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    Purchase Requests (Analytics)

    Analytics
    Using the Purchase Requests subject area you can create reports concerning purchase requests and answer the following business questions:
    • How many purchase requests were made in a time range?
    • How many purchase requests were assigned to a user?
    • How many purchase requests have a PO line?
    • How many purchase requests were made per status?
    purchase_requests_star_diagram.png
    Star Diagram – Purchase Requests

    Field Descriptions

    The following lists the fields available in Purchase Requests.
    purchase_requests_field_descriptions.png
    Purchase Requests – Field Descriptions

    Purchase Request Measures

    The Purchase Request Measures table is a fact table that stores the measures of purchase requests.
    Purchase Request Measures
    Field Description Additional Information
    Number of Purchase Requests The number of purchase requests  
    Estimated Cost The estimated cost  
    Number of Purchase Requests - Books The number of purchase requests for books  
    Number of Purchase Requests - Electronic The number of purchase requests for electronic material  
    Number of Purchase Requests - Electronic Books The number of purchase requests for electronic books  
    Number of Purchase Requests - Electronic Journals The number of purchase requests for electronic journals  
    Number of Purchase Requests - Journals The number of purchase requests for journals  
    Number of Purchase Requests - Physical The number of purchase requests for physical material  
    Number of Purchase Requests - Physical Books The number of purchase requests for physical books  
    Number of Purchase Requests - Physical Journals The number of purchase requests for physical journals  
    Number of Purchase Requests Approved The number of purchase requests approved  
    Number of Purchase Requests In Review The number of purchase requests in review  
    Number of Purchase Requests Rejected The number of purchase requests rejected  
    Number of Purchase Requests With Funds The number of purchase requests with funds  
    Number of Purchase Requests With PO Lines The number of purchase requests with PO lines  
    Number of Purchase Requests With Reading Lists The number of purchase requests with reading lists  

    Purchase Request Details

    Purchase Request Details is a dimension table that contains fields relating to purchase request details, such as Currency, Purchase Request ID, and Request Status.
    Purchase Request Details
    Field Description Additional Information
    Application The application that created the record  
    Approved Format The approved format of the purchase request  
    Author The author of the purchase request  
    Citation Type The citation type of the purchase request  
    Creation Date and Time The creation date and time  
    Currency The currency of the purchase request  
    ISSN / ISBN The ISSN / ISBN of the purchase request  
    LCCN The LCCN of the purchase request  
    Located Bibliographic Information Indicates (Yes/No) if the purchase request has a linked bibliographic record  
    Located Bibliographic Information Flag Indicates (1/0) if the purchase request has a linked bibliographic record  
    Modification Date and Time The modification date and time  
    Modification Details The modification details  of the purchase request  
    Modified By Job The job ID of the last job that updated the record  
    OCLC Number The OCLC number of the purchase request  
    Purchase Request ID The ID of the purchase request  
    Rejection Reason The rejection reason of the purchase request  
    Request Status The request status of the purchase request  
    Requested Format The requested format of the purchase request  
    Requester Note The requester note of the purchase request  
    Source Type The source type of the purchase request  
    Title The title of the purchase request  

    Bibliographic Details

    Bibliographic details is a shared dimension that contains bibliographic information about the purchase request.

    Ex Libris works with content providers worldwide to enrich the metadata available in the Alma Community Zone. To enrich the journal/serial content in the CZ, we work directly with the Library of Congress CONSER feed for electronic serials, which we match against our knowledge base to enrich with all of the relevant metadata fields that they supply (for more details, see Community Zone Serial Records Enrichment) and enrich the CZ records with all relevant metadata, including the 050 fields (when available).

     

    In the case of book content, we work with multiple providers who are willing to share their metadata with the Alma community globally (for more details, see Community Zone Monograph Records Enrichment). If you have local access to these classifications, you may want to consider working with the local extension for these records whenever an update is not available. (For more details, see Working with Local Extension Fields for Community Zone-linked Records.)

    The Bibliographic Details table contains two kinds of fields, those derived from the MARC record and those that come from Alma. Although in analytics there is no distinction made between these fields, for explanatory purposes we have divided them into two tables below.

    Bibliographic Details
    Field Note

    Mapping from

    MARC21

    Mapping from UNIMARC

    Mapping from

    Dublin Core

    Author   100,110,111 700,701,710,711 Currently empty, planned to come from dc:creator, dcterms:creators
    Author (Contributor) An additional Author field

    711 a,c-e,i,j,n,q,u and its 880

    700 a-e,j,q,u and its 880

    710 a-e,i,n,u and its 880

    700 a-d,f,p

    701 a-d,f,p 

    710 a-h,p

    711 a-h,p

    720 a,f"

    721 a,f

    702 a-d,f,g 

    712 a-h,p

    722 a,f

    Currently empty, planned to come from dc:contributor, dcterms:contributor
    Begin Publication Date   008 pos. 07-10 100.Date1 Not relevant for Dublin Core
    BIB 008 MARC The contents of the MARC 008 bibliographic field 008   Not relevant for Dublin Core
    BIB LDR MARC The contents of the MARC LDR bibliographic field LDR   Not relevant for Dublin Core
    Bibliographic Acquisition Accession Number Note The identification code assigned to materials acquired in a single and separate transfer of custody (from MARC field 541 $e). 541 e   Not relevant for Dublin Core
    Bibliographic ID   010 excluding numeric subfields 020 a dcterms:identifier dcterms:ISBN, dcterms:identifier dcterms:ISSN
    Bibliographic Level   Position 7 of the LDR field of the bibliographic record Position 7 of the LDR field of the bibliographic record Not relevant for Dublin Core
    Bibliographic Source of Acquisition Note The name of the people or organization that is the source of the material (from MARC field 541 $a) 541 a   Not relevant for Dublin Core
    Category of Material   Position 0 of the 007 field  200 b dc:type
    DC Description    Relevant only for Dublin Core  Relevant only for Dublin Core  dc:description
    dcterms:description
    dcterms:abstract
    DC License   Relevant only for Dublin Core Relevant only for Dublin Core Field does not yet exist.  It will be populated by  dcterms:license
    DC Rights   Relevant only for Dublin Core Relevant only for Dublin Core Field does not yet exist.  It will be populated by dc:rights and dcterms:rights
    Edition   MARC 250 subfields a,b 205 a,b,f,g dcterms:isVersionOf
    Electronic location and access The location and access URl for the electronic resource 856 all subfields    
    End Publication Date   008 pos. 11-14 100.Date2 Not relevant for Dublin Core
    Form of Item The form of the item MARC 008 pos. 29 (Maps and Visual Material) or 23 (other material configurations)   dc:format
    General Note The general note 500 a, 5    
    Government Publication The government publication type

    MARC 008 pos. 28

    According to MARC21 Format for Bibliographic Data, MARC 008 pos. 28 is Government Publication for the following material types: Books, Computer Files, Continuing Resources, Maps, and Visual Materials.

    For Music MARC 008 pos. 28 is Accompanying matter.  For Mixed material MARC 008 pos. 28 is Undefined.

    Consequently, when using this field, you may want to filter out records with Material Type = Music and Material Type = Mixed material.

      Not relevant for Dublin Core
    ISBN   MARC 020 a,z MARC 776 z 010 a dcterms:identifier dcterms:ISBN
    ISBN Valid The valid ISBN value MARC 020 a   Not relevant for Dublin Core
    ISSN   022 l,a 776 x (for non-physical records) 011 a f dcterms:identifier dcterms:ISSN
    ISSN Valid The valid ISSN value MARC 022 a   Not relevant for Dublin Core
    Language Code   008 pos. 35-37 101 a Currently comes from dc:language.  Planned to come from dc:language and dcterms:language
    Language Of Cataloging The language in which the cataloging was done 040 b 100 a,22-24 Not relevant for Dublin Core
    Local Note The local note 590 a, 5    
    Material Type See the table, Fields that Identify the Bibliographic Material Type, in the Material Types in Search Results section for a description of material type. MARC control LDR Material Type   Planned to be empty.  Currently comes from dc:type
    Material Type Code Code of the material type described above (in Material Type). MARC control LDR Material Type   Not relevant for Dublin Core
    Network Number   035 a z 053 a z dc:identifier , dcterms:identifier
    OCLC Control Number (019) The OCLC control number
    Leading zeros are not displayed.

    019 a

    When the subfield begins with one of the following prefixes:  

    • (OCLC)
    • (OCoLC)
    • ocm
    • ocn
    • on 
      Not relevant for Dublin Core
    OCLC Control Number (035a) The OCLC control number
    Leading zeros are not displayed.

    035 a

    When the subfield begins with one of the following prefixes:  

    • (OCLC)
    • (OCoLC)
    • ocm
    • ocn
    • on
    035 a Not relevant for Dublin Core
    OCLC Control Number (035a+z) The OCLC control number
    Leading zeros are not displayed.

    035a+z

    When the subfield begins with one of the following prefixes:  

    • (OCLC)
    • (OCoLC)
    • ocm
    • ocn
    • on
    035a+z Not relevant for Dublin Core
    OCLC Control Number (035z) The OCLC control number
    Leading zeros are not displayed.

    035 z

    When the subfield begins with one of the following prefixes:  

    • (OCLC)
    • (OCoLC)
    • ocm
    • ocn
    • on
    035 z Not relevant for Dublin Core
    Open Access Indicates if the article is open access Based on 506 f 506 2   Not relevant for Dublin Core
    Original Cataloging Agency The MARC code or the name of the organization that created the original record 040 a 081 b Not relevant for Dublin Core
    Place Code   008 pos. 15-17 102$$a Currently empty, planned to come from dcterms:spatial
    Place of Publication - City The city of publication For a list of country codes, see:

    MARC Code List for Countries

    For a list of country codes, see:

    List of ISO 3166 Country Codes

    Not relevant for Dublin Core (use Place Code)

    If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined". If there are multiple place codes in this field, only the first value is displayed.

    Place of Publication - Country The country of publication For a list of country codes, see:

    MARC Code List for Countries

    For a list of country codes, see:

    List of ISO 3166 Country Codes

    Not relevant for Dublin Core (use Place Code)

    If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined". If there are multiple place codes in this field, only the first value is displayed.

    Place of Publication - State The state of publication For a list of country codes, see:

    MARC Code List for Countries

    For a list of country codes, see:

    List of ISO 3166 Country Codes

    Not relevant for Dublin Core (use Place Code)

    If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined". If there are multiple place codes in this field, only the first value is displayed.

    Publication Date  
    The publication date is determined as follows:
    • the bibliographic details publication date comes from 264 subfield c
    • if there is no 264 subfield c, then the publication date comes from 260 subfield c
    • if there is no 264 subfield c and also no 260 subfield c, then the publication date comes from 008 pos. 7-10
    The publication date is determined as follows:
    • the bibliographic details publication date comes from 210 subfield d
    • If there is no 210 subfield d, then the publication date comes from field 214 subfield d.
    • if both fields do not exist, then the publication date comes from field 100 subfield a pos. 9-12 
    dc:date
    Publication Place   MARC 260 a. When 260a is empty, it is taken from MARC 264a 210 a 214 a Not relevant for Dublin Core (use Place Code)
    Publisher  

    260 b

    264 b

    210 c

    214 c

    dcterms:publisher, dc:publisher
    Resource Type Constructed based on existing bibliographic fields such as the LDR and 008. For more information, see The Resource Type Field.      
    Series   800 t,v

    810 t,v

    811 t,v

    830 a,n,p,v

    410 a,h,i,o,t,x Currently empty.  Planned to come from dcterms:isPartOf
    Series Statement The series statement 490 a,v x    
    Subjects   6XX excluding 69X, 630, 689 600 a,b 602 603-8 610 616 617 dc:subject dcterms:LCSH,MESH,DDC,UDC,LCC
    Subjects (Names) The subject names 600 a,b,c,d,e,l,t.u

    610 a,b,c,d,e,l,n,t,u

    611 a,b,c,d,e,j,l,n,q,t,u

       
    Title  

    245 a,b

    249 a,b,c,v

    200 a,c,d,e,h,i dc:title
    Title (Complete) The information from MARC field 245, subfields $p, $n, $s, $k, $f, $g. 245 a,n,p,h,b,c,f,g,k,s 200 a-i Currently empty, planned to come from dc:alternative
    Title (Filing) The title with common words such as "The" and "An" removed to help with sorting the title alphabetically.
    Any text between double arrows (<<>>) is removed.
    For a video describing the use of this field, see Sort Analytics Reports by Filing Title - Ignoring "The", "A", and "An".

    240 a,c,p

    245 a,c,p

    200 a,e

    500

    Not relevant for Dublin Core
    Title (Normalized) The normalized Title. This field is useful when you want to use the normalized title from one subject area to compare with a report with fields from a different subject area. This field is built in the following manner:
    Alma does the following to the 245 field (except subfields c,h,6 and 8) in the following order:
    1. Removes non filing text.
    2. Removes <<>> and anything between them.
    3. Removes these characters: []|,.;:"
    4. Changes these characters to a space: !@#$%^&*()_+-={}\<>?/~'
    5. Changes characters to lowercase.
    6. Packs spaces (replace all sequences of more than one space with a single space).

    245 a,b,n,p

    249 a,b,c,v

    200 a,c,d,e,h,i dc:title
    Title Author Combined and Normalized 100 characters of the normalized title and the first four letters of the author in lowercase letters, with spaces removed See Author and Title Fields See Author and Title Fields See Author and Title Fields
    Type of Date   008 pos. 6 100 pos 8 Not relevant for Dublin Core
    Uniform Resource Identifier The uniform resource identifier 856 u 856 u dc:identifier (dcterms:URI) ,dcterms:identifier (dcterms:URI)
    Uniform Resource Identifier Exists Indicates if 856 subfield u contains data      
    Uniform Title   240 130 500 Not relevant for Dublin Core
    The following table describes other fields in the shared dimension (taken from Alma and not MARC):
    Administrative Bibliographic Details
    Field Source in Alma (for Internal Reference)
    Active Course Code The code of an active course.
    Active Course Name The name of an active course.
    Bibliographic Lifecycle The Lifecycle of the item. Possible values are Deleted and In Repository. This allows you to filter reports by In Repository/Deleted items.
    Brief Level The level of the brief record
    Chinese Classifications Stores the Chinese Classification
    Collection ID The ID of the collection.  This is a title level collection as defined at 'Resources > Manage Inventory > Manage Collections'.
    Collection Name The name of the collection.  This is a title level collection as defined at 'Resources > Manage Inventory > Manage Collections'.
    Creation Date Stores the creation date. Date fields can consist of a partial date, such as just the year or a month and year.
    Creation Date (Calendar) Stores the creation date. Calendar Date fields always consist of a month, date, and year. If the information is not provided, 01 is added, so that a date of 2020 is rendered 01/01/2020. This date format is useful when filtering the report by date.
    Creator Stores the name of the user that created the record
    Dewey Classification Stores the Dewey Classification
    Dewey Classification Top Line

    Stores the first 3 digits of the Dewey Classification

    Regarding Dublin Core:

    Currently empty.  Planned to come from dc:subject (dcterms:DDC),
    dcterms:subject (determs:DDC)  

    Has Local Extensions

    Indicates if the Community Zone-linked record has local extensions (Y/N)

    ISBN (Normalized)
    The normalized ISBN.
    ISSN (Normalized) The normalized ISSN.
    LC Classification Top Line Stores the combined LC code and classification numbers until the first period which is followed by a letter. If there are no periods then the entire string is taken until there is a space. The length is limited to 50 characters.
    For example:
    • if the LC Classification is | a HB3821.I8 |b R3 then the LC Classification Top Line will be HB3821
    • if the LC Classification is | a DF506.5 |b .G27 then the LC Classification Top Line will be DF506.5
    • if the LC Classification is | a N 7353 |b .K513 1965 then the LC Classification Top Line will be N
    • if the LC Classification is | a NOT YET ORDERED then the LC Classification Top Line will be NOT
    The LC Classification Top Line will contain one value. For MARC21, if the bibliographic record has:
    • both 090 and 050 then the LC Classification Top Line will come from 090
    • 050 and not 090 then the LC Classification Top Line will come from 050
    • 090 and not 050 then the LC Classification Top Line will come from 090

    Regarding Dublin Core:

    Currently empty. Planned to come from:
    (dcterms:LCSH),
    dcterms:subject (determs:LCSH),
    dc:subject (dcterms:LCC),
    dcterms:subject (determs:LCC)

    Recent data may not be available if it has not yet been received from CONSER.
    Link ID The link ID. For more information concerning this field and the next two, see Understanding the fields Link ID Linked to CZ and Linked to NZ in the Bibliographic Details folder.
    Linked to CZ Indicates if the record is linked to the Community Zone
    Linked to NZ Indicates if the record is linked to the Network Zone
    Local Param 1-10 This field allows you to enrich the bibliographic information exported to Analytics with additional information from MARC fields in Alma.
    In order to make use of this field, you must contact Ex Libris Support and supply them with a three-digit MARC field code (for example, 901). (The field does not need to include a 9.)
    The fields can be number and code fields but not control fields. Therefore, the field must be greater than or equal to 010, because 00X are Control Fields and 01X-09X are Numbers and Code Fields.
    Following configuration of this field by Ex Libris Support, its value will be available in analytics.
    Subfields can be maintained in the Analytics fields identified for Local Param. When this capability is implemented, fields/subfields appear in Alma Analytics with the Alma subfield delimiter (either $$ or ‡) used to delineate the subfield content. Contact Support to enable this feature. Note that reindexing is required to fully implement this capability.
    Note that the local param fields are not related to the MARC type of the record. For example, if field 913 is defined to be in local param 1 then field 913 will always be in local param 1. This is the case if the record is of the type KORMARC, CNMARC, UNIMARC, MARC21, and so forth. It is not possible to have different sets of Local Param 1-10 for different types of MARC.
    The data in the local parameters is limited to 3900 characters.
    Managed by Provider Indicates if the electronic resource is managed by the provider
    MMS ID Stores the MMS ID of the item. This is the MMS ID of the portfolios associated with the electronic collection. It is not the MMS ID of the electronic collection or of the MMS ID of the descriptive bibliographic record added in the Additional tab of the electronic collection editor. If there are no portfolios, the value of this field is empty.
    Modification Date Stores the modification date. Date fields can consist of a partial date, such as just the year or a month and year.
    Modification Date (Calendar) Stores the modification date. Calendar Date fields always consist of a month, date, and year. If the information is not provided, 01 is added, so that a date of 2020 is rendered 01/01/2020. This date format is useful when filtering the report by date.
    Modified By Stores the user name that modified the record
    Network ID This field is used by institutions implementing a Network Zone. It is the same as the MMS ID of the bibliographic record in the Network Zone and can be used to create reports that show the MMS ID in the member institution (using the existing MMS ID), as well as the corresponding MMS ID in the Network Zone.
    Originating System The system where the bibliographic record originated
    Originating System ID The ID of the system where the bibliographic record originated
    Originating System Version The version of the originating system
    Peer Reviewed Indicates if the article was peer reviewed
    Provider Name The name of the provider
    Record Format The format of the bibliographic record. Examples:
    • MARC 21
    • DC
    • KORMARC
    • CNMARC
    • UNIMARC
    Suppressed from Discovery Indicates whether the record is suppressed from external discovery systems

    Classifications

    Classifications contains the Dewey Classification, LC Classification, and Other Classifications shared dimensions.
    Dewey Classifications
    Field Description Additional information
    Dewey Number Holds the first 3 digits of the Dewey Classification.
    The Dewey Number comes from the bibliographic record, except for in the Physical Items subject area where it comes from the holdings record.
    Group1 Stores the name of the first level.  
    Group2 Stores the name of the second level.  
    Group3 Stores the name of the third level.  
    Dewey Classifications Stores the Hierarchy column that allows the user to drill down from the first level of the Dewey Classification to the third level. Using this column provides the user with the option to view the accumulative measures (loans or returns) in each level of the hierarchy.  

    For Physical Items, Alma takes LC classification information from the holdings record level. For all other subject areas, it is taken from the bibliographic record level.

    Ex Libris works with content providers worldwide to enrich the metadata available in the Alma Community Zone. To enrich the journal/serial content in the CZ, we work directly with the Library of Congress CONSER feed for electronic serials, which we match against our knowledge base to enrich with all of the relevant metadata fields that they supply (for more details, see Community Zone Serial Records Enrichment). We receive weekly updates from CONSER and enrich the CZ records with all relevant metadata, including the 050 fields (when available).

     

    In the case of book content, we work with multiple providers who are willing to share their metadata with the Alma community globally (for more details, see Community Zone Monograph Records Enrichment). If you have local access to these classifications, you may want to consider working with the local extension for these records whenever an update is not available. (For more details, see Working with Local Extension Fields for Community Zone-linked Records)

    LC Classifications
    Field Description Additional information
    Start Range Stores the start range of the group such as PS501  
    End Range Stores the end range of the group such as PS689  
    Classification Code Stores the letters in the beginning of the range such as PS
    • In the Fulfillment subject area, if there is more than one classification code, the last one appears.
    • The Classification Code comes from the bibliographic record, except for in the Physical Items subject area where it comes from the holdings record.
    Start Range Number Stores the numbers that come after the letter in the start range  
    End Range Number Stores the numbers that come after the letter in the end range  
    Group1 Stores the name of the first level  
    Group2 Stores the name of the second level  
    Group3 Stores the name of the third level  
    Group4 Stores the name of the fourth level  
    Group5 Stores the name of the fifth level  
    Classifications Stores the Hierarchy column that allows the user to drill down from the first level of the classification to the fourth level. Using this column provides the user with the option to view the accumulative measures. Note that the fifth level is not included in this field.  
    The Other Classifications table is a dimension table that contains fields for classification systems other than LC and Dewey. Like LC and Dewey classifications, you can drill down to different levels, or groups. At each level, the measures associated with the selected group are displayed.
    Other Classifications
    Field Description Additional Information
    Chinese Classifications
    Classification Code The Chinese classification code If the code is not found or in an incorrect format Unknown is displayed.
    Group 1-7 (Chinese) Stores the name of the levels of classification in Chinese  
    Group 1-7 (English) Stores the names of the levels of classification in English  
    Chinese Classifications (Taiwan)
    Classification Code The Chinese (Taiwan) classification code If the code is not found or in an incorrect format Unknown is displayed.
    Group 1-3 (Chinese-Taiwan) Stores the name of the levels of classification in Chinese-Taiwan  
    Group 1-3 (English) Stores the names of the levels of classification in English  
    NLM Classifications
    NLM Classification Code Stores the NLM classification code
    • If the code is not found or in an incorrect format, Unknown is displayed.
    • If there are multiple codes, only the first is displayed.
    • Taken from the 060 or 096 fields of the bibliographic record.
    NLM Classification Number Stores the numbers that come after the NLM letter code  
    NLM Group 1-5 Stores the names of the levels of classification  
    U.S. SuDoc Classifications
    U.S. SuDoc Classification Code

    Stores the SuDoc Classification code with which to find a match to the SuDoc Classification code from the bibliographic record

    • The SuDoc Classification Code is derived from government document fields in the bibliographic record.
    • If the code is not found or in an incorrect format, Unknown is displayed.
    • If there are multiple codes, only the first is displayed.
    U.S. SuDoc Classification Number Stores the numbers that come after the SuDoc letter code The SuDoc Classification Number is derived from the published SuDoc Classification table on the Federal Depository Library Program (GPO) Website
    U.S. SuDoc Agency Stores the name of the top level (parent) U.S. government agency Unlike other classification systems, the SuDoc system groups publications together by the publishing agency, that is, a U.S. government agency.
    U.S. SuDoc SubAgency Stores the name of subordinate bureaus and divisions of the parent U.S. agency A subagency is displayed if a publication is published by a subordinate bureau or division within a parent agency.

    If the top level agency is the publishing agency, then that agency is also listed as the subagency.

    U.S. SuDoc Title Stores the name of either the title of the publication or indicates miscellaneous publications Title designates either a specific publication title or category of the publication.

    Creation Date

    The Creation Date dimension is a dimension table that stores details about the creation date of the purchase request.
    Creation Date
    Field Description Additional Information
    Creation Date Stores the date in the format 2/29/2012  
    Creation Start of Week The date of the first business day of the week  
    Creation Week Number The number of the week of the year  
    Creation Month Key Stores the month of the date in number format such as 2 for February This field is useful when you want to sort by month
    Creation Month Stores the month of the date in month description format such as February  
    Creation Full Month Stores the month and the year of the date in a display format such as Feb 12  
    Creation Quarter Stores the quarter of the date in a display format such as Q1  
    Creation Year Stores the year of the date in string format such as 2012  
    Creation Fiscal Month Key Stores the fiscal month of the date in number format such as 2 for February  
    Creation Fiscal Year Stores the fiscal year of the date in string format such as 2012.  
    Creation Date Filter Used to filter report results by date  
    Creation Date Stores the Hierarchy column that allows the user to drill down from the year to the month to the specific loan date. Using this column provides the user with the option to view the accumulative measures in each level of the hierarchy.  

    Modification Date

    The Modification Date dimension is a dimension table that stores details about the modification date of the purchase request.
    Modification Date
    Field Description Additional Information
    Modification Date Stores the date in the format 2/29/2012  
    Modification Start of Week The date of the first business day of the week  
    Modification Week Number The number of the week of the year  
    Modification Month Key Stores the month of the date in number format such as 2 for February This field is useful when you want to sort by month
    Modification Month Stores the month of the date in month description format such as February  
    Modification Full Month Stores the month and the year of the date in a display format such as Feb 12  
    Modification Quarter Stores the quarter of the date in a display format such as Q1  
    Modification Year Stores the year of the date in string format such as 2012  
    Modification Fiscal Month Key Stores the fiscal month of the date in number format such as 2 for February  
    Modification Fiscal Year Stores the fiscal year of the date in string format such as 2012.  
    Modification Date Filter Used to filter report results by date  
    Modification Date Stores the Hierarchy column that allows the user to drill down from the year to the month to the specific loan date. Using this column provides the user with the option to view the accumulative measures in each level of the hierarchy.  

    Fund

    The Fund table is a dimension table that stores the details about the fund with which the purchase request is associated.
    Fund
    Field Description Additional Information
    Fund Currency Stores the fund's currency  
    Fund External ID The fund ID used by an external system.  
    Fiscal Period ID The ID of the fiscal period  
    Fund Area Code Stores values defined in the Fund Types table and attributed to funds, for example: Endowed, Gift, General, Grant, Income, and Resource Sharing. For more information, see Configuring Fund Types. This field is named Fund type in Alma and is created via a mapping table. See the figures Fund and Ledger - Summary Details and Fund Types, below.
    Fund Area Description Stores the fund area description  
    Fund Description The contents of the Description field of the Summary tab of the fund  
    Fund Code Stores the fund code unique to each institution and fiscal period This code is not unique, since each year another entry is made for the same code
    Fund ID Stores the unique ID of the fund  
    Fund Name Stores the fund name  
    Fund Owner Code The owner code of the fund  
    Fund Owner Name The owner name of the fund  
    Fund Status Indicates if the fund is active or inactive  
    Fund Type Stores one of the following types:
    • Ledger
    • Summary
    • Allocated
     
    Fund Note Stores the note  

    Parent Fund Code

    Stores the parent fund code  
    Parent Fund ID Stores the unique ID of the fund's parent  
    Parent Fund Name Stores the parent fund name  

    Library Unit

    The Library Unit table is a dimension table that stores details about the library where the PO Line was created.
    Library Unit
    Field Description Additional Information
    Library Code Stores the library code  
    Library Code (Active) Stores the code of active (not deleted) libraries This field is empty if the library is deleted.
    Library Name Stores the library name  
    Library Name (Active) Stores the library name of active (not deleted) libraries This field is empty if the library is deleted.
    Library Description Stores the library description  
    Unit Type Store the type of organization unit Values can be Institution/Library

    Owning Library

    The Owning Library table is a dimension table that stores details about the library/institution that created the purchase request. The primary key of the table is ORGANIZATION_ID.
    Owning Library
    Field Description Additional Information
    Owning Library Code Stores the owning library code  
    Owning Library Code (Active) Stores the code of active (not deleted) owning libraries  
    Owning Library Name Stores the owning library name  
    Owning Library Name (Active) Stores the owning library name of active (not deleted) libraries  
    Owning Library Description Stores the owning library description  
    Owning Library Type Stores the type of organization unit of th eowning library Values can be Institution/Library
    Owning Location Code Stores the owning library location code  
    Owning Location Name Stores the owning library location name  

    PO Line

    The PO Line table is a dimension table that stores details about the PO and the PO Line that is associated with the fund transaction.
    Field Description Field Location in Alma Additional Information Data Type Data Size
    Access Model The public access model for the electronic resource. The "Activation Information" section on the PO Line Summary page. Available only for electronic resources.

    The values are configured in the Access Model code table.
     
    VARCHAR 4000
    Acquisition Method The code of the method by which the PO Line is acquired, with the default value set as PURCHASE.

    This value may affect when the PO Line is sent.
      See the Acquisition Method Code table. VARCHAR 255
    Acquisition Method Description The description (label) of the acquisition method. The "PO Line Information" section on the PO Line Summary page.

    The label in Alma is "Acquisition method".
      VARCHAR 4000
    Additional Order Reference An additional identifier for the PO line. The "PO Line Information" section on the PO Line Summary page.

    The label in Alma is "Additional PO Line Reference Field".
      VARCHAR 255
    Application Used for identifying migrated PO lines.     VARCHAR 255
    Assigned To The user that the order is assigned to. The top Summary section on the PO Line Summary page.   VARCHAR 255
    Associated PO Line The PO line associated with the current one. The "PO Line Information" section on the PO Line Summary page.   VARCHAR 255
    Association Type The type of association between PO lines, such as defined by user or by a process or job. In the "Associated PO Lines" tab. Available when there is an associated PO line VARCHAR 255
    Cancellation Reason Code for the reason that a PO line is canceled Displays only on canceled lines.   The cancellation reason can be seen in the History tab.

    See also PO Line Cancellation Reasons Code table.
    VARCHAR 255
    Cancellation Restriction Indicates if a cancellation restriction note, containing a warning upon the cancellation of a PO line, is configured to be displayed. The "PO Line Information" section on the PO Line Summary page.   VARCHAR 4000
    Cancellation Restriction Note The warning to be displayed when canceling a PO line. The "PO Line Information" section on the PO Line Summary page. When "Cancellation Restriction" is true. VARCHAR 4000
    CKB ID When clicking 'Order' from an Electronic Collections search, a CKB ID is stored as a reference to the electronic collection PID, rather than an MMS ID.     VARCHAR 50
    Claiming Date The date on which the PO line is sent to the claims task list.   Determined by adding the number of days in the claiming grace period to the expected receipt/activation date.

    Calculated from the "Claiming grace period field (days)" field on the "Vendor Information" section on the PO Line Summary page.
    DATETIME  
    Claiming Date (Calendar) Claiming Date without a timestamp      DATE  
    Currency The currency of the transaction. The "Pricing and Funding" section on the PO Line Summary page.   VARCHAR 3
    Discount The discount amount. The "Pricing and Funding" section on the PO Line Summary page.

    The label in Alma is "Discount (amount)".
      DOUBLE  
    ERP Number The ERP number of the purchase order.   Used by customers that want the purchase order to be approved by an ERP system before it is sent to the vendor. VARCHAR 255
    Expected Activation Date The expected date for the resource activation by vendor for electronic PO lines. The "PO Line Information" section on the PO Line Summary page. Only for electronic PO lines. DATE  
    Expected Activation Interval For electronic PO Lines, the number of days after ordering that you expect electronic orders to be activated. The "Vendor Information" section on the PO Line Summary page.

    The label in Alma is "Activation due after ordering (days)".
    Only for electronic PO lines. DOUBLE  
    Expected Receipt after Ordering Interval For physical PO Lines, the number of days after ordering that you expect physical orders to be received. The "Vendor information" section on the PO Line Summary page.

    The label in Alma is "Expected receipt after ordering (days)".
    Only for physical PO lines. DOUBLE  
    Expected Receiving Date For physical PO lines, the expected date for physical items to be received from the vendor. The "Vendor information" section on the PO Line Summary page.

    The label in Alma is "Expected receipt (date)".
    Only for physical PO lines. DATE  
    Expected Receiving Interval Displays the interested users for the PO line. If more than one user is added to the PO line, values are concatenated. The "Interested Users" section on the PO Line Summary page. Note that to search for a specific user, you should use the contain filter to also find cases where more than one user was added to the PO. DOUBLE  
    Interested Users Displays the interested users for the PO line. If more than one user is added to the PO line, values are concatenated. The "Interested Users" section on the PO Line Summary page. Note that to search for a specific user, you should use the contain filter to also find cases where more than one user was added to the PO. VARCHAR 4000
    Invoice Status The status of the invoice. The "PO Line Information" section on the PO Line Summary page.   VARCHAR 4000
    Is Claimed Flags the PO Line if there is an open claim to the vendor. A PO line is claimed if the items were not received or if the receiving/activation date of the PO line passed. The marked "In Claim" in the Top Summary section on the PO Line Summary page.   VARCHAR 3
    Item Description Description of the item. The "Ordered Items" section on the PO Line Summary page. The description entered for the PO line. Note that this field is not taken from the bibliographic details. It is useful when no item is related to the PO line. Only for physical one-time PO lines. VARCHAR 4000
    License ID The ID of the license of the PO line that is relevant for electronic PO lines. The ID of the "License" field in the "Activation Information" section on the PO Line Summary page. Available only for electronic resources. VARCHAR 50
    List Price The list price for a single copy of the item. The "Pricing and Funding" section on the PO Line Summary page.   DOUBLE  
    Manual Renewal An indication whether the PO line is renewed manually or automatically. The "Renewal Information" section on the PO Line Summary page. Yes for manual and No for automatic. VARCHAR 3
    Material Supplier The vendor supplying the material being ordered. The "Vendor Information" section on the PO Line Summary page. This is a concatenation of: name (name code)/account description (account code). VARCHAR 800
    Material Type The material type of the PO line. The "PO Line Information" section on the PO Line Summary page. For example: Book. VARCHAR 4000
    Net Price A calculation of the total price for the PO line based on the list price per copy, the discount, and the number of copies ordered. The "Pricing and Funding" section on the PO Line Summary page.   DOUBLE  
    No Charge Indicates that there is no charge for the PO line. The "Pricing and Funding" section on the PO Line Summary page. Yes / No VARCHAR 10
    Note To Vendor Notes to the vendor. The "Vendor Information" section on the PO Line Summary page.   VARCHAR 2000
    Order Line Type The order line type as it appears in the order in Alma. Top Summary section on the PO Line Summary page.

    Does not have a label in the Alma UI.
    See the PO Line Type Code table. VARCHAR 4000
    Order Line Type Code The code for the Purchase Order line type.   See the PO Line Type Code table. VARCHAR 255
    PDA Code The patron driven acquisition code.   Only if the PO line was created by a PDA process. VARCHAR 4000
    PDA Name The patron driven acquisition name   Only if the PO line was created by a PDA process. VARCHAR 4000
    PO Approval Date The date the PO was approved (the sent date). The "Sent Date" field on the "PO  Summary" page.   DATE  
    PO Creation Date The timestamp of the PO creation date. Can be seen by clicking the information icon on the "PO  Summary" page.

    The label in Alma is "Created on".
      TIMESTAMP  
    PO Creation Date (Calendar) PO creation date without a timestamp.     DATE  
    PO Creator The user that created the PO (user name). Can be seen by clicking the information icon on the "PO  Summary" page.

    The label in Alma is "Created by".
      VARCHAR 255
    PO Line Binding During Receiving Indicates that the PO line is marked for binding during receiving (for physical items). The "Receiving Information" section on the PO Line Summary page.

    The label in Alma is "Binding during receiving".
    Relevant only for physical items. VARCHAR 4000
    PO Line Creation Date The timestamp of the PO line creation date. Can be seen by clicking the info icon on the "History" tab.

    The label in Alma is "Created on".
      TIMESTAMP  
    PO Line Creation Date (Calendar) PO line creation date without a timestamp.   Calendar Date fields always consist of a month, date, and year. If the information is not provided, 01 is added, so that a date of 2020 is rendered 01/01/2020. This date format is useful when filtering the report by date. DATE  
    PO Line Creator The user that created the PO line (user name). Can be seen by clicking the information icon on the "History" tab.

    The label in Alma is "Last created by".
      VARCHAR 255
    PO Line Identifier The identifier of the ordered title.

    (ISSN or ISBN)
    The "PO Line Information" section on the PO Line Summary page.

    The label in Alma is "Identifier".
      VARCHAR 4000
    New for June!
    PO Line Inventory Active Library Code
    The library code of the inventory (item).     VARCHAR 4000
    PO Line Inventory Library Code The library code of the inventory (item).     VARCHAR 4000
    PO Line Manual Packaging Indicates if the PO line was manually packaged into a PO. The "PO Line Information" section on the PO Line Summary page.

    The label in Alma is "Manual packaging".
      VARCHAR 4000
    PO Line Modification Date The timestamp of the PO line modification date. Can be seen by clicking the information icon on the "History" tab.

    The label in Alma is "Last updated on".
      TIMESTAMP  
    PO Line Modification Date (Calendar) PO line modification date without a timestamp.     Date  
    PO Line Modified By The user that modified the PO line (user name). Can be seen by clicking the info icon on the "History" tab.

    The label in Alma is "Last updated by".
      VARCHAR 255
    PO Line Notes The notes on the PO line. "Notes" section on the PO Line Summary page.

    The label in Alma is "Internal note".
    Multiple notes are separated by a semicolon. VARCHAR 4000
    PO Line Owner Library Code The code of the PO line owner library.     VARCHAR 4000
    PO Line Owner Library Name The name of the PO line owner library. Top Summary section on the PO Line Summary page.

    The label in Alma is "PO Line Owner".
      VARCHAR 4000
    PO Line Reference The business identifier of the PO line (PO Line number). Top Summary section on the PO Line Summary page.

    The label in Alma is "PO Line".
    This is the PO line number in Alma. VARCHAR 255
    PO Line Routing During Receiving Indicates that the PO line is marked for routing during receiving (for physical items). The "Receiving Information" section on the PO Line Summary page.

    The label in Alma is "Routing during receiving".
    Relevant only for physical items VARCHAR 4000
    PO Line Title The title of the PO line. Appears in the top Summary section on the PO Line Summary page.   VARCHAR 4000
    PO Line Vendor Title Number The number of the PO line vendor title.   An identifier other than ISBN/ISSN for non-books inventory. VARCHAR 4000
    PO Modification Date The timestamp of the PO modification date. Can be seen by clicking the information icon on the "PO  Summary" page. 

    The label in Alma is "Last updated on".
      TIMESTAMP  
    PO Modification Date (Calendar) The PO modification date without the timestamp.   Calendar Date fields always consist of a month, date, and year. If the information is not provided, 01 is added, so that a date of 2020 is rendered 01/01/2020. This date format is useful when filtering the report by date. DATE  
    PO Modified By The user that modified the PO (user name). Can be seen by clicking the info icon on the "PO  Summary" page.

    The label in Alma is "Last updated by".
      VARCHAR 255
    PO Number The business identifier of the PO related to the PO line. Top Summary section on the PO Line Summary page.

    The label in Alma is "PO".
      VARCHAR 255
    Quantity for Pricing The number of items to be paid for. The "Pricing and Funding" section on the PO Line Summary page. The quantity for pricing and the number of items to create may be different in a case of discounted pricing through a deal such as "buy two items and get a third item at no additional charge". DOUBLE  
    Receiving / Activation Note Text with which the Purchasing Operator indicates to the Receiving Operator the intended location of serial order items in which no inventory items are created. The "Receiving Information" / "Activation Information" section on the PO Line Summary page. For physical - receiving note, for electronic - activation note. VARCHAR 4000
    Receiving Date (Latest in POL) This field allows you to retrieve the latest receiving date for an item in a PO line.   This is useful, since a PO line can have several items and each of the items may have a different receiving date. DATE  
    Receiving Status An indication of whether or not all physical items were received in the receiving workbench.     VARCHAR 10
    Reclaim Interval (Days) The interval number of days that Alma will send reclaim letters after the initial claim letter is sent. The "Vendor Information" section on the PO Line Summary page.   NUMERIC  
    Renewal Cycle The cycle for the autorenewal job for continuous orders For example, if it is set to one year, the PO line is renewed in one year. The "Renewal Information" section on the PO Line Summary page. Defined in the RenewalCycle code table. DOUBLE  
    Renewal Date The date of the PO line’s next renewal for continuous orders. The "Renewal Information" section on the PO Line Summary page. Relevant only for continuous orders. DATE  
    Renewal Note The note of the PO line renewal for continuous orders. The "Renewal Information" section on the PO Line Summary page. Relevant only for continuous orders. VARCHAR 4000
    Renewal Reminder Period Determines how many days before renewal is an email regarding that renewal sent. The "Renewal Information" section on the PO Line Summary page.

    The label in Alma is "Renewal reminder period (days)".
    Relevant only for manually renewed continuous orders. DOUBLE  
    Reporting Code - 1-5 Five fields that store the reporting codes. The "Reporting Codes" section on the PO Line Summary page.   VARCHAR 255
    Reporting Code Description -1-5 Five fields that store the description of the five reporting code fields. The "Reporting Codes" section on the PO Line Summary page. As defined in the Reporting Codes code tables. VARCHAR 4000
    Rush Indicates whether the PO line is to be rushed. The "Receiving Information" section on the PO Line Summary page.   VARCHAR 4000
    Sent Date The date that the PO/ PO line is sent to the vendor. The "PO Line Information" section on the PO Line Summary page.

    For PO line - in the history tab.
      DATE  
    Ship To Address City The shipped to city address. The "Contact Information" tab on Vendor Details page.   VARCHAR 176
    Ship To Address Country The shipped to country address. The "Contact Information" tab on Vendor Details page.   VARCHAR 320
    Ship to Address ID Internal ID of the library shipping address that should be used by the vendor.     DOUBLE  
    Ship To Address Line 1-5 The shipped to address lines. The "Contact Information" tab on Vendor Details page.   VARCHAR 784
    Shipping Method The method for the vendor to ship the order.   Per the values in Shipping Method code table defined in the acquisition configuration menu. VARCHAR 255
    Source ID The source file ID used for the EOD lines.     VARCHAR 255
    Source Type The source from which the PO line originated, for example,  EOD, Manual, and Migration. The "PO Line Information" section on the PO Line Summary page.   VARCHAR 255
    Status The business status of the PO line as Active, Canceled, or Closed

    There are a number of sub-statuses included in the business status "Active". See the Status (Active) field.
    Appears in the top Summary section on the PO Line Summary page.   VARCHAR 255
    Status (Active) Indicates the sub-status of the "Status" field. For example: Waiting for Invoice, Waiting for Manual Renewal, Recurring Renewal, Under Evaluation, Sent, In Review, Ready to Be Sent, Waiting for Packaging, and Manual Packaging. Appears in the top Summary section on the PO Line Summary page. When the status is active. VARCHAR 4000
    Subscription From Date The date for the beginning of a subscription for continuous orders. The "Renewal Information" section on the PO Line Summary page. Relevant only for continuous orders. DATE  
    Subscription To Date The date for the end of a subscription for continuous orders. The "Renewal Information" section on the PO Line Summary page. Relevant only for continuous orders. DATE  
    Vendor Access Provider The vendor that provides access to electronic resources. The "Vendor Information" section on the PO Line Summary page. The label in Alma is "Access provider". VARCHAR 255
    Vendor Account Code The vendor account code as defined in the Alma vendor account definitions. The fourth section of the field.

    The "Account" field in the top Summary section on the PO Line Summary page.

    The "Material Supplier" field in the "Vendor Information" section on the PO Line Summary page.
      VARCHAR 784
    Vendor Account Description The vendor account description as defined in the Alma vendor account definitions. The third section of the field.

    The "Account" field in the top Summary section on the PO Line Summary page.

    The "Material Supplier" field in the "Vendor Information" section on the PO Line Summary page.
      VARCHAR 255
    Vendor Code The vendor code as defined in the Alma vendor details definitions. The second section of the field.

    The "Account" field in the top Summary section on the PO Line Summary page.

    The "Material Supplier" field in the "Vendor Information" section on the PO Line Summary page.
    All the vendors that have been on the order, not just the active vendor. VARCHAR 255
    Vendor Contact Person ID The related vendor contact person ID. On the vendor record. Can be accessed by clicking on the Material Supplier in the Vendor Information section. VARCHAR 50
    Vendor Name The vendor name as defined in the Alma vendor details definitions. The first section of the field.

    The "Account" field in the top Summary section on the PO Line Summary page.

    The "Material Supplier" field in the "Vendor Information" section on the PO Line Summary page.
      VARCHAR 255
    Vendor Reference Number The reference number for the PO line in Alma, as provided by the vendor Serves as a matching point for identifying a PO line in Alma. The "Vendor Information" section on the PO Line Summary page.   VARCHAR 255
    Vendor Reference Number Type The type of the reference number. The "Vendor Information" section on the PO Line Summary page.   VARCHAR 255

    PO Line Approver

    The PO Line Approver table is a dimension table that stores details about the approver of the PO line.
    PO Line Approver
    Field Description Additional Information
    PO Line Approver Birth Date The birth date  
    PO Line Approver Cant Edit Restricted Users Indicates if the user can edit restricted user groups      
    PO Line Approver Campus Code The campus code  
    PO Line Approver Creation Date The creation date  
    PO Line Approver Creator The creator  
    PO Line Approver Disable All Login Restrictions Indicates if the user has IP login restrictions disabled      
    PO Line Approver Expiry Date The expiry date  
    PO Line Approver External ID The external ID  
    PO Line Approver Failed Authentication Indicates if authentication failed  
    PO Line Approver First Name The first name  
    PO Line Approver Full Name The full name  
    PO Line Approver Gender The gender  
    PO Line Approver Identifier 1-2 Identifiers 1-2  
    PO Line Approver IdP Service In Use Indicates if an identity provider service is in use  
    PO Line Approver Job Category The job category  
    PO Line Approver Job Description The job description  
    PO Line Approver Last Name The last name  
    PO Line Approver Last Activity Date The last date that a patron made a request or borrowed or returned an item  
    User – PO Line Approver Linked from Institution Code The linked from institution code  
    User – PO Line Approver Linked from Institution Name The linked from institution name  
    PO Line Approver Linked to Other Institution Indicates if linked to another institution  
    User – Linked From Other Institution Indicates if the user is linked from another institution Possible values:
    • yes
    • no
    PO Line Approver Locked Out Date The locked out date  
    PO Line Approver Middle Name The middle name  
    PO Line Approver Modification Date The modification date  
    PO Line Approver Modified By The user that modified  
    PO Line Approver Preferred First Name The preferred first name  
    PO Line Approver Preferred Language The preferred language  
    PO Line Approver Preferred Last Name The preferred last name  
    PO Line Approver Preferred Middle Name The preferred middle name  
    PO Line Approver Primary Identifier The primary identifier  
    PO Line Approver Purge Date The purge date  
    PO Line Approver Resource Sharing Library The resource sharing library  
    PO Line Approver Resource Sharing Library Code The resource sharing library code  
    PO Line Approver Statistical Category 1-10 Statistical categories 1-10 These fields allow you to map ten statistical categories. This allows you to filter reports based on advanced user information typically stored in the statistical category fields. For more information, see Configuring Statistical Categories for Analytics.
    PO Line Approver Status The status  
    PO Line Approver Status Date The status date  
    PO Line Approver User Email The user's preferred email for correspondence  
    PO Line Approver User Group The user group  
    PO Line Approver User Group Code The user group code  
    PO Line Approver User ID The user ID  
    PO Line Approver User Record Type The user record type  
    PO Line Approver User Title The user title  
    PO Line Approver User Type The user type  
    PO Line Approver Cataloger Level The cataloger level of the user  
    PO Line Approver Has Role Other Than Patron Indicates if the patron has a role other than Patron  
    PO Line Approver Has Role Other Than Patron and Instructor  Indicates if the patron has a role other than Patron and Instructor  
    PO Line Approver Is Blocked Indicates if the patron is blocked  
    PO Line Approver Patron Letters Opt In The letters for which the patron has opted in  
    PO Line Approver Patron Letters Opt Out The letters for which the patron has opted out  

    PO Line Creation Date

    The PO Line Creation Date table is a dimension table that stores details about the date that the PO line was created.
    PO Line Creation Date
    Field Description Additional Information
    PO Line Creation Date Stores the date in the date format 2/29/2012  
    PO Line Creation Start Of Week The date of the first business day of the week  
    PO Line Creation Week Number The number of the week of the year  
    PO Line Creation Month Key Stores the month of the date in number format such as 2 for February  
    PO Line Creation Month Stores the month of the date in month description format such as February  
    PO Line Creation Full Month Stores the month and the year of the date in a display format such as Feb 12  
    PO Line Creation Quarter Stores the quarter of the date in a display format such as Q1  
    PO Line Creation Year Stores the year of the date in string format such as 2012  
    PO Line Creation Fiscal Month Key Stores the fiscal month of the date in number format such as 2 for February  
    PO Line Creation Fiscal Year Stores the fiscal year of the date in string format such as 2012.  
    PO Line Creation Date Filter Used to filter report results by date.  

    Purchase Request Approver, Purchase Request Assigned To, Purchase Request Creator, Purchase Request Modified By, Purchase Request Requester

    The Purchase Request Approver, Purchase Request Assigned To, Purchase Request Creator, Purchase Request Modified By, and Purchase Request Requester tables are dimension tables that contain fields relating to details of the roles of the purchase request workflow.
    Field Description Additional Information
    Birth Date The birth date  
    Campus Code The campus code  
    Creation Date The creation date  
    Creator The creator  
    Expiry Date The expiry date  
    External ID The external ID  
    Failed Authentication Indicates if authentication failed  
    First Name The first name  
    Full Name The full name  
    Gender The gender  
    Identifier 1-2 Identifiers 1-2  
    Job Category The job category  
    Job Description The job description  
    Last Name The last name  
    Last Activity Date The last date that a patron made a request or borrowed or returned an item  
    User – Linked from Institution Code The linked from institution code  
    User – Linked from Institution Name The linked from institution name  
    Linked to Other Institution Indicates if linked to another institution  
    User – Linked From Other Institution Indicates if the user is linked from another institution Possible values:
    • yes
    • no
    Locked Out Date The locked out date  
    Middle Name The middle name  
    Modification Date The modification date  
    Modified By The user that modified  
    Preferred Language The preferred language  
    Primary Identifier The primary identifier  
    Purge Date The purge date  
    Resource Sharing Library The resource sharing library  
    Resource Sharing Library Code The resource sharing library code  
    Statistical Category 1-10 Statistical categories 1-10 These fields allow you to map ten statistical categories. This allows you to filter reports based on advanced user information typically stored in the statistical category fields. For more information, see Configuring Statistical Categories for Analytics.
    Status The status  
    Status Date The status date  
    User Group The user group at the time the report is run.  
    User Group Code The user group code  
    User ID The user ID  
    User Record Type The user record type  
    User Title The user title  
    User Type The user type  
    Cataloger Level The cataloger level of the user  
    Has Role Other Than Patron indicates if the patron has a role other than Patron  
    Has Role Other Than Patron and Instructor  Indicates if the patron has a role other than Patron and Instructor  
    Is Blocked Indicates if the patron is blocked  
    Patron Letters Opt In The letters for which the patron has opted in  
    Patron Letters Opt Out The letters for which the patron has opted out  

    Reading List Citations

    The Reading List Citations table is a dimension table that contains fields relating to reading list citations.
    Citation Metadata Details
    Field Description Additional Information
    Additional Person Name The additional person name  
    Article End Page The end page of the article  
    Article Number of Pages The number of pages in the article  
    Article Start Page The start page of the article  
    Assign to ID The assign to ID  
    Author The author of the article  
    Barcode The barcode  
    Book Call Number The call number of the book  
    Book Chapter Author The author of the book chapter This field is relevant only for citations created after March 2018.
    Book Chapter Editor The editor of the book chapter This field is relevant only for citations created after March 2018.
    Book Chapter Number The chapter number of the book  
    Book Chapter Title The title of the book chapter This field is relevant only for citations created after March 2018.
    Book Edition The edition of the book  
    Citation Alerts The alerts of the citation  
    Citation Attribute (1-5) The citation attributes. For information on configuring the citation attribute fields, see Displaying Citation Attributes in Analytics Reports.
    Citation Copyright ID The citation copyright ID  
    Citation Copyright Status The citation copyright status  
    Citation Creation Date The date the citation was created  
    Citation Created By The creator of the citation  
    Citation Due Date The due date of the citation  
    Citation Has Public Note Indicates if the citation has a public note  
    Citation ID The ID of the citation  
    Citation Library Internal Tags The library internal tags of the citation  
    Citation Library Tags The library tags of the citation  
    Citation License Type Indicates the type of the citation license, for example: Creative commons and DCS.  
    Citation License Type Code Indicates the code of the license type of the citation  
    Citation Locate Status Indicates if the resource is located. Possible values are:
    • Information Incomplete – Not enough information was entered to perform a resource locate
    • Locate Failed – A locate was attempted but failed to complete for some reason.
    • Locate Not Run – A locate was not attempted.
    • Multiple Resources Located – A locate was attempted and multiple resources were found.
    • No Resource Located – A locate was attempted but no resource was found.
    • Not Complete – A locate attempt is in process.
    • Resource Located – A locate was attempted and a single resource was found.
    Citation Material Type The citation material type.  
    Citation Material Type Code The citation material type code.  
    Citation Modification Date The citation modification date  
    Citation Modified By The person who modified the citation  
    Citation Order A number indicating the place of the citation in order  
    Citation Origin Where the citation originated. Possible values are the following. Values such as Digital/Physical/Electronic indicate that the citation's origin is the Alma repository and the available formats of the resource:
    • CiteIt
    • Digital
    • Digital/Electronic
    • Digital/Physical
    • Digital/Physical/Electronic
    • Electronic
    • External URL
    • File
    • Manually Added
    • Mendeley
    • Physical
    • Physical/Digital
    • Primo Central
    • Refworks
    • Zotero
    • None
    Citation Public Note The public note of the citation  
    Citation Public Tags The public tags of the citation  
    Citation Source The source of the citation  
    Citation Source 1-10 The sources of the citation  
    Citation Status The status of the citation  
    Citation Type The citation type. Possible values are:
    • Electronic Article – An electronic item with Electronic Material Type=Journal
    • Physical Article – A physical item with Material Type=Journal
    • Physical Book – All other items
    Citation Uploaded File The file name that was uploaded to the citation  
    CLA/DCS Link The CLA/DCS link  
    Course End date The course end date  
    Course ID The course ID  
    Course Start Date The course start date  
    Digital File Date Added The date that the digital file was added  
    Digital File Name The name of the digital file  
    DOI The digital object identifier  
    ISBN The ISBN of the book  
    ISSN The ISSN of the journal  
    Issue The issue of the journal  
    Journal Title The title of the journal  
    Leganto Citation Hidden Links Indicates if there are hidden links in the citation Possible values:
    • No hidden links
    • Hidden link/s
    Leganto Citation Library Discussion Last Update The last day the citation was discussed  
    Library ID The library ID  
    Locate Status The locate status  
    MMS ID The MMS ID  
    Note The note  
    Number of Citations The number of citations  
    Number of Library Discussions The number of library discussions of the citation  
    Number of Likes The number of likes of the citation  
    Number of Read It The number of Read Its of the citation  
    Number of Student Comments The number of student comments of the citation  
    OCLC Number The OCLC number  
    Owner ID The owner ID  
    Pages The pages of the citation  
    Part The part  
    Publication Date The date of publication  
    Publication Place The place of publication  
    Publish Citation End Date The publish citation end date  
    Publish Citation Start Date The publish citation start date  
    Publish Materials End Date The publish materials end date  
    Publish Materials Start Date The publish materials start date  
    Publish Section Visible Indicates whether the section is hidden from students outside of the section dates      
    Publisher The publisher  
    Reading List ID The reading list ID  
    Representation URL The representation URL  
    Section ID The section ID  
    Section Library Internal Tags The section library internal tags  
    Section Library Tags The section library tags  
    Section Public Tags The section public tags  
    Title The title of the citation  
    Volume The volume of the citation  

    Institution

    The shared Institution dimension allows the Network Zone to view reports according to institution. It is available in every subject area. It contains the following fields:
    Institution
    Field Description Additional information
    Institution Code The code of the institution.  
    Institution Name The name of the institution.  
    Institution Timezone The timezone of the institution  
    Data Available As Of When the data became available to analytics  
    Data Updated As Of When the data was taken from Alma  
    If an analytics report is run from the Network Zone in a collaborative network implementing a Network Zone, all member institutions are included in the report for Institution Code and Institution Name.
    If an analytics report is run from an institution that is not part of a collaborative network implementing a Network Zone, only the single institution from which the report is run is included in the report for Institution Code and Institution Name.
    Reports involving data across a collaborative network implementing a Network Zone may take longer to run than reports within one institution.
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