Viewing Scheduled Jobs
Viewing All Scheduled Jobs
The Scheduled tab of the Monitor Jobs page (Admin > Manage Jobs and Sets > Monitor Jobs) lists scheduled jobs.
Monitor Jobs Page – Scheduled Tab
You can filter the list by job category. Each job in the list includes the following information:
| Column Name | Description |
|---|---|
| Active | Whether the job is active or inactive. Jobs can be activated/deactivated by Ex Libris staff only (although some jobs can be scheduled by library staff). |
| Name | The job name. |
| Job Category | A job category. |
| Creator | The user who scheduled the job. Jobs scheduled by Esploro are indicated with a hyphen (-). |
| Schedule | How often and when the job is scheduled to run (for example, every day at X time). |
| Next Run | The date and time of the next run of this job.
The time is set according to the time zone of the data center that is closest to your institution.
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Scheduled jobs run as close as possible to their scheduled time. Some jobs can run in parallel, but part or all of a job may wait until a server has available resources.
For each job, you can:
- Configure email notifications that are sent after the job runs (Email Notifications). For more information, see Configuring Email Notifications for Scheduled Jobs.
- View completed runs of the job (Job History). For more information, see Viewing Completed Jobs.
A Run Now option is available only on sandbox environments.
The following table describes the jobs that commonly appear in this tab. The User column indicates if you can (partially or fully) control the job’s schedule; see the Description column for a link to the section that discusses scheduling the job.
| Name | User | Category | Description |
|---|---|---|---|
| No | Analytics | Processes all scheduled reports and dashboards, and distributes them to their subscribed users. See Running Analytics Reports and Displaying Them in Alma.
There are two jobs each for daily, weekly, and monthly processing. This enables staff users to schedule dashboards and reports to run at a time that coincides with the completion of the ETL process.
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| Analytics Usage Tracking | No | Analytics | Collects usage of Esploro Analytics in the institution. This is then reflected in the Analytics Usage Tracking subject area. For more information, see Analytics Usage Tracking. |
| Saved Searches Alerts | No | Discovery | Primo VE patrons may create queries and request weekly email alerts when their saved search includes new results. This process checks these queries and sends the results using the Email Records Letter.
These alerts include all records including those loaded directly into Primo VE.
|
| Users - Remove Blocks | No | Fulfillment | Removes expired blocks from user records.
This job determines whether suspended users fulfilled their suspension period, and if so, the user block is lifted. For demerit blocks, the job checks whether users exceeded the configured demerit threshold while on suspension, before removing the block. For more information, see Configuring Demerits. For information on configuring this job, see Configuring Fulfillment Jobs.
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| Publishing RSS Feed <profile name> | Yes | Publishing | Publishes RSS feeds. For more information, including scheduling, see RSS Publishing. |
| Publishing to Google Scholar | Yes | Publishing | Publishes records to Google Scholar. For more information, including scheduling, see Publishing Electronic Holdings to Google Scholar. |
| Delete Draft Deposits | Yes | Repository | Deletes all deposits in draft. For more information, see Configuring the Delete Draft Deposits Job. |
| Yes | Repository | Sends an email to depositors that indicates the status of their active deposits. For more information, see Configuring the Deposit Activity Report Job. |
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| External Capture | No | Research | For future use. |
| Research usage statistics email job | No | Research | Sends email notifications to ETD authors and affiliated researchers with outputs that have been either viewed or downloaded in the past month. Authors who have opted out will not receive email notifications. |
| Update DOI Registration Agency - Research Assets | No | Research |
Updates DOI agencies with any changes to assets. For more information, see Configuring DOI Agencies. This job only submits updates for assets that were already registered. |
| Users <external action> Using Profile <integration profile> | Yes | Users | Performs an external action. For example, IMPORT or SYNCHORNIZE user information from external sources such as a Student Information System (SIS). For more information, including configuration, see Student Information Systems.
Appears if you have at least one Users type integration profile.
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| Letters Purge with Retention | No | Users | Deletes all attachments for letters listed in the Letter Retention Configuration table that were created prior to the retention date. Runs weekly. For more information, see Setting Letter Retention Periods. |
| User Audit Purge with Retention | No | Users | Deletes user history records that are older than the value specified in the retention period customer parameter. For information on setting the customer parameter, see Configuring Other Settings (User Management). For more information on user history retention, see User Audit History. |
| Publish research assets to Google | Yes | Research | (Institutions implementing Esploro, only) |
| Publish research assets to Google Scholar | Yes | Research | (Institutions implementing Esploro, only) |
| Regular update of asset counts for use by the system | No | Research |
Calculates the following:
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Configuring Email Notifications for Scheduled Jobs
To configure email notifications for scheduled jobs, you must have the following role:
- General System Administrator
You can configure the email notifications that are sent after a scheduled job runs. You can configure notifications to be sent to Esploro users and/or manually entered email addresses.
To configure email notifications for scheduled jobs:
- On the Monitor Jobs page (Admin > Manage Jobs > Monitor Jobs), select Email Notifications in the row actions list on the Scheduled tab for the job whose email notification you want to configure. The Email Notifications for Scheduled Jobs page appears.
Email Notifications - Select Add User to configure email notifications to be sent to users. The following pane appears.
Add User - In the User text box, enter or select the Esploro user to whom you want email notifications sent.
- Select Send on success to have an email notification sent when the job completes successfully and select Send on error to have an email notification sent when the job does not complete successfully.
Successful completion of a job does not mean that the job did not produce errors. Rather, it means that the job completed with the status of Completed Successfully (as shown in History tab of the Monitor Jobs page).
- Select Add and Close.
- Select Add Email Address to configure email notifications to be sent to any email address (follow the steps described above).
- After you have completed configuring the email notification recipients, select Save.
When a job completes, all subscribers receive an email notification for the job. The email that is sent is the System Job Letter; see Letter Types.
Viewing Status of Recently-run Jobs
To view an overview of the status of the last few days of scheduled jobs, enable the Scheduled Job Status dashboard widget. For information about adding this widget, see Managing Widgets.
All roles can add the widget to their homepage. However, they will only see information about scheduled jobs that are relevant to their role. The list includes MD import jobs and publishing jobs such as jobs that publish to Primo or Google Scholar. Note that for imports, manually-run import jobs are not considered in the summaries (as is the case for the other lines in the widget).
To open a pop-up with the names of any failed jobs, select an error icon 
.
.To open the Monitor Jobs page with with these jobs pre-selected, select the arrow 
by the job category OR select More Info
by the job category OR select More Info
Scheduled Job Status Widget with Failed Job Pop-Up