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    Viewing Scheduled Jobs

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    Overview

    This page describes viewing of scheduled jobs. For information on viewing running jobs see here. For viewing completed jobs see here. To see how to run manual jobs on defined sets see here.

    Viewing All Scheduled Jobs

    The Scheduled tab of the Monitor Jobs page (Admin > Manage Jobs and Sets > Monitor Jobs) lists scheduled jobs.
    monitor_jobs_ux.png
    Monitor Jobs Page – Scheduled Tab
    You can filter the list by job category. Each job in the list includes the following information:
    Monitoring Jobs - Scheduled Tab
    Column Name Description
    Active Whether the job is active or inactive. Jobs can be activated/deactivated by Ex Libris staff only (although some jobs can be scheduled by library staff).
    Name The job name.
    Job Category A job category.
    Creator The user who scheduled the job. Jobs scheduled by Esploro are indicated with a hyphen (-).
    Schedule How often and when the job is scheduled to run (for example, every day at X time).
    Next Run The date and time of the next run of this job.
    The time is set according to the time zone of the data center that is closest to your institution.
    Scheduled jobs run as close as possible to their scheduled time. Some jobs can run in parallel, but part or all of a job may wait until a server has available resources.
    For each job, you can:
    A Run Now option is available only on sandbox environments.
    The following table describes the jobs that commonly appear in this tab. The User column indicates if you can (partially or fully) control the job’s schedule; see the Description column for a link to the section that discusses scheduling the job.
    Scheduled Jobs
    Name User Category Description
    • Schedule of Analytics Reports and Dashboards - Daily
    • Schedule of Analytics Reports and Dashboards - Weekly
    • Schedule of Analytics Reports and Dashboards - Monthly
    No Analytics Processes all scheduled reports and dashboards, and distributes them to their subscribed users. See Running Analytics Reports and Displaying Them in Alma.
    There are two jobs each for daily, weekly, and monthly processing. This enables staff users to schedule dashboards and reports to run at a time that coincides with the completion of the ETL process.
    Analytics Usage Tracking No Analytics Collects usage of Esploro Analytics in the institution. This is then reflected in the Analytics Usage Tracking subject area. For  more information, see Analytics Usage Tracking.
    Saved Searches Alerts No Discovery Primo VE patrons may create queries and request weekly email alerts when their saved search includes new results. This process checks these queries and sends the results using the Email Records Letter.
    These alerts include all records including those loaded directly into Primo VE.
    Users - Remove Blocks No Fulfillment Removes expired blocks from user records.
    This job determines whether suspended users fulfilled their suspension period, and if so, the user block is lifted. For demerit blocks, the job checks whether users exceeded the configured demerit threshold while on suspension, before removing the block. For more information, see Configuring Demerits. For information on configuring this job, see Configuring Fulfillment Jobs.
    Publishing RSS Feed <profile name> Yes Publishing Publishes RSS feeds. For more information, including scheduling, see RSS Publishing.
    Publishing to Google Scholar Yes Publishing Publishes records to Google Scholar. For more information, including scheduling, see Publishing Electronic Holdings to Google Scholar.
    Delete Draft Deposits Yes Repository Deletes all deposits in draft. For more information, see Configuring the Delete Draft Deposits Job.
    Deposit Activity Report
    Yes Repository Sends an email to depositors that indicates the status of their active deposits.
    For more information, see Configuring the Deposit Activity Report Job.
    External Capture No Research For future use.
    Research usage statistics email job No Research Sends email notifications to ETD authors and affiliated researchers with outputs that have been either viewed or downloaded in the past month. Authors who have opted out will not receive email notifications.
    Update DOI Registration Agency - Research Assets No Research

    Updates DOI agencies with any changes to assets. For more information, see Configuring DOI Agencies.

    This job only submits updates for assets that were already registered.

    Users <external action> Using Profile <integration profile> Yes Users Performs an external action. For example, IMPORT or SYNCHORNIZE user information from external sources such as a Student Information System (SIS). For more information, including configuration, see Student Information Systems.
    Appears if you have at least one Users type integration profile.
    Letters Purge with Retention No Users Deletes all attachments for letters listed in the Letter Retention Configuration table that were created prior to the retention date. Runs weekly. For more information, see Setting Letter Retention Periods.
    User Audit Purge with Retention No Users Deletes user history records that are older than the value specified in the retention period customer parameter. For information on setting the customer parameter, see Configuring Other Settings (User Management). For more information on user history retention, see User Audit History.
    Publish research assets to Google Yes Research (Institutions implementing Esploro, only)

    See Esploro Publishing to External Systems.

    Publish research assets to Google Scholar Yes Research (Institutions implementing Esploro, only)

    See Esploro Publishing to External Systems.

    Regular update of asset counts for use by the system No Research

    Calculates the following:

    • Popular asset types (for research deposits)
    • Most viewed/downloaded assets, and Most viewed assets - for the Top Ten section of the portal Homepage. 
    • Most recently added assets (only created by researcher or librarian and approved) - for the Top Ten section of the portal Homepage. 
    • Assets published by year (only approved or imported) - for the Works Added section of the portal Homepage. 

    Configuring Email Notifications for Scheduled Jobs

    To configure email notifications for scheduled jobs, you must have the following role:
    • General System Administrator
    You can configure the email notifications that are sent after a scheduled job runs. You can configure notifications to be sent to Esploro users and/or manually entered email addresses.
    To configure email notifications for scheduled jobs:
    1. On the Monitor Jobs page (Admin > Manage Jobs > Monitor Jobs), select Email Notifications in the row actions list on the Scheduled tab for the job whose email notification you want to configure. The Email Notifications for Scheduled Jobs page appears.
      email_notifications_for_scheduled_jobs_ux.png
      Email Notifications
    2. Select Add User to configure email notifications to be sent to users. The following pane appears.
      email_notifications_add_user_ux.png
      Add User
    3. In the User text box, enter or select the Esploro user to whom you want email notifications sent.
    4. Select Send on success to have an email notification sent when the job completes successfully and select Send on error to have an email notification sent when the job does not complete successfully.
      Successful completion of a job does not mean that the job did not produce errors. Rather, it means that the job completed with the status of Completed Successfully (as shown in History tab of the Monitor Jobs page).
    5. Select Add and Close.
    6. Select Add Email Address to configure email notifications to be sent to any email address (follow the steps described above).
    7. After you have completed configuring the email notification recipients, select Save.
    When a job completes, all subscribers receive an email notification for the job. The email that is sent is the System Job Letter; see Letter Types.

    Viewing Status of Recently-run Jobs

    To view an overview of the status of the last few days of scheduled jobs, enable the Scheduled Job Status dashboard widget. For information about adding this widget, see Managing Widgets.
    All roles can add the widget to their homepage. However, they will only see information about scheduled jobs that are relevant to their role. The list includes MD import jobs and publishing jobs such as jobs that publish to Primo or Google Scholar. Note that for imports, manually-run import jobs are not considered in the summaries (as is the case for the other lines in the widget).
    To open a pop-up with the names of any failed jobs, select an error icon ALM_gnl_jobs.7.1.07.png .
    To open the Monitor Jobs page with with these jobs pre-selected, select the arrow arrow by the job category icon.png by the job category OR select More Info
    scheduled_job_status_widget_failed_status_popup.png
    Scheduled Job Status Widget with Failed Job Pop-Up
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