Viewing Completed Jobs

- Use Submit Date to enter a date range for the completed jobs. By default, this filter is set to the past day.
- Use Job Category to filter jobs by category.
- Use Status to filter jobs by status. All Unsuccessful matches all statuses except Completed Successfully.
- In the Network Zone in a collaborative network, you can also filter by Institution Name to view jobs run on a specific institution. When viewing a report as an administrator in the Network Zone, reports and event data are read-only - there are no Actions buttons or links inside the report.
- Use the secondary search to search free text that matches a job’s Name or Job Details. Searches return only jobs that completed in the last thirty days.
Selecting Name searches the Name column, which can be seen on the page. Selecting Job details searches the Description column, which cannot be seen on the page. The Description column sometimes provides more information about the job.
Column Name | Description |
---|---|
Name | The job name. |
Job ID | The job ID. |
Job Category | A category defined by the library component and user role associated with the job. |
Creator | The user who ran the job. For user-submitted jobs, the name is the user’s user name. For system jobs, the name is System. |
Submit Date | The date and time when the job was submitted or scheduled. |
Start Date | The date and time when the job started to run. |
End Date | The date and time when the job completed. |
Status | The status of the completed job. The statuses are:
|
Institution Name | The institution associated with the job.
This column is available only in a collaborative network and is hidden by default. Use the Columns drop-down list to display it.
|
Job Name | Description |
---|---|
Any manual job run on a defined set – see Running Manual Jobs on Defined Sets | |
Any scheduled job – see Viewing Scheduled Jobs | |
Any job that also appears on a dedicated management page, including jobs created using integration profiles, import profiles, or publishing profiles – see Job Types with Their Own Management Pages | |
Apply Calendar Changes | Update changes to institution/library opening hours. See Managing Institution/Library Open Hours. |
Change Vendor on PO | Change vendor on PO. See Changing Vendors in PO Lines and POs. |
Invoice - Create From Spreadsheet | Upload invoice from an Excel file. See Creating an Invoice From a File. |
<PDA action> PDA Program <PDA name> | Pause a patron-driven acquisition. See To pause a PDA program. |
Network MMS Record Harvesting Sync Job | Update Institution Zone bibliographic records linked to Network Zone bibliographic records. See The Network Harvesting Report. |
Distribute Network Zone configuration table changes to member institutions | Distribute table changes to member institutions in a Network Zone. See Centrally Managing Configurations in a Network Zone. |
Distribute Network Zone resource management changes to members | See Managing Label Generation Rules Using a Network Zone. |
Distribute changes made in the Network Zone to the member institutions for:
See Centrally Managing Configurations in a Network Zone for more information. The job is accessed from Admin > Distribute Administration Network Configuration. See Distribute Network Administration Changes to Members Job Report for more information. |
|
Distribute Network User Management Changes to Members | Distribute changes made in the Network Zone institution for S/FTP profiles to the member institutions. The job is accessed from Admin > Distribute User Management Configuration. See Centrally Managing Configurations in a Network Zone. |
Distribute Network Letter Templates Changes to Members | See Centrally Managing Letters in a Network Zone. |
Export Order (PO Job | Send POs to vendors. See Financial Systems . |
Export PO Lines (POL) Job | Send closed or canceled PO lines to vendors. See Financial Systems . |
Export CZ data for Non-ExLibris Link Loader | Export all portfolios in a collection to Excel (Tools > Extended Export). See Working with the Portfolio List . |
Electronic Activation | Activates electronic resources. See Activating Electronic Resources. |
Export Electronic Resources URLs | Synchronize electronic portfolio URLs with external system. See Extracting Electronic Portfolio URLs . |
Link <electronic collection> to <electronic collection Job | Link electronic collection to the Community Zone. See Linking a Local Electronic Collection to the Community Zone . |
Users IMPORT / SYNCHRONIZE / EXPORT / EXPORT_USERS using <integration profile> |
Import/export users from/to a student information system (SIS). See Student Information Systems. The EXPORT_USERS job may be slowed or disrupted due to higher priority jobs or connection timeouts. It is therefore not intended to be run for a large number of users at once. |
Delete Electronic Collection / Delete Electronic Service | Deletes an electronic collection or service. See the Delete Electronic Collection Job Report and Delete Electronic Service Job Report sections below. |
Delete Usage Data | Deletes COUNTER usage data according to file ID. See Manually Uploading and Deleting COUNTER Data. |
Manage set members job | Adds a large amount of selected results to an itemized list. See Resource Management Sets. |
Itemize a set from MD import report job. | Adds a large amount of selected results from an import report to an itemized list. |
PO Line - Receive All | Receives all PO lines currently displayed on the Receive New Materials page. If a filter is applied, only those records that match the filter are received. See Receiving New Physical Material. |
ORGANIZATION_IMPORT_JOB (Esploro only) | Imports Esploro organization units. See Importing Research Organization Units in Bulk. |
IMPORT_COURSE_USER_ASSOCIATION
REMOVE_COURSE_USER_ASSOCIATION (Leganto only) |
Adds or removes associations between users and courses. See Configuring Importing Course Enrollment Jobs. |
Duplicate Researcher Report (Esploro only) | Checks for potentially duplicate researchers. See Checking for Duplicate Researchers. |
Portfolios activation job | Activates many portfolios; run when the user requests to activate a large number (> 200) of portfolios at once. See Activating an Electronic Collection Using the Activation Wizard. |
- View details of a job’s status – select the icon in the Status column.
- View a job report – see Viewing Job Reports.
- View a list of related job events – Viewing Job Events.
Viewing Job Reports

Authority Processes Job Reports
Deleted Records Job Report
- Number of bibliographic records deleted
- Number of bibliographic records that have inventory
- Number of bibliographic records with associated PO line(s)
- Number of records related to other records
- Number of bibliographic records that are used by collaborative network members

Link Local Electronic Resources to the Community Zone Job Report
- Total number of local portfolios processed
- Number of local portfolios linked to the Community Zone
- Number of local portfolios with no match
- Number of multiple bibliographic records with matches (with a link to a set containing MMS IDs)
- Number of multiple portfolio matches (with a link to a set containing MMS IDs)
- Number of bibliographic records linked to the Network Zone for collaborative networks (with a link to a set containing MMS IDs)
- Number of duplicate portfolios
- Group settings
- PO line and license
- Public name (electronic collection)
- Description
- Notes
- Library
- PDA ID (portfolios)
Overlap and Collection Analysis Job Reports
- Name (of the job)
- Process ID
- Started on/Finished on dates and time
- Total run time
- Status
- Status date
- Records processed (total number)
- Records with exceptions (number)
- Overlap analysis population (the option that you selected for Detect overlap based on the following population when you submitted the analysis job)
- Links to the reports created

- Set comparison
- Complete Overlap Report – Matching titles with identical coverage dates. The report contains the columns:
- Title
- Identifier
- MMS ID
- Collection – Source Set
- Portfolio ID – Source Set
- Coverage – Source Set
- Source Level – Institution Zone or Community Zone
- Collection – Target Set
- Portfolio ID – Target Set
- Coverage – Target Set
- Target Level – Institution Zone or Community Zone
- Partial Overlap Report – Matching titles with partially overlapping coverage dates. The report contains the same columns as the Complete Overlap Report.
- Title Overlap Report – Matching titles with mutually exclusive coverage dates. The report contains the same columns as the Complete Overlap Report.
- Unique Titles Report – Titles that are unique to the source set you created for the comparison. The report contains the columns:
- Title
- Identifier
- MMS ID
- Collection – Source Set
- Portfolio ID – Source Set
- Coverage – Source Set
- Source Level – Institution Zone or Community Zone
- Complete Overlap Report – Matching titles with identical coverage dates. The report contains the columns:
- Selected titles - Do not include titles from the Community option
The following three reports are always processed when the Overlap and Collection Analysis job is run; and only when there are results to report, there is a link to the report in the Counters section on the Job Report page.
- Selected Titles – Title Overlap Report
This report contains matching titles that exist more than once in the repository. The identifier specified in the Excel spreadsheet also exists in the Alma repository and has more than one portfolio.The report contains the same columns as the Complete Overlap Report report.
- Selected Titles – Unique Titles Report
This report contains titles that exist only once in the repository. The identifier specified in the Excel spreadsheet also exists in the Alma repository and has only one portfolio.The report contains the same columns as the Unique Titles Report report.
- Selected Titles – Not in DB Report
This report contains titles that did not have any matches. The identifier specified in the Excel spreadsheet may 1) exist in the Alma repository but does not have any electronic inventory, or 2) does not exist in the Alma repository at all.The report contains only one column, Identifier.
Each report link has a number in parentheses indicating the number of titles in the report. For example, Selected Titles - Title Overlap report (1) indicates that there is one (1) title in the Title Overlap Report as a result of the comparison that was done.Below is an example of a Partial Overlap Report that contains matching titles with partially overlapping coverage dates. This illustration is displayed in three sections showing rows 1 through 9 for columns A-C, D-G, and H-K of the report spreadsheet. Specifically, columns G and K show the source and target coverage overlap information. In row 2, for example, coverage years 2000 – 2011 overlap between the source and the target sets for "The South African archaeological bulletin" title.Partial Overlap Report Rows 1-9, Columns A-CPartial Overlap Report Rows 1-9, Columns D-G with Source CoveragePartial Overlap Report Rows 1-9, Columns H-K with Target Coverage - Selected Titles – Title Overlap Report
- Selected titles - Include titles from the Community that are not in the Institution
In addition to the Selected Titles – Title Overlap Report, Selected Titles – Unique Titles Report, and Selected Titles – Not in DB Report reports as described above, the following reports are provided:
- Selected Titles – Not in Cz report
This report contains titles that did not have any matches in the Community Zone.The report contains only one column, Identifier. This is the identifier that you specified in the Excel file you created for the analysis job.
- Selected Titles – In Cz report
This report contains titles in the Community Zone that are not in the Institution Zone that match titles in the Excel spreadsheet that you selected for the Overlap and Collection Analysis job.This report contains the following columns of information:
- Title
- Identifier (This is the identifier that you specified in the Excel file you created for the analysis job.)
- MMS ID
- Collection
- Interface
- Portfolio ID
- Coverage
- Selected Titles – Not in Cz report
- Selected titles - Include all titles from the Community
In addition to the Selected Titles – Title Overlap Report, Selected Titles – Unique Titles Report, and Selected Titles – Not in DB Report reports as described above, the following reports are provided:
- Selected Titles – Not in Cz report
This report contains titles that did not have any matches in the Community Zone.The report contains only one column, Identifier.
- Selected Titles – In Cz report
This report contains titles in the Community Zone that match titles in the Excel spreadsheet that you selected for the Overlap and Collection Analysis job.This report contains the following columns of information:
- Title
- Identifier (This is the identifier that you specified in the Excel file you created for the analysis job.)
- MMS ID
- Collection
- Interface
- Portfolio ID
- Coverage
- Active (For resources in the Community Zone that are linked to from the Institution Zone, this column indicates whether the resource has been activated, Yes or No.)
- Selected Titles – Not in Cz report
Primo Publishing Job Report
- D (= Digital)
- P (= Physical)
- E (= Electronic collections and portfolios)
- C (= Collection)
Network Publishing Job Report
- For the Network Zone, the number of New, Updated, Deleted, and Not Published (not changed) records for each resource type. (Electronic Inventory and Bibliographic Records Inventory are currently the types supported).
- For each institution, the number of records (filtered by type and status) that are linked to the Network Zone and used to enrich the Network Zone’s bibliographic records.
- The number of each member’s proprietary records (not linked to the Network Zone), per resource type, that are New, Updated, Deleted, and Not Published (not changed)
Overdue and Lost Item Job Report
- Change to Lost - by Profile
- Overdue Loan Fines Created - by Profile
- Loans Which Notification Was Sent For - by Profile
- Overdue Notifications Fees Created - by Profile


EDI Job Reports

- A green checkmark if the job completed successfully, or a red checkmark if the job completed unsuccessfully.
- Name – The job name
- An info icon with user information about the job
- Process ID – The job ID [Note: This should be "Job ID"]
- Total run time
- Started on – The job start date and time
- Finished on – The job end date and time
- If the job completed with errors, this section appears and contains a list of alerts about the file. Additional information is available in the second Alerts section below.
- Total records processed
- Total files handled
- Total invoices – The number of EDI invoice files
- Total shelf ready order responses – The number of EDI Shelf Ready files
- Total report task order responses – The number of EDI Order Report files
- Total Journal Claim Order Responses – The number of EDI claim response files (vendor responses to claims that were previously sent from Alma)
- Total PO lines – The total number of PO lines mentioned in the Order Response. Appears only for Order Responses.
- Error description
- Error value
- Entity number (does not appear for invoices)
- Invoice number
- Number of invoice lines
- Number of related PO lines
- PO line in order response
- Tasks updated
- Tasks created
- PO line in order response
- Items updated
- Items not updated
- PO line in order response
- Items updated
- Items not updated
Export PO Lines (POL) Job Report
- Total records processed
- Total files sent
- Total POs processed
- Total PO lines processed
- For each PO, the number of PO lines
- Alerts raised when running the job, if any
Exported URLs Job Report

Dematic ASRS Job Report
- Report run statistics (name, ID, user, and run time information)
- Failure alerts for messages that could not be sent
- Total counts of the messages processed
- Date range for the report
- Breakdown count of Inventory Add messages successfully sent and failed
- Breakdown count of Inventory Delete messages successfully sent and failed
Analytics Job Report

Aleph Central Catalog Job Report
Add Reminders Job Report

Delete Electronic Collection Job Report

Identify Records that are not Used in the Network Job Report

Delete Electronic Service Job Report
Delete Holdings Records Job Report
- Total records processed
- Total number of holdings records
- Total number of successfully deleted holdings
- Total number of unhandled records
If a holdings record is attached to a PO line or has items, it is not delete and is counted with the unhandled records.
- Total number of holdings records which failed to delete


Unlink a Set of Records from the Network Job Report
- Total records processed
- Total records unlinked
- Total records skipped
Skipped records are valid records (not records with errors) that are already local records so there's nothing to unlink or records that are linked to the Community Zone and the link to the Community Zone is maintained.
- Total records with errors


Rollover Ledgers Job Report
- Fund type
- Number of successful rollovers for each fund type
- Number of failed rollovers for each fund type

Rollover PO Lines Job Report
- Job parameters, including:
- Process ID
- Name of the process
- Date and time on which the process started
- Date and time on which the process finished
- Total run time of the process
- User that created the process
- Process
- Date and time on which the process status was recorded
- Total number of records processed
- Number of records for which processing failed (exceptions)
- Job events, containing the following:
- A link to PO lines that succeeded with the rollover (PO line rollover success)
- Links to PO lines that failed, with a description of the failure reason and the number of PO lines that failed in the link
- An Export to Excel button which enables viewing the problematic PO lines in an Excel file. The PO lines are grouped by the error message with which they are associated, and the Excel tabs are named according to the generated error messages.
- Continuity type
- Number of PO line successes for each community type
- Number of PO line failures for each community type
- A table of errors, if relevant. The table contains:
- Error type
- Number of failed PO lines as a result of the error

HealthCheck Job Report
Move Electronic Portfolio Information Job Report
- Total electronic portfolios processed – The total number of source portfolios that were part of the source electronic collection set that were processed.
- Total portfolios matched – The number of source portfolios with a PO line and/or a license that had a matching portfolio.
- Total portfolios unmatched – The number of source portfolios that had no matching portfolio.
- Total portfolios without data – The number of source portfolios that had a match but had no PO line and/or license to move.
- Total PO lines successfully moved – The number of source portfolios where their main PO line was successfully moved to the matching portfolio.
- Total PO lines successfully disconnected from source – The number of PO lines that were successfully disconnected from their source portfolio.
- Total portfolios their additional PO lines moved – The number of source portfolios where their additional PO lines were successfully moved to the matching portfolio.
- Total licenses moved – The number of source portfolios where their license was successfully moved to the matching portfolio.
- Total portfolios their historical licenses moved – The number of source portfolios where their historical licenses were successfully moved to the matching portfolio.
- Selected access provider – The access provider vendor selected to fill or replace the PO line's access provider of the matching portfolio.
-
Detailed report – This line of the report contains a link to an Excel spreadsheet that contains the following columns of information:
- Title – Bibliographic title.
- Title ID – MMS ID of the portfolio's bibliographic record.
- Source ID – MID for the source portfolio.
- Target ID – MID for the target portfolio. Multiple portfolios are separated by a semicolon.
- PO Line ID – Main PO line ID for the source portfolio.
- PO Line Successfully Connected to Target – Yes appears if the main PO line was successfully connected to the target portfolio. Failed appears if it did not succeed. The cell is left blank if the target portfolio had no main PO line.
- PO Line Successfully Disconnected from Source – Yes appears if the main PO line was successfully disconnected from the source portfolio. Failed appears if it did not succeed. The cell is left blank if the source portfolio had no main PO line.
- Additional PO Line Moved – Skipped appears if the Main + additional PO lines option was not checked for the Move PO lines parameter. If the Main + additional PO lines option was checked for the Move PO lines parameter, the additional PO line IDs separated by a semicolon appear in this cell. The cell is left blank if the source portfolio had no additional PO lines.
- License ID – The source portfolio's license ID. The cell is left blank if the source portfolio had no license.
- License Successfully Connected to Target– Yes appears if the license was successfully connected to the target portfolio. Failed appears if it did not succeed. Skipped appears if the Skip option was selected for the If destination already has a license parameter. The cell is left blank if the source portfolio had no license.
- License Successfully Disconnected from Source – Yes appears if the license was successfully connected from the source portfolio. Failed appears if it did not succeed. The cell is left blank if the source portfolio had no license.
- Historical Licenses Moved – Skipped appears if the Move historical licenses was not selected. If the Move historical licenses was selected, the license IDs appear separated by a semicolon. The cell is left blank if the source portfolio had no historical license.
- Access Provider Set To – The cell is left blank if the If PO line already has an access provider parameter was not selected. Skipped appears if the Skip option was selected for the If PO line already has an access provider parameter and the target portfolio has a license. Otherwise, the access provider's vendor code from the PO line form appears. Failed appears if something happened, and it did not succeed.
- Job Final Process Status – For the processing related to each row of the spreadsheet, this column indicates Succeed, Failed, Skipped, or No data to move.
- Comment
Distribute Network Administration Changes to Members Job Report

MMS – Build Record Relations Job Report
The MMS – Build Record Relations job report provides the following counters:
- Records processed – This is the total number of records processed as identified in the job report header information
- Connector linked – This counter (and the Pointer linked counter) identifies the number of reciprocal links created by the MMS – Build Record Relations job. Since this involves related records that point to each other, the Connector linked and Pointer linked counts should be the same.
- Pointer linked – See the Connector linked explanation.
- MMS ID based linked – This counter identifies the number of bibliographic records that were linked based on a specified MMS ID.
Upload Electronic Holdings - Springer
The Upload electronic holdings - SPRINGER job report identifies the electronic collections that were updated and provides the following counters:
- Serial Collection name – This identifies the name of the serials electronic collection that was updated.
- Serial input file – This provides a link to the Excel input file for the serials electronic collection.
- Serial Collection new – This counter identifies the number of new bibliographic records for the serials electronic collection.
- Monograph Collection name – This identifies the name of the monograph electronic collection that was updated.
- Monograph input file – This provides a link to the Excel input file for the monograph electronic collection.
- Monograph Collection updates – This counter identifies the number of portfolios updated for the monograph electronic collection.
- Monograph Collection deletes – This counter identifies the number of portfolios deleted for the monograph electronic collection.
- Monograph Collection BIB deletes – This counter identifies the number of bibliographic records deleted for the monograph electronic collection.
- Monograph Collection new – This counter identifies the number of new bibliographic records for the monograph electronic collection.
See Upload Electronic Holdings from Springer for more information regarding the integration profile setup and scheduling the job.
Viewing Job Events
