Viewing Completed Jobs

See Monitor and View Import Jobs.

The Authorities - Preferred Term Correction report provides a count for Number of Bib-Heading(s) where no appropriate authorized term was found. Generally, a number appears for this count if there is problem with an authority record where a non-preferred term was detected by the job. For example, a non-preferred term is found in the authority index, and there is a problem with the authority record: for example, the non-preferred term is registered in the 410 field and the preferred term is in the 100 field. When this happens, the term cannot be changed to the preferred term, and the record is counted in this count. This is a very rare situation, but it is taken into account.

The job report includes counts for the following and an option to download a detailed Excel file (see the illustration below) of the report (with MMS IDs):

• Number of bibliographic records deleted
• Number of bibliographic records that have inventory
• Number of bibliographic records with associated PO line(s)
• Number of records related to other records
• Number of bibliographic records that are used by collaborative network members

To download a Microsoft Excel file with the list of deleted bibliographic records for this job — including, for collaborative network users, a list of your institutions that are associated with retained records — click Click to download report.

The linking job provides the following report information:

• Total number of local portfolios processed
• Number of local portfolios linked to the Community Zone
• Number of local portfolios with no match
• Number of multiple bibliographic records with matches (with a link to a set containing MMS IDs)
• Number of multiple portfolio matches (with a link to a set containing MMS IDs)
• Number of bibliographic records linked to the Network Zone for collaborative networks (with a link to a set containing MMS IDs)
• Number of duplicate portfolios

The following local collection, service, and portfolio information is kept when the linking job is run:

• Group settings
• PO line and license
• Public name (electronic collection)
• Description
• Notes
• Library
• PDA ID (portfolios)

The reports provide the following summary information:

• Name (of the job)
• Process ID
• Started on/Finished on dates and time
• Total run time
• Status
• Status date
• Records processed (total number)
• Records with exceptions (number)

In the Counters section, the following information is provided:

• Overlap analysis population (the option that you selected for Detect overlap based on the following population when you submitted the analysis job)
• Links to the reports created

Click the links in the results provided to view the following types of comparisons/reports (in Excel format):

• Set comparison
  • Complete Overlap Report – Matching titles with identical coverage dates. The report contains the columns:
    • Title
    • Identifier
    • MMS ID
    • Collection – Source Set
    • Portfolio ID – Source Set
    • Coverage – Source Set
    • Source Level – Institution Zone or Community Zone New for March!
    • Collection – Target Set
    • Portfolio ID – Target Set
    • Coverage – Target Set
    • Target Level – Institution Zone or Community Zone New for March!
  • Partial Overlap Report – Matching titles with partially overlapping coverage dates. The report contains the same columns as the Complete Overlap Report.
  • Title Overlap Report – Matching titles with mutually exclusive coverage dates. The report contains the same columns as the Complete Overlap Report.
  • Unique Titles Report – Titles that are unique to the source set you created for the comparison. The report contains the columns:
    • Title
    • Identifier
    • MMS ID
    • Collection – Source Set
    • Portfolio ID – Source Set
    • Coverage – Source Set
    • Source Level – Institution Zone or Community Zone New for March!
• Selected titles - Do not include titles from the Community option
  The following three reports are always processed when the Overlap and Collection Analysis job is run; and only when there are results to report, there is a link to the report in the Counters section on the Job Report page.
  • Selected Titles – Title Overlap Report
    This report contains matching titles that exist more than once in the repository. The identifier specified in the Excel spreadsheet also exists in the Alma repository and has more than one portfolio.
    The report contains the same columns as the Complete Overlap Report report.
  • Selected Titles – Unique Titles Report
    This report contains titles that exist only once in the repository. The identifier specified in the Excel spreadsheet also exists in the Alma repository and has only one portfolio.
    The report contains the same columns as the Unique Titles Report report.
  • Selected Titles – Not in DB Report
    This report contains titles that did not have any matches. The identifier specified in the Excel spreadsheet may 1) exist in the Alma repository but does not have any electronic inventory, or 2) does not exist in the Alma repository at all.
    The report contains only one column, Identifier.
  Each report link has a number in parentheses indicating the number of titles in the report. For example, Selected Titles - Title Overlap report (1) indicates that there is one (1) title in the Title Overlap Report as a result of the comparison that was done.
  Below is an example of a Partial Overlap Report that contains matching titles with partially overlapping coverage dates. This illustration is displayed in three sections showing rows 1 through 9 for columns A-C, D-G, and H-K of the report spreadsheet. Specifically, columns G and K show the source and target coverage overlap information. In row 2, for example, coverage years 2000 – 2011 overlap between the source and the target sets for "The South African archaeological bulletin" title.
  
  Partial Overlap Report Rows 1-9, Columns A-C
  
  Partial Overlap Report Rows 1-9, Columns D-G with Source Coverage
  
  Partial Overlap Report Rows 1-9, Columns H-K with Target Coverage
• Selected titles - Include titles from the Community that are not in the Institution
  In addition to the Selected Titles – Title Overlap Report, Selected Titles – Unique Titles Report, and Selected Titles – Not in DB Report reports as described above, the following reports are provided:
  • Selected Titles – Not in Cz report
    This report contains titles that did not have any matches in the Community Zone.
    The report contains only one column, Identifier. This is the identifier that you specified in the Excel file you created for the analysis job.
  • Selected Titles – In Cz report
    This report contains titles in the Community Zone that are not in the Institution Zone that match titles in the Excel spreadsheet that you selected for the Overlap and Collection Analysis job.
    This report contains the following columns of information:
    • Title
    • Identifier (This is the identifier that you specified in the Excel file you created for the analysis job.)
    • MMS ID
    • Collection
    • Interface
    • Portfolio ID
    • Coverage
• Selected titles - Include all titles from the Community
  In addition to the Selected Titles – Title Overlap Report, Selected Titles – Unique Titles Report, and Selected Titles – Not in DB Report reports as described above, the following reports are provided:
  • Selected Titles – Not in Cz report
    This report contains titles that did not have any matches in the Community Zone.
    The report contains only one column, Identifier.
  • Selected Titles – In Cz report
    This report contains titles in the Community Zone that match titles in the Excel spreadsheet that you selected for the Overlap and Collection Analysis job.
    This report contains the following columns of information:
    • Title
    • Identifier (This is the identifier that you specified in the Excel file you created for the analysis job.)
    • MMS ID
    • Collection
    • Interface
    • Portfolio ID
    • Coverage
    • Active (For resources in the Community Zone that are linked to from the Institution Zone, this column indicates whether the resource has been activated, Yes or No.)

This report contains data for the following four record types:

• D (= Digital)
• P (= Physical)
• E (= Electronic collections and portfolios)
• C (= Collection)

For each record type, the job report indicates the number of new, updated, and deleted records.

The report also indicates records that remained unchanged except for their update date.

In addition, the job report includes the number of new, updated, and deleted bibliographic records—that is, bibliographic records that have no inventory (D, P, or E records) associated with them.

This report includes three tables that contain the following counts:

• For the Network Zone, the number of New, Updated, Deleted, and Not Published (not changed) records for each resource type. (Electronic Inventory and Bibliographic Records Inventory are currently the types supported).
• For each institution, the number of records (filtered by type and status) that are linked to the Network Zone and used to enrich the Network Zone’s bibliographic records.
• The number of each member’s proprietary records (not linked to the Network Zone), per resource type, that are New, Updated, Deleted, and Not Published (not changed)

The Loans - Overdue and Lost Item job displays information for loans that are overdue and requiring action to notify the user, post a fine to the account, or mark an item as lost. The summary lists the numbers of transactions that were successfully and unsuccessfully processed. Below the summary, the following four sections offer additional detail:

• Change to Lost - by Profile
• Overdue Loan Fines Created - by Profile
• Loans Which Notification Was Sent For - by Profile
• Overdue Notifications Fees Created - by Profile

The sections display the results of the job in terms of items changed to lost, fines created, and notifications sent. Expand a section and click Actions, then select either View failed records or View succeeded records to view the page listing the Job Events.

The reports for outgoing POs are short, containing information on the success or failure of the job. Reports for incoming files are more detailed, containing statistics on the number of invoices and invoice lines processed with errors, the number of related PO lines for these invoices, and details of each of the processing errors.

The Job Reports page includes some of the following sections and fields, depending on the type of EDI file processed:

• A green checkmark if the job completed successfully, or a red checkmark if the job completed unsuccessfully.
• Name – The job name
• An info icon with user information about the job
• Process ID – The job ID [Note: This should be "Job ID"]
• Total run time
• Started on – The job start date and time
• Finished on – The job end date and time

• If the job completed with errors, this section appears and contains a list of alerts about the file. Additional information is available in the second Alerts section below.

• Total records processed
• Total files handled
• Total invoices – The number of EDI invoice files
• Total shelf ready order responses – The number of EDI Shelf Ready files
• Total report task order responses – The number of EDI Order Report files
• Total Journal Claim Order Responses – The number of EDI claim response files (vendor responses to claims that were previously sent from Alma)
• Total PO lines – The total number of PO lines mentioned in the Order Response. Appears only for Order Responses.

Alerts – For each alert, the following fields appear:

• Error description
• Error value
• Entity number (does not appear for invoices)

Invoice – Appears only for invoices. For each invoice, the following fields appear:

• Invoice number
• Number of invoice lines
• Number of related PO lines

Click Preview Records to view the invoice.

Order Response Report Task – Appears only for Order Response: Order Report files. For each PO line, the following fields appear:

• PO line in order response
• Tasks updated
• Tasks created

Click Preview Records to view the PO line.

Order Response Shelf Ready – Appears only for Order Response: Shelf ready files. For each PO line, the following fields appear:

• PO line in order response
• Items updated
• Items not updated

Order Response Journal Claim – Appears only for Order Response: Journal Claim files. For each PO line, the following fields appear:

• PO line in order response
• Items updated
• Items not updated

Click Preview Records to view the PO line.

The report includes the following:

• Total records processed
• Total files sent
• Total POs processed
• Total PO lines processed
• For each PO, the number of PO lines
• Alerts raised when running the job, if any

The Exported URLs job report (see Export URLs in Running Manual Jobs on Defined Sets) appears as follows:

Click the link in Link to Exported records to view the results. See Viewing Files Exported Using Export Jobs.

On the Monitor Jobs page (Administration > Manage Jobs > Monitor Jobs), select Actions > History for the Dematic ASRS Inventory Export Job.

The Reports page includes the following sections:

• Report run statistics (name, ID, user, and run time information)
• Failure alerts for messages that could not be sent
• Total counts of the messages processed
• Date range for the report
• Breakdown count of Inventory Add messages successfully sent and failed
• Breakdown count of Inventory Delete messages successfully sent and failed

The Inventory Add and Inventory Delete messages can be viewed in more detail by clicking Preview Records next to each line. Messages sent successfully show the barcodes that were sent. Messages that failed to send show barcodes and error messages.

Alma provides additional inventory updates to the Dematic Automated Storage Retrieval System (ASRS) database when the call number, author, or title changes for an item in the ASRS. These ASRS remote storage inventory updates are in addition to the updates that are triggered when there is a change to an item’s barcode or when items are added or removed from the remote storage inventory. With this additional function, be aware that changes in title or author resulting from a relink holdings operation is not a part of the inventory update capability.

The Analytics jobs send Analytics refresh reports and dashboards to the subscribed users. After running, the results are written to a job report.

The report includes one row for each report or dashboard generated by the job. The report includes successful and failed recipients, reports or dashboards with no subscribers, and “non-existent” reports, which can happen if, after the report or dashboard was scheduled, someone changed the name or location of the report or dashboard source in Design Analytics.

For information regarding the job report results for the Aleph Central Catalog, see Retrieving Changed Records from the Aleph Central Catalog.

The Add reminders job provides the following job report:

For more information, see the Add Reminders job in Running Manual Jobs on Defined Sets.

When clicking Delete in the repository search for an electronic collection (see Searching in Alma), the Delete Electronic Collection job runs. The Delete Electronic Collection job report indicates how many records were processed, how many records were processed with exceptions, and how many portfolios were deleted.

The Identify records that are not used in the Network job report is the result of running the Identify records that are not used in the network job (see Running Manual Jobs on Defined Sets).

Click the link to the new set that identifies the unused bibliographic records. See Viewing and Removing Members of Itemized Sets.

To delete the unused records using the new output set that you just created, see Delete Bibliographic Records.

This report is generated when you delete a service from the Additional Information tab in the Services section in the Electronic Collection Editor (see the Managing Electronic Resources page). The report is named Delete Electronic Service:<number-service name>.

The report is the same as the one generated when deleting an electronic collection; see Delete Electronic Collection Job Report.

The Delete holdings records job report is the result of running the Delete holdings records with no items job (see Delete holdings records with no items on the Running Manual Jobs on Defined Sets page). The report provides the following information:

• Total records processed
• Total number of holdings records
• Total number of successfully deleted holdings
• Total number of unhandled records
  If a holdings record is attached to a PO line or has items, it is not delete and is counted with the unhandled records.
• Total number of holdings records which failed to delete

Click Preview records in a row actions list to view the MMS IDs of the records related to that section. In the example below, you can see the MMS IDs for the deleted holdings records.

The Unlink a set of records from the network job report results from running the Unlink a set of records from the Network job (see Unlink a set of records from the Network in Running Manual Jobs on Defined Sets). The report provides the following information:

• Total records processed
• Total records unlinked
• Total records skipped
  Skipped records are valid records (not records with errors) that are already local records so there's nothing to unlink or records that are linked to the Community Zone and the link to the Community Zone is maintained.
• Total records with errors

Click Preview records in a row actions list to view the MMS IDs of the records related to that section. In the example below, you can see the MMS IDs for the deleted holdings records.

The Rollover Ledgers Job Report page displays the following:

• Fund type
• Number of successful rollovers for each fund type
• Number of failed rollovers for each fund type

The Rollover PO Lines Job Report page displays the following information:

• Job parameters, including:
  • Process ID
  • Name of the process
  • Date and time on which the process started
  • Date and time on which the process finished
  • Total run time of the process
  • User that created the process
  • Process
  • Date and time on which the process status was recorded
  • Total number of records processed
  • Number of records for which processing failed (exceptions)
• Job events, containing the following:
  • A link to PO lines that succeeded with the rollover (PO line rollover success)
  • Links to PO lines that failed, with a description of the failure reason and the number of PO lines that failed in the link
  • An Export to Excel button which enables viewing the problematic PO lines in an Excel file. The PO lines are grouped by the error message with which they are associated, and the Excel tabs are named according to the generated error messages.
• Continuity type
• Number of PO line successes for each community type
• Number of PO line failures for each community type
• A table of errors, if relevant. The table contains:
  • Error type
  • Number of failed PO lines as a result of the error

See HealthCheck Tool.

The Move electronic portfolio information job report summarizes the following counters:

• Total electronic portfolios processed – The total number of source portfolios that were part of the source electronic collection set that were processed.
• Total portfolios matched – The number of source portfolios with a PO line and/or a license that had a matching portfolio.
• Total portfolios unmatched – The number of source portfolios that had no matching portfolio.
• Total portfolios without data – The number of source portfolios that had a match but had no PO line and/or license to move.
• Total PO lines successfully moved – The number of source portfolios where their main PO line was successfully moved to the matching portfolio.
• Total PO lines successfully disconnected from source – The number of PO lines that were successfully disconnected from their source portfolio.
• Total portfolios their additional PO lines moved – The number of source portfolios where their additional PO lines were successfully moved to the matching portfolio.
• Total licenses moved – The number of source portfolios where their license was successfully moved to the matching portfolio.
• Total portfolios their historical licenses moved – The number of source portfolios where their historical licenses were successfully moved to the matching portfolio.
• Selected access provider – The access provider vendor selected to fill or replace the PO line's access provider of the matching portfolio.
• Detailed report – This line of the report contains a link to an Excel spreadsheet that contains the following columns of information:

  • Title – Bibliographic title.
  • Title ID – MMS ID of the portfolio's bibliographic record.
  • Source ID – MID for the source portfolio.
  • Target ID – MID for the target portfolio. Multiple portfolios are separated by a semicolon.
  • PO Line ID – Main PO line ID for the source portfolio.
  • PO Line Successfully Connected to Target – Yes appears if the main PO line was successfully connected to the target portfolio. Failed appears if it did not succeed. The cell is left blank if the target portfolio had no main PO line.
  • PO Line Successfully Disconnected from Source – Yes appears if the main PO line was successfully disconnected from the source portfolio. Failed appears if it did not succeed. The cell is left blank if the source portfolio had no main PO line.
  • Additional PO Line Moved – Skipped appears if the Main + additional PO lines option was not checked for the Move PO lines parameter. If the Main + additional PO lines option was checked for the Move PO lines parameter, the additional PO line IDs separated by a semicolon appear in this cell. The cell is left blank if the source portfolio had no additional PO lines.
  • License ID – The source portfolio's license ID. The cell is left blank if the source portfolio had no license.
  • License Successfully Connected to Target– Yes appears if the license was successfully connected to the target portfolio. Failed appears if it did not succeed. Skipped appears if the Skip option was selected for the If destination already has a license parameter. The cell is left blank if the source portfolio had no license.
  • License Successfully Disconnected from Source – Yes appears if the license was successfully connected from the source portfolio. Failed appears if it did not succeed. The cell is left blank if the source portfolio had no license.
  • Historical Licenses Moved – Skipped appears if the Move historical licenses was not selected. If the Move historical licenses was selected, the license IDs appear separated by a semicolon. The cell is left blank if the source portfolio had no historical license.
  • Access Provider Set To – The cell is left blank if the If PO line already has an access provider parameter was not selected. Skipped appears if the Skip option was selected for the If PO line already has an access provider parameter and the target portfolio has a license. Otherwise, the access provider's vendor code from the PO line form appears. Failed appears if something happened, and it did not succeed.
  • Job Final Process Status – For the processing related to each row of the spreadsheet, this column indicates Succeed, Failed, Skipped, or No data to move.
  • Comment

See Move electronic portfolio information for more information.