in the format of YYYY See the field location in Alma in the figure Electronic Portfolio Editor – Portfolio Information Tab, below.
    Expected Activation Date expected date of the portfolio activation See the field location in Alma in the figure Electronic Portfolio Editor – Portfolio Information Tab, below.
    IEE The IE number for electronic items. You can use this identifier to reconcile Analytics data, which has only MMS IDs, with the number from record IDs supplied to Primo from Alma. You can then pass the results to a reading list system in order to make relegation and capacity decisions. This number is essential for reports on Fulfillment activity where this number is the only common ID between the two systems.
    Is Free Indicates whether the portfolio is supplied for free  
    LC Classification Code the letters of the LC class number of the item that is loaned such as BF or QA  
    LC Classification Number the numbers that follow the classification letters until the first period that is followed by a letter  
    Lifecycle The lifecycle of the portfolio  
    Managed by Provider Indicates if the electronic resource is managed by the provider   
    Material Type The material type of the portfolio. See the field location in Alma in the figure Electronic Portfolio Editor – Portfolio Information Tab, below.
    Modification Date The date information was updated in the portfolio  
    Modified By User name that modified the portfolio  
    PDA Code The code of the PDA entry  
    PDA Name The name of the PDA entry  
    Perpetual Coverage Information Combined All perpetual embargo date, volume, and issue information  
    Perpetual Embargo Months The months of the perpetual embargo  
    Perpetual Embargo Operator The operator of the perpetual embargo  
    Perpetual Embargo Years The years of the perpetual embargo  
    Portfolio Access Type The access type of the portfolio For more information, see Access type (Portfolio).
    Portfolio Additional PO Lines The additional PO Lines of the portfolio  
    Portfolio Authentication Note The authentication note of the portfolio. For future use.
    Portfolio Auto Active Indicates if the option to automatically activate new portfolios when they are added to a service is configured. For more information, see Managing Electronic Resources.
    Portfolio Contributed to CZ Indicates if portfolios were contributed to the Community Zone  
    Portfolio COUNTER Platform The platform of the portfolio  
    Portfolio Id Id of the portfolio  
    Portfolio Internal Description The internal description of the portfolio. For future use.
    Portfolio Link Id For portfolios activated from the Community Zone - Id of the Portfolio in the Community Zone  
    Portfolio linked to CZ Indicates if portfolios are linked to the Community Zone  
    Portfolio Public Note The public note of the portfolio. For future use.
    PPS Link Id For portfolios activated from the Community Zone - Id of the PPS in the Community Zone  
    Provider Name The name of the provider  
    Purchase Model The purchase model of the collection This field contains information on the collection for both single institutions and multi-institution implementations. Possible values:
    • Subscription
    • DDA
    • Owned
    Public Access Model The patron facing access model which is presented to the patron in the discovery system.  
    Some of the fields of the Portfolio dimension are taken from the fields of the Electronic Portfolio Editor:
    Electronic Portfolio Editor – Portfolio Information Tab_newUI.png
    Electronic Portfolio Editor – Portfolio Information Tab
    Electronic Portfolio Editor – Portfolio Coverage Information Tab_NewUI.png
    Electronic Portfolio Editor – Portfolio Coverage Information Tab

    Portfolio Activation Date

    The Portfolio Activation Date table is a dimension table that stores details about the Portfolio activation date. Key fields are used whenever calculations are required. Description fields may be used for formatting the display of the report. Alma stores the following types of fields:
    • Calendar Fields – These are date fields as they display in the calendar.
    • Fiscal Date Fields – These are date fields that match the institution's fiscal period.
    Using this dimension, the user may drill down from year to month to the specific date on which the Portfolio was created. The number of portfolios is accumulated to the relevant level in the hierarchy.
    Portfolio Activation Date
    Field Description Additional Information
    Portfolio Activation Date Stores the portfolio activation date in the date format 2/29/2012  
    Portfolio Activation Start of Week The date of the first business day of the week  
    Portfolio Activation Week Number The number of the week of the year  
    Portfolio Activation Month Key Stores the month of the date in number format such as 2 for February This field is useful when you want to sort by month
    Portfolio Activation Month Stores the month of the date in month description format such as February  
    Portfolio Activation Full Month Stores the month and the year of the date in a display format such as Feb 12  
    Portfolio Activation Quarter Stores the quarter of the date in a display format such as Q1  
    Portfolio Activation Year Stores the year of the date in string format such as 2012  
    Portfolio Activation Fiscal Month Key Stores the fiscal month of the date in number format such as 2 for February  
    Portfolio Activation Fiscal Year Stores the fiscal year of the date in string format such as 2012.  
    Portfolio Activation Date Filter (under construction) Used to filter the portfolio activation date.
    The functionality of this field may change in the future, so this field should not be used for saved reports.
     
    Portfolio Activation Year-Month The year and the month in a format such as 2023-1  
    Portfolio Activation Date Stores the Hierarchy column that allows the user to drill down from the year to the month to the specific portfolio activation date. Using this column provides the user with the option to view the accumulative measures in each level of the hierarchy.  

    Portfolio Creation Date

    The Portfolio Creation Date table is a dimension table that stores details about the date on which the portfolio was activated from the Community Zone and became part of the Institution Zone. Key fields are used whenever calculations are required. Description fields may be used for formatting the display of the report. Alma stores the following types of fields:
    • Calendar Fields – These are date fields as they display in the calendar.
    • Fiscal Date Fields – These are date fields that match the institution's fiscal period.
    Using this dimension, the user may drill down from year to month to the specific date on which the portfolio was created in the Institution Zone. The number of portfolios is accumulated to the relevant level in the hierarchy.
    Portfolio Creation Date
    Field Description Additional Information
    Portfolio Creation Date Stores the portfolio creation date in the date format 2/29/2012  
    Portfolio Creation Start of Week The date of the first business day of the week  
    Portfolio Creation Week Number The number of the week of the year  
    Portfolio Creation Month Key Stores the month of the date in number format such as 2 for February This field is useful when you want to sort by month
    Portfolio Creation Month Stores the month of the date in month description format such as February  
    Portfolio Creation Full Month Stores the month and the year of the date in a display format such as Feb 12  
    Portfolio Creation Quarter Stores the quarter of the date in a display format such as Q1  
    Portfolio Creation Year Stores the year of the date in string format such as 2012  
    Portfolio Creation Fiscal Month Key Stores the fiscal month of the date in number format such as 2 for February  
    Portfolio Creation Fiscal Year Stores the fiscal year of the date in string format such as 2012.  
    Portfolio Creation Date Filter (under construction) Used to filter the portfolio creation date.
    The functionality of this field may change in the future, so this field should not be used for saved reports.
     
    Portfolio Creation Year-Month The year and the month in a format such as 2023-1  
    Portfolio Creation Date Stores the Hierarchy column that allows the user to drill down from the year to the month to the specific portfolio creation date. Using this column provides the user with the option to view the accumulative measures in each level of the hierarchy.  

    Portfolio Modification Date

    The Portfolio Modification Date table is a dimension table that stores details about the Portfolio modification date.
    Portfolio Modification Date
    Field Description Additional Information
    Portfolio Modification Date The modification date of the portfolio (either in the Alma UI or by running a job)  
    Portfolio Modification Start of Week The date of the first business day of the week  
    Portfolio Modification Week Number The number of the week of the year  
    Portfolio Modification Month Key The modification month of the portfolio number format such as 2 for February  
    Portfolio Modification Month The modification month of the portfolio such as February  
    Portfolio Modification Full Month The modification month and the year of the portfolio a display format such as Feb 12  
    Portfolio Modification Quarter The modification quarter of the portfolio  
    Portfolio Modification Year The modification year of the portfolio  
    Portfolio Modification Fiscal Month Key The modification fiscal month of the portfolio number format such as 2 for February  
    Portfolio Modification Fiscal Year The modification fiscal year of the portfolio  
    Portfolio Modification Date Filter Modification date filters of the portfolio  
    Portfolio Modification Year-Month The year and the month in a format such as 2023-1  
    Portfolio Modification Date Stores the Hierarchy column that allows the user to drill down from the year to the month to the specific portfolio modification date. Using this column provides the user with the option to view the accumulative measures in each level of the hierarchy.  

    Portfolio Library Unit

    The Portfolio Library Unit table is a dimension table that stores details about the library where the electronic portfolio is located. The primary key of the table is LIBRARYID.
    The field descriptions can be found in the Library Unit shared dimension.
    Library Unit
    Field Description Field Location in Alma Additional Information Data Type Data Size
    Library Address Line 1 The first line of the address of the institution. It usually includes the building number and the street name. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Address Line 1.

      VARCHAR 1000
    Library City The city of the library. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is City.

      VARCHAR 255
    Library Code The library code Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab > Path [the text after the period]  

    VARCHAR

    50

    Library Code (Active) The code of active (not deleted) libraries Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab > Path [the text after the period] The same as Library Code without deleted libraries.

    VARCHAR

    50

    Library Country The country of the library. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Country.

      VARCHAR 320
    Library Description The library description Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab

    The label in Alma is Description.

     

    VARCHAR

    100

    Library Name The library name Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab

    The label in Alma is Organization Unit Name.

     

    VARCHAR

    255

    Library Name (Active) The library name of active (not deleted) libraries Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab

    The label in Alma is Organization Unit Name.

    The same as Library Name without deleted libraries.

    VARCHAR

    255

    Library Postal Code The postal code of the library. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Postal code.

      VARCHAR 200
    Library State Province The state or province of the library. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is State/Province.

      VARCHAR 320
    Unit Type The type of organization unit Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab

    The label in Alma is Organization Unit Type.

    Values can be Institution/Library

    VARCHAR

    20

    Portfolio License

    The Portfolio License table is a dimension table that stores the details of the Portfolio License. The primary key is LICENSE_ID.
    Portfolio License
    Field Description Additional Information
    Code Code of the license See the field location in Alma in the figure License Details, below.
    Creation Date The date the license was created  
    Creator The user who created the license  
    License Begins The date on which the license becomes active See the field location in Alma in the figure License Details, below.
    License Ends The date on which the license become inactive See the field location in Alma in the figure License Details, below.
    License ID The ID of the license  
    License URI The Uniform Resource Identifier of the license  
    License Parent ID For Amendments - ID of the base license  
    License Signed On The date on which the license was signed See the field location in Alma in the figure License Details, below.
    License Storage Location The physical location of the license See the field location in Alma in the figure License Details, below.
    License Signed By The user that approved the license See the field location in Alma in the figure License Details, below.
    License Second Party Signed On The date the second party signed on the license  
    License Second Party Signed By The second party that approved the license  
    License Note The note of the license  
    Licensor ID ID of the vendor associated with the license. See the field location in Alma in Alma in the figure License Details, below.
    License URI The Uniform Resource Identifier of the license  
    Modification Date The date information in the license has been updated  
    Modified By The user name that updated license information  
    Name The name of the license See the field location in Alma in Alma in the figure License Details, below.
    Originating Licensor Key The originating licensor key  
    Originating Parent Code For amendments - the code of the base license  
    Review Status The status of the license review, such as Accepted, In review, Pending, and Rejected See the field location in Alma in the figure License Details, below.
    Status The status of the license such as Active, Deleted, and Draft. See the field location in Alma in the figure License Details, below.
    Type The type of record, such as License, Amendment, and Template.  
    Some of the fields of the Portfolio License dimension are taken from the fields of the License Details page:
    license_details_newUI.png
    License Details

    Portfolio PO Line

    The Portfolio PO Line table is a dimension table that stores details about the PO and the PO line that is associated with the fund transaction. PO line is the management unit of the order. The inventory item holds all information needed to create the inventory item, fund transaction, as well as manage the receiving, renewing, and activating ordered inventory items. The primary key of the table is PO_LINE_ID.
    Portfolio PO Line
    Field Description Additional Information
    Access Model The internal access model of the portfolio  
    Acquisition Method Stores the method by which the PO Line is acquired with the default value set as Purchase. This value may affect when the PO Line is sent. See the field location in Alma in PO Line Summary Page below.
    Acquisition Method Description The description of the acquisition method  
    Additional Order Reference An additional identifier for the PO line  
    Application Used for identifying migrated lines  
    Assigned To Stores the user that is assigned to the order  
    Associated PO Line The target PO line   
    Association Type The type of association between PO lines, such as defined by user or by a process or job.  
    Cancellation Reason Stores the reason that a PO line is canceled and displays only on canceled lines. Values are in the code table POLineCancellationReasons  
    Cancellation Restriction Indicates if a cancellation restriction note, containing a warning upon the cancellation of a PO line, is configured to be displayed. See the field location in Alma in PO Line Summary Page below.
    Cancellation Restriction Note The warning to be displayed when canceling a PO line. See the field location in Alma in PO Line Summary Page below.
    CKB ID Stores a reference to the electronic collection PID for electronic PO lines  
    Claiming Date The number of days from the expected receipt/activation date to the date on which the PO line is sent to the claims task list The default value is taken from the Claiming grace period field on the Vendor Account Details.
    Currency The currency of the transaction.  
    Discount The discount amount. See the field location in Alma in PO Line Summary Page below.
    ERP Number The ERP number of the purchase order Used by customers that want the purchase order to be approved by an ERP system before it is sent to the vendor
    Expected Activation Date Stores the expected date for the resource activation by vendor for electronic PO lines  
    Expected Activation Interval For electronic PO Lines, the number of days after ordering that you expect electronic orders to be activated  
    Expected Receipt after Ordering Interval For physical PO Lines, the number of days after ordering that you expect physical orders to be received See the field location in Alma in PO Line Summary Page below.
    Expected Receiving Date Stores the expected date for physical items to be received from the vendor for physical PO lines See the field location in Alma in PO Line Summary Page below.
    Interested Users Displays the interested users for the PO line. in case more than one user is added to the PO line, values are concatenated List of interested user in Alma is displayed in the interested users tab of the PO line. Note that in order to search for a specific user, you should use the contain filter in order to find also cases that more than 1 user was added to the PO.
    Invoice Status The status of the invoice See the field location in Alma in PO Line Summary Page below.
    Is Claimed Flags the PO Line if there is an open claim to the vendor. A PO line is claimed if the items were not received.  
    Item Description Description of the item The description entered for the PO line. Note that this field is not taken from the bibliographic details. It is useful when no item is related to the PO line. See the field location in Alma in PO Line Summary Page below.
    Latest Receiving Date The last date the material was received  
    License ID Stores the ID of the license of the PO line that is relevant for electronic PO lines  
    List Price The list price for a single copy of the item See the field location in Alma in PO Line Summary Page below.
    Manual Renewal Stores an indication that the PO line is renewed manually or automatically  
    Material Supplier The vendor supplying the material being ordered The material supplier field as displayed in Alma PO line page. This is a concatenation of: name (code)/account description (account code).
    Material Type The material type of the PO line of the portfolio  
    Net Price A calculation of the total price for the PO line based on the list price per copy, the discount, and the number of copies ordered See the field location in Alma in PO Line Summary Page below.
    No Charge Indicates if the No Charge checkbox on the PO Line Details page was selected, which is done for titles that were marked for purchase following a process of DDA/PDA, but are open access free-of-charge titles.  
    Note To Vendor Notes to the vendor. See the field location in Alma in PO Line Summary Page below.
    Order Line Type The order line type as it appears in the order in Alma See the field location in Alma in PO Line Summary Page below.
    Order Line Type Code A short code for the Order line type  
    PDA Code The code of the PDA entry  
    PDA Name The name of the PDA entry  
    PO Approval Date The date the PO was approved  
    PO Creation Date Stores the timestamp of the PO creation date  
    PO Creator Stores the user name that created the PO  
    PO Line Binding During Receiving Indicates that the PO line is marked for binding during receiving  
    PO Line Creation Date Stores the timestamp of the PO line creation date.  
    PO Line Creator Stores the user name that created the PO line  
    PO Line Identifier The identifier of the PO line  
    PO Line Manual Packaging Indicates if the PO line was manually packaged into a PO  
    PO Line Modification Date Stores the timestamp of the PO line modification date  
    PO Line Modified By Stores the user name that modified the PO line  
    PO Line Notes The notes on the PO line Multiple notes are separated by a semicolon
    PO Line Owner Library Code The code of the PO line owner library  
    PO Line Owner Library Name The name of the  PO line owner library  
    PO Line Reference Stores the business identifier of the PO line This is the POL number in Alma. See the field location in Alma in PO Line Summary Page below.
    PO Line Routing During Receiving Indicates that the PO line is marked for routing during receiving  
    PO Line Title The title of the PO line  
    PO Line Vendor Title Number The number of the PO line vendor title  
    PO Modification Date Stores the timestamp of the PO modification date  
    PO Modified By Stores the user name that modified the PO  
    PO Number Stores the business identifier of the PO related to the PO line. See the field location in Alma in PO Line Summary Page below.
    Quantity for Pricing The number of items to be paid for. The quantity for pricing and the number of items to create may be different in a case of discounted pricing through a deal such as "buy two items and get a third item at no additional charge." See the field location in Alma in PO Line Summary Page below.
    Receiving Date (Latest in POL) This field allows you to retrieve the latest receiving date for an item in a PO line. This is useful, since a PO line can have several items and each of the items may have a different receiving date
    Receiving/Activation Note Text enabling the Purchasing Operator to indicate to the Receiving Operator the intended location of serial order items in which no inventory items are created. See the field location in Alma in PO Line Summary Page below.
    Receiving Status Stores an indication of whether or not all physical items were received  
    Reclaim Interval (Days) The interval number of days that Alma will send reclaim letters after the initial claim letter is sent.  
    Renewal Cycle Stores the cycle for the autorenewal job for continuous orders. For example, if it is set to one year, the PO line is renewed in one year. Defined in the RenewalCycle code table.
    Renewal Date Stores the date of the PO line’s next renewal for continuous orders  
    Renewal Note Stores the note of the PO line renewal for continuous orders  
    Renewal Reminder Period Determines how many days before renewal is mail regarding that renewal sent  
    Reporting Code - 1-5 Five fields that store the reporting codes. See the field location in Alma on the PO Line Summary Page below.
    Reporting Code Description -1-5 Five fields that store the description of the 5 reporting code fields  
    Rush Indicates whether the PO line is to be rushed. See the field location in Alma in PO Line Summary Page below.
    Sent Date Stores the date that the PO/ PO line is sent to the vendor See the field location in Alma in PO Line Summary Page below.
    Ship to Address ID Stores the library shipping address that should be used by the vendor  
    Shipped To Address City The shipped to city.  
    Shipped To Address Country The shipped to country.  
    Shipped To Address Line 1-5 The shipped to address lines.  
    Shipping Method Stores the method for the vendor to ship the order Per the values in Shipping Method code table defined in the acquisition configuration menu
    Source ID Stores the source file ID used for the EOD lines  
    Source Type Stores the source from which the PO line originated. Values for example: EOD, Manual, Migration, and so forth  
    Status Stores the business status of the PO line as Active, Canceled, or Closed
    There are a number of sub-statuses included in the business status Active. For example: Waiting for Invoice, Waiting for Manual Renewal, Waiting for Renewal, Under Evaluation, Sent, In Review, Ready to Be Sent, Waiting for Packaging, and Manual Packaging
    See the field location in Alma in PO Line Summary Page below.
    Status (Active) Indicates the sub-status of the Status field. For example: Waiting for Invoice, Waiting for Manual Renewal, Recurring Renewal, Under Evaluation, Sent, In Review, Ready to Be Sent, Waiting for Packaging, and Manual Packaging  
    Subscription From Date Stores the date for the beginning of a subscription for continuous orders  
    Subscription To Date Stores the date for the end of a subscription for continuous orders  
    Vendor Access Provider The vendor that provides access  
    Vendor Account Code The vendor description as defined in the Alma vendor account definitions  
    Vendor Account Description The vendor description as defined in the Alma vendor account definitions.  
    Vendor Code The vendor code as defined in the Alma vendor details definitions.  
    Vendor Contact Person ID Stores the related vendor contact person ID  
    Vendor Name The vendor name as defined in the Alma vendor details definitions.  
    Vendor Reference Number Store the reference number for the PO line in Alma, as provided by the vendor. Serves as a matching point for identifying a PO line in Alma See the field location in Alma in PO Line Summary Page below.
    Vendor Reference Number Type Stores the type of the reference number See the field location in Alma in PO Line Summary Page below.
    • The PO line status is not currently mapped to analytics and will be added in a future release.
    Some of the fields of the PO Line dimension are taken from the fields of the PO Line Details page:
    purchase_order_line_details_newUI.png
    PO Line Summary Page

    Portfolio PO Line Approver

    The Portfolio PO Line Approver table is a dimension table that stores details about the approver of the Portfolio PO line.
    Portfolio PO Line Approver
    Field Description Additional Information
    Portfolio PO Line Approver Birth Date The birth date  
    Portfolio PO Line Approver Campus Code The campus code  
    Portfolio PO Line Approver Cataloger Level The cataloger level of the user  
    Portfolio PO Line Approver Creation Date The creation date  
    Portfolio PO Line Approver Creator The creator  
    Portfolio PO Line Approver Expiry Date The expiry date  
    Portfolio PO Line Approver External ID The external ID  
    Portfolio PO Line Approver Failed Authentication Indicates if authentication failed  
    Portfolio PO Line Approver First Name The first name  
    Portfolio PO Line Approver Full Name The full name  
    Portfolio PO Line Approver Gender The gender  
    Portfolio POL Approver Has Role Other Than Patron indicates if the patron has a role other than Patron  
    Portfolio PO Line Approver Has Role Other Than Patron and Instructor  Indicates if the patron has a role other than Patron and Instructor  
    Portfolio PO Line Approver Identifier 1-2 Identifiers 1-2  
    Portfolio PO Line Approver Is Blocked Indicates if the patron is blocked  
    Portfolio PO Line Approver Job Category The job category  
    Portfolio PO Line Approver Job Description The job description  
    User – Portfolio POL Approver Linked From Other Institution Indicates if the user is linked from another institution Possible values:
    • yes
    • no
    Portfolio PO Line Approver Last Name The last name  
    Portfolio PO Line Approver Last Activity Date The last date that a patron made a request or borrowed or returned an item  
    Portfolio PO Line Approver Patron Letters Opt In The letters for which the patron has opted in  
    Portfolio PO Line Approver Patron Letters Opt Out The letters for which the patron has opted out  
    User – Portfolio PO Line Approver Linked from Institution Code The linked from institution code  
    User – Portfolio PO Line Approver Linked from Institution Name The linked from institution name  
    Portfolio PO Line Approver Linked to Other Institution Indicates if linked to another institution  
    Portfolio PO Line Approver Locked Out Date The locked out date  
    Portfolio PO Line Approver Middle Name The middle name  
    Portfolio PO Line Approver Modification Date The modification date  
    Portfolio PO Line Approver Modified By The user that modified  
    Portfolio PO Line Approver Preferred Language The preferred language  
    Portfolio PO Line Approver Primary Identifier The primary identifier  
    Portfolio PO Line Approver Purge Date The purge date  
    Portfolio PO Line Approver Resource Sharing Library The resource sharing library  
    Portfolio PO Line Approver Resource Sharing Library Code The resource sharing library code  
    Portfolio PO Line Approver Statistical Category 1-10 Statistical categories 1-10 These fields allow you to map ten statistical categories. This allows you to filter reports based on advanced user information typically stored in the statistical category fields. For more information, see Configuring Statistical Categories for Analytics.
    Portfolio PO Line Approver Status The status  
    Portfolio PO Line Approver Status Date The status date  
    Portfolio PO Line Approver User Group The user group  
    Portfolio PO Line Approver User Group Code The user group code  
    Portfolio PO Line Approver User ID The user ID  
    Portfolio PO Line Approver User Record Type The user record type  
    Portfolio PO Line Approver User Title The user title  
    Portfolio PO Line Approver User Type The user type  

    PO Line Creation Date

    The PO Line Creation Date table is a dimension table that stores details about the date that the PO line was created.
    PO Line Creation Date
    Field Description Additional Information
    PO Line Creation Date Stores the date in the date format 2/29/2012  
    PO Line Creation Start Of Week The date of the first business day of the week  
    PO Line Creation Week Number The number of the week of the year  
    PO Line Creation Month Key Stores the month of the date in number format such as 2 for February  
    PO Line Creation Month Stores the month of the date in month description format such as February  
    PO Line Creation Full Month Stores the month and the year of the date in a display format such as Feb 12  
    PO Line Creation Quarter Stores the quarter of the date in a display format such as Q1  
    PO Line Creation Year Stores the year of the date in string format such as 2012  
    PO Line Creation Fiscal Month Key Stores the fiscal month of the date in number format such as 2 for February  
    PO Line Creation Fiscal Year Stores the fiscal year of the date in string format such as 2012.  
    PO Line Creation Date Filter Used to filter report results by date.  

    Portfolio PO Line Creation Date

    The Portfolio PO Line Creation Date table is a dimension table that stores details about the date that the PO line was created.
    Portfolio PO Line Creation Date
    Field Description Additional Information
    Portfolio PO Line Creation Date Stores the date in the date format 2/29/2012  
    Portfolio PO Line Creation Start Of Week The date of the first business day of the week  
    Portfolio PO Line Creation Week Number The number of the week of the year  
    Portfolio PO Line Creation Month Key Stores the month of the date in number format such as 2 for February  
    Portfolio PO Line Creation Month Stores the month of the date in month description format such as February  
    Portfolio PO Line Creation Full Month Stores the month and the year of the date in a display format such as Feb 12  
    Portfolio PO Line Creation Quarter Stores the quarter of the date in a display format such as Q1  
    Portfolio PO Line Creation Year Stores the year of the date in string format such as 2012  
    Portfolio PO Line Creation Fiscal Month Key Stores the fiscal month of the date in number format such as 2 for February  
    Portfolio PO Line Creation Fiscal Year Stores the fiscal year of the date in string format such as 2012.  
    Portfolio PO Line Creation Date Filter Used to filter report results by date.  
    Portfolio PO Line Creation Year-Month The year and the month in a format such as 2023-1  

    Portfolio URL Information

    The Portfolio URL Information table is a dimension table that contains information about the portfolio URL. It contains the following fields:
    To see a video on creating analytics reports with URL information, see Create Analytics Reports of E-Inventory with URL Information.
    Portfolio URL Information
    Field Description Additional Information
    Portfolio Parser Parameters The linking/access information for this portfolio  
    Portfolio Parser Parameters (override) The parser parameters to override the electronic collection parser parameters  
    Portfolio URL Type The type of URL that is used for this portfolio Possible Values:
    • Dynamic URL
    • Static URL
    • Parser Parameter
    Portfolio URL Type (override) The URL type that overrides the Portfolio URL Type Possible Values:
    • Dynamic URL
    • Static URL
    • Parser Parameter
    Portfolio URL The URL for accessing the portfolio. Only static URLs appears in this field, not those generated by a parser.
    Portfolio Static URL A URL that overrides the linking URL  
    Portfolio Static URL (override) A URL that overrides the Portfolio Static URL  
    Portfolio Dynamic URL A list of IF conditions that determine the service’s linking URL  
    Portfolio Dynamic URL (override) A URL that overrides the Portfolio Dynamic URL  
    Portfolio Proxy Enabled Whether a proxy is enabled  
    Portfolio Proxy Selected The proxy profile  

    Portfolio Details for Consortia Members

    The Portfolio Details for Consortia table is a dimension table that contains information about portfolio details of the members of a Network Zone.
    If you are working with a Network Zone and want to see information for your institution and your Network Zone, work only with the Portfolio Details for Consortia folder. If you want information for your institution only, you can work with the other measurements, but make sure to filter according to your institution. Otherwise, some measurements will be institution only-related and others will be related both to the Network Zone and to your individual institution.
    Portfolio
    Field Description Additional Information
    No. of Available Portfolios The number of available portfolios   
    No. of Portfolios (Deleted + In Repository) The number of portfolios in the repository plus the number of deleted portfolios Used together with the Lifecycle field
    No. of Portfolios (Deleted) The number of deleted portfolios in the repository Used together with the Lifecycle field
    No. of Portfolio (In Repository Contributed to CZ) The number of portfolios in the repository contributed to the Community Zone  
    No. of Portfolio (In Repository Linked to CZ) The number of portfolios that are linked to the Community Zone  
    No. of Portfolio (In Repository Not Linked to CZ) The number of portfolios that are not linked to the Community Zone  
    No. of Portfolios (In Repository) The number of portfolios in the repository Used together with the Lifecycle field
    No. of Unavailable Portfolios The number of unavailable portfolios  
    Activation Date The activation date  
    Active from date First day of activation See the field location in Alma in the figure Electronic Portfolio Editor – Portfolio Information Tab, above (Activation Date).
    Active to date Last day of activation  
    Availability Indicates whether the portfolio is Active or Inactive See the field location in Alma in the figure Electronic Portfolio Editor – Portfolio Information Tab, above.
    Available For Group The group codes available for the specific collection, service, or portfolio.  
    Available For Group Members The members of the groups in the Available For Groups field.  
    Available For Resource Type The resource type that is available to the member institution.  
    Available for My Institution Indicates (yes/no) if a portfolio is available for your institution.  
    Available From Date The date from which the portfolio is available  
    Available Until Date The date until which the portfolio is available  
    Coverage Information Combined The effective combined coverage information  See the field location in Alma in the figure Electronic Portfolio Editor – Portfolio Coverage Information Tab, below.
    Coverage Statement The coverage statement type. Possible values are:
    • Only Local
    • Global and Local
    • Global or Local
    • Only Global
    For more information concerning the coverage statement, see Managing Electronic Resource Activation.
    Creation Date The creation date  
    Creator The user who created the Portfolio  
    Dewey Number The Dewey number  
    Embargo Months Provides a moving wall of availability. Month in the format of MM See the field location in Alma in the figure Electronic Portfolio Editor – Portfolio Coverage Information Tab, above.
    Embargo Operator Provides a moving wall of availability. The Operator can be >, <, or = See the field location in Alma in the figure Electronic Portfolio Editor – Portfolio Coverage Information Tab, above.
    Embargo Years Provides a moving wall of availability. Year in the format of YYYY See the field location in Alma in the figure Electronic Portfolio Editor – Portfolio Information Tab, above.
    Expected Activation Date expected date of the portfolio activation See the field location in Alma in the figure Electronic Portfolio Editor – Portfolio Information Tab, above.
    IEE The IE number for electronic items. You can use this identifier to reconcile Analytics data, which has only MMS IDs, with the number from record IDs supplied to Primo from Alma. You can then pass the results to a reading list system in order to make relegation and capacity decisions. This number is essential for reports on Fulfillment activity where this number is the only common ID between the two systems.
    Interface Name The name of the interface  
    Is Free Indicates whether the portfolio is supplied for free  
    LC Classification Code the letters of the LC class number of the item that is loaned such as BF or QA  
    LC Classification Number the numbers that follow the classification letters until the first period that is followed by a letter  
    Lifecycle The lifecycle of the portfolio This field allows you to filter reports by Active/Deleted items.
    Managed by Provider Indicates if the electronic resource is managed by the provider   
    Material Type The material type of the portfolio. See the field location in Alma in the figure Electronic Portfolio Editor – Portfolio Information Tab, below.
    Modification Date The date information was updated in the portfolio  
    Modified By User name that modified the portfolio  
    PDA Code The code of the PDA entry  
    PDA Name The name of the PDA entry  
    Perpetual Coverage Information Combined All perpetual embargo date, volume, and issue information  
    Perpetual Embargo Months The months of the perpetual embargo  
    Perpetual Embargo Operator The operator of the perpetual embargo  
    Perpetual Embargo Years The years of the perpetual embargo  
    Portfolio Access Type The access type of the portfolio For more information, see Access type (Portfolio).
    Portfolio Additional PO Lines The additional PO Lines of the portfolio  
    Portfolio Authentication Note The authentication note of the portfolio. For future use.
    Portfolio Auto Active Indicates if the option to automatically activate new portfolios when they are added to a service is configured. For more information, see Managing Electronic Resources.
    Portfolio Contributed to CZ Indicates if portfolios were contributed to the Community Zone  
    Portfolio COUNTER Platform The platform of the portfolio  
    Portfolio Id Id of the portfolio  
    Portfolio Internal Description The internal description of the portfolio. For future use.
    Portfolio License ID The ID of the portfolio license  
    Portfolio Link Id For portfolios activated from the Community Zone - Id of the Portfolio in the Community Zone  
    Portfolio linked to CZ Indicates if portfolios are linked to the Community Zone  
    Portfolio PO Line Reference The reference number of the PO line of the portfolio  
    Portfolio Public Note The public note of the portfolio.  
    PPS Link Id For portfolios activated from the Community Zone, the ID of the PPS in the Community Zone  
    Provider Name The name of the provider  
    Purchase Model The purchase model This field contains information for both single institutions and multi-institution implementations. Possible values:
    • Subscription
    • DDA
    • Owned
    Public Access Model The patron facing access model which is presented to the patron in the discovery system.  
    Service Type The service type  
    Bibliographic Details
    Field Note

    Mapping from

    MARC21

    Mapping from UNIMARC

    Mapping from

    Dublin Core

    Data Type Data Size
    Author The term Author refers to the individual or group of individuals responsible for creating or producing the work being documented. The author is the primary contributor to the work, and their name is typically listed prominently in the bibliographic record to identify the originator of the content. Depending on the type of work and the citation style, the author's name may be followed by additional information such as their credentials, institutional affiliation, and the date of publication. 100,110,111 700,701,710,711 Currently empty, planned to come from dc:creator, dcterms:creators VARCHAR 4000
    ISBN Valid A unique identifier for books and related materials. To be considered valid, an ISBN must adhere to the established ISBN standards and conventions.

    Here are some key points to ensure the validity of an ISBN:

    1. Correct Length: ISBNs have a standard length of either 10 digits (for ISBN-10) or 13 digits (for ISBN-13). The length must be accurate for the ISBN to be valid.
    2. Numeric Digits: ISBNs consist of numeric digits (0-9) only. They may also contain a hyphen (-) as a separator between groups of digits in the ISBN-13 format.
    3. Check Digit: ISBNs include a check digit, which is the last digit of the number. The check digit is calculated based on the preceding digits and helps detect errors in the ISBN. It must be calculated correctly.
    4. No Extra Characters: ISBNs should not include any extra characters, such as letters, punctuation marks, or spaces, except for the hyphen used as a separator in ISBN-13.
    5. Proper Format: ISBNs should adhere to the proper format for ISBN-10 or ISBN-13, depending on the edition of the book. ISBN-10s use 10 digits, while ISBN-13s use 13 digits.
    6. Valid Prefix: The prefix of an ISBN-13 should start with "978" or "979," followed by the country identifier and publisher code.
    7. Country and Publisher Identifier: The country identifier and publisher code within the ISBN-13 should be assigned according to the established ISBN standards.
    8. Publisher Code Length: The publisher code within the ISBN-13 should be the correct length according to ISBN standards.
    9. Title Identifier: The title identifier within the ISBN-13 should be unique to the specific book within the publisher's catalog.
    MARC 020 a   Not relevant for Dublin Core VARCHAR 255
    ISBN Valid (Normalized) An ISBN that has been formatted or standardized according to established rules or conventions. ISBNs are unique identifiers assigned to books and other monographic publications to facilitate their identification and cataloging. A normalized ISBN is one that has been adjusted or formatted to adhere to a specific standard.       VARCHAR 255
    ISSN Valid  A unique identifier for serial publications. To be considered valid for bibliographic records, an ISSN must adhere to the established standards and conventions for ISSN formatting and structure.

    Here are the key criteria for a valid ISSN:

    1. Correct Length: An ISSN consists of eight digits, typically divided into two groups of four digits each. A hyphen may be placed between the two groups, but it is optional. The correct length must be used.
    2. Example of a valid ISSN with a hyphen: 1234-5678
    3. Numeric Digits: ISSN numbers are composed of numeric digits (0-9) only. They should not contain any letters, punctuation marks, or other characters.
    4. Check Digit: The last digit of an ISSN is a check digit, which is calculated based on the preceding seven digits. The check digit helps detect errors and ensure the accuracy of the ISSN. It must be calculated correctly according to the ISSN algorithm.
    5. No Extra Characters: ISSN numbers should not include any extra characters, such as letters, spaces, or special characters, except for the optional hyphen used as a separator.
    6. Proper Format: The ISSN should adhere to the standard format for ISSNs, which is eight digits (with or without a hyphen). The format helps ensure uniqueness and accuracy.
    MARC 022 a   Not relevant for Dublin Core VARCHAR 255
    ISSN Valid (Normalized) An ISSN that has been formatted or standardized according to established rules or conventions. ISSNs are unique identifiers assigned to serial publications, such as journals, magazines, and periodicals, to facilitate their identification and cataloging. A normalized ISSN is one that has been adjusted or formatted to adhere to a specific standard.       VARCHAR 255
    MMS ID The MMS ID of the item. This is the MMS ID of the portfolios associated with the electronic collection. It is not the MMS ID of the electronic collection or of the MMS ID of the descriptive bibliographic record added in the Additional tab of the electronic collection editor. If there are no portfolios, the value of this field is empty.       VARCHAR 255
    Title The Title refers to the name or title of a printed or published resource. The title is one of the most critical elements of bibliographic cataloging because it helps users identify and distinguish one resource from another. 245 a,b

    249 a,b,c,v

    200 a,c,d,e,h,i dc:title VARCHAR 4000
    Title (Normalized) The normalized Title. This field is useful when you want to compare titles that may have been cataloged differently. This field is built in the following manner:
    Alma does the following to the 245 field (except subfields c,h,6 and 8) in the following order:
    1. Removes non filing text.
    2. Removes <<>> and anything between them.
    3. Removes these characters: []|,.;:"
    4. Changes these characters to a space: !@#$%^&*()_+-={}\<>?/~'
    5. Changes characters to lowercase.
    6. Packs spaces (replace all sequences of more than one space with a single space).

    245 a,b,n,p

    249 a,b,c,v

    200 a,c,d,e,h,i dc:title VARCHAR 4000
    New for April!
    Title Author Combined and Normalized
    The first 100 characters of the Title field, a hyphen, and the first four characters of the Author field, in lowercase. 

    This is useful for finding overlapping physical and electronic records or for finding overlapping records in different institutions within a network zone.

          VARCHAR 8003
    Electronic Collection
    Field Description Additional Information
    No. of Electronic Collections (Deleted + In Repository) The number of electronic collections, both deleted and in the repository  
    No. of Electronic Collections (Deleted) The number of deleted electronic collections  
    No. of Electronic Collections (In Repository + In CDI) The number of collections in both the repository and CDI  
    No. of Electronic Collections (In Repository + Not In CDI) The number of collections in the repository, but not in CDI  
    No. of Electronic Collections (In Repository Contributed to CZ)  The number of electronic collections in the repository that contributed to the Community Zone  
    No. of Electronic Collections (In Repository Linked to CZ) The number of electronic collections in the repository that are linked to the community zone  
    No. of Electronic Collections (In Repository Not Linked to CZ) The number of electronic collections in the repository that are not linked to the community zone  
    No. of Electronic Collections (In Repository) The number of electronic collections in the repository  
    No. of Electronic Collections Without Portfolios (In Repository) The number of electronic collections without portfolios in the repository  
    Electronic Collection Access Type Indicates if the electronic collection access level license right is current or perpetual. See the field location in Alma in the figure Electronic Collection Editor – General Information, below.
    Electronic Collection Activation Date The date the electronic collection was activated See the field location in Alma in the figure Electronic Collection Editor – General Information, below.
    Electronic Collection Additional PO Lines The additional PO Lines of the Electronic Collection  
    Electronic Collection Aggregator The aggregator of the electronic collection based on the electronic collection's type Possible values:
    • 0 – Selective Package
    • 1 – Aggregator Package
    • 6 – Database
    Electronic Collection Aggregator (override) Indicates if the customer overrode the CZ definitions  
    Electronic Collection Authentication Note The note added when authenticating the electronic collection  
    Electronic Collection Contributed To CZ Indicates if electronic collections were contributed to the Community Zone  
    Electronic Collection COUNTER Platform The platform of the collection  
    Electronic Collection Creation Date The date the electronic collection was created  
    Electronic Collection Creator The staff user who created the electronic collection  
    Electronic Collection Expected Activation Date The expected date of the electronic collection activation See the field location in Alma in the figure Electronic Collection Editor – General Information, below.
    Electronic Collection ID ID of the Electronic Collection  
    Electronic Collection Interface Name The interface name of the electronic collection  
    Electronic Collection Interface Name (override) The override to the Electronic Collection Interface Name  
    Electronic Collection Internal Description The internal description of the electronic collection. For future use.
    Electronic Collection License ID The ID of the electronic collection license.  
    Electronic Collection Lifecycle The lifecycle of the electronic collection This field allows you to filter collections by Active/Deleted items.
    Electronic Collection Link ID The ID of the electronic collection in the Community Zone for electronic collections activated from the Community Zone.  
    Electronic Collection Linked to CZ Indicates if electronic collections are linked to the Community Zone  
    Electronic Collection Management Level in CZ Who maintains the community managed collection. Possible values:
    • Ex Libris
    • Community
    • Not maintained
    • Contributed by Institution
    • Pending deletion
    • Usage

    For more information, see Managing Electronic Collections.

    Electronic Collection Material Type The material type of the electronic collection  
    Electronic Collection Modification Date The date information in the electronic collection has been updated  
    Electronic Collection Modified By The user name that updated electronic collection information  
    Electronic Collection PO Line Reference The PO line reference number for the electronic collection  
    Electronic Collection Pending Deletion Date The date on which the electronic collection will be deleted  
    Electronic Collection Public Name The name to display in the discovery search results. See the field location in Alma in the figure Electronic Collection Editor – General Information, below.
    Electronic Collection Public Name Override The name that you want to display (in the discovery search results) as an override to the name identified in Public name. See the field location in Alma in the figure Electronic Collection Editor – General Information, below.
    Electronic Collection Public Note The public note of the electronic collection. For future use.
    Electronic Collection Type The electronic collection type  
    Has Corresponding SUSHI Account in CZ but not in Institution Indicates if the electronic collection has a corresponding SUSHI account in the Community Zone, but is not configured in the institution. Use to filter electronic collections by those with a corresponding SUSHI account
    Has Electronic Portfolio Indicates if the resource has an electronic portfolio  
    Managed by Provider Indicates if the electronic resource is managed by the provider   
    Provider Name The name of the provider   
    CDI - Active for Search In CDI Indicates that the collection is active for search in CDI  
    CDI - Available for CDI search activation Indicates that the collection is in CDI  
    CDI - Do not show as full text available even if active in Alma Indicates that for CDI, do not show that full text is available even if the collection is active in Alma  
    CDI - Only full text activation Indicates that the collection is active for fulltext in CDI  
    CDI - Subscribe to only some titles in this collection Indicates that for CDI, only some titles are configured in this collection  
    CDI Activation Required Indicates if CDI activation is required  
    CDI Available for Groups The CDI group codes available for the specific collection, service, or portfolio  
    CDI Available for Group Members The CDI members of the groups in the Available For Groups field  
    New for April!
    CDI Coverage Calculation Date
    The date the CDI coverage was calculated  
    New for April!
    CDI Coverage Percentage
    The percentage of titles from a collection that has coverage in CDI
    • The coverage can come from the same provider or from other sources.
    • When the collection is type Database and it has fulltext, the coverage is 100%.
    • Databases of type A/I do not have a  coverage percentage.
    CDI Full Text Linking Indicates if CDI is configured for fulltext linking  
    CDI Full Text Rights Indicates if CDI is configured for full text rights  
    CDI Local Note The CDI local note  
    CDI Newspapers Indicates if there are CDI newspapers  
    CDI Number of Records The number of CDI records  
    CDI Provider Coverage Indicates if there is CDI coverage  
    CDI Provider Package Code The CDI provider package code  
    CDI Resource Types The CDI resource types  
    CDI Search Rights The CDI search rights  
    CDI Type The type of database in CDI Possible values:
    • A&I Database: Citation-only database. Records from the collection do not provide full text linking in CDI. However, some of the records from the A&I database may be included in the CDI filtered search, with ‘Full text available’ indication, in case there are active portfolios in Alma from other collections.
    • Full Text Collection: Records from the collection provide full text linking in CDI.
    • Hybrid: Only part of the collection has a direct link to full text on the provider platform.
    CDI Update Frequency The CDI update frequency  

    The Dewey Classification is displayed in Analytics in the Dewey Classifications shared dimension, available in several subject areas. Dewey classification information is derived from the holdings record for the Physical Items subject area, and the bibliographic record in other subject areas.

    From Bibliographic Record:
    From Holding Record:
    • For MARC21
      852$$h When the first indicator is 1

    • For UNIMARC
      852$$h When the first indicator is 1

    There are three levels of the Dewey Classification stored in Alma Analytics. Each level is referred to by a numbered group (Group1, Group2, and Group3).
    The group fields display the names as follows:

    Dewey Classifications Groups

    Dewey Classifications Groups

    Using the hierarchy option in this dimension, the user can drill down from Group1 to Group3. In each level, the user can see measures accumulated to the relevant group.

    For example:

    • 000 Computer science, information & general works

      o    010 Bibliography

      o    000 Computer science, information & systems

      • 005 Computer programming, programs & data

      • 000 Computer science

      • 004 Data processing & computer sciences

    This is presented in Alma Analytics as follows:

    Dewey Classifications

    Dewey Classifications

    If there is more than one classification code, the last one appears.

    Dewey Classifications
    Field Description Data Type Size
    Dewey Number

    The Dewey Number is a unique classification code assigned to a specific subject or topic category. 

    The first 3 digits of the Dewey Classification.
    VARCHAR 15
    Group1 The name (label) of the first Dewey classification level. VARCHAR 500
    Group2 The name (label) of the second Dewey classification level. VARCHAR 500
    Group3 The name (label) of the third Dewey classification level. VARCHAR 500
    Dewey Classifications The hierarchy column that allows the user to drill down from the first level of the Dewey Classification to the third level.    

    The Library of Congress Classification (LCC) is displayed in Analytics in the LC Classification shared dimension, available in several subject areas. LC classification information is derived from the holdings record for the Physical Items subject area, and from the bibliographic record in other subject areas.

    From Bibliographic Record:
    From Holdings Record:
    • For MARC21 
      852$$h When the first indicator is 0
    • For UNIMARC 
      852$$h When the first indicator is 0 

    There are five levels of the LC Classification stored in Alma Analytics. Each level is referred to by a numbered group (Group1, Group2, Group3, Group4 and Group5).
    Using the hierarchy option in this dimension, the user can drill down from Group1 to Group4. In each level, the user can see measures accumulated to the relevant group.

    For example:

    • SF1-1100 Animal culture
      • SF87 Acclimatization
      • ….
      • SF191-275 Cattle
        • SF250.5-275 Dairy processing. Dairy products
        • SF221-250 Dairying

    This is presented in Alma Analytics as follows:

    LC Classifications

    LC Classifications

    If there is more than one classification code, the last one appears.

    Ex Libris works with content providers worldwide to enrich the metadata available in the Alma Community Zone. To enrich the journal/serial content in the CZ, we work directly with the Library of Congress CONSER feed for electronic serials, which we match against our knowledge base to enrich with all of the relevant metadata fields that they supply (for more details, see Community Zone Serial Records Enrichment). We receive weekly updates from CONSER and enrich the CZ records with all relevant metadata, including the 050 fields (when available).

     

    In the case of book content, we work with multiple providers who are willing to share their metadata with the Alma community globally (for more details, see Community Zone Monograph Records Enrichment). If you have local access to these classifications, you may want to consider working with the local extension for these records whenever an update is not available. (For more details, see Working with Local Extension Fields for Community Zone-linked Records)

    LC Classifications
    Field Description Data Type Data Size
    Start Range Start Range refers to the beginning point of a designated range within a classification system. The Start Range indicates the initial classification number or identifier within a specified range that encompasses a set of related subjects, topics, or materials.

    For example, in PS501-689 (Collections of American literature), the start range is PS501.

    VARCHAR 50
    End Range End Range refers to the concluding point of a designated range within a classification system. The End Range specifies the final classification number or identifier within a defined range that encompasses a set of related subjects, topics, or materials.

    For example, in PS501-689 (Collections of American literature), the end range is PS689.

    VARCHAR 50
    Classification Code Classification Code refers to a unique alphanumeric identifier assigned to a specific subject or topic category within the library's classification system. The Classification Code is composed of letters and numbers that represent various facets of a work, such as its subject, genre, or format.

    For example, in the LC classification "PN1997.2.D56," the "PN" portion represents the general subject area (Performing Arts), and the "1997.2.D56" further refines the classification to a specific work or aspect within that category.

    VARCHAR 50
    Start Range Number The numbers that come after the letter(s) in the start range. DOUBLE  
    End Range Number The numbers that come after the letter(s) in the end range. DOUBLE  
    Group1 Group1 is the name given for the first level of the LC Classification and is the primary division used to organize and group related topics, subjects, or materials. VARCHAR 500
    Group2 Group2 is the name given for the second level of classification. VARCHAR 500
    Group3 Group3 is the name given for the third level of classification. VARCHAR 500
    Group4 Group4 is the name given for the fourth level of classification. VARCHAR 500
    Group5 Group5 is the name given for the fifth level of classification. VARCHAR 500
    Classifications The Hierarchy column that enables the user to drill down from the first level of the classification to the fourth level. Using this column provides the user with the option to view the accumulative measures. Note that the fifth level is not included in this field. Hierarchy  
    Institution
    Field Description Additional information Data Type Data Size
    Institution Code The code of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Summary tab.

    The label in Alma is Code located on the right pane.

    VARCHAR 50
    Institution Name The name of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Summary tab.

    The label in Alma is Organization unit name.

    VARCHAR 255
    Institution Address Line 1 The first line of the address of the institution. It usually includes the building number and the street name. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is  Address Line 1.

    VARCHAR 1000
    Institution City The city of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is City.

    VARCHAR 255
    Institution State Province The state or province of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is State/Province.

    VARCHAR 320
    Institution Country The country of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Country.

    VARCHAR 320
    Institution Postal Code The postal code of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Postal code.

    VARCHAR 200
    Institution Timezone The timezone of the institution. The timezone is set during implementation. VARCHAR 255
    Data Available As Of When the institution data became available in analytics. Displayed at the bottom of the main Analytics menu. VARCHAR 255
    Data Updated As Of When the institution data was taken from the Alma database. Displayed at the bottom of the main Analytics menu. VARCHAR 255

    Electronic Collection

    The Electronic Collection table is a dimension table that stores additional details regarding the electronic collection. The primary key is ELECTRONIC_COLLECTION_ID.
    Electronic Collection
    Field Description Additional Information
    No. of Electronic Collections (Deleted + In Repository) The number of electronic collections, both deleted and in the repository  
    No. of Electronic Collections (In Repository) The number of electronic collections in the repository  
    No. of Electronic Collections (Deleted) The number of deleted electronic collections  
    No. of Electronic Collections (In Repository Contributed to CZ)  The number of electronic collections in the repository that contributed to the Community Zone  
    No. of Electronic Collections (In Repository Linked to CZ) The number of electronic collections in the repository that are linked to the community zone  
    No. of Electronic Collections (In Repository Not Linked to CZ) The number of electronic collections in the repository that are not linked to the community zone  
    No. of Electronic Collections Without Portfolios (In Repository) The number of electronic collections without portfolios in the repository  
    No. of Electronic Collections (In Repository + In CDI) The number of collections in both the repository and CDI  
    No. of Electronic Collections (In Repository + Not In CDI) The number of collections in the repository, but not in CDI  
    Electronic Collection Access Type Indicates if the electronic collection access level license right is current or perpetual. See the field location in Alma in the figure Electronic Collection Editor – General Information, below.
    Electronic Collection Activation Date The date the electronic collection was activated See the field location in Alma in the figure Electronic Collection Editor – General Information, below.
    Electronic Collection Aggregator The aggregator of the electronic collection based on the electronic collection's type Possible values:
    • 0 – Selective Package
    • 1 – Aggregator Package
    • 6 – Database
    Electronic Collection Aggregator (override) Indicates if the customer overrode the CZ definitions  
    Managed by Provider Indicates if the electronic resource is managed by the provider   
    Provider Name The name of the provider   
    Electronic Collection Additional PO Lines The additional PO Lines of the Electronic Collection  
    Electronic Collection Contributed To CZ Indicates if electronic collections were contributed to the Community Zone  
    Electronic Collection COUNTER Platform The platform of the collection  
    Electronic Collection Creation Date The date the electronic collection was created  
    Electronic Collection Creator The staff user who created the electronic collection  
    Electronic Collection Expected Activation Date The expected date of the electronic collection activation See the field location in Alma in the figure Electronic Collection Editor – General Information, below.
    Electronic Collection ID ID of the Electronic Collection  
    Electronic Collection Interface Name The interface name of the electronic collection  
    Electronic Collection Interface Name (override) The override to the Electronic Collection Interface Name  
    Electronic Collection Internal Description The internal description of the electronic collection. For future use.
    Electronic Collection Link ID The ID of the electronic collection in the Community Zone for electronic collections activated from the Community Zone.  
    Electronic Collection Linked to CZ Indicates if electronic collections are linked to the Community Zone  
    Electronic Collection Management Level in CZ Who maintains the community managed collection. Possible values:
    • Ex Libris
    • Community
    • Not maintained
    • Contributed by Institution
    • Pending deletion
    • Usage

    For more information, see Managing Electronic Collections.

    Electronic Collection Modification Date The date information in the electronic collection has been updated  
    Electronic Collection Modified By The user name that updated electronic collection information  
    Electronic Collection Pending Deletion Date The date on which the electronic collection will be deleted  
    Electronic Collection Public Name The name to display in the discovery search results. See the field location in Alma in the figure Electronic Collection Editor – General Information, below.
    Electronic Collection Public Name Override The name that you want to display (in the discovery search results) as an override to the name identified in Public name. See the field location in Alma in the figure Electronic Collection Editor – General Information, below.
    Electronic Collection Note The authentication note of the electronic collection. For future use.
    Electronic Collection Public Note The public note of the electronic collection. For future use.
    Has Corresponding SUSHI Account in CZ but not in Institution Indicates if the electronic collection has a corresponding SUSHI account in the Community Zone, but is not configured in the institution. Use to filter electronic collections by those with a corresponding SUSHI account
    CDI - Available for CDI search activation Indicates that the collection is in CDI  
    CDI-only full text activation Indicates that the collection is active for fulltext in CDI  
    Active for Search In CDI Indicates that the collection is active for search in CDI  
    CDI Activation Required Indicates if CDI activation is required  
    CDI Available for Groups The CDI group codes available for the specific collection, service, or portfolio  
    CDI Available for Group Members The CDI members of the groups in the Available For Groups field  
    New for April!
    CDI Coverage Calculation Date
    The date the CDI coverage was calculated  
    New for April!
    CDI Coverage Percentage
    The percentage of titles from a collection that has coverage in CDI
    • The coverage can come from the same provider or from other sources.
    • When the collection is type Database and it has fulltext, the coverage is 100%.
    • Databases of type A/I do not have a  coverage percentage.
    CDI Full Text Linking Indicates if CDI is configured for fulltext linking  
    CDI Full Text Rights Indicates if CDI is configured for full text rights  
    CDI Newspapers Indicates if there are CDI newspapers  
    CDI Number of Records The number of CDI records  
    CDI Provider Coverage Indicates if there is CDI coverage  
    CDI Resource Types The CDI resource types  
    CDI Search Rights The CDI search rights  
    CDI Update Frequency The CDI update frequency  
    CDI Provider Package Code The CDI provider package code  
    CDI - Subscribe to only some titles in this collection Indicates that for CDI, only some titles are configured in this collection  
    CDI - Do not show as full text available even if active in Alma Indicates that for CDI, do not show that full text is available even if the collection is active in Alma  
    CDI Local Note The CDI local note  
    CDI Type The type of database in CDI
    • A&I Database: Citation-only database. Records from the collection do not provide full text linking in CDI. However, some of the records from the A&I database may be included in the CDI filtered search, with ‘Full text available’ indication, in case there are active portfolios in Alma from other collections.
    • Full Text Collection: Records from the collection provide full text linking in CDI.
    • Hybrid: Only part of the collection has a direct link to full text on the provider platform.
    Some of the fields of the Package dimension are taken from the fields of the Electronic Collection Editor:
    electronic_collection_editor_newUI.png
    Electronic Collection Editor – General Information
    electronic_collection_description_newUI.png
    Electronic Collection Editor – Electronic Collection Description

    Electronic Collection Bibliographic Details

    The Electronic Collection Bibliographic Details table is a dimension table that stores the bibliographic details about the electronic collection. These fields are especially useful for reports concerning collections without portfolios. The fields of this dimension are the same as in the Bibliographic details shared dimension found in many subject areas, with an added prefix of E-Collection Bib.

    Ex Libris works with content providers worldwide to enrich the metadata available in the Alma Community Zone. To enrich the journal/serial content in the CZ, we work directly with the Library of Congress CONSER feed for electronic serials, which we match against our knowledge base to enrich with all of the relevant metadata fields that they supply (for more details, see Community Zone Serial Records Enrichment) and enrich the CZ records with all relevant metadata, including the 050 fields (when available).

     

    In the case of book content, we work with multiple providers who are willing to share their metadata with the Alma community globally (for more details, see Community Zone Monograph Records Enrichment). If you have local access to these classifications, you may want to consider working with the local extension for these records whenever an update is not available. (For more details, see Working with Local Extension Fields for Community Zone-linked Records.)

    The Bibliographic Details table contains two kinds of fields, those derived from the MARC record and those that come from Alma. Although in analytics there is no distinction made between these fields, for explanatory purposes we have divided them into two tables below.

    Bibliographic Details
    Field Note

    Mapping from

    MARC21

    Mapping from UNIMARC

    Mapping from

    Dublin Core

    Record Type Record Size
    Author The term Author refers to the individual or group of individuals responsible for creating or producing the work being documented. The author is the primary contributor to the work, and their name is typically listed prominently in the bibliographic record to identify the originator of the content. Depending on the type of work and the citation style, the author's name may be followed by additional information such as their credentials, institutional affiliation, and the date of publication. 100,110,111 700,701,710,711 Currently empty, planned to come from dc:creator, dcterms:creators VARCHAR 4000
    Author (Contributor) The Author (Contributor) role refers to the specific role or function played by an individual or group in the creation or production of a work. This role is important for cataloging and documenting the contributions of different individuals or entities to a particular resource. The Author (Contributor) role is a way to categorize and describe the responsibilities of contributors beyond just being the primary author.

    711 a,c-e,i,j,n,q,u and its 880

    700 a-e,j,q,u and its 880

    710 a-e,i,n,u and its 880

    700 a-d,f,p

    701 a-d,f,p 

    710 a-h,p

    711 a-h,p

    720 a,f"

    721 a,f

    702 a-d,f,g 

    712 a-h,p

    722 a,f

    Currently empty, planned to come from dc:contributor, dcterms:contributor VARCHAR 4000
    Begin Publication Date The Begin Publication Date refers to the earliest date associated with the publication or release of a particular work. It is a critical piece of information that helps users understand when the work was first made available to the public. The publication date can be essential for citing the work correctly, tracking its historical context, and assessing its relevance to specific time periods. 008 pos. 07-10 100.Date1 Not relevant for Dublin Core VARCHAR 255
    BIB 008 MARC The contents of the MARC 008 bibliographic field. The BIB 008 field in a MARC bibliographic record is a fixed-length data element used to provide additional information about the bibliographic record itself. It contains various control information that helps catalogers and library systems manage and process the record.  008   Not relevant for Dublin Core VARCHAR 50
    BIB LDR MARC The BIB LDR refers to the Leader field (LDR) within the bibliographic record. The Leader is a fixed-length data element that provides control information about the bibliographic record itself. It is a critical component of MARC records, and each position within the Leader serves a specific purpose. The Leader field is typically 24 characters in length. The Leader field is used to convey fundamental information about the structure, organization, and characteristics of the bibliographic record. LDR   Not relevant for Dublin Core VARCHAR 50
    Bibliographic Acquisition Accession Number Note The identification code assigned to materials acquired in a single and separate transfer of custody. 541 e   Not relevant for Dublin Core VARCHAR 255
    Bibliographic ID A Bibliographic ID is a unique identifier assigned to a specific bibliographic entry or resource. It serves as a way to distinguish and locate a particular work within a library's catalog or database. The purpose of a bibliographic ID is to facilitate efficient retrieval and management of bibliographic records and to ensure that each record is distinct. 010 excluding numeric subfields 020 a dcterms:identifier dcterms:ISBN, dcterms:identifier dcterms:ISSN VARCHAR 255
    Bibliographic Level The Bibliographic Level is a classification that describes the scope and content of a bibliographic record. It helps users understand the nature of the resource being described in the record. The bibliographic level is often indicated using a one-letter code or abbreviation. Common bibliographic levels include: Monograph (m), Serial (s), Collection (c), Integration (i), Monographic Series (a), and so forth. Position 7 of the LDR field of the bibliographic record Position 7 of the LDR field of the bibliographic record Not relevant for Dublin Core VARCHAR 255
    Bibliographic Source of Acquisition Note The name of the people or organization that is the source of the material. 541 a   Not relevant for Dublin Core VARCHAR 255
    Category of Material The Category of Material is a classification or designation that describes the format or physical nature of the material being cataloged. It helps users and catalogers understand the medium in which a resource is presented. Position 0 of the 007 field  200 b dc:type VARCHAR 255
    DC Description  DC Description refers to Dublin Core (DC) metadata elements used to describe resources in a standardized way, particularly in digital libraries and online cataloging systems.  Relevant only for Dublin Core  Relevant only for Dublin Core  dc:description
    dcterms:description
    dcterms:abstract
    VARCHAR 4000
    DC License DC License is a Dublin Core element used to specify the terms and conditions associated with the use of a resource. It provides information about the licensing or copyright status of a digital or physical resource, allowing users to understand how they can legally use, share, or redistribute the resource. The DC License element is particularly important in digital libraries, repositories, and online cataloging systems where access to digital content is provided.  Relevant only for Dublin Core Relevant only for Dublin Core Field does not yet exist.  It will be populated by  dcterms:license VARCHAR 4000
    DC Rights DC Rights refers to an element used to provide information about the intellectual property rights or copyright status of a resource. This element helps users understand the legal rights and permissions associated with the resource and whether there are any restrictions on its use. Relevant only for Dublin Core Relevant only for Dublin Core Field does not yet exist.  It will be populated by dc:rights and dcterms:rights VARCHAR 4000
    Edition Edition refers to a specific version or variation of a publication. The edition information provides details about changes, updates, or variations that have occurred since the original publication. Including the edition helps users and researchers identify the specific version of a book or other resource they are looking for. MARC 250 subfields a,b 205 a,b,f,g dcterms:isVersionOf VARCHAR 255
    Electronic location and access The location and access URl for the electronic resource. 856 all subfields     VARCHAR 4000
    End Publication Date The End Publication Date is the second date available in the 008 field, and it is used to indicate "Date 2." It is described as "A date specified by the code in 008/06 (Type of date/Publication status)." 008 pos. 11-14 100.Date2 Not relevant for Dublin Core VARCHAR 255
    Form of Item The Form of Item refers to a specific code or indicator that describes the physical format or medium of the resource being cataloged. This information helps library users understand the physical characteristics of the item and whether it is in a print or non-print format. MARC 008 pos. 29 (Maps and Visual Material) or 23 (other material configurations)   Not relevant for Dublin Core VARCHAR 1
    General Note A General Note is a field used to provide additional information or commentary about the resource being described. General notes can include various types of information that may not fit into specific structured fields within the bibliographic record. These notes are often used to convey contextual details, historical significance, or other relevant information about the resource. 500 a, 5     VARCHAR 4000
    Government Publication A Government Publication is a term used to identify materials that are published or produced by government entities at various levels of government, including federal, state, local, and international governments.

    For more information regarding the values of MARC 008 Pos. 28, see here.

    MARC 008 pos. 28

    According to MARC21 Format for Bibliographic Data, MARC 008 pos. 28 is Government Publication for the following material types: Books, Computer Files, Continuing Resources, Maps, and Visual Materials.

    For Music MARC 008 pos. 28 is Accompanying matter.  For Mixed material MARC 008 pos. 28 is Undefined.

    Consequently, when using this field, you may want to filter out records with Material Type = Music and Material Type = Mixed material.

      Not relevant for Dublin Core VARCHAR 1
    ISBN ISBN is a unique identifier for books, and it is used to facilitate the identification and cataloging of books and related materials.
    Field in analytics includes also cancelled and invalid ISBNs.
    MARC 020 a,z MARC 776 z 010 a dcterms:identifier dcterms:ISBN VARCHAR 255
    ISBN Valid A unique identifier for books and related materials. To be considered valid, an ISBN must adhere to the established ISBN standards and conventions.
    Field in analytics does not include cancelled and invalid ISBNs.
    MARC 020 a   Not relevant for Dublin Core VARCHAR 255
    ISSN An ISSN (International Standard Serial Number) is a unique identifier for serial publications, which include periodicals, journals, magazines, and other recurring publications.
    Field in analytics includes also cancelled and invalid ISSNs.
    022 l,a 776 x (for non-physical records) 011 a f dcterms:identifier dcterms:ISSN VARCHAR 255
    ISSN Valid A unique identifier for serial publications. To be considered valid for bibliographic records, an ISSN must adhere to the established standards and conventions for ISSN formatting and structure.
    Field in analytics does not include cancelled and invalid ISBNs.
    MARC 022 a   Not relevant for Dublin Core VARCHAR 255
    Language Code Language codes are used to indicate the language(s) in which a particular resource is written or presented. Language codes are typically standardized to ensure consistency in cataloging and bibliographic records. 008 pos. 35-37 101 a Currently comes from dc:language.  Planned to come from dc:language and dcterms:language VARCHAR 255
    Language Of Cataloging The Language of Cataloging refers to the language in which the cataloging or metadata for a particular resource is created. 040 b 100 a,22-24 Not relevant for Dublin Core VARCHAR 4000
    Local Note A Local Note is a type of note that provides specific information or instructions related to a library's unique policies, holdings, or services. Local notes are typically used to convey information that is specific to the individual library or cataloging institution and may not be relevant to libraries elsewhere. 590 a, 5     VARCHAR 4000
    Material Type See the table, Fields that Identify the Bibliographic Material Type, in the Material Types in Search Results section for a description of material type. MARC control LDR Material Type   Planned to be empty.  Currently comes from dc:type VARCHAR 4000
    Material Type Code Code of the material type described above (in Material Type). MARC control LDR Material Type   Not relevant for Dublin Core VARCHAR 255
    National Agricultural Library Call Number The call number used by the American National Agricultural Library. 070 a   Not relevant for Dublin Core    
    Network Number A Network Number typically refers to a unique identifier assigned to a bibliographic record within a library network or consortium. 035 a z 053 a z dc:identifier , dcterms:identifier VARCHAR 4000
    OCLC Control Number (019) The OCLC Control Number (019 field) is used by OCLC to record and index OCLC control numbers of records that have been deleted or will be processed as duplicate records.

    For more information on the OCLC Control Number 019 and its subfields, see here.

    Leading zeros are not displayed.

    019 a

    When the subfield begins with one of the following prefixes:  

    • (OCLC)
    • (OCoLC)
    • ocm
    • ocn
    • on 
      Not relevant for Dublin Core VARCHAR 4000
    OCLC Control Number (035a) Subfield "a" in the 035 field is used to record the main OCLC Control Numbers.

    For more information on the OCLC Control Number 035 and its subfields, see here.

    Leading zeros are not displayed.

    035 a

    When the subfield begins with one of the following prefixes:  

    • (OCLC)
    • (OCoLC)
    • ocm
    • ocn
    • on
    035 a Not relevant for Dublin Core VARCHAR 4000
    OCLC Control Number (035a+z) The OCLC Control Number can include both the main OCLC Control Number in subfield "a" and any related or canceled OCLC Control Numbers in subfield "z." This practice is useful for indicating changes or updates to cataloging records and for maintaining a historical record of previous control numbers associated with the same resource.

    For more information on the OCLC Control Number 035 and its subfields, see here.

    Leading zeros are not displayed.

    035a+z

    When the subfield begins with one of the following prefixes:  

    • (OCLC)
    • (OCoLC)
    • ocm
    • ocn
    • on
    035a+z Not relevant for Dublin Core VARCHAR 4000
    OCLC Control Number (035z) Subfield "z" in the 035 field is used to record related or canceled OCLC Control Numbers, providing a historical record of control numbers associated with a specific resource.

    For more information on the OCLC Control Number 035 and its subfields, see here.

    Leading zeros are not displayed.

    035 z

    When the subfield begins with one of the following prefixes:  

    • (OCLC)
    • (OCoLC)
    • ocm
    • ocn
    • on
    035 z Not relevant for Dublin Core VARCHAR 4000
    Open Access Open Access (OA) refers to a publishing model that provides unrestricted and free access to scholarly and research publications on the Internet. It signifies that the full text or content of the publication is freely available to anyone, without requiring payment or subscription. Values are Yes and No. Based on 506 f 506 2   Not relevant for Dublin Core VARCHAR 4
    Original Cataloging Agency The MARC code or the name of the organization that created the original record. 040 a 081 b Not relevant for Dublin Core VARCHAR 255
    Place Code The Place Code is a code that represents the place of publication for a printed or published resource. 008 pos. 15-17 102$$a Currently empty, planned to come from dcterms:spatial VARCHAR 50
    Place of Publication - City The city where a printed or published resource was published or produced.

    Derived from the place code in 008 pos. 15-17.

    If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined".
    Not relevant for UNIMARC Not relevant for Dublin Core VARCHAR 200
    Place of Publication - Country The country where a printed or published resource was published or produced.

    Derived from the place code in 008 pos. 15-17.

    For a list of country codes, see:

    MARC Code List for Countries

    If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined".

    Derived from the place code 102$$a.

    For a list of country codes, see:

    List of ISO 3166 Country Codes

    If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined". If there are multiple place codes in this field, only the first value is displayed.
    Not relevant for Dublin Core VARCHAR 200
    Place of Publication - State The state where a printed or published resource was published or produced.

    Derived from the place code in 008 pos. 15-17.

    If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined".
    Not relevant for UNIMARC Not relevant for Dublin Core VARCHAR 200
    Publication Date The Publication Date refers to the date when a printed or published resource was officially issued, published, or made publicly available.
    The publication date is determined as follows:
    • the bibliographic details publication date comes from 264 subfield c
    • if there is no 264 subfield c, then the publication date comes from 260 subfield c
    • if there is no 264 subfield c and also no 260 subfield c, then the publication date comes from 008 pos. 7-10
    The publication date is determined as follows:
    • the bibliographic details publication date comes from 210 subfield d
    • If there is no 210 subfield d, then the publication date comes from field 214 subfield d.
    • if both fields do not exist, then the publication date comes from field 100 subfield a pos. 9-12 
    dc:date VARCHAR 255
    Publication Place The Publication Place refers to the city or location where a printed or published resource was officially published, issued, or produced. MARC 260 a. When 260a is empty, it is taken from MARC 264a 210 a 214 a Not relevant for Dublin Core (use Place Code) VARCHAR 255
    Publisher The Publisher refers to the entity or organization responsible for producing, printing, and distributing a printed or published resource.

    260 b

    264 b

    210 c

    214 c

    dcterms:publisher, dc:publisher VARCHAR 255
    Resource Type Constructed based on existing bibliographic fields such as the LDR and 008. For more information, see The Resource Type Field.       VARCHAR 4000
    Series A Series refers to a related group of publications or resources that share common characteristics, themes, or subjects and are published under a common title or series name. 800 t,v

    810 t,v

    811 t,v

    830 a,n,p,v

    410 a,h,i,o,t,x Currently empty.  Planned to come from dcterms:isPartOf VARCHAR 4000
    Series Statement A Series Statement refers to the title or name of a series to which a printed or published resource belongs. 490 a,v x     VARCHAR 4000
    Subjects Subjects refer to the specific topics, themes, or subjects covered by a printed or published resource. 6XX excluding 69X, 630, 689 600 a,b 602 603-8 610 616 617 dc:subject dcterms:LCSH,MESH,DDC,UDC,LCC VARCHAR 4000
    Subjects (Names) Subjects (Names) refers to the specific individuals, organizations, or entities associated with a printed or published resource. 600 a,b,c,d,e,l,t.u

    610 a,b,c,d,e,l,n,t,u

    611 a,b,c,d,e,j,l,n,q,t,u

        VARCHAR 4000
    Title The Title refers to the name or title of a printed or published resource. The title is one of the most critical elements of bibliographic cataloging because it helps users identify and distinguish one resource from another.

    245 a,b

    249 a,b,c,v

    200 a,c,d,e,h,i dc:title VARCHAR 4000
    Title (Complete) The information from MARC field 245, subfields $a, $n, $p, $h, $b, $c, $f, $g, $k, $s. 245 a,n,p,h,b,c,f,g,k,s 200 a-i Currently empty, planned to come from dc:alternative VARCHAR 4000
    Title (Filing) The title with common words such as "The" and "An" removed to help with sorting the title alphabetically.
    Any text between double arrows (<<>>) is removed.
    For a video describing the use of this field, see Sort Analytics Reports by Filing Title - Ignoring "The", "A", and "An".

    240 a,c,p

    245 a,c,p

    200 a,e

    500

    Not relevant for Dublin Core VARCHAR 4000
    Title (Normalized) The normalized Title. This field is useful when you want to compare titles that may have been catalogued differently. This field is built in the following manner:
    Alma does the following to the 245 field (except subfields c,h,6 and 8) in the following order:
    1. Removes non filing text.
    2. Removes <<>> and anything between them.
    3. Removes these characters: []|,.;:"
    4. Changes these characters to a space: !@#$%^&*()_+-={}\<>?/~'
    5. Changes characters to lowercase.
    6. Packs spaces (replace all sequences of more than one space with a single space).

    245 a,b,n,p

    249 a,b,c,v

    200 a,c,d,e,h,i dc:title   4000
    Title Author Combined and Normalized 100 characters of the normalized title and the first four letters of the author in lowercase letters, with spaces removed. See Author and Title Fields See Author and Title Fields See Author and Title Fields VARCHAR 110
    Title Committed to Retain Title Committed to Retain refers to a commitment made by a library to retain and preserve a specific resource. This commitment is important for ensuring the long-term availability and accessibility of important scholarly or historical materials.

    Indicates (Yes/No) if the bibliographic record is marked as Committed to Retain.

    Configurable from Configuration > Resources > Collection Retention > Bibliographic Collection Retention Definition. For more information, see Bibliographic Record Retention.     VARCHAR 4
    Type of date The Type of Date refers to the nature or purpose of a date included in the record. It specifies what the date represents or signifies within the bibliographic context. The type of date can provide important information to users and catalogers about the significance of the date included in the record. 008 pos. 6

    For more information on the options available for Type of date in 008 pos. 6, see here.

    100 pos 8 Not relevant for Dublin Core VARCHAR 255
    Uniform Resource Identifier A Uniform Resource Identifier (URI) is a string of characters used to identify a resource on the internet or within a particular system. URIs are often used to provide direct links or references to online resources related to the bibliographic entry, such as a digital version of a book, an electronic journal article, or additional related materials. 856 u 856 u dc:identifier (dcterms:URI) ,dcterms:identifier (dcterms:URI) VARCHAR 4000
    Uniform Resource Identifier Field Exists Indicates whether a Uniform Resource Identifier (URI) Exists for the bibliographic record. Values are 0 or 1, where "0" means No and "1" means Yes.

    Indicates if 856 subfield u contains data.

          INT  
    Uniform Title A Uniform Title is a standardized title used to represent a specific work, especially when that work has been published under multiple titles or in various editions, languages, or formats. 240 130 500 Not relevant for Dublin Core VARCHAR 4000
    The following table describes other fields in the shared dimension (taken from Alma and not MARC):
    Administrative Bibliographic Details
    Field Source in Alma (for Internal Reference) Data Type Data Size
    Active Course Code Active course codes or course-related information are usually associated with academic course management systems, learning management systems (LMS), or library course reserves. They are used to manage and provide access to course materials, readings, and resources. For more information see here. VARCHAR 4000
    Active Course Name Active Course Name is a term more commonly associated with academic course management systems or learning management systems (LMS) used by educational institutions to organize and manage course materials. It refers to the name or title of an active academic course or class that is currently being offered by an educational institution. For more information see here. VARCHAR 4000
    Bibliographic Lifecycle The Lifecycle of the bibliographic record. Possible values are Deleted and In Repository. This allows you to filter reports and to remove Deleted records. VARCHAR 50
    Bibliographic Rank Alma evaluates the completeness and richness of MARC 21 bibliographic records based on information that includes identifiers, names, subjects, informative LDR and 008 fields, publication details, etc. This is reflected in the Bibliographic Rank, meant to provide a helpful tool for libraries to identify records that may need attention. For more information, see here. INT  
    Brief Level Brief Level refers to the level of detail provided in a bibliographic description. It indicates how much information is included in the bibliographic record, with brief descriptions containing less detailed information compared to full or comprehensive descriptions. In Alma, ten levels of brief records can be defined from 01 through 10, where 01 represents the most brief record and 10 represents a full record. For more information see here. VARCHAR 2
    Chinese Classification The Chinese Classification of the bibliographic record. For more information, see here. VARCHAR 50
    Collection ID The ID of the collection.  This is a title level collection as defined at 'Resources > Manage Inventory > Manage Collections'. VARCHAR 4000
    Collection Name The name of the collection.  This is a title level collection as defined at 'Resources > Manage Inventory > Manage Collections'. VARCHAR 4000
    Creation Date The creation date. Date fields can consist of a partial date, such as just the year or a month and year. DATETIME  
    Creation Date (Calendar) The creation date. Calendar Date fields always consist of a month, date, and year. If the information is not provided, 01 is added, so that a date of 2020 is rendered 01/01/2020. This date format is useful when filtering the report by date. DATE  
    Creator The name of the user that created the record VARCHAR 255
    Dewey Classification The Dewey classification of the record. VARCHAR 255
    Dewey Classification Top Line

    The first 3 digits of the Dewey Classification

    VARCHAR 15
    Has Local Extensions Indicates if the Community Zone-linked record has local extensions (Y/N). VARCHAR 3
    ISBN (Normalized)
    An ISBN that has been formatted or standardized according to established rules or conventions. VARCHAR 255
    ISSN (Normalized) An ISSN that has been formatted or standardized according to established rules or conventions.  VARCHAR 255
    LC Classification Top Line The combined LC code and classification numbers until the first period which is followed by a letter. If there are no periods then the entire string is taken until there is a space. The length is limited to 50 characters.
    For example:
    • if the LC Classification is | a HB3821.I8 |b R3 then the LC Classification Top Line will be HB3821
    • if the LC Classification is | a DF506.5 |b .G27 then the LC Classification Top Line will be DF506.5
    • if the LC Classification is | a N 7353 |b .K513 1965 then the LC Classification Top Line will be N
    • if the LC Classification is | a NOT YET ORDERED then the LC Classification Top Line will be NOT
    The LC Classification Top Line will contain one value. For MARC21, if the bibliographic record has:
    • both 090 and 050 then the LC Classification Top Line will come from 090
    • 050 and not 090 then the LC Classification Top Line will come from 050
    • 090 and not 050 then the LC Classification Top Line will come from 090
    Recent data may not be available if it has not yet been received from CONSER.
    VARCHAR 50
    Link ID The link ID, if the record is linked to the Community Zone or Network Zone. For more information concerning this field and the next two, see Understanding the fields Link ID Linked to CZ and Linked to NZ in the Bibliographic Details folder. VARCHAR 50
    Linked to CZ Indicates if the record is linked to the Community Zone. VARCHAR 3
    Linked to NZ Indicates if the record is linked to the Network Zone. VARCHAR 3
    Local Param 1-10

    These fields of information are from MARC fields in Alma, which were configured specifically for your institution.

    In order to make use of these fields, you must contact Ex Libris Support and supply them with a three-digit MARC field code. 
    The data in the local parameters is limited to 3900 characters.

    If you want to have the labels of the local parameters displayed in analytics, configure the analytics_display_local_params parameter (Configuration > Analytics > General Configuration > Other Settings) to true.

    VARCHAR 4000
    Managed by Provider

    Indicates if the electronic resource is managed by the provider. Possible values are Yes or No.

    Relevant only for electronic resources.

    VARCHAR 3
    MMS ID The MMS ID of the item. This is the MMS ID of the portfolios associated with the electronic collection. It is not the MMS ID of the electronic collection or of the MMS ID of the descriptive bibliographic record added in the Additional tab of the electronic collection editor. If there are no portfolios, the value of this field is empty. VARCHAR 255
    Modification Date The latest (most recent) modification date. DATETIME  
    Modification Date (Calendar) The latest (most recent) modification date. Calendar Date fields always consist of a month, date, and year. DATE  
    Modified By The name of the user that modified the record. VARCHAR 255
    Network ID This field is used by institutions implementing a Network Zone. It is the same as the MMS ID of the bibliographic record in the Network Zone and can be used to create reports that show the MMS ID in the member institution (using the existing MMS ID), as well as the corresponding MMS ID in the Network Zone. VARCHAR 50
    Originating System The system where the bibliographic record originated. VARCHAR 4000
    Originating System ID The ID of the record in the originating system where the bibliographic record originated. VARCHAR 255
    Originating System Version Originating System Version typically refers to the version or release of the software or system that created or originated the bibliographic record. It is an important piece of metadata because it helps provide context about the creation and management of the record, especially when multiple versions of cataloging or metadata systems are in use. VARCHAR 16
    Peer Reviewed Indicates if the article was peer reviewed. VARCHAR 4
    Provider Name

    Provider Name typically refers to the name of the organization or entity that supplies or provides access to the bibliographic record or the associated digital content. This information helps users and catalogers understand the source of the bibliographic record and the provider of the resource.

    Provider names are especially relevant in online databases, digital libraries, and consortia where multiple organizations may contribute bibliographic records or provide access to digital materials. Knowing the provider name can assist users in identifying the source of the record and can help librarians and catalogers track the provenance of the record.

    VARCHAR 255
    Record Format The format of the bibliographic record. Examples:
    • MARC 21
    • DC
    • KORMARC
    • CNMARC
    • UNIMARC
    VARCHAR 4000
    Suppressed from Discovery Indicates whether the record is suppressed from external discovery systems. VARCHAR 3

    Electronic Collection Creation Date

    The Electronic Collection Creation Date table is a dimension table that stores details about the date on which the electronic collection was activated from the Community Zone and became part of the Institution Zone. Key fields are used whenever calculations are required. Description fields may be used for formatting the display of the report. Alma stores the following types of fields:
    • Calendar Fields – These are date fields as they display in the calendar.
    • Fiscal Date Fields – These are date fields that match the institution's fiscal period.
    Using this dimension, the user may drill down from year to month to the specific date on which the electronic collection was created in the Institution Zone. The number of electronic collections is accumulated to the relevant level in the hierarchy.
    Electronic Collection Creation Date
    Field Description Additional Information
    Electronic Collection Creation Date Stores the electronic collection creation date in the date format 2/29/2012  
    Electronic Collection Start of Week The date of the first business day of the week  
    Electronic Collection Week Number The number of the week of the year  
    Electronic Collection Month Key Stores the month of the date in number format such as 2 for February This field is useful when you want to sort by month
    Electronic Collection Month Stores the month of the date in month description format such as February  
    Electronic Collection Full Month Stores the month and the year of the date in a display format such as Feb 12  
    Electronic Collection Quarter Stores the quarter of the date in a display format such as Q1  
    Electronic Collection Year Stores the year of the date in string format such as 2012  
    Electronic Collection Fiscal Month Key Stores the fiscal month of the date in number format such as 2 for February  
    Electronic Collection Fiscal Year Stores the fiscal year of the date in string format such as 2012.  
    Electronic Collection Date Filter Used to filter the portfolio creation date.
    The functionality of this field may change in the future, so this field should not be used for saved reports.
     
    Electronic Collection Year-Month The year and the month in a format such as 2023-1  
    Electronic Collection Date Stores the Hierarchy column that allows the user to drill down from the year to the month to the specific electronic collection date. Using this column provides the user with the option to view the accumulative measures in each level of the hierarchy.  

    Electronic Collection PO Line Creation Date

    The Electronic Collection PO Line Creation Date table is a dimension table that stores details about the date that the PO line was created.
    Electronic Collection PO Line Creation Date
    Field Description Additional Information
    Electronic Collection PO Line Creation Date Stores the date in the date format 2/29/2012  
    Electronic Collection PO Line Creation Start Of Week The date of the first business day of the week  
    Electronic Collection PO Line Creation Week Number The number of the week of the year  
    Electronic Collection PO Line Creation Month Key Stores the month of the date in number format such as 2 for February  
    Electronic Collection PO Line Creation Month Stores the month of the date in month description format such as February  
    Electronic Collection PO Line Creation Full Month Stores the month and the year of the date in a display format such as Feb 12  
    Electronic Collection PO Line Creation Quarter Stores the quarter of the date in a display format such as Q1  
    Electronic Collection PO Line Creation Year Stores the year of the date in string format such as 2012  
    Electronic Collection PO Line Creation Fiscal Month Key Stores the fiscal month of the date in number format such as 2 for February  
    Electronic Collection PO Line Creation Fiscal Year Stores the fiscal year of the date in string format such as 2012.  
    Electronic Collection PO Line Creation Date Filter Used to filter report results by date.  
    Electronic Collection PO Line Creation Year-Month The year and the month in a format such as 2023-1  

    Electronic Collection Library Unit

    The Electronic Collection Library Unit table is a dimension table that stores details about the library where the electronic collection is located. The primary key of the table is ORGANIZATION_ID.
    The field descriptions can be found in the Library Unit shared dimension.
    Library Unit
    Field Description Field Location in Alma Additional Information Data Type Data Size
    Library Address Line 1 The first line of the address of the institution. It usually includes the building number and the street name. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Address Line 1.

      VARCHAR 1000
    Library City The city of the library. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is City.

      VARCHAR 255
    Library Code The library code Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab > Path [the text after the period]  

    VARCHAR

    50

    Library Code (Active) The code of active (not deleted) libraries Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab > Path [the text after the period] The same as Library Code without deleted libraries.

    VARCHAR

    50

    Library Country The country of the library. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Country.

      VARCHAR 320
    Library Description The library description Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab

    The label in Alma is Description.

     

    VARCHAR

    100

    Library Name The library name Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab

    The label in Alma is Organization Unit Name.

     

    VARCHAR

    255

    Library Name (Active) The library name of active (not deleted) libraries Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab

    The label in Alma is Organization Unit Name.

    The same as Library Name without deleted libraries.

    VARCHAR

    255

    Library Postal Code The postal code of the library. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Postal code.

      VARCHAR 200
    Library State Province The state or province of the library. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is State/Province.

      VARCHAR 320
    Unit Type The type of organization unit Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab

    The label in Alma is Organization Unit Type.

    Values can be Institution/Library

    VARCHAR

    20

    Electronic Collection License

    The Package License table is a dimension table that stores the details of the package portfolio license. The primary key is LICENSE_ID.
    The same fields and descriptions are the same as in Portfolio License.
    Portfolio License
    Field Description Additional Information
    Code Code of the License See the field location in Alma in the figure License Details, below.
    Creation Date The date the License was created  
    Creator The user who created the License  
    License Begins The date on which the License becomes Active See the field location in Alma in the figure License Details, below.
    License Ends The date on which the License become Inactive. See the field location in Alma in the figure License Details, below.
    License ID ID of the License  
    License Parent ID For Amendments - id of the base License  
    License Signed On The date on which the license was signed See the field location in Alma in the figure License Details, below.
    License Storage Location The physical location of the license See the field location in Alma in the figure License Details, below.
    License Signed By User that approved the License See the field location in Alma in the figure License Details, below.
    License Second Party Signed On The date the second party signed on the license  
    License Second Party Signed By The second party that approved the license  
    License Note The note of the license  
    Licensor ID ID of the vendor associated with the License. See the field location in Alma in the figure License Details, below.
    License URI The Uniform Resource Identifier of the license  
    Modification Date The date information in the License has been updated  
    Modified By The user name that updated License information  
    Name The name of the license See the field location in Alma in the figure License Details, below.
    Originating Licensor Key The originating licensor key  
    Originating Parent Code For Amendments - the Code of the base License  
    Review Status Status of the license review, such as Accepted, In review, Pending, Rejected See the field location in Alma in the figure License Details, below.
    Status Status of the License such as Active, Deleted, Draft. See the field location in Alma in the figure License Details, below.
    Type Type of record, such as License, Amendment, Template.  
    Some of the fields of the Portfolio License dimension are taken from the fields of the License Details page:
    license_details_newUI.png
    License Details

    Electronic Collection Material Type

    The Electronic Collection Material Type is a dimension table that stores the details about the Type of the electronic resource. The primary key is CODE.
    Electronic Collection Material Type
    Field Description Additional Information
    Code Code of the material type of the resource  
    Description Description of the material type of the resource, such as BOOK, JOURNAL, MAP.  

    Electronic Collection Type

    The Electronic Collection Type is a dimension table that stores the details about the Type of the Electronic resource. The primary key is CODE.
    Electronic Collection Type
    Field Description Additional Information
    Code Code of the Electronic Collection Type  
    Description Description of the Electronic Collection Type, such as - Aggregator, Selective.  

    Electronic Collection URL Information

    The Electronic Collection URL Information table is a dimension table that stores the information of the electronic collection URL. It contains the following fields:
    To see a video on creating analytics reports with URL information, see Create Analytics Reports of E-Inventory with URL Information.
    Electronic Collection URL Information
    Field Description Additional Information
    Electronic Collection Level URL The URL of the local electronic collection.  
    Electronic Collection Level URL (override) The URL to override the electronic collection level URL  
    Electronic Collection Proxy Enabled Whether a proxy is enabled
     
     
    Electronic Collection Proxy Selected The proxy profile.  

    Electronic Collection PO Line

    The Electronic Collection PO Line table is a dimension table that stores details about the PO electronic collection and the PO line electronic collection that is associated with the fund transaction. The primary key is PO_LINE_REFERENCE.
    The field descriptions can be found in the PO Line shared dimension.
    PO Line
    Field Description Additional Information
    PO Number Stores the business identifier of the PO related to the PO line. See the field location in Alma in the figure PO Line Summary Page, below.
    PO ERP Number The ERP number of the purchase order Used by customers that want the purchase order to be approved by an ERP system before it is sent to the vendor
    PO Line Reference Stores the business identifier of the PO line This is the POL number in Alma. See the field location in Alma in the figure PO Line Summary Page, below.
    Item Description Description of the item The description entered for the PO line. Note that this field is not taken from the bibliographic details. It is useful when no item is related to the PO line. See the field location in Alma in the figure PO Line Summary Page, below.
    Status Stores the business status of the PO line as Active, Canceled, or Closed  
    Order Line Type The order line type as it appears in the order in Alma See the field location in Alma in the figure PO Line Summary Page, below.
    Order Line Type Code A short code for the Order line type See the field location in Alma in the figure PO Line Summary Page, below.
    Sent Date Stores the date that the PO/ PO line is sent to the vendor See the field location in Alma in the figure PO Line Summary Page, below.
    Currency The currency of the transaction. See the field location in Alma in the Alma PO Line Page – Pricing Information, below.
    List Price The list price for a single copy of the item See the field location in Alma in the Alma PO Line Page – Pricing Information, below.
    Net Price A calculation of the total price for the PO line based on the list price per copy, the discount, and the number of copies ordered See the field location in Alma in the Alma PO Line Page – Pricing Information, below.
    Quantity For Pricing The number of items to be paid for. The quantity for pricing and the number of items to create may be different in a case of discounted pricing through a deal such as "buy two items and get a third item at no additional charge." See the field location in Alma in the Alma PO Line Page – Pricing Information, below.
    Discount The discount amount. See the field location in Alma in the Alma PO Line Page – Pricing Information, below.
    Vendor Name The vendor name as defined in the Alma vendor details definitions. See the field location in Alma in the figure Alma Vendor Details Page – Vendor General Details, below
    Vendor Code The vendor code as defined in the Alma vendor details definitions. See the field location in Alma in the figure Alma Vendor Details Page – Vendor General Details, below
    Vendor Account Description The vendor description as defined in the Alma vendor account definitions. See the field location in Alma in the figure Alma Vendor Details Page – Accounts, below.
    Vendor Account Code The vendor description as defined in the Alma vendor account definitions See the field location in Alma in the figure Alma Vendor Details Page – Accounts, below.
    Vendor Contact Person ID Stores the related vendor contact person ID  
    Vendor Reference Number Type Stores the type of the reference number See the field location in Alma in the figure Alma PO Line Page – Pricing Information, below.
    Vendor Reference Number Store the reference number for the PO line in Alma, as provided by the vendor. Serves as a matching point for identifying a PO line in Alma See the field location in Alma in the figure Alma PO Line Page – Pricing Information, below.
    Material Supplier The vendor supplying the material being ordered The material supplier field as displayed in Alma PO line page. This is a concatenation of: name (code)/account description (account code).
    See the field location in Alma in the figure Alma PO Line Page – Vendor Information, below.
    Material Type The material type of the PO line of the electronic collection  
    Note To Vendor Notes to the vendor. See the field location in Alma in the figure Alma PO Line Page – PO Line Details, below.
    Acquisition Method Stores the method by which the PO Line is acquired with the default value set as Purchase. This value may affect when the PO Line is sent. See the field location in Alma in the figure Alma PO Line Page – PO Line Details, below.
    Rush Indicates whether the PO line is to be rushed. See the field location in Alma in the figure Alma PO Line Page – PO Line Details, below.
    Cancellation Restriction Indicates if a cancellation restriction note, containing a warning upon the cancellation of a PO line, is configured to be displayed. See the field location in Alma in the figure Alma PO Line Page – PO Line Details, below.
    Cancellation Restriction Note The warning to be displayed when canceling a PO line. See the field location in Alma in the figure Alma PO Line Page – PO Line Details, below.
    Cancellation Reason Stores the reason that a PO line is canceled and displays only on canceled lines. Values are in the code table POLineCancellationReasons  
    Is Claimed Flags the PO Line if there is an open claim to the vendor. A PO line is claimed if the items were not received.  
    Shipping Method Stores the method for the vendor to ship the order Per the values in Shipping Method code table defined in the Acquisitions configuration menu
    Ship to Address ID Stores the library shipping address that should be used by the vendor See the field location in Alma in the figure Vendor Address Details Page, below.
    Shipped To Address Line 1-5 The shipped to address lines. See the field location in Alma in the figure Vendor Address Details Page, below.
    Shipped To Address City The shipped to city. See the field location in Alma in the figure Vendor Address Details Page, below.
    Shipped To Address Country The shipped to country. See the field location in Alma in the figure Vendor Address Details Page, below.
    PO Line Creation Date Stores the timestamp of the PO line creation date.  
    PO Line Modification Date Stores the timestamp of the PO line modification date  
    PO Line Notes The notes on the PO line Multiple notes are separated by a semicolon
    PO Creation Date Stores the timestamp of the PO creation date  
    PO Modification Date Stores the timestamp of the PO modification date  
    Expected Activation Date Stores the expected date for the resource activation by vendor for electronic PO lines See the field location in Alma in the figure Alma PO Line Page – Vendor Information, below.
    Expected Activation Interval For electronic PO Lines, the number of days after ordering that you expect electronic orders to be activated The default value is taken from the Vendor Account Details page. See the field location in Alma in the figure Alma PO Line Page – Vendor Information, below.
    Claiming Date The number of days from the expected receipt/activation date to the date on which the PO line is sent to the claims task list The default value is taken from the Claiming grace period field on the Vendor Account Details
    Subscription From Date Stores the date for the beginning of a subscription for continuous orders  
    Subscription To Date Stores the date for the end of a subscription for continuous orders  
    Expected Receiving Date Stores the expected date for physical items to be received from the vendor for physical PO lines The default value is taken from the Vendor Account Details page. See the field location in Alma in the figure Alma PO Line Page – Vendor Information, below.
    Expected Receipt after Ordering Interval For physical PO Lines, the number of days after ordering that you expect physical orders to be received See the field location in Alma in the figure Alma PO Line Page – Vendor Information, below.
    Receiving/Activation Note Text enabling the Purchasing Operator to indicate to the Receiving Operator the intended location of serial order items in which no inventory items are created.  
    Receiving Status Stores an indication of whether or not all physical items were received  
    Renewal Date Stores the date of the PO line’s next renewal for continuous orders See the field location in Alma in the figure Alma PO Line Page - Renewal Information, below.
    Renewal Reminder Period Determines how many days before renewal is mail regarding that renewal sent See the field location in Alma in the figure Alma PO Line Page - Renewal Information, below.
    Renewal Cycle Stores the cycle for the autorenewal job for continuous orders. For example, if it is set to one year, the PO line is renewed in one year. Defined in RenewalCycle code table. See the field location in Alma in the figure Alma PO Line Page - Renewal Information, below.
    Manual Renewal Stores an indication that the PO line is renewed manually or automatically See the field location in Alma in the figure Alma PO Line Page - Renewal Information, below.
    PO Creator Stores the user name that created the PO  
    PO Line Creator Stores the user name that created the PO line  
    PO Modified By Stores the user name that modified the PO  
    PO Line Modified By Stores the user name that modified the PO line  
    Interested Users Displays the interested users for the PO line. in case more than one user is added to the PO line, values are concatenated List of interested user in Alma is displayed in the interested users tab of the PO line. Note that in order to search for a specific user, you should use the contain filter in order to find also cases that more than 1 user was added to the PO.
    Assigned To Stores the user that is assigned to the order  
    Application Used for identifying migrated lines  
    CKB ID Stores a reference to the electronic collection PID for electronic PO lines  
    License ID Stores the ID of the license of the PO line that is relevant for electronic PO lines  
    Source Type Stores the source from which the PO line originated. Values for example: EOD, Manual, Migration, and so forth  
    Source ID Stores the source file ID used for the EOD lines  
    Associated PO Line The target PO line  
    Association Type The type of association between PO lines, such as defined by user or by a process or job.  
    Reporting Code Stores the reporting code that is used.  
    Reporting Code Description Stores the description of the reporting code  
    Invoice Status The status of the invoice  
    Additional Order Reference An additional identifier for the PO line  
    • The PO line status is not currently mapped to analytics and will be added in a future release.
    Some of the fields of the PO Line dimension are taken from the fields of the PO Line Details page:
    purchase_order_line_details_newUI.png
    PO Line Summary Page

    Electronic Collection PO Line Approver

    The Electronic Collection PO Line Approver table is a dimension table that stores details about the approver of the Electronic Collection PO line.
    Electronic Collection PO Line Approver
    Field Description Additional Information
    Electronic Collection PO Line Approver Birth Date The birth date  
    Electronic Collection PO Line Approver Campus Code The campus code  
    Electronic Collection PO Line Approver Cataloger Level The cataloger level of the user  
    Electronic Collection PO Line Approver Creation Date The creation date  
    Electronic Collection PO Line Approver Creator The creator  
    Electronic Collection PO Line Approver Expiry Date The expiry date  
    Electronic Collection PO Line Approver External ID The external ID  
    Electronic Collection PO Line Approver Failed Authentication Indicates if authentication failed  
    Electronic Collection PO Line Approver First Name The first name  
    Electronic Collection PO Line Approver Full Name The full name  
    Electronic Collection PO Line Approver Gender The gender  
    Electronic Collection POL Approver Has Role Other Than Patron indicates if the patron has a role other than Patron  
    Electronic Collection PO Line Approver Has Role Other Than Patron and Instructor  Indicates if the patron has a role other than Patron and Instructor  
    Electronic Collection PO Line Approver Identifier 1-2 Identifiers 1-2  
    Electronic Collection PO Line Approver Is Blocked Indicates if the patron is blocked  
    Electronic Collection PO Line Approver Job Category The job category  
    Electronic Collection PO Line Approver Job Description The job description  
    Electronic Collection PO Line Approver Last Name The last name  
    Electronic Collection PO Line Approver Last Activity Date The last date that a patron made a request or borrowed or returned an item  
    User – Electronic Collection POL Approver Linked From Other Institution Indicates if the user is linked from another institution Possible values:
    • yes
    • no
    Electronic Collection PO Line Approver Patron Letters Opt In The letters for which the patron has opted in  
    Electronic Collection PO Line Approver Patron Letters Opt Out The letters for which the patron has opted out  
    User – Electronic Collection PO Line Approver Linked from Institution Code The linked from institution code  
    User – Electronic Collection PO Line Approver Linked from Institution Name The linked from institution name  
    Electronic Collection PO Line Approver Linked to Other Institution Indicates if linked to another institution  
    Electronic Collection PO Line Approver Locked Out Date The locked out date  
    Electronic Collection PO Line Approver Middle Name The middle name  
    Electronic Collection PO Line Approver Modification Date The modification date  
    Electronic Collection PO Line Approver Modified By The user that modified  
    Electronic Collection PO Line Approver Preferred Language The preferred language  
    Electronic Collection PO Line Approver Primary Identifier The primary identifier  
    Electronic Collection PO Line Approver Purge Date The purge date  
    Electronic Collection PO Line Approver Resource Sharing Library The resource sharing library  
    Electronic Collection PO Line Approver Resource Sharing Library Code The resource sharing library code  
    Electronic Collection PO Line Approver Statistical Category 1-10 Statistical categories 1-10 These fields allow you to map ten statistical categories. This allows you to filter reports based on advanced user information typically stored in the statistical category fields. For more information, see Configuring Statistical Categories for Analytics.
    Electronic Collection PO Line Approver Status The status  
    Electronic Collection PO Line Approver Status Date The status date  
    Electronic Collection PO Line Approver User Group The user group  
    Electronic Collection PO Line Approver User Group Code The user group code  
    Electronic Collection PO Line Approver User ID The user ID  
    Electronic Collection PO Line Approver User Record Type The user record type  
    Electronic Collection PO Line Approver User Title The user title  
    Electronic Collection PO Line Approver User Type The user type  

    Service Details

    The Service Details table is a dimension table that holds the service ID.
    Service Details
    Field Description Additional Information
    Service Activation Status Indicates if the service is available or not Possible values : Available/Not Available
    Service ID The ID of the service A value of -1 means that the electronic collection is of Database type
    Service Portfolio Auto Activate Indicates if the feature to activate new portfolios associated with service automatically is configured Possible values: Yes/No
    Service Authentication Note The text of the service authentication note from the Notes tab of the service  
    Service Public Note The text of the service public note from the Notes tab of the service  
    Service Site Down Message Indicates if a message to display when the service is unavailable is configured Possible values: Yes/No

    Service Type

    The Service Type table is a dimension table that holds the Type of Service. The primary key is CODE.
    Service Type
    Field Description Additional Information
    Code Code of the service type of the resource  
    Description Description of the service type of the resource, such as Full Text, Selected Full Text See the field location in Alma in the figure Electronic Collection Editor – General Information in E-Inventory.

    Service URL Information

    The Service URL Information table is a dimension table that contains information about the service URL. It contains the following fields:
    To see a video on creating analytics reports with URL information, see Create Analytics Reports of E-Inventory with URL Information.
    Service URL Information
    Field Description Additional Information
    Service is Free Indicates whether the service is supplied for free Possible Values: Yes/No
    Service is Free (Override) The override of the Service is free indicator Possible Values: Yes/No
    Service Parser The destination service specified for the electronic collection.   
    Service Parser (override) A parser to override the value in the Service Parser field.  
    Service Parser Parameters The linking/access information for the service.  
    Service Parser Parameters (override) An override to the Service Parser Parameters if an alternative one is specified by the service.  
    Service Linking Level Indicates the linking level of the service  
    Service Linking Level (override) Overrides the indicator of the linking level of the service  
    Service Dynamic URL A list of IF conditions to determine the service’s linking URL when the URL type is Dynamic URL.   
    Service Dynamic URL (override) The URL to override the Service Dynamic URL  
    Service Proxy Enabled Whether the proxy is enabled.  
    Service Proxy Selected The service proxy profile.  
    Service URL Type The type of URL that is used for this service. Possible values:
    • Dynamic URL
    • Parser Parameters
    Service URL Type (override) The URL that overrides the Service URL Type Possible values:
    • Dynamic URL
    • Parser Parameters

    Bibliographic Details

    The Bibliographic Details table is a dimension table that stores the bibliographic details of the electronic title. The primary key of the table is MMS_ID.
    The field descriptions can be found in the Bibliographic Details shared dimension.

    Ex Libris works with content providers worldwide to enrich the metadata available in the Alma Community Zone. To enrich the journal/serial content in the CZ, we work directly with the Library of Congress CONSER feed for electronic serials, which we match against our knowledge base to enrich with all of the relevant metadata fields that they supply (for more details, see Community Zone Serial Records Enrichment) and enrich the CZ records with all relevant metadata, including the 050 fields (when available).

     

    In the case of book content, we work with multiple providers who are willing to share their metadata with the Alma community globally (for more details, see Community Zone Monograph Records Enrichment). If you have local access to these classifications, you may want to consider working with the local extension for these records whenever an update is not available. (For more details, see Working with Local Extension Fields for Community Zone-linked Records.)

    The Bibliographic Details table contains two kinds of fields, those derived from the MARC record and those that come from Alma. Although in analytics there is no distinction made between these fields, for explanatory purposes we have divided them into two tables below.

    Bibliographic Details
    Field Note

    Mapping from

    MARC21

    Mapping from UNIMARC

    Mapping from

    Dublin Core

    Record Type Record Size
    Author The term Author refers to the individual or group of individuals responsible for creating or producing the work being documented. The author is the primary contributor to the work, and their name is typically listed prominently in the bibliographic record to identify the originator of the content. Depending on the type of work and the citation style, the author's name may be followed by additional information such as their credentials, institutional affiliation, and the date of publication. 100,110,111 700,701,710,711 Currently empty, planned to come from dc:creator, dcterms:creators VARCHAR 4000
    Author (Contributor) The Author (Contributor) role refers to the specific role or function played by an individual or group in the creation or production of a work. This role is important for cataloging and documenting the contributions of different individuals or entities to a particular resource. The Author (Contributor) role is a way to categorize and describe the responsibilities of contributors beyond just being the primary author.

    711 a,c-e,i,j,n,q,u and its 880

    700 a-e,j,q,u and its 880

    710 a-e,i,n,u and its 880

    700 a-d,f,p

    701 a-d,f,p 

    710 a-h,p

    711 a-h,p

    720 a,f"

    721 a,f

    702 a-d,f,g 

    712 a-h,p

    722 a,f

    Currently empty, planned to come from dc:contributor, dcterms:contributor VARCHAR 4000
    Begin Publication Date The Begin Publication Date refers to the earliest date associated with the publication or release of a particular work. It is a critical piece of information that helps users understand when the work was first made available to the public. The publication date can be essential for citing the work correctly, tracking its historical context, and assessing its relevance to specific time periods. 008 pos. 07-10 100.Date1 Not relevant for Dublin Core VARCHAR 255
    BIB 008 MARC The contents of the MARC 008 bibliographic field. The BIB 008 field in a MARC bibliographic record is a fixed-length data element used to provide additional information about the bibliographic record itself. It contains various control information that helps catalogers and library systems manage and process the record.  008   Not relevant for Dublin Core VARCHAR 50
    BIB LDR MARC The BIB LDR refers to the Leader field (LDR) within the bibliographic record. The Leader is a fixed-length data element that provides control information about the bibliographic record itself. It is a critical component of MARC records, and each position within the Leader serves a specific purpose. The Leader field is typically 24 characters in length. The Leader field is used to convey fundamental information about the structure, organization, and characteristics of the bibliographic record. LDR   Not relevant for Dublin Core VARCHAR 50
    Bibliographic Acquisition Accession Number Note The identification code assigned to materials acquired in a single and separate transfer of custody. 541 e   Not relevant for Dublin Core VARCHAR 255
    Bibliographic ID A Bibliographic ID is a unique identifier assigned to a specific bibliographic entry or resource. It serves as a way to distinguish and locate a particular work within a library's catalog or database. The purpose of a bibliographic ID is to facilitate efficient retrieval and management of bibliographic records and to ensure that each record is distinct. 010 excluding numeric subfields 020 a dcterms:identifier dcterms:ISBN, dcterms:identifier dcterms:ISSN VARCHAR 255
    Bibliographic Level The Bibliographic Level is a classification that describes the scope and content of a bibliographic record. It helps users understand the nature of the resource being described in the record. The bibliographic level is often indicated using a one-letter code or abbreviation. Common bibliographic levels include: Monograph (m), Serial (s), Collection (c), Integration (i), Monographic Series (a), and so forth. Position 7 of the LDR field of the bibliographic record Position 7 of the LDR field of the bibliographic record Not relevant for Dublin Core VARCHAR 255
    Bibliographic Source of Acquisition Note The name of the people or organization that is the source of the material. 541 a   Not relevant for Dublin Core VARCHAR 255
    Category of Material The Category of Material is a classification or designation that describes the format or physical nature of the material being cataloged. It helps users and catalogers understand the medium in which a resource is presented. Position 0 of the 007 field  200 b dc:type VARCHAR 255
    DC Description  DC Description refers to Dublin Core (DC) metadata elements used to describe resources in a standardized way, particularly in digital libraries and online cataloging systems.  Relevant only for Dublin Core  Relevant only for Dublin Core  dc:description
    dcterms:description
    dcterms:abstract
    VARCHAR 4000
    DC License DC License is a Dublin Core element used to specify the terms and conditions associated with the use of a resource. It provides information about the licensing or copyright status of a digital or physical resource, allowing users to understand how they can legally use, share, or redistribute the resource. The DC License element is particularly important in digital libraries, repositories, and online cataloging systems where access to digital content is provided.  Relevant only for Dublin Core Relevant only for Dublin Core Field does not yet exist.  It will be populated by  dcterms:license VARCHAR 4000
    DC Rights DC Rights refers to an element used to provide information about the intellectual property rights or copyright status of a resource. This element helps users understand the legal rights and permissions associated with the resource and whether there are any restrictions on its use. Relevant only for Dublin Core Relevant only for Dublin Core Field does not yet exist.  It will be populated by dc:rights and dcterms:rights VARCHAR 4000
    Edition Edition refers to a specific version or variation of a publication. The edition information provides details about changes, updates, or variations that have occurred since the original publication. Including the edition helps users and researchers identify the specific version of a book or other resource they are looking for. MARC 250 subfields a,b 205 a,b,f,g dcterms:isVersionOf VARCHAR 255
    Electronic location and access The location and access URl for the electronic resource. 856 all subfields     VARCHAR 4000
    End Publication Date The End Publication Date is the second date available in the 008 field, and it is used to indicate "Date 2." It is described as "A date specified by the code in 008/06 (Type of date/Publication status)." 008 pos. 11-14 100.Date2 Not relevant for Dublin Core VARCHAR 255
    Form of Item The Form of Item refers to a specific code or indicator that describes the physical format or medium of the resource being cataloged. This information helps library users understand the physical characteristics of the item and whether it is in a print or non-print format. MARC 008 pos. 29 (Maps and Visual Material) or 23 (other material configurations)   Not relevant for Dublin Core VARCHAR 1
    General Note A General Note is a field used to provide additional information or commentary about the resource being described. General notes can include various types of information that may not fit into specific structured fields within the bibliographic record. These notes are often used to convey contextual details, historical significance, or other relevant information about the resource. 500 a, 5     VARCHAR 4000
    Government Publication A Government Publication is a term used to identify materials that are published or produced by government entities at various levels of government, including federal, state, local, and international governments.

    For more information regarding the values of MARC 008 Pos. 28, see here.

    MARC 008 pos. 28

    According to MARC21 Format for Bibliographic Data, MARC 008 pos. 28 is Government Publication for the following material types: Books, Computer Files, Continuing Resources, Maps, and Visual Materials.

    For Music MARC 008 pos. 28 is Accompanying matter.  For Mixed material MARC 008 pos. 28 is Undefined.

    Consequently, when using this field, you may want to filter out records with Material Type = Music and Material Type = Mixed material.

      Not relevant for Dublin Core VARCHAR 1
    ISBN ISBN is a unique identifier for books, and it is used to facilitate the identification and cataloging of books and related materials.
    Field in analytics includes also cancelled and invalid ISBNs.
    MARC 020 a,z MARC 776 z 010 a dcterms:identifier dcterms:ISBN VARCHAR 255
    ISBN Valid A unique identifier for books and related materials. To be considered valid, an ISBN must adhere to the established ISBN standards and conventions.
    Field in analytics does not include cancelled and invalid ISBNs.
    MARC 020 a   Not relevant for Dublin Core VARCHAR 255
    ISSN An ISSN (International Standard Serial Number) is a unique identifier for serial publications, which include periodicals, journals, magazines, and other recurring publications.
    Field in analytics includes also cancelled and invalid ISSNs.
    022 l,a 776 x (for non-physical records) 011 a f dcterms:identifier dcterms:ISSN VARCHAR 255
    ISSN Valid A unique identifier for serial publications. To be considered valid for bibliographic records, an ISSN must adhere to the established standards and conventions for ISSN formatting and structure.
    Field in analytics does not include cancelled and invalid ISBNs.
    MARC 022 a   Not relevant for Dublin Core VARCHAR 255
    Language Code Language codes are used to indicate the language(s) in which a particular resource is written or presented. Language codes are typically standardized to ensure consistency in cataloging and bibliographic records. 008 pos. 35-37 101 a Currently comes from dc:language.  Planned to come from dc:language and dcterms:language VARCHAR 255
    Language Of Cataloging The Language of Cataloging refers to the language in which the cataloging or metadata for a particular resource is created. 040 b 100 a,22-24 Not relevant for Dublin Core VARCHAR 4000
    Local Note A Local Note is a type of note that provides specific information or instructions related to a library's unique policies, holdings, or services. Local notes are typically used to convey information that is specific to the individual library or cataloging institution and may not be relevant to libraries elsewhere. 590 a, 5     VARCHAR 4000
    Material Type See the table, Fields that Identify the Bibliographic Material Type, in the Material Types in Search Results section for a description of material type. MARC control LDR Material Type   Planned to be empty.  Currently comes from dc:type VARCHAR 4000
    Material Type Code Code of the material type described above (in Material Type). MARC control LDR Material Type   Not relevant for Dublin Core VARCHAR 255
    National Agricultural Library Call Number The call number used by the American National Agricultural Library. 070 a   Not relevant for Dublin Core    
    Network Number A Network Number typically refers to a unique identifier assigned to a bibliographic record within a library network or consortium. 035 a z 053 a z dc:identifier , dcterms:identifier VARCHAR 4000
    OCLC Control Number (019) The OCLC Control Number (019 field) is used by OCLC to record and index OCLC control numbers of records that have been deleted or will be processed as duplicate records.

    For more information on the OCLC Control Number 019 and its subfields, see here.

    Leading zeros are not displayed.

    019 a

    When the subfield begins with one of the following prefixes:  

    • (OCLC)
    • (OCoLC)
    • ocm
    • ocn
    • on 
      Not relevant for Dublin Core VARCHAR 4000
    OCLC Control Number (035a) Subfield "a" in the 035 field is used to record the main OCLC Control Numbers.

    For more information on the OCLC Control Number 035 and its subfields, see here.

    Leading zeros are not displayed.

    035 a

    When the subfield begins with one of the following prefixes:  

    • (OCLC)
    • (OCoLC)
    • ocm
    • ocn
    • on
    035 a Not relevant for Dublin Core VARCHAR 4000
    OCLC Control Number (035a+z) The OCLC Control Number can include both the main OCLC Control Number in subfield "a" and any related or canceled OCLC Control Numbers in subfield "z." This practice is useful for indicating changes or updates to cataloging records and for maintaining a historical record of previous control numbers associated with the same resource.

    For more information on the OCLC Control Number 035 and its subfields, see here.

    Leading zeros are not displayed.

    035a+z

    When the subfield begins with one of the following prefixes:  

    • (OCLC)
    • (OCoLC)
    • ocm
    • ocn
    • on
    035a+z Not relevant for Dublin Core VARCHAR 4000
    OCLC Control Number (035z) Subfield "z" in the 035 field is used to record related or canceled OCLC Control Numbers, providing a historical record of control numbers associated with a specific resource.

    For more information on the OCLC Control Number 035 and its subfields, see here.

    Leading zeros are not displayed.

    035 z

    When the subfield begins with one of the following prefixes:  

    • (OCLC)
    • (OCoLC)
    • ocm
    • ocn
    • on
    035 z Not relevant for Dublin Core VARCHAR 4000
    Open Access Open Access (OA) refers to a publishing model that provides unrestricted and free access to scholarly and research publications on the Internet. It signifies that the full text or content of the publication is freely available to anyone, without requiring payment or subscription. Values are Yes and No. Based on 506 f 506 2   Not relevant for Dublin Core VARCHAR 4
    Original Cataloging Agency The MARC code or the name of the organization that created the original record. 040 a 081 b Not relevant for Dublin Core VARCHAR 255
    Place Code The Place Code is a code that represents the place of publication for a printed or published resource. 008 pos. 15-17 102$$a Currently empty, planned to come from dcterms:spatial VARCHAR 50
    Place of Publication - City The city where a printed or published resource was published or produced.

    Derived from the place code in 008 pos. 15-17.

    If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined".
    Not relevant for UNIMARC Not relevant for Dublin Core VARCHAR 200
    Place of Publication - Country The country where a printed or published resource was published or produced.

    Derived from the place code in 008 pos. 15-17.

    For a list of country codes, see:

    MARC Code List for Countries

    If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined".

    Derived from the place code 102$$a.

    For a list of country codes, see:

    List of ISO 3166 Country Codes

    If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined". If there are multiple place codes in this field, only the first value is displayed.
    Not relevant for Dublin Core VARCHAR 200
    Place of Publication - State The state where a printed or published resource was published or produced.

    Derived from the place code in 008 pos. 15-17.

    If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined".
    Not relevant for UNIMARC Not relevant for Dublin Core VARCHAR 200
    Publication Date The Publication Date refers to the date when a printed or published resource was officially issued, published, or made publicly available.
    The publication date is determined as follows:
    • the bibliographic details publication date comes from 264 subfield c
    • if there is no 264 subfield c, then the publication date comes from 260 subfield c
    • if there is no 264 subfield c and also no 260 subfield c, then the publication date comes from 008 pos. 7-10
    The publication date is determined as follows:
    • the bibliographic details publication date comes from 210 subfield d
    • If there is no 210 subfield d, then the publication date comes from field 214 subfield d.
    • if both fields do not exist, then the publication date comes from field 100 subfield a pos. 9-12 
    dc:date VARCHAR 255
    Publication Place The Publication Place refers to the city or location where a printed or published resource was officially published, issued, or produced. MARC 260 a. When 260a is empty, it is taken from MARC 264a 210 a 214 a Not relevant for Dublin Core (use Place Code) VARCHAR 255
    Publisher The Publisher refers to the entity or organization responsible for producing, printing, and distributing a printed or published resource.

    260 b

    264 b

    210 c

    214 c

    dcterms:publisher, dc:publisher VARCHAR 255
    Resource Type Constructed based on existing bibliographic fields such as the LDR and 008. For more information, see The Resource Type Field.       VARCHAR 4000
    Series A Series refers to a related group of publications or resources that share common characteristics, themes, or subjects and are published under a common title or series name. 800 t,v

    810 t,v

    811 t,v

    830 a,n,p,v

    410 a,h,i,o,t,x Currently empty.  Planned to come from dcterms:isPartOf VARCHAR 4000
    Series Statement A Series Statement refers to the title or name of a series to which a printed or published resource belongs. 490 a,v x     VARCHAR 4000
    Subjects Subjects refer to the specific topics, themes, or subjects covered by a printed or published resource. 6XX excluding 69X, 630, 689 600 a,b 602 603-8 610 616 617 dc:subject dcterms:LCSH,MESH,DDC,UDC,LCC VARCHAR 4000
    Subjects (Names) Subjects (Names) refers to the specific individuals, organizations, or entities associated with a printed or published resource. 600 a,b,c,d,e,l,t.u

    610 a,b,c,d,e,l,n,t,u

    611 a,b,c,d,e,j,l,n,q,t,u

        VARCHAR 4000
    Title The Title refers to the name or title of a printed or published resource. The title is one of the most critical elements of bibliographic cataloging because it helps users identify and distinguish one resource from another.

    245 a,b

    249 a,b,c,v

    200 a,c,d,e,h,i dc:title VARCHAR 4000
    Title (Complete) The information from MARC field 245, subfields $a, $n, $p, $h, $b, $c, $f, $g, $k, $s. 245 a,n,p,h,b,c,f,g,k,s 200 a-i Currently empty, planned to come from dc:alternative VARCHAR 4000
    Title (Filing) The title with common words such as "The" and "An" removed to help with sorting the title alphabetically.
    Any text between double arrows (<<>>) is removed.
    For a video describing the use of this field, see Sort Analytics Reports by Filing Title - Ignoring "The", "A", and "An".

    240 a,c,p

    245 a,c,p

    200 a,e

    500

    Not relevant for Dublin Core VARCHAR 4000
    Title (Normalized) The normalized Title. This field is useful when you want to compare titles that may have been catalogued differently. This field is built in the following manner:
    Alma does the following to the 245 field (except subfields c,h,6 and 8) in the following order:
    1. Removes non filing text.
    2. Removes <<>> and anything between them.
    3. Removes these characters: []|,.;:"
    4. Changes these characters to a space: !@#$%^&*()_+-={}\<>?/~'
    5. Changes characters to lowercase.
    6. Packs spaces (replace all sequences of more than one space with a single space).

    245 a,b,n,p

    249 a,b,c,v

    200 a,c,d,e,h,i dc:title   4000
    Title Author Combined and Normalized 100 characters of the normalized title and the first four letters of the author in lowercase letters, with spaces removed. See Author and Title Fields See Author and Title Fields See Author and Title Fields VARCHAR 110
    Title Committed to Retain Title Committed to Retain refers to a commitment made by a library to retain and preserve a specific resource. This commitment is important for ensuring the long-term availability and accessibility of important scholarly or historical materials.

    Indicates (Yes/No) if the bibliographic record is marked as Committed to Retain.

    Configurable from Configuration > Resources > Collection Retention > Bibliographic Collection Retention Definition. For more information, see Bibliographic Record Retention.     VARCHAR 4
    Type of date The Type of Date refers to the nature or purpose of a date included in the record. It specifies what the date represents or signifies within the bibliographic context. The type of date can provide important information to users and catalogers about the significance of the date included in the record. 008 pos. 6

    For more information on the options available for Type of date in 008 pos. 6, see here.

    100 pos 8 Not relevant for Dublin Core VARCHAR 255
    Uniform Resource Identifier A Uniform Resource Identifier (URI) is a string of characters used to identify a resource on the internet or within a particular system. URIs are often used to provide direct links or references to online resources related to the bibliographic entry, such as a digital version of a book, an electronic journal article, or additional related materials. 856 u 856 u dc:identifier (dcterms:URI) ,dcterms:identifier (dcterms:URI) VARCHAR 4000
    Uniform Resource Identifier Field Exists Indicates whether a Uniform Resource Identifier (URI) Exists for the bibliographic record. Values are 0 or 1, where "0" means No and "1" means Yes.

    Indicates if 856 subfield u contains data.

          INT  
    Uniform Title A Uniform Title is a standardized title used to represent a specific work, especially when that work has been published under multiple titles or in various editions, languages, or formats. 240 130 500 Not relevant for Dublin Core VARCHAR 4000
    The following table describes other fields in the shared dimension (taken from Alma and not MARC):
    Administrative Bibliographic Details
    Field Source in Alma (for Internal Reference) Data Type Data Size
    Active Course Code Active course codes or course-related information are usually associated with academic course management systems, learning management systems (LMS), or library course reserves. They are used to manage and provide access to course materials, readings, and resources. For more information see here. VARCHAR 4000
    Active Course Name Active Course Name is a term more commonly associated with academic course management systems or learning management systems (LMS) used by educational institutions to organize and manage course materials. It refers to the name or title of an active academic course or class that is currently being offered by an educational institution. For more information see here. VARCHAR 4000
    Bibliographic Lifecycle The Lifecycle of the bibliographic record. Possible values are Deleted and In Repository. This allows you to filter reports and to remove Deleted records. VARCHAR 50
    Bibliographic Rank Alma evaluates the completeness and richness of MARC 21 bibliographic records based on information that includes identifiers, names, subjects, informative LDR and 008 fields, publication details, etc. This is reflected in the Bibliographic Rank, meant to provide a helpful tool for libraries to identify records that may need attention. For more information, see here. INT  
    Brief Level Brief Level refers to the level of detail provided in a bibliographic description. It indicates how much information is included in the bibliographic record, with brief descriptions containing less detailed information compared to full or comprehensive descriptions. In Alma, ten levels of brief records can be defined from 01 through 10, where 01 represents the most brief record and 10 represents a full record. For more information see here. VARCHAR 2
    Chinese Classification The Chinese Classification of the bibliographic record. For more information, see here. VARCHAR 50
    Collection ID The ID of the collection.  This is a title level collection as defined at 'Resources > Manage Inventory > Manage Collections'. VARCHAR 4000
    Collection Name The name of the collection.  This is a title level collection as defined at 'Resources > Manage Inventory > Manage Collections'. VARCHAR 4000
    Creation Date The creation date. Date fields can consist of a partial date, such as just the year or a month and year. DATETIME  
    Creation Date (Calendar) The creation date. Calendar Date fields always consist of a month, date, and year. If the information is not provided, 01 is added, so that a date of 2020 is rendered 01/01/2020. This date format is useful when filtering the report by date. DATE  
    Creator The name of the user that created the record VARCHAR 255
    Dewey Classification The Dewey classification of the record. VARCHAR 255
    Dewey Classification Top Line

    The first 3 digits of the Dewey Classification

    VARCHAR 15
    Has Local Extensions Indicates if the Community Zone-linked record has local extensions (Y/N). VARCHAR 3
    ISBN (Normalized)
    An ISBN that has been formatted or standardized according to established rules or conventions. VARCHAR 255
    ISSN (Normalized) An ISSN that has been formatted or standardized according to established rules or conventions.  VARCHAR 255
    LC Classification Top Line The combined LC code and classification numbers until the first period which is followed by a letter. If there are no periods then the entire string is taken until there is a space. The length is limited to 50 characters.
    For example:
    • if the LC Classification is | a HB3821.I8 |b R3 then the LC Classification Top Line will be HB3821
    • if the LC Classification is | a DF506.5 |b .G27 then the LC Classification Top Line will be DF506.5
    • if the LC Classification is | a N 7353 |b .K513 1965 then the LC Classification Top Line will be N
    • if the LC Classification is | a NOT YET ORDERED then the LC Classification Top Line will be NOT
    The LC Classification Top Line will contain one value. For MARC21, if the bibliographic record has:
    • both 090 and 050 then the LC Classification Top Line will come from 090
    • 050 and not 090 then the LC Classification Top Line will come from 050
    • 090 and not 050 then the LC Classification Top Line will come from 090
    Recent data may not be available if it has not yet been received from CONSER.
    VARCHAR 50
    Link ID The link ID, if the record is linked to the Community Zone or Network Zone. For more information concerning this field and the next two, see Understanding the fields Link ID Linked to CZ and Linked to NZ in the Bibliographic Details folder. VARCHAR 50
    Linked to CZ Indicates if the record is linked to the Community Zone. VARCHAR 3
    Linked to NZ Indicates if the record is linked to the Network Zone. VARCHAR 3
    Local Param 1-10

    These fields of information are from MARC fields in Alma, which were configured specifically for your institution.

    In order to make use of these fields, you must contact Ex Libris Support and supply them with a three-digit MARC field code. 
    The data in the local parameters is limited to 3900 characters.

    If you want to have the labels of the local parameters displayed in analytics, configure the analytics_display_local_params parameter (Configuration > Analytics > General Configuration > Other Settings) to true.

    VARCHAR 4000
    Managed by Provider

    Indicates if the electronic resource is managed by the provider. Possible values are Yes or No.

    Relevant only for electronic resources.

    VARCHAR 3
    MMS ID The MMS ID of the item. This is the MMS ID of the portfolios associated with the electronic collection. It is not the MMS ID of the electronic collection or of the MMS ID of the descriptive bibliographic record added in the Additional tab of the electronic collection editor. If there are no portfolios, the value of this field is empty. VARCHAR 255
    Modification Date The latest (most recent) modification date. DATETIME  
    Modification Date (Calendar) The latest (most recent) modification date. Calendar Date fields always consist of a month, date, and year. DATE  
    Modified By The name of the user that modified the record. VARCHAR 255
    Network ID This field is used by institutions implementing a Network Zone. It is the same as the MMS ID of the bibliographic record in the Network Zone and can be used to create reports that show the MMS ID in the member institution (using the existing MMS ID), as well as the corresponding MMS ID in the Network Zone. VARCHAR 50
    Originating System The system where the bibliographic record originated. VARCHAR 4000
    Originating System ID The ID of the record in the originating system where the bibliographic record originated. VARCHAR 255
    Originating System Version Originating System Version typically refers to the version or release of the software or system that created or originated the bibliographic record. It is an important piece of metadata because it helps provide context about the creation and management of the record, especially when multiple versions of cataloging or metadata systems are in use. VARCHAR 16
    Peer Reviewed Indicates if the article was peer reviewed. VARCHAR 4
    Provider Name

    Provider Name typically refers to the name of the organization or entity that supplies or provides access to the bibliographic record or the associated digital content. This information helps users and catalogers understand the source of the bibliographic record and the provider of the resource.

    Provider names are especially relevant in online databases, digital libraries, and consortia where multiple organizations may contribute bibliographic records or provide access to digital materials. Knowing the provider name can assist users in identifying the source of the record and can help librarians and catalogers track the provenance of the record.

    VARCHAR 255
    Record Format The format of the bibliographic record. Examples:
    • MARC 21
    • DC
    • KORMARC
    • CNMARC
    • UNIMARC
    VARCHAR 4000
    Suppressed from Discovery Indicates whether the record is suppressed from external discovery systems. VARCHAR 3

    Dewey Classifications

    Using this dimension table, a user is able to drill down from Group1 to Group3. In each level, users may view measures accumulated to the relevant group. The field descriptions can be found in the Dewey Classifications shared dimension.

    The Dewey Classification is displayed in Analytics in the Dewey Classifications shared dimension, available in several subject areas. Dewey classification information is derived from the holdings record for the Physical Items subject area, and the bibliographic record in other subject areas.

    From Bibliographic Record:
    From Holding Record:
    • For MARC21
      852$$h When the first indicator is 1

    • For UNIMARC
      852$$h When the first indicator is 1

    There are three levels of the Dewey Classification stored in Alma Analytics. Each level is referred to by a numbered group (Group1, Group2, and Group3).
    The group fields display the names as follows:

    Dewey Classifications Groups

    Dewey Classifications Groups

    Using the hierarchy option in this dimension, the user can drill down from Group1 to Group3. In each level, the user can see measures accumulated to the relevant group.

    For example:

    • 000 Computer science, information & general works

      o    010 Bibliography

      o    000 Computer science, information & systems

      • 005 Computer programming, programs & data

      • 000 Computer science

      • 004 Data processing & computer sciences

    This is presented in Alma Analytics as follows:

    Dewey Classifications

    Dewey Classifications

    If there is more than one classification code, the last one appears.

    Dewey Classifications
    Field Description Data Type Size
    Dewey Number

    The Dewey Number is a unique classification code assigned to a specific subject or topic category. 

    The first 3 digits of the Dewey Classification.
    VARCHAR 15
    Group1 The name (label) of the first Dewey classification level. VARCHAR 500
    Group2 The name (label) of the second Dewey classification level. VARCHAR 500
    Group3 The name (label) of the third Dewey classification level. VARCHAR 500
    Dewey Classifications The hierarchy column that allows the user to drill down from the first level of the Dewey Classification to the third level.    

    LC Classifications

    Using this dimension table, a user is able to drill down from Group1 to Group4. In each level, users may view measures accumulated to the relevant group.
    The field descriptions can be found in the LC Classification shared dimension.

    The Library of Congress Classification (LCC) is displayed in Analytics in the LC Classification shared dimension, available in several subject areas. LC classification information is derived from the holdings record for the Physical Items subject area, and from the bibliographic record in other subject areas.

    From Bibliographic Record:
    From Holdings Record:
    • For MARC21 
      852$$h When the first indicator is 0
    • For UNIMARC 
      852$$h When the first indicator is 0 

    There are five levels of the LC Classification stored in Alma Analytics. Each level is referred to by a numbered group (Group1, Group2, Group3, Group4 and Group5).
    Using the hierarchy option in this dimension, the user can drill down from Group1 to Group4. In each level, the user can see measures accumulated to the relevant group.

    For example:

    • SF1-1100 Animal culture
      • SF87 Acclimatization
      • ….
      • SF191-275 Cattle
        • SF250.5-275 Dairy processing. Dairy products
        • SF221-250 Dairying

    This is presented in Alma Analytics as follows:

    LC Classifications

    LC Classifications

    If there is more than one classification code, the last one appears.

    Ex Libris works with content providers worldwide to enrich the metadata available in the Alma Community Zone. To enrich the journal/serial content in the CZ, we work directly with the Library of Congress CONSER feed for electronic serials, which we match against our knowledge base to enrich with all of the relevant metadata fields that they supply (for more details, see Community Zone Serial Records Enrichment). We receive weekly updates from CONSER and enrich the CZ records with all relevant metadata, including the 050 fields (when available).

     

    In the case of book content, we work with multiple providers who are willing to share their metadata with the Alma community globally (for more details, see Community Zone Monograph Records Enrichment). If you have local access to these classifications, you may want to consider working with the local extension for these records whenever an update is not available. (For more details, see Working with Local Extension Fields for Community Zone-linked Records)

    LC Classifications
    Field Description Data Type Data Size
    Start Range Start Range refers to the beginning point of a designated range within a classification system. The Start Range indicates the initial classification number or identifier within a specified range that encompasses a set of related subjects, topics, or materials.

    For example, in PS501-689 (Collections of American literature), the start range is PS501.

    VARCHAR 50
    End Range End Range refers to the concluding point of a designated range within a classification system. The End Range specifies the final classification number or identifier within a defined range that encompasses a set of related subjects, topics, or materials.

    For example, in PS501-689 (Collections of American literature), the end range is PS689.

    VARCHAR 50
    Classification Code Classification Code refers to a unique alphanumeric identifier assigned to a specific subject or topic category within the library's classification system. The Classification Code is composed of letters and numbers that represent various facets of a work, such as its subject, genre, or format.

    For example, in the LC classification "PN1997.2.D56," the "PN" portion represents the general subject area (Performing Arts), and the "1997.2.D56" further refines the classification to a specific work or aspect within that category.

    VARCHAR 50
    Start Range Number The numbers that come after the letter(s) in the start range. DOUBLE  
    End Range Number The numbers that come after the letter(s) in the end range. DOUBLE  
    Group1 Group1 is the name given for the first level of the LC Classification and is the primary division used to organize and group related topics, subjects, or materials. VARCHAR 500
    Group2 Group2 is the name given for the second level of classification. VARCHAR 500
    Group3 Group3 is the name given for the third level of classification. VARCHAR 500
    Group4 Group4 is the name given for the fourth level of classification. VARCHAR 500
    Group5 Group5 is the name given for the fifth level of classification. VARCHAR 500
    Classifications The Hierarchy column that enables the user to drill down from the first level of the classification to the fourth level. Using this column provides the user with the option to view the accumulative measures. Note that the fifth level is not included in this field. Hierarchy  

    Other Classifications

    The Other Classifications table is a dimension table that contains fields for classification systems other than LC and Dewey. Like LC and Dewey classifications, you can drill down to different levels, or groups. At each level, the measures associated with the selected group are displayed.
    Other Classifications
    Field Description Additional Information Mapping from MARC 21 Data Type Data Size
    Chinese Classifications      
    Classification Code The Chinese classification code. If the code is not found or in an incorrect format Unknown is displayed. The 090 $a and 093 $a fields in the MARC record. (For CNMARC, the 690 $a field.) VARCHAR 50
    Group 1-7 (Chinese) The name of the levels of classification in Chinese.   The group name in Chinese as defined by the National Library of China. VARCHAR 500
    Group 1-7 (English) The names of the levels of classification in English.   The group name in English as defined by the National Library of China. VARCHAR 500
    Chinese Classifications (Taiwan)      
    Classification Code The Chinese (Taiwan) classification code. If the code is not found or in an incorrect format Unknown is displayed. When the OTHER_CLASS_SCHEME value in the MARC 084 $2 field is ncsclt the classification code value is taken from the MARC 084 $a field. VARCHAR 10
    Group 1-3 (Chinese-Taiwan) The name of the levels of classification in Chinese-Taiwan.   The group name in Chinese as defined by the National Central Library of Taiwan. VARCHAR 250
    Group 1-3 (English) The names of the levels of classification in English.   The group name in English as defined by the National Central Library of Taiwan. VARCHAR 250
    NLM Classifications      
    NLM Classification Code The letters at the beginning of the NLM classification code entered in the MARC field.
    • If the code is not found or in an incorrect format, Unknown is displayed.
    • If there are multiple codes, only the first is displayed.
    Taken from the 060 $a field or, if empty, from the 096 $a field of the MARC record. VARCHAR 250
    NLM Classification Number The numbers that come after the letters of the NLM classification code.   Taken from the 060 $a field or, if empty, from the 096 $a field of the MARC record. VARCHAR 50
    NLM Group 1-5 The names of the levels of classification. The group name as defined by NLM.   VARCHAR 4000
    U.S. SuDoc Classifications      
    U.S. SuDoc Classification Code The letters at the beginning of the classification code entered in the MARC field.
    • If the code is not found or in an incorrect format, Unknown is displayed.
    • If there are multiple codes, only the first is displayed.
    When the first indicator is 0, this is taken from the 086 $a field in the MARC record. VARCHAR 250
    U.S. SuDoc Classification Number The characters (usually numbers) that come after the letters in the SuDoc Classification code entered in the MARC field.   When the first indicator is 0, this is taken from the 086 $a field in the MARC record. VARCHAR 50
    U.S. SuDoc Agency The name of the top level (parent) U.S. government agency. Unlike other classification systems, the SuDoc system groups publications together by the publishing agency, that is, a U.S. government agency. The agency name that matches the classification code, as defined by SuDoc. VARCHAR 4000
    U.S. SuDoc SubAgency The name of subordinate bureau or division of the parent U.S. agency. A subagency is displayed if a publication is published by a subordinate bureau or division within a parent agency.

    If the top level agency is the publishing agency, then that agency is also listed as the subagency.

    The subagency name that matches the classification number, as defined by SuDoc. VARCHAR 4000
    U.S. SuDoc Title Title designates either a specific publication title or category of the publication.   The title that matches the classification number, as defined by SuDoc. VARCHAR 4000

    Vendor Interface

    The Vendor Interface table is a dimension table that stores additional details regarding the Vendor Interface. The primary key is INTERFACE_NAME.
    Vendor Interface
    Field Description Additional Information
    Available The availability of usage statistics for the resource. Possible values are: Yes, No.
    Creation date The date the interface was created See the field location in Alma in the figure Vendor Interface Details, below.
    Creator The user who created the interface See the field location in Alma in the figure Vendor Interface Details, below.
    Delivery address Usage statistics delivery addressee - The contact name within the library.  
    Delivery method The manner in which statistics are made available  
    Description Holds information about the interface See the field location in Alma in the figure Vendor Interface Details, below.
    Format The formats in which statistics are made available, such as HTML, Excel, ASCII, Other  
    Frequency The frequency with which statistics are made available. Possible values are: Annual, Bi-annual, Monthly, Quarterly, User-selectable
    Incident log A log of downtime and problem reports, as well as their resolution.  
    Interface name Name of the Interface See the field location in Alma in the figure Vendor Interface Details, below.
    Interface note Additional information related to the Interface. See the field location in Alma in the figure Vendor Interface Details, below.
    Interface status Defines the status of the Interface. Possible values - Active, Inactive
    See the field location in Alma in the figure Vendor Interface Details, below.
    Linking note Information about external linking, such as implementation details or other notes (Administrative)  
    Locally stored Usage statistics locally stored - Information about and/or links to locally stored data  
    Modification date The date information in the Interface has been updated See the field location in Alma in the figure Vendor Interface Details, below.
    Modified by The user name that updated Interface information See the field location in Alma in the figure Vendor Interface Details, below.
    Online location The online location where statistics can be accessed, such as a URL or file path.  
    OpenURL compliant Indicates whether the electronic product and its content are compliant with OpenURL. Possible values are: Yes, No.
    Statistics note Information about external linking, such as implementation details or other notes (Statistics)  
    Vendor code Vendor code All the vendors that have been on the order, not just the active vendor.
    See the field location in Alma in the figure Vendor Interface Details, below.
    Vendor name Vendor Name See the field location in Alma in the figure Vendor Interface Details, below.
    Some of the fields of the Vendor Interface dimension are taken from the fields of the Vendor Interface Details page:
    vendor_interface_details_newUI.png
    Vendor Interface Details

    Cost Usage

    • Attributes (gray fields) from all folders can be used with measures (yellow fields) and attributes from the Cost Usage folder. Measures from the Portfolio folder and the Electronic Collection folder should not be use together with measures or attributes from the Cost Usage folder or you may receive incorrect results.
    • There is no cost usage information for deleted electronic collections.
    • For information on how to use these fields in your reports, see the Developer Network.
    • Cost Usage information is updated in Analytics once a month.
    • This dimension is only for expenditure type transactions.
    • Regular usage fields display usage to date as uploaded from the COUNTER reports. The estimated usage fields project the usage for the full year based on the usage to date so that institutions can estimate the cost usage for the entire year.

       

    The Cost Usage table is a dimension table that stores details regarding the the cost per use for electronic resources.
    Cost Usage Measures
    Field Description Additional Information
    Cost The price of the transaction of type expenditure for the invoice line of the PO line  
    Usage - Total The total usage .  This is the sum total of all other measures in “Cost Usage” area.  It includes both COUNTER R4 and COUNTER R5.  
    Estimated Usage - Total The estimated total usage of a journal or electronic collection  
    Cost Per Use  The cost per use of a journal or electronic collection Calculated by cost divided by use
    Estimated Cost Per Use The estimated cost per use of a journal or electronic collection  
    Use Per Cost The use per cost of a journal or electronic collection Calculated by use divided by cost
    Usage JR1 The number of successful full text article requests by journal report  COUNTER Release 4
    Estimated Usage JR1 The estimated number of Number of Successful Full-Text Article Requests from an Archive by Month and Journal  COUNTER Release 4
    Usage JR1a The number of successful Full-Text Article Requests from an Archive by Month and Journal  COUNTER Release 4
    Estimated Usage JR1a The estimated number of successful Full-Text Article Requests from an Archive by Month and Journal  COUNTER Release 4
    Usage JR1 GOA The number of successful Gold Open Access Full-Text Article Requests by Month and Journal  COUNTER Release 4
    Estimated Usage JR1 GOA The estimated number of successful Gold Open Access Full-Text Article Requests by Month and Journal  COUNTER Release 4
    Usage BR1 The number of successful Title Requests by Month and Title.  COUNTER Release 4
    Estimated Usage BR1 The estimated number of successful Title Requests by Month and Title.  COUNTER Release 4
    Usage BR2 The number of successful Section Requests by Month and Title.  COUNTER Release 4
    Estimated Usage BR2 The estimated number of successful Section Requests by Month and Title.  COUNTER Release 4
    Usage DB The number of Total Searches, Result Clicks and Record Views by Month and Database  COUNTER Release 4
    Estimated Usage DB The estimated number of Total Searches, Result Clicks and Record Views by Month and Database  COUNTER Release 4
    Usage TR_J1 The number of successful Journal Requests (Excluding OA_Gold) The cost per use uses measure 'TR_J1 - Unique Item Requests'  COUNTER Release 5
    Estimated Usage TR_J1 The estimated number of successful Journal Requests (Excluding OA_Gold) The cost per use uses measure 'TR_J1 - Unique Item Requests'  COUNTER Release 5
    Usage TR_B1 The number of successful Book Requests (Excluding OA_Gold) The cost per use uses measure 'TR_B1 - Unique Title Requests'  COUNTER Release 5
    Estimated Usage TR_B1 The estimated number of successful Book Requests (Excluding OA_Gold) The cost per use uses measure 'TR_B1 - Unique Title Requests'  COUNTER Release 5
    Usage DR The number of successful Database Master Report The cost per use uses measure 'DR – Unique Title Requests'  COUNTER Release 5
    Estimated Usage DR The estimated number of successful Database Master Report The cost per use uses measure 'DR – Unique Title Requests'  COUNTER Release 5
    Portfolio and Collection Measures
    Field Description Additional Information
    No. of Portfolios (Deleted + In Repository) The number of portfolios in the repository plus the number of deleted portfolios  
    No. of Portfolios (In Repository) The number of portfolios in the repository  
    No. of Portfolios (Deleted) The number of deleted portfolios  
    No. of Portfolio (In Repository Linked to CZ) The number of portfolios that are in the repository and linked to the Community Zone  
    No. of Portfolio (In Repository Not Linked to CZ) The number of portfolios that are in the repository and not linked to the Community Zone  
    No. of Electronic Collections (Deleted + In Repository) The number of electronic collections in the repository plus the number of deleted collections  
    No. of Electronic Collections (In Repository) The number of electronic collections in the repository  
    No. of Electronic Collections (Deleted) The number of deleted electronic collections  
    No. of Electronic Collections (In Repository Linked to CZ) The number of electronic collections that are in the repository and linked to the Community Zone      
    No. of Electronic Collections (In Repository Not Linked to CZ) The number of electronic collections that are in the repository and not linked to the Community Zone      
    No. of Electronic Collections Without Portfolios (In Repository) The number of electronic collections without portfolios in the repository  
    No. of Electronic Collections (In Repository + In CDI) The number of collections in both the repository and CDI  
    No. of Electronic Collections (In Repository + Not In CDI) The number of collections in the repository, but not in CDI  
    Cost Usage Details
    Field Description Additional Information
    Data Updated as of The date from as of which the data is updated  
    Has Cost Indicates if there is a cost  
    Has Electronic Collection POL Indicates if there is an electronic collection PO line  
    Has Portfolio POL Indicates if there is a portfolio PO line  
    Has Usage Indicates if there is usage  
    Match By Match by  
    Platform (from COUNTER report) The vendor interface or content provider. An interface from an aggregator, host, publisher, or service that delivers the content to the user and that counts and provides the COUNTER usage reports.  
    Normalized Platform (from COUNTER report) The normalized name of the platform, taken from the COUNTER report  
    COUNTER Platform (defined in E-Resource of UI Alma) The platform for calculating cost usage, defined in the Alma e-resource.   If no platform is defined, the value of this field is taken from the “COUNTER Platform derived from interface” field on the Electronic Collection Editor” page.
    Multiple PO Lines Indicates if there are multiple PO lines These fields are highly technical in nature and are used in rare circumstances when a deep investigation of analytics processes is necessary. They are only to be used by experienced users
    Num of MMS Match The number of MMS matches
    Num of MMS Cost  The number of MMS cost
    Num of MMS Usage The number of MMS usage  
    Percent Portfolio The percent portfolio  
    Subscriber The library or instance. An individual or organization that pays a vendor for access to a specified range of the vendors services and/or content and is subject to terms and conditions agreed to with the vendor.  
    Total Expenditure The total expenditure  
    Usage Type The usage type  
    Funds
    Field Description Additional Information
    Fund Currency Stores the fund's currency  
    Fund Area Code Stores values defined in the Fund Types table and attributed to funds, for example: Endowed, Gift, General, Grant, Income, and Resource Sharing. For more information, see Configuring Fund Types. This field is named Fund type in Alma and is created via a mapping table.
    Fund Area Description Stores the fund area description  
    Fund Description The contents of the Description field of the Summary tab of the fund  
    Fund External ID The fund ID used by an external system.  
    Fund Code Stores the fund code unique to each institution and fiscal period This code is not unique, since each year another entry is made for the same code
    Fund ID Stores the unique ID of the fund  
    Fund Name Stores the fund name  
    Fund Owner Code The owner code of the fund   
    Fund Owner Name The owner name of the fund   
    Fund Status Indicates if the fund is active or inactive  
    Fund Note Stores the note of the fund  
    Fund Type Stores one of the following fund types:
    • Ledger
    • Summary
    • Allocated
     

    Parent Fund Code

    Stores the parent fund code  
    Parent Fund ID Stores the unique ID of the fund's parent  
    Parent Fund Name Stores the parent fund name  
    Fiscal Period
    Field Description Additional Information
    Fiscal Period Description Stores the description of the fiscal period as stored in the FundLedgerFiscalPeriodTable mapping table or stores the fiscal year if the description is empty  
    Fiscal Period Start Date Stores the start date of the fiscal period of the institution  
    Fiscal Period End Date Stores the end date of the fiscal period of the institution  
    Fiscal Period Start End Stores the start and end dates of the fiscal period of the institution  
    Fiscal Period Status Stores the status of the fiscal period such as Active, Inactive, Draft, or Close  
    Fiscal Period Filter The filter on the fiscal period Possible values:
    • Current fiscal period
    • Previous fiscal period
    • Two fiscal periods ago
    Cost Usage POL
    Field Description Additional Information
    Material Type The material type if the PO line  
    Publication Date The publication date  
    Approved By The user who approved the PO line  
    Creator The creator of the PO line  
    Identifier The identifier  
    Is Delayed Indicates if the PO line is delayed  
    Is Valid Indicates if the PO line is valid  
    POL Title The title of the PO line  
    Publication Place The place of publication of the PO line  
    Publisher The publisher of the PO line   
    Review Status The review status of the PO line  
    Vendor Title Number The number of the vendor title  
    PO Number Stores the business identifier of the PO related to the PO line.  
    PO Line Notes The notes on the PO line Multiple notes are separated by a semicolon
    PO ERP Number The ERP number of the purchase order Used by customers that want the purchase order to be approved by an ERP system before it is sent to the vendor
    PO Line Reference Stores the business identifier of the PO line This is the POL number in Alma. 
    Item Description Description of the item The description entered for the PO line. Note that this field is not taken from the bibliographic details. It is useful when no item is related to the PO line
    Status Stores the business status of the PO line as Active, Canceled, or Closed
    There are a number of sub-statuses included in the business status Active. See the Status (Active) field.
     
    Status (Active) Indicates the sub-status of the Status field. For example: Waiting for Invoice, Waiting for Manual Renewal, Waiting for Renewal, Under Evaluation, Sent, In Review, Ready to Be Sent, Waiting for Packaging, and Manual Packaging  
    Order Line Type The order line type as it appears in the order in Alma  
    Order Line Type Code A short code for the Order line type  
    Sent Date Stores the date that the PO/ PO line is sent to the vendor  
    Currency The currency of the transaction.  
    List Price The list price for a single copy of the item  
    Net Price A calculation of the total price for the PO line based on the list price per copy, the discount, and the number of copies ordered  
    Quantity For Pricing The number of items to be paid for. The quantity for pricing and the number of items to create may be different in a case of discounted pricing through a deal such as "buy two items and get a third item at no additional charge." 
    Discount The discount amount.  
    Vendor Name The vendor name as defined in the Alma vendor details definitions.  
    Vendor Code The vendor code as defined in the Alma vendor details definitions.  
    Vendor Account Description The vendor description as defined in the Alma vendor account definitions.  
    Vendor Account Code The vendor description as defined in the Alma vendor account definitions  
    Vendor Contact Person ID Stores the related vendor contact person ID  
    Vendor Reference Number Type Stores the type of the reference number  
    Vendor Reference Number Store the reference number for the PO line in Alma, as provided by the vendor. Serves as a matching point for identifying a PO line in Alma  
    Material Supplier The vendor supplying the material being ordered  
    Note To Vendor Notes to the vendor.  
    Acquisition Method Stores the method by which the PO Line is acquired with the default value set as Purchase. This value may affect when the PO Line is sent.  
    Rush Indicates whether the PO line is to be rushed.  
    Cancellation Restriction Indicates if a cancellation restriction note, containing a warning upon the cancellation of a PO line, is configured to be displayed.  
    Cancellation Restriction Note The warning to be displayed when canceling a PO line.  
    Cancellation Reason Stores the reason that a PO line is canceled and displays only on canceled lines. Values are in the code table POLineCancellationReasons  
    Is Claimed Flags the PO Line if there is an open claim to the vendor. A PO line is claimed if the items were not received.  
    Shipping Method Stores the method for the vendor to ship the order Per the values in Shipping Method code table defined in the acquisition configuration menu
    Ship to Address ID Stores the library shipping address that should be used by the vendor  
    Shipped To Address Line 1-5 The shipped to address lines.  
    Shipped To Address City The shipped to city.  
    Shipped To Address Country The shipped to country.  
    PO Line Creation Date Stores the timestamp of the PO line creation date.  
    PO Line Modification Date Stores the timestamp of the PO line modification date  
    PO Creation Date Stores the timestamp of the PO creation date  
    PO Modification Date Stores the timestamp of the PO modification date  
    Expected Activation Date Stores the expected date for the resource activation by vendor for electronic PO lines  
    Expected Activation Interval For electronic PO Lines, the number of days after ordering that you expect electronic orders to be activated  
    Claiming Date The number of days from the expected receipt/activation date to the date on which the PO line is sent to the claims task list The default value is taken from the Claiming grace period field on the Vendor Account Details
    Subscription From Date Stores the date for the beginning of a subscription for continuous orders  
    Subscription To Date Stores the date for the end of a subscription for continuous orders  
    Expected Receiving Date Stores the expected date for physical items to be received from the vendor for physical PO lines  
    Expected Receiving Interval For physical PO Lines, the number of days after ordering that you expect physical orders to be received  
    Receiving/Activation Note Text enabling the Purchasing Operator to indicate to the Receiving Operator the intended location of serial order items in which no inventory items are created.  
    Receiving Status Stores an indication of whether or not all physical items were received  
    Renewal Date Stores the date of the PO line's next renewal for continuous orders  
    Renewal Reminder Period Determines how many days before renewal is mail regarding that renewal sent  
    Renewal Cycle Stores the cycle for the autorenewal job for continuous orders. For example, if it is set to one year, the PO line is renewed in one year. Defined in RenewalCycle code table. 
    Manual Renewal Stores an indication that the PO line is renewed manually or automatically  
    PO Creator Stores the user name that created the PO  
    PO Line Creator Stores the user name that created the PO line  
    PO Modified By Stores the user name that modified the PO  
    PO Line Modified By Stores the user name that modified the PO line  
    Interested Users Displays the interested users for the PO line. in case more than one user is added to the PO line, values are concatenated List of interested user in Alma is displayed in the interested users tab of the PO line. Note that in order to search for a specific user, you should use the contain filter in order to find also cases that more than 1 user was added to the PO.
    Assigned To Stores the user that is assigned to the order  
    Application Used for identifying migrated lines  
    CKB ID Stores a reference to the electronic collection PID for electronic PO lines  
    License ID Stores the ID of the license of the PO line that is relevant for electronic PO lines  
    Source Type Stores the source from which the PO line originated. Values for example: EOD, Manual, Migration, and so forth  
    Source ID Stores the source file ID used for the EOD lines  
    Associated PO Line The target PO line  
    Association Type The type of association between PO lines, such as defined by user or by a process or job.  
    Reporting Code - 1-5 Five fields that store the reporting codes. Taken from the PO line
    Reporting Code Description -1-5 Five fields that store the description of the 5 reporting code fields  
    Invoice Status The status of the invoice  
    Additional Order Reference An additional identifier for the PO line  
    Cost Usage PO Line Approver
    Field Description Additional Information
    Cost Usage PO Line Approver Birth Date The birth date  
    Cost Usage PO Liine Approver Campus Code The campus code  
    Cost Usage PO Line Approver Cataloger Level The cataloger level of the user  
    Cost Usage PO Line Approver Creation Date The creation date  
    Cost Usage PO Line Approver Creator The creator  
    Cost Usage PO Line Approver Expiry Date The expiry date  
    Cost Usage PO Line Approver External ID The external ID  
    Cost Usage PO Line Approver Failed Authentication Indicates if authentication failed  
    Cost Usage PO Line Approver First Name The first name  
    Cost Usage PO Line Approver Full Name The full name  
    Cost Usage PO Line Approver Gender The gender  
    Cost Usage POL Approver Has Role Other Than Patron indicates if the patron has a role other than Patron  
    Cost Usage PO Line Approver Has Role Other Than Patron and Instructor  Indicates if the patron has a role other than Patron and Instructor  
    Cost Usage PO Line Approver Identifier 1-2 Identifiers 1-2  
    Cost Usage PO Line Approver Is Blocked Indicates if the patron is blocked  
    Cost Usage PO Line Approver Job Category The job category  
    Cost Usage PO Line Approver Job Description The job description  
    User – Cost Usage POL Approver Linked From Other Institution Indicates if the user is linked from another institution Possible values:
    • yes
    • no
    Cost Usage PO Line Approver Last Name The last name  
    Cost Usage PO Line Approver Last Activity Date The last date that a patron made a request or borrowed or returned an item  
    Cost Usage PO Line Approver Patron Letters Opt In The letters for which the patron has opted in  
    Cost Usage PO Line Approver Patron Letters Opt Out The letters for which the patron has opted out  
    User – Cost Usage PO Line Approver Linked from Institution Code The linked from institution code  
    User – Cost Usage PO Line Approver Linked from Institution Name The linked from institution name  
    Cost Usage PO Line Approver Linked to Other Institution Indicates if linked to another institution  
    Cost Usage PO Line Approver Locked Out Date The locked out date  
    Cost Usage PO Line Approver Middle Name The middle name  
    Cost Usage PO Line Approver Modification Date The modification date  
    Cost Usage PO Line Approver Modified By The user that modified  
    Cost Usage PO Line Approver Preferred Language The preferred language  
    Cost Usage PO Line Approver Primary Identifier The primary identifier  
    Cost Usage PO Line Approver Purge Date The purge date  
    Cost Usage PO Line Approver Resource Sharing Library The resource sharing library  
    Cost Usage PO Line Approver Resource Sharing Library Code The resource sharing library code  
    Cost Usage PO Line Approver Statistical Category 1-10 Statistical categories 1-10 These fields allow you to map ten statistical categories. This allows you to filter reports based on advanced user information typically stored in the statistical category fields. For more information, see Configuring Statistical Categories for Analytics.
    Cost Usage PO Line Approver Status The status  
    Cost Usage PO Line Approver Status Date The status date  
    Cost Usage PO Line Approver User Group The user group  
    Cost Usage PO Line Approver User Group Code The user group code  
    Cost Usage PO Line Approver User ID The user ID  
    Cost Usage PO Line Approver User Record Type The user record type  
    Cost Usage PO Line Approver User Title The user title  
    Cost Usage PO Line Approver User Type The user type  
    Cost Usage PO Line Creation Date
    Field Description Additional Information
    Cost Usage PO Line Creation Date Stores the date in the date format 2/29/2012  
    Cost Usage PO Line Creation Start Of Week The date of the first business day of the week  
    Cost Usage PO Line Creation Week Number The number of the week of the year  
    Cost Usage PO Line Creation Month Key Stores the month of the date in number format such as 2 for February  
    Cost Usage PO Line Creation Month Stores the month of the date in month description format such as February  
    Cost Usage PO Line Creation Full Month Stores the month and the year of the date in a display format such as Feb 12  
    Cost Usage PO Line Creation Quarter Stores the quarter of the date in a display format such as Q1  
    Cost Usage PO Line Creation Year Stores the year of the date in string format such as 2012  
    Cost Usage PO Line Creation Fiscal Month Key Stores the fiscal month of the date in number format such as 2 for February  
    Cost Usage PO Line Creation Fiscal Year Stores the fiscal year of the date in string format such as 2012.  
    Cost Usage PO Line Creation Date Filter Used to filter report results by date.  
    Cost Usage PO Line Creation Year-Month The year and the month in a format such as 2023-1  
    PO Line Type
    Field Description Additional Information
    PO Line Type Name Stores the PO Line Type ID For the list of PO line types, see Enabling/Disabling PO Line Types. See the field location in Alma in the figure PO Line Types, below.
    Acquisition Material Type Stores the acquisition material type. For the list of physical material types, see Configuring Physical Item Material Type Descriptions. See the field location in Alma in the figure PO Line Types, below.
    Acquisition Material Type Description The description of the acquisition material type  
    Format Stores the inventory format of Electronic, Physical, or Generic. Possible values are P, E, and G. This value comes from the Inventory Format column of the PO Line Type mapping table (Acquisitions > Purchase Orders > PO Line Types).
    See the field location in Alma in the figure PO Line Types, below.
    Continuity Stores if it is a one-time, continuous, or standing order PO line. See the field location in Alma in the figure PO Line Types, below.
    Cost Usage Institution for Consortia
    Field Description Additional Information
    Cost Usage Institution Code The institution code of the of the network member  
    Cost Usage Institution Name The institution name of the network member  
    Institution Address Line 1 The first line of the address of the institution. It usually includes the building number and the street name. Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is  Address Line 1.

    Institution City The city of the institution. Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is City.

    Institution State Province The state or province of the institution. Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is State/Province.

    Institution Country The country of the institution. Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Country.

    Institution Postal Code The postal code of the institution. Configured from Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Postal code.

    New for April!

    Rialto Cost Usage PO Line Details
    Field Description Additional Information

    Fulfilled by Rialto

    Orders that were placed with Rialto and were received/activated. 

     

    Rialto Cart Origin

    The last touch point of an order before it was placed. This can indicate if it was found through search, selection plan, sent to a list, etc.  

    This can be helpful if end users wants to get a feel for how their staff are finding titles. However, since it is the last touch point, it is a limited scope. 

    Rialto EBA ID

    A unique identifier for an EBA plan managed in Rialto. 

    This allows end users to focus on a specific EBA plan. 

    Rialto Fail Code

    The code of a failed purchase.  

    Rialto License

    The license selected by the user for an electronic purchase:
    • Non Linear Lending
    • Unlimited Access
    • Single User
    • Three User
    • Concurrent Access
     

    Rialto List ID

    A unique identifier for user created offer lists within Rialto. 

     

    Rialto Order Status

    The most recent order status sent from the Rialto order processing system. 

     

    Rialto Origin ID

    The ID of the order origin if it is a list, feed, or selection plan.  

    Rialto Request Cancellation By

    The user who requested to cancel an order. 

     

    Rialto SP ID

    A unique identifier for selection plans in Rialto.

    This allows end users to focus on a specific selection plan. 

    Rialto Template ID

    A unique identifier for cart templates that were created in Rialto. 

     

    Rialto Transaction Type

    The transaction type.  Possible values:
    • FIRM_ORDER
    • SELECTION_PLAN
    • EBA

    Institution

    The shared Institution dimension allows the Network Zone to view reports according to institution. It is available in every subject area. It contains the following fields:
    Institution
    Field Description Additional information Data Type Data Size
    Institution Code The code of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Summary tab.

    The label in Alma is Code located on the right pane.

    VARCHAR 50
    Institution Name The name of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Summary tab.

    The label in Alma is Organization unit name.

    VARCHAR 255
    Institution Address Line 1 The first line of the address of the institution. It usually includes the building number and the street name. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is  Address Line 1.

    VARCHAR 1000
    Institution City The city of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is City.

    VARCHAR 255
    Institution State Province The state or province of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is State/Province.

    VARCHAR 320
    Institution Country The country of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Country.

    VARCHAR 320
    Institution Postal Code The postal code of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

    The label in Alma is Postal code.

    VARCHAR 200
    Institution Timezone The timezone of the institution. The timezone is set during implementation. VARCHAR 255
    Data Available As Of When the institution data became available in analytics. Displayed at the bottom of the main Analytics menu. VARCHAR 255
    Data Updated As Of When the institution data was taken from the Alma database. Displayed at the bottom of the main Analytics menu. VARCHAR 255
    If an analytics report is run from the Network Zone in a collaborative network implementing a Network Zone, all member institutions are included in the report for Institution Code and Institution Name.
    If an analytics report is run from an institution that is not part of a collaborative network implementing a Network Zone, only the single institution from which the report is run is included in the report for Institution Code and Institution Name.
    Reports involving data across a collaborative network implementing a Network Zone may take longer to run than reports within one institution.

    Shared Dimensions with Other Subject Areas

    For information concerning shared dimensions with other subject areas, see Shared Dimensions.