Viewing Scheduled Jobs
This page describes viewing of scheduled jobs. For information on viewing running jobs see here. For viewing completed jobs see here. To see how to run manual jobs on defined sets see here. For configuring scheduled jobs see Research Jobs Configuration.
Viewing All Scheduled Jobs
|Active||Whether the job is active or inactive. Jobs can be activated/deactivated by Ex Libris staff only (although some jobs can be scheduled by library staff).|
|Name||The job name.|
|Job Category||A job category.|
|Creator||The user who scheduled the job. Jobs scheduled by Esploro are indicated with a hyphen (-).|
|Schedule||How often and when the job is scheduled to run (for example, every day at X time).|
|Next Run||The date and time of the next run of this job.
The time is set according to the time zone of the data center that is closest to your institution.
- Configure email notifications that are sent after the job runs (Email Notifications). For more information, see Configuring Email Notifications for Scheduled Jobs.
- View completed runs of the job (Job History). For more information, see Viewing Completed Jobs.
|Analytics||Processes all scheduled reports and dashboards, and distributes them to their subscribed users. See Scheduling and Subscribing to Esploro Analytics Reports.
There are two jobs each for daily, weekly, and monthly processing. This enables staff users to schedule dashboards and reports to run at a time that coincides with the completion of the ETL process.
|Analytics||Collects usage of Esploro Analytics in the institution. This is then reflected in the Analytics Usage Tracking subject area. For more information, see Esploro Analytics Subject Areas.|
|Research usage statistics email job||Research||Sends email notifications to authors and affiliated researchers with outputs (for ETD and non-ETD) that have been either viewed or downloaded in the past month. Authors who have opted out will not receive email notifications.|
|Esploro Register Handles Job||Research||Sends Handle IDs that have been issued in Esploro and registers them with the Handle server.|
|Calculate open access indicator and access status for research assets||Research||Regularly runs on assets with the Embargo access status and calculates whether the embargo date has passed (in which case the user would have access to the file).|
|New Assets Added to Researcher Profile Notification||Research||
This job notifies researchers that are are opted in, that new research output has been added to their profile.
|Delete redundant non-affiliated researchers||Research||Cleans up non affiliated researchers by deleting duplicate entries.|
|Media mentions loader||Research||
Load media mentions into Esploro via an API. See Configuring Institution Settings for more information.
|Smart Harvesting||Research||Imports metadata from CDI for selected researchers on an ongoing basis. See Configuring Institution Settings for information on how to configure this job.|
|Research assets WOS metrices retriever||Research||Brings into Esploro the total citations count for Esploro records that have a WOS identifier, on an ongoing basis.|
(New for April)
|Research||Adds the WOS identifier to Esploro records by searching in the WOS core collection. The search is by standard identifier - DOI or PMID.|
|Handle empty thumbnails||Research||This job may need to be run in certain scenarios for thumbnail images, if required by technical support.|
|Portal entities url mapper||Research||Indexes the portal for SEO purposes.|
|Update DOI Registration- Agency - Research Assets||Research||
Updates DOI agencies with any changes to assets. For more information, see Configuring DOI Agencies.This job only submits updates for assets that were already registered.
|Update researcher’s ORCID||Research||
Send researcher's profile data from Esploro to ORCID (see Push Assets from Esploro Profiles to ORCID).
|Retrieve Researcher’s ORCID Profile – list of assets||Research||Retrieve the contents of a researcher's ORCID profile from ORCID, for a set of researchers (see Get Researcher Profiles). The job creates a CSV file that needs to be loaded into Esploro using Smart Expansion (Repository > Smart Harvesting > Manage Profiles > Smart Expansion using a CSV or Excel file with researcher and asset information). See Smart Expansion via CSV or Excel for more information.|
|Letters Purge with Retention||Users||Deletes all attachments for letters listed in the Letter Retention Configuration table that were created prior to the retention date. Runs weekly. For more information, see Setting Letter Retention Periods.|
|User Audit Purge with Retention||Users||Deletes user history records that are older than the value specified in the retention period customer parameter. For information on setting the customer parameter, see Configuring Other Settings (User Management). For more information on user history retention, see View Operator Details.|
Configuring Email Notifications for Scheduled Jobs
- General System Administrator
- On the Monitor Jobs page (Admin > Manage Jobs > Monitor Jobs), select Email Notifications in the row actions list on the Scheduled tab for the job whose email notification you want to configure. The Email Notifications for Scheduled Jobs page appears.
- Select Add User to configure email notifications to be sent to users. The following pane appears.
- In the User text box, enter or select the Esploro user to whom you want email notifications sent.
- Select Send on success to have an email notification sent when the job completes successfully and select Send on error to have an email notification sent when the job does not complete successfully.
Successful completion of a job does not mean that the job did not produce errors. Rather, it means that the job completed with the status of Completed Successfully (as shown in History tab of the Monitor Jobs page).
- Select Add and Close.
- Select Add Email Address to configure email notifications to be sent to any email address (follow the steps described above).
- After you have completed configuring the email notification recipients, select Save.