Purchase Requests (Analytics)

Field Descriptions

The following lists the fields available in Purchase Requests.

Purchase Requests – Field Descriptions

Purchase Request Measures

The Purchase Request Measures table is a fact table that stores the measures of purchase requests.

Purchase Request Measures
Field	Description	Additional Information
Number of Purchase Requests	The number of purchase requests
Estimated Cost	The estimated cost
Number of Purchase Requests - Books	The number of purchase requests for books
Number of Purchase Requests - Electronic	The number of purchase requests for electronic material
Number of Purchase Requests - Electronic Books	The number of purchase requests for electronic books
Number of Purchase Requests - Electronic Journals	The number of purchase requests for electronic journals
Number of Purchase Requests - Journals	The number of purchase requests for journals
Number of Purchase Requests - Physical	The number of purchase requests for physical material
Number of Purchase Requests - Physical Books	The number of purchase requests for physical books
Number of Purchase Requests - Physical Journals	The number of purchase requests for physical journals
Number of Purchase Requests Approved	The number of purchase requests approved
Number of Purchase Requests In Review	The number of purchase requests in review
Number of Purchase Requests Rejected	The number of purchase requests rejected
Number of Purchase Requests With Funds	The number of purchase requests with funds
Number of Purchase Requests With PO Lines	The number of purchase requests with PO lines
Number of Purchase Requests With Reading Lists	The number of purchase requests with reading lists

Purchase Request Details

Purchase Request Details is a dimension table that contains fields relating to purchase request details, such as Currency, Purchase Request ID, and Request Status.

Purchase Request Details
Field	Description	Field Location in Alma	Additional Information	Data Type	Data Size
Application	The application that created the record	__		VARCHAR	255
Approved Format	The approved format of the purchase request	Acquisitions> Manage Purchase Requests > Approve and Order	Possible values: 'E'-electronic 'P'- physical 'D'- digital	VARCHAR	1
Author	The author that is recorded on the purchase request	Acquisitions> Manage Purchase Requests > View [select one]> Resourse information section		VARCHAR	4000
Citation Type	The citation type of the purchase request	Acquisitions> Manage Purchase Requests > View [select one]> Resourse information section	Possible values: Book Journal	VARCHAR	255
Creation Date and Time	The creation date and time	Acquisitions> Manage Purchase Requests > View [select one]> exclamation mark on the top of the page		DATETIME
Currency	The currency of the purchase request	Acquisitions> Manage Purchase Requests > PO Line Reference [select one]		VARCHAR	255
ISSN / ISBN	The ISSN / ISBN that is recorded on the purchase request	Acquisitions> Manage Purchase Requests > View [select one]> Resourse information section		VARCHAR	255
LCCN	The LCCN that is recorded on the purchase request	Acquisitions> Manage Purchase Requests > View [select one]> Resourse information section		VARCHAR	1000
Located Bibliographic Information	Indicates (Yes/No) if the purchase request has a linked bibliographic record	Acquisitions> Manage Purchase Requests > View [select one]> Resourse information section (all Bibliographic Information)		VARCHAR	3
Located Bibliographic Information Flag	Indicates whether the purchase request has a linked bibliographic record	Acquisitions>Manage Purchase Requests > View [select one]> Resourse information section The label in Alma is "Bibliographic information"	Possible values: 0 (Create new record) 1 (Use existing record)	NUMERIC	1
Modification Date and Time	The modification date and time	Acquisitions> Manage Purchase Requests > View [select one]> exclamation mark on the top of the page		DATETIME
Modified By Job	The job ID of the last job that updated the record	Acquisitions> Manage Purchase Requests > View [select one]> exclamation mark on the top of the page The label in Alma is "Last Updated By"		NUMERIC
OCLC Number	The OCLC number that is recorded on the purchase request	Acquisitions> Manage Purchase Requests > View [select one]> Resourse information section The label in Alma is "Other System Number"		VARCHAR	255
Purchase Request ID	The ID of the purchase request	Acquisitions> Manage Purchase Requests > View [select one]> exclamation mark on the top of the page The label in Alma is "Alma ID"		VARCHAR	100
Rejection Reason	The rejection reason of the purchase request	Acquisitions> Manage Purchase Requests > View [select one]> Request Attributes section		VARCHAR	255
Request Status	The request status of the purchase request	Acquisitions> Manage Purchase Requests >Request status [select one]	Possible values:	VARCHAR	255
			Approved
			Cancelled
			Failed
			In Cart
			In Review
			Order Complete
			Order Placed
			Rejected
			To be Canceled
			Waiting for Approval

Requested Format	The requested format of the purchase request	Acquisitions> Manage Purchase Requests > View [select one]> Resourse information section The label in Alma is "Material Type"	Possible values: Physical Electronic	VARCHAR	255
Requester Note	The requester note of the purchase request	Acquisitions> Manage Purchase Requests > View [select one]> Request Attributes section		VARCHAR	2000
Source Type	The source type of the purchase request	Acquisitions> Manage Purchase Requests > View [select one]> Request Attributes section The label in Alma is Created from.	Possible values: Manually Citation External System API Outgoing Request	VARCHAR	255
Title	The title of the purchase request	Acquisitions> Manage Purchase Requests > View [select one]> Resourse information section		VARCHAR	4000

Bibliographic Details

Bibliographic details is a shared dimension that contains bibliographic information about the purchase request.

Ex Libris works with content providers worldwide to enrich the metadata available in the Alma Community Zone. To enrich the journal/serial content in the CZ, we work directly with the Library of Congress CONSER feed for electronic serials, which we match against our knowledge base to enrich with all of the relevant metadata fields that they supply (for more details, see Community Zone Serial Records Enrichment) and enrich the CZ records with all relevant metadata, including the 050 fields (when available).

In the case of book content, we work with multiple providers who are willing to share their metadata with the Alma community globally (for more details, see Community Zone Monograph Records Enrichment). If you have local access to these classifications, you may want to consider working with the local extension for these records whenever an update is not available. (For more details, see Working with Local Extension Fields for Community Zone-linked Records.)

The Bibliographic Details table contains two kinds of fields, those derived from the MARC record and those that come from Alma. Although in analytics there is no distinction made between these fields, for explanatory purposes we have divided them into two tables below.

Bibliographic Details
Field	Note	Mapping from MARC21	Mapping from UNIMARC	Mapping from Dublin Core	Data Type	Data Size
Action Note	A note that contains information about the retention and the retention reason of the bibliographic record.	583	Not relevant	Not relevant	VARCHAR	4000
Author	The term Author refers to the individual or group of individuals responsible for creating or producing the work being documented. The author is the primary contributor to the work, and their name is typically listed prominently in the bibliographic record to identify the originator of the content. Depending on the type of work and the citation style, the author's name may be followed by additional information such as their credentials, institutional affiliation, and the date of publication.	100,110,111	700,701,710,711	Currently empty, planned to come from dc:creator, dcterms:creators	VARCHAR	4000
Author (Contributor)	The Author (Contributor) role refers to the specific role or function played by an individual or group in the creation or production of a work. This role is important for cataloging and documenting the contributions of different individuals or entities to a particular resource. The Author (Contributor) role is a way to categorize and describe the responsibilities of contributors beyond just being the primary author.	711 a,c-e,i,j,n,q,u and its 880 700 a-e,j,q,u and its 880 710 a-e,i,n,u and its 880	700 a-d,f,p 701 a-d,f,p 710 a-h,p 711 a-h,p 720 a,f" 721 a,f 702 a-d,f,g 712 a-h,p 722 a,f	Currently empty, planned to come from dc:contributor, dcterms:contributor	VARCHAR	4000
Begin Publication Date	The Begin Publication Date refers to the earliest date associated with the publication or release of a particular work. It is a critical piece of information that helps users understand when the work was first made available to the public. The publication date can be essential for citing the work correctly, tracking its historical context, and assessing its relevance to specific time periods.	008 pos. 07-10	100.Date1	Not relevant for Dublin Core	VARCHAR	255
BIB 008 MARC	The contents of the MARC 008 bibliographic field. The BIB 008 field in a MARC bibliographic record is a fixed-length data element used to provide additional information about the bibliographic record itself. It contains various control information that helps catalogers and library systems manage and process the record.	008		Not relevant for Dublin Core	VARCHAR	50
BIB LDR MARC	The BIB LDR refers to the Leader field (LDR) within the bibliographic record. The Leader is a fixed-length data element that provides control information about the bibliographic record itself. It is a critical component of MARC records, and each position within the Leader serves a specific purpose. The Leader field is typically 24 characters in length. The Leader field is used to convey fundamental information about the structure, organization, and characteristics of the bibliographic record.	LDR		Not relevant for Dublin Core	VARCHAR	50
Bibliographic Acquisition Accession Number Note	The identification code assigned to materials acquired in a single and separate transfer of custody.	541 e		Not relevant for Dublin Core	VARCHAR	255
Bibliographic ID	A Bibliographic ID is a unique identifier assigned to a specific bibliographic entry or resource. It serves as a way to distinguish and locate a particular work within a library's catalog or database. The purpose of a bibliographic ID is to facilitate efficient retrieval and management of bibliographic records and to ensure that each record is distinct.	010 excluding numeric subfields	020 a	dcterms:identifier dcterms:ISBN, dcterms:identifier dcterms:ISSN	VARCHAR	255
Bibliographic Level	The Bibliographic Level is a classification that describes the scope and content of a bibliographic record. It helps users understand the nature of the resource being described in the record. The bibliographic level is often indicated using a one-letter code or abbreviation. Common bibliographic levels include: Monograph (m), Serial (s), Collection (c), Integration (i), Monographic Series (a), and so forth.	Position 7 of the LDR field of the bibliographic record	Position 7 of the LDR field of the bibliographic record	Not relevant for Dublin Core	VARCHAR	255
Bibliographic Source of Acquisition Note	The name of the people or organization that is the source of the material.	541 a		Not relevant for Dublin Core	VARCHAR	255
Category of Material	The Category of Material is a classification or designation that describes the format or physical nature of the material being cataloged. It helps users and catalogers understand the medium in which a resource is presented.	Position 0 of the 007 field	200 b	Not relevant for Dublin Core	VARCHAR	255
DC Coverage	DC Coverage refers to an element used to provide information about the spatial or temporal topic of the resource, spatial applicability of the resource, or jurisdiction under which the resource is relevant.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:coverage dcterms:coverage dcterms:spatial dcterms:temporal	VARCHAR
DC Description	DC Description refers to Dublin Core (DC) metadata elements used to describe resources in a standardized way, particularly in digital libraries and online cataloging systems.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:description dcterms:description dcterms:abstract	VARCHAR	4000
DC Format	The file format, physical medium, or dimensions of the resource. The information in this field is entered as free text.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:format dcterms:format	VARCHAR	256
DC License	DC License is a Dublin Core element used to specify the terms and conditions associated with the use of a resource. It provides information about the licensing or copyright status of a digital or physical resource, allowing users to understand how they can legally use, share, or redistribute the resource. The DC License element is particularly important in digital libraries, repositories, and online cataloging systems where access to digital content is provided.	Relevant only for Dublin Core	Relevant only for Dublin Core	It will be populated by dcterms:license	VARCHAR	4000
DC Provenance	DC Provenance refers to an element used to provide a statement of any changes in ownership and custody of the resource since its creation that are significant for its authenticity, integrity, and interpretation	Relevant only for Dublin Core	Relevant only for Dublin Core	dcterms:provenance	VARCHAR	4000
DC Relation	DC Relation refers to an element used to provide information about a related resource to the described resource.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:relation dcterms:relation dcterms:isVersionOf dcterms:hasVersion dcterms:isReplacedBy dcterms:replaces dcterms:isRequiredBy dcterms:requires dcterms:isPartOf dcterms:hasPart dcterms:isReferencedBy dcterms:references dcterms:isFormatOf dcterms:hasFormat dcterms:conformsTo	VARCHAR	4000
DC Rights	DC Rights refers to an element used to provide information about the intellectual property rights or copyright status of a resource. This element helps users understand the legal rights and permissions associated with the resource and whether there are any restrictions on its use.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:rights and dcterms:rights	VARCHAR	4000
DC Source	DC Source refers to an element used to provide information about a related resource from which the described resource is derived.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:source dcterms:source	VARCHAR	4000
DC Type	DC Type refers to an element used to provide information about the nature or genre of the resource.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:type dcterms:type	VARCHAR	255
Edition	Edition refers to a specific version or variation of a publication. The edition information provides details about changes, updates, or variations that have occurred since the original publication. Including the edition helps users and researchers identify the specific version of a book or other resource they are looking for.	MARC 250 subfields a,b	205 a,b,f,g	dcterms:isVersionOf	VARCHAR	255
Electronic location and access	The location and access URl for the electronic resource.	856 all subfields		Not relevant for Dublin Core	VARCHAR	4000
End Publication Date	The End Publication Date is the second date available in the 008 field, and it is used to indicate "Date 2." It is described as "A date specified by the code in 008/06 (Type of date/Publication status)."	008 pos. 11-14	100.Date2	Not relevant for Dublin Core	VARCHAR	255
Enriched with AI	Indicates that the bibliographic record of the resource was enriched by the AI Asisstant.				VARCHAR	4
Form of Item	The Form of Item refers to a specific code or indicator that describes the physical format or medium of the resource being cataloged. This information helps library users understand the physical characteristics of the item and whether it is in a print or non-print format.	MARC 008 pos. 29 (Maps and Visual Material) or 23 (other material configurations)		Not relevant for Dublin Core	VARCHAR	1
General Note	A General Note is a field used to provide additional information or commentary about the resource being described. General notes can include various types of information that may not fit into specific structured fields within the bibliographic record. These notes are often used to convey contextual details, historical significance, or other relevant information about the resource.	500 a, 5		Not relevant for Dublin Core	VARCHAR	4000
Government Publication	A Government Publication is a term used to identify materials that are published or produced by government entities at various levels of government, including federal, state, local, and international governments. For more information regarding the values of MARC 008 Pos. 28, see here.	MARC 008 pos. 28 According to MARC21 Format for Bibliographic Data, MARC 008 pos. 28 is Government Publication for the following material types: Books, Computer Files, Continuing Resources, Maps, and Visual Materials. For Music MARC 008 pos. 28 is Accompanying matter. For Mixed material MARC 008 pos. 28 is Undefined. Consequently, when using this field, you may want to filter out records with Material Type = Music and Material Type = Mixed material.		Not relevant for Dublin Core	VARCHAR	1
ISBN	ISBN is a unique identifier for books, and it is used to facilitate the identification and cataloging of books and related materials. Field in analytics includes also cancelled and invalid ISBNs.	MARC 020 a,z MARC 776 z	010 a	dcterms:identifier dcterms:ISBN	VARCHAR	255
ISBN Valid	A unique identifier for books and related materials. To be considered valid, an ISBN must adhere to the established ISBN standards and conventions. Field in analytics does not include cancelled and invalid ISBNs.	MARC 020 a		Not relevant for Dublin Core	VARCHAR	255
ISSN	An ISSN (International Standard Serial Number) is a unique identifier for serial publications, which include periodicals, journals, magazines, and other recurring publications. Field in analytics includes also cancelled and invalid ISSNs.	022 l,a 776 x (for non-physical records)	011 a f	dcterms:identifier dcterms:ISSN	VARCHAR	255
ISSN Valid	A unique identifier for serial publications. To be considered valid for bibliographic records, an ISSN must adhere to the established standards and conventions for ISSN formatting and structure. Field in analytics does not include cancelled and invalid ISBNs.	MARC 022 a		Not relevant for Dublin Core	VARCHAR	255
Language Code	Language codes are used to indicate the language(s) in which a particular resource is written or presented. Language codes are typically standardized to ensure consistency in cataloging and bibliographic records.	008 pos. 35-37	101 a	Currently comes from dc:language. Planned to come from dc:language and dcterms:language	VARCHAR	255
Language Of Cataloging	The Language of Cataloging refers to the language in which the cataloging or metadata for a particular resource is created.	040 b	100 a,22-24	Not relevant for Dublin Core (Value None is displayed)	VARCHAR	4000
Local Note	A Local Note is a type of note that provides specific information or instructions related to a library's unique policies, holdings, or services. Local notes are typically used to convey information that is specific to the individual library or cataloging institution and may not be relevant to libraries elsewhere.	590 a, 5		Not Relevant for Dublin Core	VARCHAR	4000
Material Type	See the table, Fields that Identify the Bibliographic Material Type, in the Material Types in Search Results section for a description of material type.	MARC control LDR Material Type		Planned to be empty. Currently comes from dc:type This field holds a fixed set of values designated for all record formats. For DC, the mapping is controlled from Configuration Resources > Cataloging > DCMI Material Type Mapping page. Any dc:type value not defined on this pages gets by default the value Computer File. For more information, see DCMI Material Type Mapping.	VARCHAR	4000
Material Type Code	Code of the material type described above (in Material Type).	MARC control LDR Material Type		Not relevant for Dublin Core	VARCHAR	255
National Agricultural Library Call Number	The call number used by the American National Agricultural Library.	070 a		Not relevant for Dublin Core
Network Number	A Network Number typically refers to a unique identifier assigned to a bibliographic record within a library network or consortium.	035 a z	053 a z	dc:identifier , dcterms:identifier	VARCHAR	4000
OCLC Control Number (019)	The OCLC Control Number (019 field) is used by OCLC to record and index OCLC control numbers of records that have been deleted or will be processed as duplicate records. For more information on the OCLC Control Number 019 and its subfields, see here. Leading zeros are not displayed.	019 a When the subfield begins with one of the following prefixes: (OCLC) (OCoLC) ocm ocn on		Not relevant for Dublin Core	VARCHAR	4000
OCLC Control Number (035a)	Subfield "a" in the 035 field is used to record the main OCLC Control Numbers. For more information on the OCLC Control Number 035 and its subfields, see here. Leading zeros are not displayed.	035 a When the subfield begins with one of the following prefixes: (OCLC) (OCoLC) ocm ocn on	035 a	Not relevant for Dublin Core	VARCHAR	4000
OCLC Control Number (035a+z)	The OCLC Control Number can include both the main OCLC Control Number in subfield "a" and any related or canceled OCLC Control Numbers in subfield "z." This practice is useful for indicating changes or updates to cataloging records and for maintaining a historical record of previous control numbers associated with the same resource. For more information on the OCLC Control Number 035 and its subfields, see here. Leading zeros are not displayed.	035a+z When the subfield begins with one of the following prefixes: (OCLC) (OCoLC) ocm ocn on	035a+z	Not relevant for Dublin Core	VARCHAR	4000
OCLC Control Number (035z)	Subfield "z" in the 035 field is used to record related or canceled OCLC Control Numbers, providing a historical record of control numbers associated with a specific resource. For more information on the OCLC Control Number 035 and its subfields, see here. Leading zeros are not displayed.	035 z When the subfield begins with one of the following prefixes: (OCLC) (OCoLC) ocm ocn on	035 z	Not relevant for Dublin Core	VARCHAR	4000
Open Access	Open Access (OA) refers to a publishing model that provides unrestricted and free access to scholarly and research publications on the Internet. It signifies that the full text or content of the publication is freely available to anyone, without requiring payment or subscription. Values are Yes and No.	Based on 506 f 506 2		Not relevant for Dublin Core	VARCHAR	4
Original Cataloging Agency	The MARC code or the name of the organization that created the original record.	040 a	081 b	Not relevant for Dublin Core	VARCHAR	255
Place Code	The Place Code is a code that represents the place of publication for a printed or published resource.	008 pos. 15-17	102$$a	dcterms:spatial	VARCHAR	50
Place of Publication - City	The city where a printed or published resource was published or produced.	Derived from the place code in 008 pos. 15-17. If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined".	Not relevant for UNIMARC	Not relevant for Dublin Core	VARCHAR	200
Place of Publication - Country	The country where a printed or published resource was published or produced.	Derived from the place code in 008 pos. 15-17. For a list of country codes, see: MARC Code List for Countries If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined".	Derived from the place code 102$$a. For a list of country codes, see: List of ISO 3166 Country Codes If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined". If there are multiple place codes in this field, only the first value is displayed.	Not relevant for Dublin Core. Value No place, unknown, or undetermined is displayed)	VARCHAR	200
Place of Publication - State	The state where a printed or published resource was published or produced.	Derived from the place code in 008 pos. 15-17. If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined".	Not relevant for UNIMARC	Not relevant for Dublin Core	VARCHAR	200
Publication Date	The Publication Date refers to the date when a printed or published resource was officially issued, published, or made publicly available.	The publication date is determined as follows: the bibliographic details publication date comes from 264 subfield c if there is no 264 subfield c, then the publication date comes from 260 subfield c if there is no 264 subfield c and also no 260 subfield c, then the publication date comes from 008 pos. 7-10	The publication date is determined as follows: the bibliographic details publication date comes from 210 subfield d If there is no 210 subfield d, then the publication date comes from field 214 subfield d. if both fields do not exist, then the publication date comes from field 100 subfield a pos. 9-12	dc:date, dcterms:date, dcterms:created, dcterms:available, dctrems:issued, dcterms:dateAccepted	VARCHAR	255
Publication Place	The Publication Place refers to the city or location where a printed or published resource was officially published, issued, or produced.	MARC 260 a. When 260a is empty, it is taken from MARC 264a	210 a 214 a	Not relevant for Dublin Core (use Place Code)	VARCHAR	255
Publisher	The Publisher refers to the entity or organization responsible for producing, printing, and distributing a printed or published resource.	260 b 264 b	210 c 214 c	dcterms:publisher, dc:publisher	VARCHAR	255
Resource Type	Constructed based on existing bibliographic fields such as the LDR and 008. For more information, see The Resource Type Field.			Not relevant for Dublin Core	VARCHAR	4000
Series	A Series refers to a related group of publications or resources that share common characteristics, themes, or subjects and are published under a common title or series name.	800 t,v 810 t,v 811 t,v 830 a,n,p,v	410 a,h,i,o,t,x	dcterms:isPartOf	VARCHAR	4000
Series Statement	A Series Statement refers to the title or name of a series to which a printed or published resource belongs.	490 a,v x		Not relevant for Dublin Core	VARCHAR	4000
Source of Description Note	A note used by the Community Zone with details on AI enrichment.	588 $$a	Not relevant	Not relevant for Dublin Core	VARCHAR	1000
Subjects	Subjects refer to the specific topics, themes, or subjects covered by a printed or published resource.	6XX excluding 69X, 630, 689	600 a,b 602 603-8 610 616 617	dc:subject dcterms:LCSH,MESH,DDC,UDC,LCC	VARCHAR	4000
Subjects (Names)	Subjects (Names) refers to the specific individuals, organizations, or entities associated with a printed or published resource.	600 a,b,c,d,e,l,t.u 610 a,b,c,d,e,l,n,t,u 611 a,b,c,d,e,j,l,n,q,t,u		Not relevant for Dublin Core	VARCHAR	4000
Title	The Title refers to the name or title of a printed or published resource. The title is one of the most critical elements of bibliographic cataloging because it helps users identify and distinguish one resource from another.	245 a,b 249 a,b,c,v	200 a,c,d,e,h,i	dc:title	VARCHAR	4000
Title (Complete)	The information from MARC field 245, subfields $a, $n, $p, $h, $b, $c, $f, $g, $k, $s.	245 a,n,p,h,b,c,f,g,k,s	200 a-i	dc:title, dcterms:title, dc:alternative	VARCHAR	4000
Title (Filing)	The title with common words such as "The" and "An" removed to help with sorting the title alphabetically. Any text between double arrows (<<>>) is removed. For a video describing the use of this field, see Sort Analytics Reports by Filing Title - Ignoring "The", "A", and "An".	240 a,c,p 245 a,c,p	200 a,e 500	Not relevant for Dublin Core	VARCHAR	4000
Title (Normalized)	The normalized Title. This field is useful when you want to compare titles that may have been catalogued differently. This field is built in the following manner: Alma does the following to the 245 field (except subfields c,h,6 and 8) in the following order: Removes non filing text. Removes <<>> and anything between them. Removes these characters: []\|,.;:" Changes these characters to a space: !@#$%^&*()_+-={}\<>?/~' Changes characters to lowercase. Packs spaces (replace all sequences of more than one space with a single space).	245 a,b,n,p 249 a,b,c,v	200 a,c,d,e,h,i	dc:title		4000
Title Author Combined and Normalized	100 characters of the normalized title and the first four letters of the author in lowercase letters, with spaces removed.	See Author and Title Fields	See Author and Title Fields	See Author and Title Fields	VARCHAR	110
Title Committed to Retain	Title Committed to Retain refers to a commitment made by a library to retain and preserve a specific resource. This commitment is important for ensuring the long-term availability and accessibility of important scholarly or historical materials. Indicates (Yes/No) if the bibliographic record is marked as Committed to Retain.	Configurable from Configuration > Resources > Collection Retention > Bibliographic Collection Retention Definition. For more information, see Bibliographic Record Retention.		Not relevant for Dublin Core	VARCHAR	4
Type of date	The Type of Date refers to the nature or purpose of a date included in the record. It specifies what the date represents or signifies within the bibliographic context. The type of date can provide important information to users and catalogers about the significance of the date included in the record.	008 pos. 6 For more information on the options available for Type of date in 008 pos. 6, see here.	100 pos 8	Not relevant for Dublin Core	VARCHAR	255
Uniform Resource Identifier	A Uniform Resource Identifier (URI) is a string of characters used to identify a resource on the internet or within a particular system. URIs are often used to provide direct links or references to online resources related to the bibliographic entry, such as a digital version of a book, an electronic journal article, or additional related materials.	856 u	856 u	dc:identifier (dcterms:URI) ,dcterms:identifier (dcterms:URI)	VARCHAR	4000
Uniform Resource Identifier Field Exists	Indicates whether a Uniform Resource Identifier (URI) Exists for the bibliographic record. Values are 0 or 1, where "0" means No and "1" means Yes. Indicates if 856 subfield u contains data.			Not relevant for Dublin Core	INT
Uniform Title	A Uniform Title is a standardized title used to represent a specific work, especially when that work has been published under multiple titles or in various editions, languages, or formats.	240 130	500	Not relevant for Dublin Core	VARCHAR	4000

The following table describes other fields in the shared dimension (taken from Alma and not MARC):

Administrative Bibliographic Details
Field	Description	Data Type	Data Size
Active Course Code	Active Course Code is the code of the course in the Alma course reserves. For more information see here.	VARCHAR	4000
Active Course Name	Active Course Name is the name of the course in the Alma course reserves. For more information see here.	VARCHAR	4000
Bibliographic Lifecycle	The Lifecycle of the bibliographic record. Possible values are Deleted and In Repository. This allows you to filter reports and to remove Deleted records.	VARCHAR	50
Bibliographic Rank	Alma assesses the comprehensiveness and depth of MARC 21 bibliographic entries, considering various elements such as identifiers, names, subjects, informative LDR and 008 fields, publication details, among others. This evaluation is reflected in the Bibliographic Rank, designed as a useful aid for libraries in pinpointing records requiring further scrutiny. For more information, see here.	INT
Brief Level	Brief Level refers to the level of detail provided in a bibliographic description. It indicates how much information is included in the bibliographic record, with brief descriptions containing less detailed information compared to full or comprehensive descriptions. In Alma, ten levels of brief records can be defined from 01 through 10, where 01 represents the most brief record and 10 represents a full record. For more information see here.	VARCHAR	2
Chinese Classification	The Chinese Classification of the bibliographic record. For more information, see here.	VARCHAR	50
Collection ID	The ID of the collection or collections the bibliographic record is associated with as defined at Resources > Manage Inventory > Manage Collections. Relevant only for bibliographic records that are part of a collection. One MMS_ID can be attributed to multiple titles collections, therefore a delimited list of collections are defined for the MMS.	VARCHAR	4000
Collection Name	The Name of the collection or collections the bibliographic record is associated with as defined at Resources > Manage Inventory > Manage Collections. Relevant only for bibliographic records that are part of a collection.	VARCHAR	4000
Created with AI	Indicates that the bibliographic record of the resource was created by the AI Assistant.	VARCHAR	4
Creation Date	The timestamp of the bibliographic record creation date.	DATETIME
Creation Date (Calendar)	The creation date without a timestamp. This date format is useful when filtering the report by date.	DATE
Creator	The name of the user that created the record	VARCHAR	255
Dewey Classification	The Dewey classification of the record.	VARCHAR	255
Dewey Classification Top Line	The first 3 digits of the Dewey Classification	VARCHAR	15
Earliest Possible Publication Year (Under Construction)	This field will be available in a future release. A normalized version of the publication date to the earliest possible value when the exact date is not known. It is taken from MARC21 008 pos. 07-10 or UNIMARC 100.Date1. This field is normalized with all non-numeric characters converted to 0s. Values below 1500 and over 6000 will have the value 1.	VARCHAR	255
Edition Simplified (Combined)	The values of the Edition Simplified (Num) and Edition Simplified (Text) fields.	VARCHAR	255
Edition Simplified (Num)	The number of the edition found in the MARC 250 field, simplified.	VARCHAR	255
Edition Simplified (Text)	The text of the edition found in the MARC 250 field, simplified.	VARCHAR	255
Has Local Extensions	Indicates if the Community Zone-linked record has local extensions (Y/N).	VARCHAR	3
ISBN (Normalized)	An ISBN that has been formatted or standardized according to established rules or conventions.	VARCHAR	255
ISSN (Normalized)	An ISSN that has been formatted or standardized according to established rules or conventions.	VARCHAR	255
Language Description	The language name of the title, based on the Language Code field on the record.	VARCHAR	225
LC Classification Top Line	The combined LC code and classification call numbers until the first period which is followed by a letter. If there are no periods then the entire string is taken until there is a space. The length is limited to 50 characters. For example: if the LC Classification is \| a HB3821.I8 \|b R3 then the LC Classification Top Line will be HB3821 if the LC Classification is \| a DF506.5 \|b .G27 then the LC Classification Top Line will be DF506.5 if the LC Classification is \| a N 7353 \|b .K513 1965 then the LC Classification Top Line will be N if the LC Classification is \| a NOT YET ORDERED then the LC Classification Top Line will be NOT The LC Classification Top Line will contain one value. For MARC21, if the bibliographic record has: both 090 and 050 then the LC Classification Top Line will come from 090 050 and not 090 then the LC Classification Top Line will come from 050 090 and not 050 then the LC Classification Top Line will come from 090 Recent data may not be available if it has not yet been received from CONSER.	VARCHAR	50
Link ID	The link ID, if the record is linked to the Community Zone or Network Zone. For more information concerning this field and the next two, see Understanding the fields Link ID Linked to CZ and Linked to NZ in the Bibliographic Details folder.	VARCHAR	50
Linked to CZ	Indicates if the record is linked to the Community Zone.	VARCHAR	3
Linked to NZ	Indicates if the record is linked to the Network Zone.	VARCHAR	3
Local Param 1-30	These fields of information are from MARC fields in Alma, which were configured specifically for your institution. All MARC fields other than control fields can be added as local parameters. Accordingly, MARC fields from 010 to 999 can be mapped to local parameters, including all subfields. In order to make use of these fields, you must contact Ex Libris Support and supply them with a three-digit MARC field code. The data in the local parameters is limited to 3900 characters. If you want to have the labels of the local parameters displayed in analytics, configure the analytics_display_local_params parameter (Configuration > Analytics > General Configuration > Other Settings) to true.	VARCHAR	4000
Managed by Provider	Indicates if the electronic resource is managed by the provider. Possible values are Yes or No. Relevant only for electronic resources.	VARCHAR	3
MMS ID	The MMS ID of the inventory item (physical, electronic, or digital).	VARCHAR	255
Modification Date	The latest (most recent) timestamp of the bibliographic record modification date.	DATETIME
Modification Date (Calendar)	The latest (most recent) modification date without a timestamp. This date format is useful when filtering the report by date.	DATE
Modified By	The name of the user that modified the record.	VARCHAR	255
Network ID	This field is used by institutions implementing a Network Zone. It is the same as the MMS ID of the bibliographic record in the Network Zone and can be used to create reports that show the MMS ID in the member institution (using the existing MMS ID), as well as the corresponding MMS ID in the Network Zone.	VARCHAR	50
Originating System	The system where the bibliographic record originated. If Unknown is displayed in this field, see the following document: How to set up Alma so that the “Originating System” in Analytics will be properly populated.	VARCHAR	4000
Originating System ID	The ID of the record in the originating system where the bibliographic record originated.	VARCHAR	255
Originating System Version	The Originating System Version is the metadata record field that enables uploading records in the correct sequence by preventing the update of an existing record with an older version of the same record. This prevents older bibliographic records from overlaying or merging with newer records. The Originating System Version field is created from the record’s 005 control field the first time the record is imported. For information regarding normalizing the Originating System Version field, see the Update originating system information process and the procedure To configure normalization for managing the Originating System and Originating System Version information.	VARCHAR	16
Peer Reviewed	Indicates if the article was peer reviewed.	VARCHAR	4
Preservation Status	The preservation status of the title in Rosetta Plus/Pro. Possible values: Pending – the title’s digital content is pending to be preserved (for example, the title is marked for preservation but has no digital content to preserve or it has digital content but the preservation process has not started yet) In Process – the title’s digital content is in the process of being preserved in Rosetta Technical Issue – the title’s digital content has a technical issue that prevents it from being preserved Preserved – the title’s digital content is preserved in Rosetta	VARCHAR	255
Provider Name	The name of the provider who manages the bibliographic record that is included in the CZ (Community Zone). Relevant only for electronic titles that are linked to the CZ and when an external provider manages the CZ record.	VARCHAR	255
Record Format	The format of the bibliographic record. Examples: MARC 21 DC KORMARC CNMARC UNIMARC LC BF INSTANCE	VARCHAR	4000
Suppressed from Discovery	Indicates whether the record is suppressed from external discovery systems.	VARCHAR	3

Classifications

Classifications contains the Dewey Classification, LC Classification, and Other Classifications shared dimensions.

Dewey Classifications

Users can view measures accumulated to the relevant group, including expenditures, encumbrances, and allocations grouped by classifications. The field descriptions can be found in the Dewey Classifications shared dimension.

The Dewey Classification is displayed in Analytics in the Dewey Classifications shared dimension, available in several subject areas. Dewey classification information is derived from the bibliographic record in most subject areas, except for the Physical Items subject area, where it can be derived from either the holdings record or the bibliographic record.

From the Bibliographic Record:

For MARC21
Taken from field 082$$a
https://www.loc.gov/marc/bibliographic/bd082.html
For UNIMARC
Taken from field 676$$

There are three levels of the Dewey Classification stored in Alma Analytics. Each level is referred to by a numbered group (Group1, Group2, and Group3).
The group fields display the names as follows:

Dewey Classifications Groups

Using the hierarchy option in this dimension, the user can drill down from Group1 to Group3. In each level, the user can see measures accumulated to the relevant group.

For example:

000 Computer science, information & general works

o 010 Bibliography

o 000 Computer science, information & systems
- 005 Computer programming, programs & data
- 000 Computer science
- 004 Data processing & computer sciences

This is presented in Alma Analytics as follows:

Dewey Classifications

If there is more than one classification code, the last one appears.

Dewey Classifications
Field	Description	Data Type	Size
Dewey Number	The Dewey Number is a unique classification code assigned to a specific subject or topic category. The first 3 digits of the Dewey Classification.	VARCHAR	15
Group1	The name (label) of the first Dewey classification level.	VARCHAR	500
Group2	The name (label) of the second Dewey classification level.	VARCHAR	500
Group3	The name (label) of the third Dewey classification level.	VARCHAR	500
Dewey Classifications	The hierarchy column that allows the user to drill down from the first level of the Dewey Classification to the third level.

LC Classifications

Users may view measures accumulated to the relevant group, including expenditures, encumbrances, and allocations grouped by classifications.

The field descriptions can be found in the LC Classifications shared dimension.

The Library of Congress Classification (LCC) is displayed in Analytics in the LC Classification shared dimension, available in several subject areas. LC classification information is derived from the bibliographic record in most subject areas, except for the Physical Items subject area, where it can be derived from either the holdings record or the bibliographic record.

From the Bibliographic Record:

For MARC21
Taken from field 050$$a. If 050$a has no content, 090$a is used.
https://www.loc.gov/marc/bibliographic/bd050.html
For UNIMARC
Taken from field 680$$a

There are five levels of the LC Classification stored in Alma Analytics. Each level is referred to by a numbered group (Group1, Group2, Group3, Group4 and Group5).
Using the hierarchy option in this dimension, the user can drill down from Group1 to Group4. In each level, the user can see measures accumulated to the relevant group.

For example:

SF1-1100 Animal culture
- SF87 Acclimatization
- ….
- SF191-275 Cattle
  - SF250.5-275 Dairy processing. Dairy products
  - SF221-250 Dairying

This is presented in Alma Analytics as follows:

LC Classifications

If there is more than one classification code, the last one appears.

Ex Libris works with content providers worldwide to enrich the metadata available in the Alma Community Zone. To enrich the journal/serial content in the CZ, we work directly with the Library of Congress CONSER feed for electronic serials, which we match against our knowledge base to enrich with all of the relevant metadata fields that they supply (for more details, see Community Zone Serial Records Enrichment). We receive weekly updates from CONSER and enrich the CZ records with all relevant metadata, including the 050 fields (when available).

In the case of book content, we work with multiple providers who are willing to share their metadata with the Alma community globally (for more details, see Community Zone Monograph Records Enrichment). If you have local access to these classifications, you may want to consider working with the local extension for these records whenever an update is not available. (For more details, see Working with Local Extension Fields for Community Zone-linked Records)

LC Classifications
Field	Description	Data Type	Data Size
Start Range	Start Range refers to the beginning point of a designated range within a classification system. The Start Range indicates the initial classification number or identifier within a specified range that encompasses a set of related subjects, topics, or materials. For example, in PS501-689 (Collections of American literature), the start range is PS501. Possible start range values are hard coded to the beginning of LC Classification groups.	VARCHAR	50
End Range	End Range refers to the concluding point of a designated range within a classification system. The End Range specifies the final classification number or identifier within a defined range that encompasses a set of related subjects, topics, or materials. For example, in PS501-689 (Collections of American literature), the end range is PS689. Possible end range values are hard coded to the end of LC Classification groups.	VARCHAR	50
Classification Code	Classification Code refers to a unique alphanumeric identifier assigned to a specific subject or topic category within the library's classification system. The Classification Code is composed of letters and numbers that represent various facets of a work, such as its subject, genre, or format. For example, in the LC classification "PN1997.2.D56," the "PN" portion represents the general subject area (Performing Arts), and the "1997.2.D56" further refines the classification to a specific work or aspect within that category.	VARCHAR	50
Start Range Number	The numbers that come after the letter(s) in the start range.	DOUBLE
End Range Number	The numbers that come after the letter(s) in the end range.	DOUBLE
Group1	Group1 is the name given for the first level of the LC Classification and is the primary division used to organize and group related topics, subjects, or materials.	VARCHAR	500
Group2	Group2 is the name given for the second level of classification.	VARCHAR	500
Group3	Group3 is the name given for the third level of classification.	VARCHAR	500
Group4	Group4 is the name given for the fourth level of classification.	VARCHAR	500
Group5	Group5 is the name given for the fifth level of classification.	VARCHAR	500
Classifications	The Hierarchy column that enables the user to drill down from the first level of the classification to the fourth level. Using this column provides the user with the option to view the accumulative measures. Note that the fifth level is not included in this field.	Hierarchy

For a Knowledge Article related to LC Classifications, see Analytics LC Classification code shows Unknown even though a call number is present in Alma.

Other Classifications

The Other Classifications table is a dimension table that contains fields for classification systems other than LC and Dewey. Like LC and Dewey classifications, you can drill down to different levels, or groups. At each level, the measures associated with the selected group are displayed.

Other Classifications
Field	Description	Additional Information	Mapping from MARC 21	Data Type	Data Size
Chinese Classifications
Classification Code	The Chinese classification code.	If the code is not found or in an incorrect format Unknown is displayed.	The 090 $a and 093 $a fields in the MARC record. (For CNMARC, the 690 $a field.)	VARCHAR	50
Group 1-7 (Chinese)	The name of the levels of classification in Chinese.		The group name in Chinese as defined by the National Library of China.	VARCHAR	500
Group 1-7 (English)	The names of the levels of classification in English.		The group name in English as defined by the National Library of China.	VARCHAR	500
Chinese Classifications (Taiwan)
Classification Code	The Chinese (Taiwan) classification code.	If the code is not found or in an incorrect format Unknown is displayed.	When the OTHER_CLASS_SCHEME value in the MARC 084 $2 field is ncsclt the classification code value is taken from the MARC 084 $a field.	VARCHAR	10
Group 1-3 (Chinese-Taiwan)	The name of the levels of classification in Chinese-Taiwan.		The group name in Chinese as defined by the National Central Library of Taiwan.	VARCHAR	250
Group 1-3 (English)	The names of the levels of classification in English.		The group name in English as defined by the National Central Library of Taiwan.	VARCHAR	250
NLM Classifications
Has W1	Indicates that the 060 field of the bibliographic record has a value containing the W1 code. This indicates that the item is a journal. A second value in the 060 field is the subject classification code that appears for the NLM Classification Code analytics field.
NLM Classification Code	The letters at the beginning of the NLM classification code entered in the MARC field.	If the code is not found or in an incorrect format, Unknown is displayed. If there are multiple codes, only the first is displayed.	Taken from the 060 $a field or, if empty, from the 096 $a field of the MARC record.	VARCHAR	250
NLM Classification Number	The numbers that come after the letters of the NLM classification code.		Taken from the 060 $a field or, if empty, from the 096 $a field of the MARC record.	VARCHAR	50
NLM Group 1-5	The names of the levels of classification.	The group name as defined by NLM.		VARCHAR	4000
NLM Geographic Classifications
NLM Geographic Code	The code of the geographic location, used for various purposes by NLM.		Taken from the 060 $a field .	VARCHAR	50
NLM Geographic Name	The name of the geographic location, used for various purposes by NLM.		The Geographic Name from NLM that corresponds to the Geographic Code.	VARCHAR	255
U.S. SuDoc Classifications
U.S. SuDoc Classification Code	The letters at the beginning of the classification code entered in the MARC field.	If the code is not found or in an incorrect format, Unknown is displayed. If there are multiple codes, only the first is displayed.	When the first indicator is 0, this is taken from the 086 $a field in the MARC record.	VARCHAR	250
U.S. SuDoc Classification Number	The characters (usually numbers) that come after the letters in the SuDoc Classification code entered in the MARC field.		When the first indicator is 0, this is taken from the 086 $a field in the MARC record.	VARCHAR	50
U.S. SuDoc Agency	The name of the top level (parent) U.S. government agency.	Unlike other classification systems, the SuDoc system groups publications together by the publishing agency, that is, a U.S. government agency.	The agency name that matches the classification code, as defined by SuDoc.	VARCHAR	4000
U.S. SuDoc SubAgency	The name of subordinate bureau or division of the parent U.S. agency.	A subagency is displayed if a publication is published by a subordinate bureau or division within a parent agency. If the top level agency is the publishing agency, then that agency is also listed as the subagency.	The subagency name that matches the classification number, as defined by SuDoc.	VARCHAR	4000
U.S. SuDoc Title	Title designates either a specific publication title or category of the publication.		The title that matches the classification number, as defined by SuDoc.	VARCHAR	4000

Creation Date

The Creation Date dimension is a dimension table that stores details about the creation date of the purchase request.

Creation Date
Field	Description	Additional Information
Creation Date	Stores the date in the format 2/29/2012
Creation Start of Week	The date of the first business day of the week
Creation Week Number	The number of the week of the year
Creation Month Key	Stores the month of the date in number format such as 2 for February	This field is useful when you want to sort by month
Creation Month	Stores the month of the date in month description format such as February
Creation Full Month	Stores the month and the year of the date in a display format such as Feb 12
Creation Quarter	Stores the quarter of the date in a display format such as Q1
Creation Year	Stores the year of the date in string format such as 2012
Creation Fiscal Month Key	Stores the fiscal month of the date in number format such as 2 for February
Creation Fiscal Year	Stores the fiscal year of the date in string format such as 2012.
Creation Date Filter	Used to filter report results by date
Creation Year-Month	The year and the month in a format such as 2023-1
Creation Date	Stores the Hierarchy column that allows the user to drill down from the year to the month to the specific loan date. Using this column provides the user with the option to view the accumulative measures in each level of the hierarchy.

Modification Date

The Modification Date dimension is a dimension table that stores details about the modification date of the purchase request.

Modification Date
Field	Description	Additional Information
Modification Date	Stores the date in the format 2/29/2012
Modification Start of Week	The date of the first business day of the week
Modification Week Number	The number of the week of the year
Modification Month Key	Stores the month of the date in number format such as 2 for February	This field is useful when you want to sort by month
Modification Month	Stores the month of the date in month description format such as February
Modification Full Month	Stores the month and the year of the date in a display format such as Feb 12
Modification Quarter	Stores the quarter of the date in a display format such as Q1
Modification Year	Stores the year of the date in string format such as 2012
Modification Fiscal Month Key	Stores the fiscal month of the date in number format such as 2 for February
Modification Fiscal Year	Stores the fiscal year of the date in string format such as 2012.
Modification Date Filter	Used to filter report results by date
Modification Year-Month	The year and the month in a format such as 2023-1
Modification Date	Stores the Hierarchy column that allows the user to drill down from the year to the month to the specific loan date. Using this column provides the user with the option to view the accumulative measures in each level of the hierarchy.

Funds

The Funds table is a dimension table that displays the details about the fund with which the transaction is associated. The primary key of the table is FUND_LEDGER_ID.

There are the following types of funds:

Ledger
Summary
Allocated Fund

Funds are kept in a parent-child relationship so that each fund has a connection to its parent.

Funds Hierarchy Example

Creating Reports According to Fund Type

You can create reports according to fund type. If the procedures in this section are not implemented, the sums of all of the fund types may be added together in the transaction amount.

To create a report displaying funds of just one type, filter the Fund Type column according to Ledger, Allocated fund, or Summary fund:

Filter by Fund

To create a report showing all of the fund types, add a column that displays any unique identifier of the fund, such as Fund Ledger Code:

Fund Ledger Code

Basic Concepts for Funds in Alma

Allocated and Summary Funds

A fund represents money in an account. A fund can be summary or allocated.

Summary — This fund is not used for ordering and invoicing, but provides aggregate reporting on subordinate funds. You can add other funds to this type of fund.
Allocated —This fund contains money that has been paid out or has been reserved for an open purchase.

A Summary Fund can only be associated with an Allocated Fund. A specific Allocated Fund (i.e. Allocated Fund 101) can only be associated with only one Ledger or Summary Fund, but not both.

Fund Balance

Available Balance —The allocated balance, less (encumbrances minus disencumbrances) and less expenditures.

Cash Balance — The allocated balance less expenditures.

Allocated Balance —The total allocation, not counting any expenditures or encumbrances/disencumbrances.

Encumbered Balance — The sum of the fund's encumbrances minus disencumbrances.

Expenditure Balance — Also called expended balance, this is the sum of the fund's expenditures.

Ledger

A ledger is essentially a collection of funds. Ledgers are defined for a specific date range, such as September 1 of this year to August 31 of next year. A Ledger can be associated with a Summary or Allocated Fund.

Transactions

A transaction can be an allocation, encumbrance, disencumbrance, or expenditure. An allocation adds money to the fund, increasing its available balance. An encumbrance indicates money that is expected to be paid out, as the result of a PO line. A disencumbrance is added or increased when adding an expenditure linked to the same PO line as an encumbrance.

Managing and Configuring Funds in Alma

You can manage funds in Alma by navigating to Acquisitions > Funds and Ledgers.

You can configure fund types in Alma by navigating to Configuration > Acquisitions > Fund Types.

For more information on funds see Managing Funds and Ledgers.

The following table describes the fields in the Fund table.

Fund
Field	Description	Field Location in Alma	Additional Information	Data Type	Data Size
Fund Area Code	The codes defined in the Fund Types table and attributed to funds, for example: Endowed, Gift, General, Grant, Income, and ResourceSharing. For more information, see Configuring Fund Types.	Does not appear in the UI.	Configured in the Code field in Configuration Menu > Acquisitions > General > Fund Types.	VARCHAR	255
Fund Area Description	The description defined in the Fund Types table for the Fund Area Code (Fund Type).	Fund type in the "General" section on the Summary Details page for Funds and Ledgers.	This description comes from the configuration page as described in Fund Area Code above.	VARCHAR	255
Fund Code	The fund or ledger code.	Code in the "General" section on the Summary Details page for Funds and Ledgers.	The code is reused when you roll over the ledger to a new fiscal period. This is filled by the user after selecting Add Ledger. It is not editable once the user saves and then goes back to edit.	VARCHAR	255
Fund Currency	The default unit of currency for the ledger.	Currency in the "General" section of the Summary Details page for Funds and Ledgers.	The values are configured in the Currency Subset table (Configuration Menu > Acquisitions > General > Currency Subset).	VARCHAR	255
Fund Description	The description of the fund.	Description in the "General" section on the Summary Details page for Funds and Ledgers.		VARCHAR	4000
Fund External ID	The fund ID in external/legacy systems.	External ID in the "General" section on the Summary Details page for Funds and Ledgers.	This ID is used to link to other system keys. (See also Fund ID.)	VARCHAR	255
Fund Fiscal Period ID	The ID of the fiscal period to which this fund applies.	Does not appear in the UI.	Configured in the Fund And Ledger Fiscal Period table (Configuration > Acquisitions > Fund and Ledger Fiscal Period).	VARCHAR	255
Fund ID	The unique ID of the fund within Alma.	Does not appear in the UI.	(See also Fund External ID.)	VARCHAR	255
Fund Name	The fund name.	Name in the "General" section on the Summary Details page for Funds and Ledgers.	The name of the fund can be changed when it is rolled over to a new fiscal year. When working with accrual accounting (see Working With Accrual Accounting), the name of the fund in the new fiscal period should not be changed.	VARCHAR	255
Fund Note	Notes that are relevant to the fund.	The Notes tab in the Summary Details page for Funds and Ledgers.	If there are multiple notes, they are concatenated. Two notes are separated by a semicolon.	VARCHAR	4000
Fund Owner Code	The code of the owning institution or library (see also Fund Owner Name).	Does not appear in the UI.		VARCHAR	50
Fund Owner Name	The name of the owning institution or library.	Owned by in the "General" section on the Summary Details page for Funds and Ledgers.	A ledger can only have one owner. The ownership from a library to the institution can be changed, but the ownership from a library to another library or from the institution to a library cannot be changed.	VARCHAR	255
Fund Status	Indicates if the fund is in status active, draft or inactive. It applies to Ledgers, Summary Fund and Allocated Fund.	Status in the "General" section on the Summary Details page for Funds and Ledgers.	The statuses are described below: Active – Operational in the system Draft – Configured in the system but not yet operational Inactive – Not operational in the system (after previously being active)	VARCHAR	10
Fund Type	One of the following fund types: Ledger Summary Allocated	Type in the "Funds and Ledgers" page accessed from Acquisitions > Acquisitions Infrastructure > Funds and Ledgers.	Fund types are for informational purposes only. You can configure fund types on the Fund Type code table (Configuration Menu > Acquisitions > General > Fund Types).	VARCHAR	4000
Parent Fund Code	The code of the parent fund in the Path hierarchy.	Does not appear in the UI (see Parent Fund Name).	See also Fund Code.	VARCHAR	255
Parent Fund ID	The unique ID of the parent fund in the Path hierarchy,	Does not appear in the UI (see Parent Fund Name).	See also Fund ID.	VARCHAR	255
Parent Fund Name	The name of the parent fund in the Path hierarchy.	Funds and Ledgers > Summary > Path.	See also Fund Name.	VARCHAR	255

Library Unit

The Library Unit table is a dimension table that stores details about the library where the PO Line was created.

Library Unit
Field	Description	Field Location in Alma	Additional Information	Data Type	Data Size
Library Address Line 1	The first line of the address of the institution. It usually includes the building number and the street name.	Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Address Line 1.		VARCHAR	1000
Library City	The city of the library.	Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is City.		VARCHAR	255
Library Code	The library code	Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab > Path [the text after the period]		VARCHAR	50
Library Code (Active)	The code of active (not deleted) libraries	Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab > Path [the text after the period]	The same as Library Code without deleted libraries.	VARCHAR	50
Library Country	The country of the library.	Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Country.		VARCHAR	320
Library Description	The library description	Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab The label in Alma is Description.		VARCHAR	100
Library Name	The library name	Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab The label in Alma is Organization Unit Name.		VARCHAR	255
Library Name (Active)	The library name of active (not deleted) libraries	Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab The label in Alma is Organization Unit Name.	The same as Library Name without deleted libraries.	VARCHAR	255
Library Postal Code	The postal code of the library.	Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Postal code.		VARCHAR	200
Library State Province	The state or province of the library.	Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is State/Province.		VARCHAR	320
Unit Type	The type of organization unit	Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab The label in Alma is Organization Unit Type.	Values can be Institution/Library	VARCHAR	20

Owning Library

The Owning Library table is a dimension table that stores details about the library/institution that created the purchase request. The fields are the same as the shared Librray Unit dimension. The primary key of the table is ORGANIZATION_ID.

Library Unit
Field	Description	Field Location in Alma	Additional Information	Data Type	Data Size
Owning Library Address Line 1	The first line of the address of the institution. It usually includes the building number and the street name.	Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Address Line 1.		VARCHAR	1000
Owning Library City	The city of the library.	Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is City.		VARCHAR	255
Owning Library Code	The library code	Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab > Path [the text after the period]		VARCHAR	50
Owning Library Code (Active)	The code of active (not deleted) libraries	Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab > Path [the text after the period]	The same as Library Code without deleted libraries.	VARCHAR	50
Owning Library Country	The country of the library.	Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Country.		VARCHAR	320
Owning Library Description	The library description	Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab The label in Alma is Description.		VARCHAR	100
Owning Library Name	The library name	Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab The label in Alma is Organization Unit Name.		VARCHAR	255
Owning Library Name (Active)	The library name of active (not deleted) libraries	Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab The label in Alma is Organization Unit Name.	The same as Library Name without deleted libraries.	VARCHAR	255
Owning Library Postal Code	The postal code of the library.	Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Postal code.		VARCHAR	200
Owning Library State Province	The state or province of the library.	Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is State/Province.		VARCHAR	320
Owning Library Type	The type of organization unit	Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab The label in Alma is Organization Unit Type.	Values can be Institution/Library	VARCHAR	20
Owning Location Code	The owning library location code			VARCHAR	50
Owning Location Name	The owning library location name			VARCHAR	255

PO Line

The PO Line table is a dimension table that stores details about the PO and the PO Line that is associated with the fund transaction.

Field	Description	Field Location in Alma	Additional Information	Data Type	Data Size
Access Model	The public access model for the electronic resource.	Acquisitions > All PO Lines > Activation Information section	Available only for electronic resources. The values are configured in the Access Model code table.	VARCHAR	4000


Acquisition Method	The code of the method by which the PO Line is acquired, with the default value set as PURCHASE. This value may change when the PO Line is sent.	--	See the Acquisition Method Code table.	VARCHAR	255
Acquisition Method Description	The description (label) of the acquisition method.	Acquisitions > All PO Lines > PO Line Information section The label in Alma is Acquisition method.		VARCHAR	4000


Additional Order Reference	An additional identifier for the PO line.	Acquisitions > All PO Lines > PO Line Information section The label in Alma is Additional PO Line Reference Field.		VARCHAR	255


Application	Used for identifying migrated PO lines.	--	Data is stored in the DB and not exposed in the Alma UI.	VARCHAR	255
Assigned To	The user to which the order is assigned.	Acquisitions > All PO Lines > Left pane		VARCHAR	255
Associated PO Line	The PO line associated with the current one.	Acquisitions > All PO Lines > PO Line Information section		VARCHAR	255
Association Type	The type of association between PO lines. Defined by a user, process, or job.	Acquisitions > All PO Lines > Associated PO Lines link	Available when there is an associated PO line	VARCHAR	255
Cancellation Reason	Code for the reason that a PO line is canceled. Displayed only for canceled PO lines.		The cancellation reason label appears in the History link. To match the label from the PO line History page to the code in analytics, see the PO Line Cancellation Reasons Code table at Configuration > Purchase Orders > PO Line Cancellation Reasons. The cancellation reason is selected when cancelling a PO line.	VARCHAR	255
Cancellation Restriction	Indicates if the cancellation restriction note is displayed when cancelling of a PO line, which contains a warning about the cancellation.	Acquisitions > All PO Lines > PO Line Information section	Possible values are Yes/No.	VARCHAR	4000
Cancellation Restriction Note	The warning to be displayed when canceling a PO line when Cancellation Restriction is selected in Alma.	Acquisitions > All PO Lines > PO Line Information section	Displayed when Cancellation Restriction is selected.	VARCHAR	4000
CKB ID	When clicking Order from an Electronic Collections search, a CKB ID (Central Knowledgebase ID) is stored as a reference to the electronic collection ID, rather than an MMS ID.	Acquisitions > All PO Lines > PO Line Information section The label in Alma is CKB ID.	Not available when there is an MMS ID.	VARCHAR	50
Claiming Date	The date on which the PO line is sent to the claims task list.	--	Determined by adding the number of days in the claiming grace period to the expected receipt/activation date. Calculated from the "Claiming grace period field (days)" field on the Acquisitions > All PO Lines > Vendor Information section. For more information, see Criteria for Marking PO Lines as In Claim.	DATETIME


Claiming Date (Calendar)	Claiming Date without a timestamp	--		DATE
Currency	The currency of the transaction.	Acquisitions > All PO Lines > Pricing and Funding section > next to the List Price field		VARCHAR	3
Discount	The discount amount.	Acquisitions > All PO Lines > Pricing and Funding section The label in Alma is Discount (amount).		DOUBLE


ERP Number	The Enterprise Resource Planning number of the purchase order.	--	Used by customers that want the purchase order to be approved by an ERP system before it is sent to the vendor. For more information, see Orders Export in the Developers Network.	VARCHAR	255
Expected Activation Date	The expected date for the resource activation by vendor for electronic PO lines.	Acquisitions > All PO Lines > Vendor Information section	Only for electronic PO lines.	DATE
Expected Activation Interval	For electronic PO Lines, the number of days after ordering that you expect electronic orders to be activated.	Acquisitions > All PO Lines > Vendor Information section The label in Alma is Activation due after ordering (days).	Only for electronic PO lines.	DOUBLE


Expected Receipt after Ordering Interval	For physical PO Lines, the number of days after ordering that you expect physical orders to be received.	Acquisitions > All PO Lines > Vendor Information section The label in Alma is Expected receipt after ordering (days).	Only for physical PO lines.	DOUBLE


Expected Receipt Date	For physical PO lines, the expected date for physical items to be received from the vendor.	Acquisitions > All PO Lines > Vendor Information section The label in Alma is Expected receipt (date).	Only for physical PO lines.	DATE


Interested Users	Displays the interested users for the PO line. If more than one user is added to the PO line, values are concatenated.	Acquisitions > All PO Lines > Interested Users section	Note that to search for a specific user, you should use the contain filter to also find cases where more than one user was added to the PO.	VARCHAR	4000
Invoice Status	The status of the invoice.	Acquisitions > All PO Lines > PO Line Information section		VARCHAR	4000
Is Claimed	Indicates if there is an open claim to the vendor. A PO line is claimed if the items were not received or if the receiving/activation date of the PO line passed.	Acquisitions > All PO Lines > Left pane, when marked In Claim	Possible values are Yes/No.	VARCHAR	3
Item Description	The description of the ordered physical item.	Acquisitions > All PO Lines > Ordered Items section	The description entered for the PO line. Note that this field is not taken from the bibliographic details. It is useful when no item is related to the PO line. Only for physical one-time PO lines.	VARCHAR	4000
License ID	The unique ID of the license of the PO line that is relevant for electronic PO lines.	--	Available only for electronic resources. Data is stored in the DB and not exposed in the Alma UI.	VARCHAR	50
List Price	The list price for a single copy of the item.	Acquisitions > All PO Lines > Pricing and Funding section		DOUBLE
Manual Renewal	Indicates whether the PO line is renewed manually or automatically.	Acquisitions > All PO Lines > Renewal Information section	Yes for manual and No for automatic. Relevant for standing orders and subscriptions.	VARCHAR	3
Material Supplier	The vendor supplying the material being ordered.	Acquisitions > All PO Lines > Vendor Information section	This is a concatenation of: vendor name (name code)/account description (account code).	VARCHAR	800
Material Type	The material type of the PO line.	Acquisitions > All PO Lines > PO Line Information section	For example: Book.	VARCHAR	4000
Net Price	A calculation of the total price for the PO line based on the list price per copy, the discount, and the number of copies ordered.	Acquisitions > All PO Lines > Pricing and Funding section		DOUBLE
No Charge	Indicates if there is a charge for the PO line.	Acquisitions > All PO Lines > Pricing and Funding section	Yes / No	VARCHAR	10
Note To Vendor	Notes to the vendor.	Acquisitions > All PO Lines > Vendor Information section		VARCHAR	2000
Order Line Type	The order line type as it appears in the order in Alma.	Acquisitions > All PO Lines > PO Line Summary section Does not have a label in the Alma UI.	See the PO Line Type Code table.	VARCHAR	4000
Order Line Type Code	The code for the Purchase Order line type.	--	See the PO Line Type Code table.	VARCHAR	255
PDA Code	The patron driven acquisition code.	Acquisitions > All PO Lines > (Electronic Resource) > Ordered Portfolios section> [Edit] >Acquisitions section> View PDA Details The label in Alma is Code.	Only if the PO line was created by a PDA process.	VARCHAR	4000
PDA Name	The patron driven acquisition name	Acquisitions > All PO Lines > (Electronic Resource) > Ordered Portfolios section> [Edit] > Acquisitions Tab The label in Alma is PDA.	Only if the PO line was created by a PDA process.	VARCHAR	4000
PO Approval Date	The date the PO was approved (the sent date).	Acquisitions > All PO Lines > Record View. The label in Alma is Sent Date.		DATE
PO Approval Date and Time	The date and time that the PO was approved.			DATE
PO Creation Date	The timestamp of the PO creation date.	Acquisitions > All PO Lines > PO Line Summary section> [PO link] > Information Icon The label in Alma is Created on.		TIMESTAMP
PO Creation Date (Calendar)	PO creation date without a timestamp.	--		DATE
PO Creator	The user that created the PO (user name).	Acquisitions > Review (PO) > Right Pane > Information Icon The label in Alma is Created by.		VARCHAR	255
PO Line Binding During Receiving	Indicates if the PO line is marked for binding during receiving (for physical items).	Acquisitions > All PO Lines > Receiving Information section The label in Alma is Binding during receiving.	Relevant only for physical items. Possible values are Yes/No.	VARCHAR	4000
PO Line Creation Date	The timestamp of the PO line creation date.	Acquisitions > All PO Lines > History link > Info icon The label in Alma is Created on.		TIMESTAMP
PO Line Creation Date (Calendar)	PO line creation date without a timestamp.	--		DATE
PO Line Creator	The user that created the PO line (user name).	Acquisitions > All PO Lines > History link > Info icon The label in Alma is Created by.		VARCHAR	255
PO Line Identifier	The identifier of the ordered title. (ISSN or ISBN)	Acquisitions > All PO Lines > PO Line Information section The label in Alma is Identifier.		VARCHAR	4000
PO Line Inventory Active Library Code	The code of the active (not deleted) library of the inventory (item).	PO Line Inventory Library Name, which matches the code, can be seen in the Ordered Items section.	Library codes are configured in Configuration > General > Add a Library or Edit Library Information	VARCHAR	4000
PO Line Inventory Library Code	The code of the library of the inventory (item).	PO Line Inventory Library Name, which matches the code, can be seen in the Ordered Items section.	Library codes are configured in Configuration > General > Add a Library or Edit Library Information	VARCHAR	4000
PO Line Label	The labels assigned to the PO line	Acquisitions > All PO Lines >PO Line Summary section	This is a repeatable field in Alma, which is concatenated in analytics. It is fee-text field, configured by the user. For more information, see Managing Labels in the Details Pane.	VARCHAR	4000
PO Line Manual Packaging	Indicates if the PO line was manually packaged into a PO.	Acquisitions > All PO Lines >PO Line Information section The label in Alma is Manual packaging.	Possible values are Yes/No.	VARCHAR	4000
PO Line Modification Date	The timestamp of the PO line modification date.	Acquisitions > All PO Lines > History link> Info icon The label in Alma is Last updated on.		TIMESTAMP
PO Line Modification Date (Calendar)	PO line modification date without a timestamp.	--		Date
PO Line Modified By	The user that modified the PO line (user name).	Acquisitions > All PO Lines > History link > Info icon The label in Alma is Last updated by.		VARCHAR	255
PO Line Notes	The notes on the PO line.	Acquisitions > All PO Lines > Notes section	Multiple notes are separated by a semicolon.	VARCHAR	4000
PO Line Owner Library Code	The code of the PO line owner library.	Configuration > General > Add a Library or Edit Library Information > Right Pane The label in Alma is Code.	Library codes are configured in Configuration > General > Add a Library or Edit Library Information	VARCHAR	4000
PO Line Owner Library Name	The name of the PO line owner library.	Acquisitions > All PO Lines > PO Line Summary section The label in Alma is PO Line Owner.		VARCHAR	4000
PO Line Reference	The business identifier of the PO line (PO Line number).	Acquisitions > All PO Lines > PO Line Summary section The label in Alma is PO Line.	This is the PO line number in Alma.	VARCHAR	255
PO Line Routing During Receiving	Indicates if the PO line is marked for routing during receiving.	Acquisitions > All PO Lines > Receiving Information section The label in Alma is Routing during receiving.	Relevant only for physical items. Possible values are Yes/No.	VARCHAR	4000
PO Line Title	The title of the PO line.	Acquisitions > All PO Lines > PO Line Summary section There is no label in Alma.		VARCHAR	4000
PO Line Vendor Title Number	A vendor-supplied number for the associated title on a PO line.	The MARC 035 field of the bibliographic record.	An identifier other than ISBN/ISSN for non-books inventory.	VARCHAR	4000
PO Modification Date	The timestamp of the PO modification date.	Acquisitions > All PO Lines > Receiving Information section The label in Alma is Last updated on.		TIMESTAMP
PO Modification Date (Calendar)	The PO modification date without the timestamp.	--	This date format is useful when filtering the report by date.	DATE
PO Modified By	The user that modified the PO (user name).	Acquisitions > All PO Lines > Receiving Information section The label in Alma is Last updated by.		VARCHAR	255
PO Number	The business identifier of the PO related to the PO line.	Acquisitions > All PO Lines > Left pane The label in Alma is PO.		VARCHAR	255
Quantity for Pricing	The number of items to be paid for.	Acquisitions > All PO Lines > Pricing and Funding section.	The quantity for pricing and the number of items to create may be different in a case of discounted pricing through a deal such as "buy two items and get a third item at no additional charge".	DOUBLE
Receiving / Activation Note	Text with which the Purchasing Operator indicates to the Receiving Operator the intended location of serial order items in which no inventory items are created.	Acquisitions > All PO Lines > Activation Information section	Activation information is only available for electronic resources. For physical resources, the section is Receiving Information.	VARCHAR	4000
Receiving Date (Latest in POL)	This field allows you to retrieve the latest receiving date for an item in a PO line.	Acquisitions > All PO Lines > Ordered Items section> Receiving date (the most recent receiving date)	This is useful, since a PO line can have several items and each of the items may have a different receiving date.	DATE
Receiving Status	An indication (Yes/No) of whether or not all physical items were received in the receiving workbench.	--		VARCHAR	10
Reclaim Interval (Days)	The interval number of days that Alma will send reclaim letters after the initial claim letter is sent.	Acquisitions > All PO Lines > Vendor Information section	Relevant only for physical PO lines.	NUMERIC
Renewal Cycle	The cycle for the autorenewal job for continuous orders For example, if it is set to one year, the PO line is renewed in one year.	Acquisitions > All PO Lines > Renewal Information section	Defined in the RenewalCycle code table. Relevant only for continuous orders.	DOUBLE
Renewal Date	The date of the PO line’s next renewal for continuous orders.	Acquisitions > All PO Lines > Renewal Information section	Relevant only for continuous orders.	DATE
Renewal Note	The note of the PO line renewal for continuous orders.	Acquisitions > All PO Lines > Renewal Information section	Relevant only for continuous orders.	VARCHAR	4000
Renewal Reminder Period	Determines how many days before renewal an email regarding that renewal is sent.	Acquisitions > All PO Lines > Renewal Information section The label in Alma is Renewal reminder period (days).	Relevant only for manually renewed continuous orders.	DOUBLE
Reporting Code - 1-5	Five fields that store the reporting codes.		As defined in the Reporting Codes code tables.	VARCHAR	255
Reporting Code Description - 1-5	Five fields that store the description of the five reporting code fields.	Acquisitions > All PO Lines > Reporting Codes section		VARCHAR	4000
Rush	Indicates if the PO line is to be rushed.	Acquisitions > All PO Lines > Receiving Information section	Relevant only for Physical items Possible values are 0 or 1. 1 indicates a rush.	VARCHAR	4000
Sent Date	The date that the PO/ PO line is sent to the vendor.	Acquisitions > All PO Lines > PO Line Information section For PO line - in the history link.		DATE
Ship To Address City	The city to which to ship the physical item.	--	From the shipping address configured for the relevant library.	VARCHAR	176
Ship To Address Country	The country to which to ship the physical item.	--	From the shipping address configured for the relevant library.	VARCHAR	320
Ship to Address ID	Internal ID of the library shipping address.	--	Data is stored in the DB and not exposed in the Alma UI.	DOUBLE
Ship To Address Line 1-5	The address to which to ship the physical item.	--	From the shipping address configured for the relevant library.	VARCHAR	784
Shipping Method	The code of the method for the vendor to ship the order.	--	Per the values in Shipping Method code table defined in the acquisition configuration menu.	VARCHAR	255
Source ID	The source file ID used for the EOD lines.	--	Data is stored in the DB and not exposed in the Alma UI.	VARCHAR	255
Source Type	The source from which the PO line originated, for example, EOD, Manual, and Migration.	Acquisitions > All PO Lines > PO Line Information section		VARCHAR	255
Status	The business status of the PO line as Active, Canceled, or Closed There are a number of sub-statuses included in the business status "Active". See the Status (Active) field.	Acquisitions > All PO Lines > PO Line Summary section There is no label in Alma. (If Active, the sub-status is displayed. See the Status (Active) field).		VARCHAR	255
Status (Active)	Displays the sub-status of the "Status" field. For example: Waiting for Invoice, Waiting for Manual Renewal, Recurring Renewal, Under Evaluation, Sent, In Review, Ready to Be Sent, Waiting for Packaging, and Manual Packaging.	Acquisitions > All PO Lines > PO Line Summary section. There is no label in Alma.	When the status is active.	VARCHAR	4000
Subscription From Date	The date for the beginning of a subscription for continuous orders.	Acquisitions > All PO Lines > Renewal Information section	Relevant only for subscriptions.	DATE
Subscription To Date	The date for the end of a subscription for continuous orders.	Acquisitions > All PO Lines > Renewal Information section	Relevant only for subscriptions.	DATE
Vendor Access Provider	The vendor that provides access to electronic resources.	Acquisitions > All PO Lines > Vendor Information section The label in Alma is Access provider.		VARCHAR	255
Vendor Account Code	The vendor account code as defined in the Alma vendor account definitions.	Acquisitions > All PO Lines > Vendor Information section> > Material Supplier field - the fourth element	All the vendors that have been on the order, not just the active vendor.	VARCHAR	784
Vendor Account Description	The vendor account description as defined in the Alma vendor account definitions.	Acquisitions > All PO Lines > Vendor Information section> Material Supplier field - the third element	All the vendors that have been on the order, not just the active vendor.	VARCHAR	255
Vendor Code	The vendor code as defined in the Alma vendor details definitions.	Acquisitions > All PO Lines > Vendor Information section> Material Supplier field - the second element	All the vendors that have been on the order, not just the active vendor.	VARCHAR	255
Vendor Contact Person ID	The related vendor contact person ID.	--	Can be accessed by clicking on the Material Supplier in the Vendor Information section.	VARCHAR	50
Vendor Name	The vendor name as defined in the Alma vendor details definitions.	Acquisitions > All PO Lines > Vendor Information section> Material Supplier field - the first element	All the vendors that have been on the order, not just the active vendor.	VARCHAR	255
Vendor Reference Number	The reference number for the PO line in Alma, as provided by the vendor Serves as a matching point for identifying a PO line in Alma.	Acquisitions > All PO Lines > Vendor Information section		VARCHAR	255
Vendor Reference Number Type	The type of the reference number.	Acquisitions > All PO Lines > Vendor Information section		VARCHAR	255

PO Line Approver

The PO Line Approver table is a dimension table that stores details about the approver of the PO line.

The PO Line approver is the user that approves the purchase order (PO). In general, PO lines are packaged into a PO and the PO is then reviewed and saved. If the PO requires manual approval, it is sent for approval. Approving the PO automatically approves the PO lines associated with that PO.

For POs sent automatically by Alma, the value in the PO Line Approver Primary Identifier field is System. In this case, all other fields in this dimension (such as Birth Date and Preferred Name) are empty.

Most of the information for the PO Line approver is taken from the user record (Admin > Manage Users).

For more information see Approving and Sending POs - New Layout - Ex Libris Knowledge Center (exlibrisgroup.com).

PO Line Approver
Field	Description	Field Location in Alma	Additional Information	Data Type	Data Size
PO Line Approver Birth Date	The birth date in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Birth date.		DATE
PO Line Approver Campus Code	The campus code in the PO Line approver's user record.	Only campus name is displayed in the Users UI.	The full list of campus codes and names can be found in Configuration > General > Libraries > Define Campuses.	VARCHAR	50
PO Line Approver Cataloger Level	The cataloger level in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Cataloger level.	For this to display in the UI, the Cataloger Permission Levels must be defined (in addition to the default level). See Cataloging Privileges for more information.	VARCHAR	255
PO Line Approver Creation Date	The creation date of the record for the PO Line approver.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Created on.		DATE
PO Line Approver Creator	The user that created the PO Line approver's user record.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Created by.		VARCHAR	255
PO Line Approver Disable All Login Restrictions	Indicates if the user has IP login restrictions disabled. This is recorded in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Management Information Section The Alma label is Disable all login restrictions.	This is a checkbox.	VARCHAR	3
PO Line Approver Expiry Date	The expiration date in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Expiration date.	After expiration, the user cannot login.	DATE
PO Line Approver External ID	The external ID in the PO line approver's user record (in the case where the record was created by an external system).	Not displayed in the UI.	For more information see Managing User Identifiers.	VARCHAR	255
PO Line Approver First Name	The first name in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is First name.		VARCHAR	255
PO Line Approver Full Name	The full name in the PO Line approver's user record.	Not displayed in the UI	Concatenation of the last name + first name.	VARCHAR	511
PO Line Approver Gender	The gender in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Gender.	Can be configured in Configuration > User Management > User Details > Genders.	VARCHAR	4000
PO Line Approver Has Role Other Than Patron	Indicates if the PO Line approver has a role in addition to Patron.	Does not display in the UI.	The roles for the user can be viewed at Admin > Manage Users > Edit User > General Information Tab > User Roles section. This field checks whether there are any roles in addition to the Patron role that is added by default.	VARCHAR	3
PO Line Approver Has Role Other Than Patron and Instructor	Indicates if the PO Line approver has a role other than Patron and Instructor.	Does not display in the UI.	The roles for the user can be viewed at Admin > Manage Users > Edit User > General Information Tab > User Roles section. This field checks whether there are any roles in addition to the Patron and Instructor role.	VARCHAR	3
PO Line Approver Identifier 1-2	Two pre-configured user identifiers for the PO line approver.	Does not appear for users in the UI.	Choosing a specific identifier to be included in the user details is done in Alma (in an internal table that is not exposed to the users). Users who need assistance in defining this field do so by contacting Ex Libris Support. Note that only only one value per identifier is supported.	VARCHAR	4000
PO Line Approver Is Blocked	Indicates if the PO Line approver is blocked. This is recorded in the PO Line approver's user record.	Does not display in the UI.	See Configuring User Blocks for more information. User blocks can be viewed in Admin > Manage Users > Edit User > Blocks Tab.	VARCHAR	3
PO Line Approver Job Category	The job category in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Job Category.	Can be configured in Configuration Menu > User Management > User Details > Job Categories.	VARCHAR	255
PO Line Approver Job Description	The job description in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Job description.		VARCHAR	255
PO Line Approver Last Activity Date	The last activity date in the PO Line approver's user record. This refers to the last date that the approver made a request or borrowed or returned an item.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Last Patron Activity Date.	This only displays if enabled at Configuration Menu > User Management > General > Record Last Patron Activity Date. For more information see Configuring Last Patron Activity Date.	DATE
PO Line Approver Last Name	The last name in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Last name.		VARCHAR	255
PO Line Approver Linked from Institution Code	In a fulfillment network, this is the ID of the external institution from which the user was copied.	Admin > Manage Users > Edit User > Right hand pane The Alma label is Owner.	Applies to linked user in a fulfillment network. See Managing Users for more information.	VARCHAR	255
PO Line Approver Linked from Institution Name	In a fulfillment network, this is the name of the external institution from which the user was copied.	Admin > Manage Users > Edit User > General Information Tab. It displays in the Not local section. The Alma label is Institution.	Appears only in very specific cases. Applies to linked user in a fulfillment network. See Managing Users for more information.	VARCHAR	255
PO Line Approver Linked From Other Institution	Indicates if the PO Line approver is linked from another institution.	Doesn't display in the UI	Applies to the linked user (the user in the secondary institution - copied from the user in the source institution). Populated only if the user created a link from their institution to another institution via a fulfillment network. Possible values: yes no	DOUBLE
PO Line Approver Linked to Other Institution	Indicates if the PO Line approver accessed Primo/Alma for services in another institution. Note that this does not necessarily indicate that the services were actually supplied or that a linked account was created.	Doesn't display in the UI.	Applies to the user in the source institution. Populated only if the user created a link from their institution to another institution via a fulfillment network. See Linking Users in Collaboration Networks for more information. Possible values: yes no	VARCHAR	10
PO Line Approver Middle Name	The middle name in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Middle Name.		VARCHAR	255
PO Line Approver Modification Date	The date of the last modification in the PO Line approver's user record.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Last updated on.		DATE
PO Line Approver Modified By	The last person/system that modified the PO Line approver's user record.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Last updated by.		VARCHAR	255
PO Line Approver Patron Letters Opt In	The letters for which the PO Line approver has opted in. This is recorded in the PO Line approver's user record.	Does not display in the UI.	The user can view the list of letters that are selected (opt-in) at Admin > Manage Users > Edit User > General Information Tab > User Information Section > Selected Patron Letters. The Alma label is Selected Patron Letters.	VARCHAR	2000
PO Line Approver Patron Letters Opt Out	The letters for which the PO Line approver has opted out. This is recorded in the PO Line approver's user record.	Does not display in the UI.	The user can view the list of letters that are deselected (opt-out) at Admin > Manage Users > Edit User > General Information Tab > User Information Section > Selected Patron Letters. The Alma label is Selected Patron Letters.	VARCHAR	2000
PO Line Approver Preferred First Name	The preferred first name in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred first name.		VARCHAR	255
PO Line Approver Preferred Language	The preferred language in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred language.		VARCHAR	4000
PO Line Approver Preferred Last Name	The preferred last name in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred last name.		VARCHAR	255
PO Line Approver Preferred Middle Name	The preferred middle name in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred middle name.		VARCHAR	255
PO Line Approver Primary Identifier	The primary identifier in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Primary identifier.		VARCHAR	255
PO Line Approver Purge Date	The purge date in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Purge date.	For more information see Purging Users.	DATE
PO Line Approver Resource Sharing Library Code	The code associated with the resource sharing library in the PO Line approver's user record.		Library codes can be viewed in the library configuration screen. Configuration > General > Add or Edit Library Information > Edit a library > Right hand information window. The Alma label is Code.	VARCHAR	4000
PO Line Approver Resource Sharing Library Name	The resource sharing library name in the PO Line approver's user record. This is the name of the library associated with the PO Line approver.	Admin > Manage Users > Edit User > General Information Tab > User Information Section > Resource Sharing Library The Alma label is Resource sharing library.		VARCHAR	4000
PO Line Approver Statistical Category 1-10	Statistical categories (1-10) that are recorded in the PO Line approver's user record.	Admin > Manage Users > Edit User > Statistics > Add Statistic	These fields, which must be configured, allow you to map add up to ten statistical categories to your user record. This allows you to filter reports based on advanced user information typically stored in the statistical category fields. For more information, see Configuring Statistical Categories for Analytics.	VARCHAR	4000
PO Line Approver Status	The status in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Status.	The possible values are: Active Inactive For more information see the Find and Manage Users Page - Column Descriptions table in Managing Users.	VARCHAR	8
PO Line Approver Status Date	This is the last date when the Status field of the PO Line approver's user record was modified.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Status Date.		DATE
PO Line Approver User Email	The preferred email for correspondence in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > Contact Information Tab > Email Addresses section > Edit an email The Alma label is Email Address.	Note that even if there are multiple emails for the user, only the email marked as preferred will display in analytics.	VARCHAR	255
PO Line Approver User Group	The user group in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is User group.	User groups assigned to users can be configured by the institution. For more information see Configuring User Groups.	VARCHAR	4000
PO Line Approver User Group Code	The user group code associated with the user group name in the PO Line approver's user record.		For the full list of user groups codes and names see Configuration > Fulfillment > Patron Configuration > User Groups.	VARCHAR	255
PO Line Approver User ID	The Alma internal user ID in the PO Line approver's user record.	Not displayed in the UI.		VARCHAR	50
PO Line Approver User Record Type	The user record type in the PO Line approver's user record.	Admin > Manage Users > Edit User > Right hand pane The Alma label is Record type.	The possible values are: Staff Public See Managing Users for more information	VARCHAR	4000
PO Line Approver User Title	The user title in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Title.	For more information see Configuring User Titles.	VARCHAR	50
PO Line Approver User Type	The user type in the PO Line approver's user record.	Admin > Manage Users > Edit User > Right hand pane The Alma label is Account type.	The possible values are: External Internal For more information see User Management.	CHAR	20

PO Line Creation Date

The PO Line Creation Date table is a dimension table that displays details about the date that the PO line was created, including the fiscal date. The PO Line Creation Date field displays the normalized date, while the other fields are various calculated date formats that you may find useful when creating reports.

The date calculations for this table are according to the ISO 8601 standard. Week number is calculated as explained at The ISO week date system. The week starts on Monday, according to the standard.

PO Line Creation Date
Field	Description	Additional Information
PO Line Creation Date	The date the PO Line was created in a date format such as 2/29/2012.	This field is located at: Acquisitions > All PO Lines > PO Line Summary section> [PO link] > Information Icon The label in Alma is Created on.
PO Line Creation Start Of Week	The date of the first business day of the week in a date format such as 2/29/2014.
PO Line Creation Week Number	The number of the week of the year in a two-digit format, such as 04.
PO Line Creation Month Key	The month of the date in number format such as 2.
PO Line Creation Month	The month of the date in month description format such as February.
PO Line Creation Full Month	The month and the year of the date in a display format such as Feb 12.
PO Line Creation Quarter	The quarter of the date in a display format such as Q1.
PO Line Creation Year	The year of the date in number format such as 2012.
PO Line Creation Fiscal Month Key	The fiscal month of the date in number format such as 2 for February.	Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.
PO Line Creation Fiscal Year	The fiscal year of the date in string format such as 2012.	Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.
PO Line Creation Date Filter	Used to filter report results by date.
PO Line Creation Year-Month	The year and the month in a format such as 2023-01.
PO Line Creation Date	The Hierarchy column that allows the user to drill down from the year to the month to the specific loan date. Using this column provides the user with the option to view the accumulative measures in each level of the hierarchy.	This field is only available in the Funds Expenditure subject area.

Purchase Request Approver

The Purchase Request Approver table is a dimension table that contains fields relating to details of the user that approved the purchase request. Approving a purchase request creates a purchase order line. Whether the user approves or rejects the request, Alma sends an email to the requester. For more information see Approving or Rejecting a Purchase Request.

Most of the information for the purchase request approver is taken from the user record (Admin > Manage Users).

Field	Description	Field Location in Alma	Additional Information	Data Type	Data Size
Approver Birth Date	The birth date in the purchase request approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Birth date.		DATE
Approver Campus Code	The campus code in the purchase request approver's user record.	Only campus name is displayed in the Users UI.	The full list of campus codes and names can be found in Configuration > General > Libraries > Define Campuses.	VARCHAR	50
Approver Cataloger Level	The cataloger level in the purchase request approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Cataloger level.	For this to display in the UI, the Cataloger Permission Levels must be defined (in addition to the default level). See Cataloging Privileges for more information.	VARCHAR	255
Approver Creation Date	The creation date of the record for the user that approved the purchase request.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Created on.		DATE
Approver Creator	The user that created the purchase request approver's user record.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Created by.		VARCHAR	255
Approver Disable All Login Restrictions	Indicates if the user has IP login restrictions disabled. This is recorded in the purchase request approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Management Information Section The Alma label is Disable all login restrictions.	This is a checkbox.	VARCHAR	3
Approver Expiry Date	The expiration date in the purchase request approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Expiration date.	After expiration, the user cannot login.	DATE
Approver External ID	The external ID in the purchase request approver's user record (in the case where the record was created by an external system).	Not displayed in the UI.	For more information see Managing User Identifiers.	VARCHAR	255
Approver First Name	The first name in the purchase request approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is First name.		VARCHAR	255
Approver Full Name	The full name in the purchase request approver's user record.	Not displayed in the UI.	Concatenation of the last name + first name.	VARCHAR	511
Approver Gender	The gender in the purchase request approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Gender.	Can be configured in Configuration > User Management > User Details > Genders.	VARCHAR	4000
Approver Has Role other than Patron	Indicates if the purchase request approver has a role in addition to Patron.	Does not display in the UI.	The roles for the user can be viewed at Admin > Manage Users > Edit User > General Information Tab > User Roles section. This field checks whether there are any roles in addition to the Patron role that is added by default.	VARCHAR	3
Approver Has Role other than Patron and Instructor	Indicates if the purchase request approver has a role other than Patron and Instructor.	Does not display in the UI.	The roles for the user can be viewed at Admin > Manage Users > Edit User > General Information Tab > User Roles section. This field checks whether there are any roles in addition to the Patron and Instructor role.	VARCHAR	3
Approver Identifier 1-2	Two pre-configured user identifiers for the purchase request approver.	Does not appear for users in the UI.	Choosing a specific identifier to be included in the user details is done in Alma (in an internal table that is not exposed to the users). Users who need assistance in defining this field do so by contacting Ex Libris Support. Note that only only one value per identifier is supported.	VARCHAR	1000
Approver Is Blocked	Indicates if the purchase request approver is blocked. This is recorded in the purchase request approver's user record.	Does not display in the UI.	See Configuring User Blocks for more information. User blocks can be viewed in Admin > Manage Users > Edit User > Blocks Tab.	VARCHAR	3
Approver Job Category	The job category in the purchase request approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Job Category.	Can be configured in Configuration Menu > User Management > User Details > Job Categories.	VARCHAR	255
Approver Job Description	The job description in the purchase request approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Job description.		VARCHAR	255
Approver Last Activity Date	The last activity date in the purchase request approver's user record. This refers to the last date that the approver made a request or borrowed or returned an item.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Last Patron Activity Date.	This only displays if enabled at Configuration Menu > User Management > General > Record Last Patron Activity Date. For more information see Configuring Last Patron Activity Date.	DATE
Approver Last Name	The last name in the purchase request approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Last name.		VARCHAR	255
Approver Linked From Institution Code	In a fulfillment network, this is the ID of the external institution from which the user was copied.	Admin > Manage Users > Edit User > Right hand pane The Alma label is Owner.	Applies to linked user in a fulfillment network. See Managing Users for more information.	DOUBLE
Approver Linked From Institution Name	In a fulfillment network, this is the name of the external institution from which the user was copied.	Admin > Manage Users > Edit User > General Information Tab. It displays in the Not local section. The Alma label is Institution.	Appears only in very specific cases. Applies to linked user in a fulfillment network. See Managing Users for more information.	VARCHAR	255
Approver Linked From Other Institution	Indicates if the purchase request approver is linked from another institution.	Doesn't display in the UI.	Applies to the linked user (the user in the secondary institution - copied from the user in the source institution). Populated only if the user created a link from their institution to another institution via a fulfillment network. Possible values: yes no	DOUBLE
Approver Linked To Other Institution	Indicates if the purchase request approver accessed Primo/Alma for services in another institution. Note that this does not necessarily indicate that the services were actually supplied or that a linked account was created.		Applies to the user in the source institution. Populated only if the user created a link from their institution to another institution via a fulfillment network. See Linking Users in Collaboration Networks for more information. Possible values: yes no	VARCHAR	10
Approver Middle Name	The middle name in the purchase request approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Middle Name.		VARCHAR	255
Approver Modification Date	The date of the last modification in the purchase request approver's user record.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Last updated on.		DATE
Approver Modified By	The last person/system that modified the purchase request approver's user record.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Last updated by.		VARCHAR	255
Approver Patron Letters Opt In	The letters for which the purchase request approver has opted in. This is recorded in the purchase request approver's user record.	Does not display in the UI.	The user can view the list of letters that are selected (opt-in) at Admin > Manage Users > Edit User > General Information Tab > User Information Section > Selected Patron Letters. The Alma label is Selected Patron Letters.	VARCHAR	2000
Approver Patron Letters Opt Out	The letters for which the purchase request approver has opted out. This is recorded in the purchase request approver's user record.	Does not display in the UI.	The user can view the list of letters that are deselected (opt-out) at Admin > Manage Users > Edit User > General Information Tab > User Information Section > Selected Patron Letters. The Alma label is Selected Patron Letters.	VARCHAR	2000
Approver Preferred First Name	The preferred first name in the purchase request approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred first name.		VARCHAR	255
Approver Preferred Language	The preferred language in the purchase request approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred language.		VARCHAR	4000
Approver Preferred Last Name	The preferred last name in the purchase request approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred last name.		VARCHAR	255
Approver Preferred Middle Name	The preferred middle name in the purchase request approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred middle name.		VARCHAR	255
Approver Primary Identifier	The primary identifier in the purchase request approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Primary identifier.		VARCHAR	4000
Approver Purge Date	The purge date in the purchase request approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Purge date.	For more information see Purging Users.	DATE
Approver Resource Sharing Library	The name of the resource sharing library recorded in the purchase request approver's user record. This is the name of the library associated with the purchase request approver.	Admin > Manage Users > Edit User > General Information Tab > User Information Section > Resource Sharing Library The Alma label is Resource sharing library.		VARCHAR	4000
Approver Resource Sharing Library Code	The code associated with the resource sharing library that is recorded in the purchase request approver's user record.		Library codes can be viewed in the library configuration screen. Configuration > General > Add or Edit Library Information > Edit a library > Right hand information window. The Alma label is Code.	VARCHAR	4000
Statistical Category 01-10	Statistical categories (01-10) that are recorded in the purchase request approver's user record.	Admin > Manage Users > Edit User > Statistics > Add Statistic	These fields, which must be configured, allow you to map add up to ten statistical categories to your user record. This allows you to filter reports based on advanced user information typically stored in the statistical category fields. For more information, see Configuring Statistical Categories for Analytics.	VARCHAR	4000
Approver Status	The status recorded in the purchase request approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Status.	The possible values are: Active Inactive For more information see the Find and Manage Users Page - Column Descriptions table in Managing Users.	VARCHAR	8
Approver Status Date	The last date when the Status field of the purchase request approver's user record was modified.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Status Date.		DATE
Approver User Group	The user group in the purchase request approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is User group.	User groups assigned to users can be configured by the institution. For more information see Configuring User Groups.	VARCHAR	4000
Approver User Group Code	The user group code associated with the user group name in the purchase request approver's user record.		For the full list of user groups codes and names see Configuration > Fulfillment > Patron Configuration > User Groups.	VARCHAR	255
Approver User ID	The Alma internal user ID in the purchase request approver's user record.	Not displayed in the UI.		VARCHAR	50
Approver User Record Type	The user record type in the purchase request approver's user record.	Admin > Manage Users > Edit User > Right hand pane The Alma label is Record type.	The possible values are: Staff Public See Managing Users for more information	VARCHAR	4000
Approver User Title	The user title in the purchase request approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Title.	For more information see Configuring User Titles.	VARCHAR	50
Approver User Type	The user type in the purchase request approver's user record.	Admin > Manage Users > Edit User > Right hand pane The Alma label is Account type.	The possible values are: External Internal For more information see User Management.	CHAR	20

Purchase Request Assigned To

The Purchase Request Assigned To table is a dimension table that contains fields relating to details of the user to whom the purchase request is assigned. It only includes purchase requests in the in review or in cart status. Approved or rejected purchase requests are not included in the table since they are not assigned to anyone.

Most of the information for the user to which the purchase request is assigned to, is taken from the user record (Admin > Manage Users).

For more information see Assigning a Purchase Request.

Field	Description	Field Location in Alma	Additional Information	Data Type	Data Size
Assigned To Birth Date	The birth date of the user to which the purchase request is assigned.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Birth date.		DATE
Assigned To Campus Code	The campus code of the user to which the purchase request is assigned.	Only campus name is displayed in the Users UI.	The full list of campus codes and names can be found in Configuration > General > Libraries > Define Campuses.	VARCHAR	50
Assigned To Cataloger Level	The cataloger level of the user to which the purchase request is assigned.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Cataloger level.	For this to display in the UI, the Cataloger Permission Levels must be defined (in addition to the default level). See Cataloging Privileges for more information.	VARCHAR	255
Assigned To Creation Date	The creation date of the record for the user to which the purchase request is assigned.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Created on.		DATE
Assigned To Creator	The creator of the record for the user to which the purchase request is assigned.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Created by.		VARCHAR	255
Assigned To Disable All Login Restrictions	Indicates if the user has IP login restrictions disabled. This is recorded in the record for the user to which the purchase request is assigned.	Admin > Manage Users > Edit User > General Information Tab > User Management Information Section The Alma label is Disable all login restrictions.	This is a checkbox.	VARCHAR	3
Assigned To Expiry Date	The expiration date of the user to which the purchase request is assigned.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Expiration date.	After expiration, the user cannot login.	DATE
Assigned To External ID	The external ID of the user to which the purchase request is assigned.	Not displayed in the UI.	For more information see Managing User Identifiers.	VARCHAR	255
First Name	The first name of the user to which the purchase request is assigned.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is First name.		VARCHAR	255
Assigned To Full Name	The full name of the user to which the purchase request is assigned.	Not displayed in the UI.	Concatenation of the last name + first name.	VARCHAR	511
Assigned To Gender	The gender of the user to which the purchase request is assigned.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Gender.	Can be configured in Configuration > User Management > User Details > Genders.	VARCHAR	4000
Assigned to Has Role Other than Patron	Indicates if the user to which the purchase request is assigned has a role in addition to Patron.	Does not display in the UI.	The roles for the user can be viewed at Admin > Manage Users > Edit User > General Information Tab > User Roles section. This field checks whether there are any roles in addition to the Patron role that is added by default.	VARCHAR	3
Assigned to Has Role Other than Patron and Instructor	Indicates if the user to which the purchase request is assigned has a role in addition to Patron and Instructor.	Does not display in the UI.	The roles for the user can be viewed at Admin > Manage Users > Edit User > General Information Tab > User Roles section. This field checks whether there are any roles in addition to the Patron and Instructor role.	VARCHAR	3
Assigned To Identifier 1-2	Two pre-configured user identifiers for the user to which the purchase request is assigned.	Does not appear for users in the UI.	Choosing a specific identifier to be included in the user details is done in Alma (in an internal table that is not exposed to the users). Users who need assistance in defining this field do so by contacting Ex Libris Support. Note that only one value per identifier is supported.	VARCHAR	4000
Assigned To Is Blocked	Indicates if the user to which the purchase request is assigned, is blocked. This is recorded in the record for the user to which the purchase request is assigned.	Does not display in the UI.	See Configuring User Blocks for more information. User blocks can be viewed in Admin > Manage Users > Edit User > Blocks Tab.	VARCHAR	3
Assigned To Job Category	The job category of the user to which the purchase request is assigned.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Job Category.	Can be configured in Configuration Menu > User Management > User Details > Job Categories.	VARCHAR	255
Assigned To Job Description	The job description of the user to which the purchase request is assigned.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Job description.		VARCHAR	255
Assigned To Last Activity Date	The last activity date of the user to which the purchase request is assigned. This refers to the last date that the user made a request or borrowed or returned an item.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Last Patron Activity Date.	This only displays if enabled at Configuration Menu > User Management > General > Record Last Patron Activity Date. For more information see Configuring Last Patron Activity Date.	DATE
Assigned To Last Name	The last name of the user to which the purchase request is assigned.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Last name.		VARCHAR	255
Assigned To Linked From Institution Code	In a fulfillment network, this is the ID of the external institution from which the user was copied.	Admin > Manage Users > Edit User > Right hand pane The Alma label is Owner.	Applies to linked user in a fulfillment network. See Managing Users for more information.	DOUBLE
Assigned To Linked From Institution Name	In a fulfillment network, this is the name of the external institution from which the user was copied.	Admin > Manage Users > Edit User > General Information Tab. It displays in the Not local section. The Alma label is Institution.	Appears only in very specific cases. Applies to linked user in a fulfillment network. See Managing Users for more information.	VARCHAR	255
Assigned To Linked From Other Institution	Indicates if the user to which the purchase request is assigned is linked from another institution.	Doesn't display in the UI.	Applies to the linked user (the user in the secondary institution - copied from the user in the source institution). Populated only if the user created a link from their institution to another institution via a fulfillment network. Possible values: yes no	DOUBLE
Assigned To Linked to Other Institution	Indicates if the user to which the purchase request is assigned accessed Primo/Alma for services in another institution. Note that this does not necessarily indicate that the services were actually supplied or that a linked account was created.		Applies to the user in the source institution. Populated only if the user created a link from their institution to another institution via a fulfillment network. See Linking Users in Collaboration Networks for more information. Possible values: yes no	VARCHAR	10
Assigned To Middle Name	The middle name of the user to which the purchase request is assigned.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Middle Name.		VARCHAR	255
Assigned To Modification Date	The date of the last modification of the record for the user to which the purchase request is assigned.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Last updated on.		DATE
Assigned To Modified By	The last person/system that modified the record for the user to which the purchase request is assigned.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Last updated by.		VARCHAR	255
Assigned To Patron Letters Opt In	The letters for which the user to which the purchase request is assigned has opted in. This is recorded in the record for the user to which the purchase request is assigned.	Does not display in the UI.	The user can view the list of letters that are selected (opt-in) at Admin > Manage Users > Edit User > General Information Tab > User Information Section > Selected Patron Letters. The Alma label is Selected Patron Letters.	VARCHAR	2000
Assigned To Patron Letters Opt Out	The letters for which the user to which the purchase request is assigned has opted out. This is recorded in the record for the user to which the purchase request is assigned.	Does not display in the UI.	The user can view the list of letters that are deselected (opt-out) at Admin > Manage Users > Edit User > General Information Tab > User Information Section > Selected Patron Letters. The Alma label is Selected Patron Letters.	VARCHAR	2000
Assigned To Preferred First Name	The preferred first name of the user to which the purchase request is assigned.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred first name.		VARCHAR	255
Assigned To Preferred Language	The preferred language of the user to which the purchase request is assigned.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred language.		VARCHAR	4000
Assigned To Preferred Last Name	The preferred last name of the user to which the purchase request is assigned.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred last name.		VARCHAR	255
Assigned To Preferred Middle Name	The preferred middle name of the user to which the purchase request is assigned.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred middle name.		VARCHAR	255
Assigned To Primary Identifier	The primary identifier of the user to which the purchase request is assigned.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Primary identifier.		VARCHAR	255
Assigned To Purge Date	The purge date of the user to which the purchase request is assigned.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Purge date.	For more information see Purging Users.	DATE
Assigned To Resource Sharing Library	The name of the resource sharing library in the record for the user to which the purchase request is assigned. This is the name of the library associated with the user to which the purchase request is assigned.	Admin > Manage Users > Edit User > General Information Tab > User Information Section > Resource Sharing Library The Alma label is Resource sharing library.		VARCHAR	4000
Assigned To Resource Sharing Library Code	The code associated with the resource sharing library. This is recorded in the record for the user to which the purchase request is assigned.		Library codes can be viewed in the library configuration screen. Configuration > General > Add or Edit Library Information > Edit a library > Right hand information window. The Alma label is Code.	VARCHAR	4000
Assigned To Statistical Category 01-10	Statistical categories (01-10) that are recorded in the record for the user to which the purchase request is assigned.	Admin > Manage Users > Edit User > Statistics > Add Statistic	These fields, which must be configured, allow you to map add up to ten statistical categories to your user record. This allows you to filter reports based on advanced user information typically stored in the statistical category fields. For more information, see Configuring Statistical Categories for Analytics.	VARCHAR	4000
Assigned To Status	The status recorded of the record for the user to which the purchase request is assigned.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Status.	The possible values are: Active Inactive For more information see the Find and Manage Users Page - Column Descriptions table in Managing Users.	VARCHAR	8
Assigned To Status Date	The last date when the status of the record for the user to which the purchase request is assigned to, was modified.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Status Date.		DATE
Assigned To User Group	The user group of the user to which the the purchase request is assigned.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is User group.	User groups assigned to users can be configured by the institution. For more information see Configuring User Groups.	VARCHAR	4000
Assigned To User Group Code	The user group code associated with the user group. This is recorded in the record for the user to which the purchase request is assigned.		For the full list of user groups codes and names see Configuration > Fulfillment > Patron Configuration > User Groups.	VARCHAR	255
Assigned To User ID	The Alma internal user ID in the record for the user to which the purchase request is assigned.	Not displayed in the UI.		VARCHAR	50
Assigned To User Record Type	The record type for the user to which the purchase request is assigned.	Admin > Manage Users > Edit User > Right hand pane The Alma label is Record type.	The possible values are: Staff Public See Managing Users for more information	VARCHAR	4000
Assigned To User Title	The title of the user to which the purchase request is assigned.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Title.	For more information see Configuring User Titles.	VARCHAR	50
Assigned To User Type	The user type in the record for the user to which the purchase request is assigned.	Admin > Manage Users > Edit User > Right hand pane The Alma label is Account type.	The possible values are: External Internal For more information see User Management.	CHAR	20

Purchase Request Creator

The Purchase Request Creator table is a dimension table that contains fields relating to details of the creator of the purchase request record in Alma. This can be a system creator.

Most of the information for the purchase request creator is taken from the user record (Admin > Manage Users).

For more information see Creating a Purchase Request.

Field	Description	Field Location in Alma	Additional Information	Data Type	Data Size
Creator Birth Date	The birth date in the purchase request creator's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Birth date.		DATE
Creator Campus Code	The campus code in the purchase request creator's user record.	Only campus name is displayed in the Users UI.	The full list of campus codes and names can be found in Configuration > General > Libraries > Define Campuses.	VARCHAR	50
Creator Cataloger Level	The cataloger level in the purchase request creator's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Cataloger level.	For this to display in the UI, the Cataloger Permission Levels must be defined (in addition to the default level). See Cataloging Privileges for more information.	VARCHAR	255
Creator Creation Date	The creation date of the purchase request creator's user record.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Created on.		DATE
Creator Creator	The user that created the purchase request creator's user record.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Created by.		VARCHAR	255
Creator Disable All Login Restrictions	Indicates if the user has IP login restrictions disabled. This is recorded in the purchase request creator's user record.	Admin > Manage Users > Edit User > General Information Tab > User Management Information Section The Alma label is Disable all login restrictions.	This is a checkbox.	VARCHAR	3
Creator Expiry Date	The expiration date recorded in the purchase request creator's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Expiration date.	After expiration, the user cannot login.	DATE
Creator External ID	The external ID in the purchase request creator's user record (in the case where the record was created by an external system).	Not displayed in the UI.	For more information see Managing User Identifiers.	VARCHAR	255
Creator First Name	The first name in the purchase request creator's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is First name.		VARCHAR	255
Creator Full Name	The full name in the purchase request creator's user record.	Not displayed in the UI.	Concatenation of the last name + first name.	VARCHAR	511
Creator Gender	The gender in the purchase request creator's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Gender.	Can be configured in Configuration > User Management > User Details > Genders.	VARCHAR	4000
Creator Has Role Other Than Patron	Indicates if the purchase request creator has a role in addition to Patron.	Does not display in the UI.	The roles for the user can be viewed at Admin > Manage Users > Edit User > General Information Tab > User Roles section. This field checks whether there are any roles in addition to the Patron role that is added by default.	VARCHAR	3
Creator Has Role Other Than Patron and Instructor	Indicates if the purchase request creator has a role other than Patron and Instructor.	Does not display in the UI.	The roles for the user can be viewed at Admin > Manage Users > Edit User > General Information Tab > User Roles section. This field checks whether there are any roles in addition to the Patron and Instructor role.	VARCHAR	3
Creator Identifier 1-2	Two pre-configured user identifiers for the purchase request creator.	Does not appear for users in the UI.	Choosing a specific identifier to be included in the user details is done in Alma (in an internal table that is not exposed to the users). Users who need assistance in defining this field do so by contacting Ex Libris Support. Note that only only one value per identifier is supported.	VARCHAR	4000
Creator Is Blocked	Indicates if the purchase request creator is blocked. This is recorded in the purchase request creator's user record.	Does not display in the UI.	See Configuring User Blocks for more information. User blocks can be viewed in Admin > Manage Users > Edit User > Blocks Tab.	VARCHAR	3
Creator Job Category	The job category recorded in the purchase request creator's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Job Category.	Can be configured in Configuration Menu > User Management > User Details > Job Categories.	VARCHAR	255
Creator Job Description	The job description in the purchase request creator's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Job description.		VARCHAR	255
Creator Last Activity Date	The last activity date in the purchase request creator's user record. This refers to the last date that the creator made a request or borrowed or returned an item.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Last Patron Activity Date.	This only displays if enabled at Configuration Menu > User Management > General > Record Last Patron Activity Date. For more information see Configuring Last Patron Activity Date.	DATE
Creator Last Name	The last name in the purchase request creator's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Last name.		VARCHAR	255
Creator Linked From Institution Code	In a fulfillment network, this is the ID of the external institution from which the user was copied.	Admin > Manage Users > Edit User > Right hand pane The Alma label is Owner.	Applies to linked user in a fulfillment network. See Managing Users for more information.	DOUBLE
Creator Linked From Institution Name	In a fulfillment network, this is the name of the external institution from which the user was copied.	Admin > Manage Users > Edit User > General Information Tab. It displays in the Not local section. The Alma label is Institution.	Appears only in very specific cases. Applies to linked user in a fulfillment network. See Managing Users for more information.	VARCHAR	255
Creator Linked From Other Institution	Indicates if the purchase request creator is linked from another institution.	Doesn't display in the UI.	Applies to the linked user (the user in the secondary institution - copied from the user in the source institution). Populated only if the user created a link from their institution to another institution via a fulfillment network. Possible values: yes no	DOUBLE
Creator Linked To Other Institution	Indicates if the user accessed Primo/Alma for services in another institution. Note that this does not necessarily indicate that the services were actually supplied or that a linked account was created.		Applies to the user in the source institution. Populated only if the user created a link from their institution to another institution via a fulfillment network. See Linking Users in Collaboration Networks for more information. Possible values: yes no	VARCHAR	10
Creator Middle Name	The middle name in the purchase request creator's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Middle Name.		VARCHAR	255
Creator Modification Date	The date of the last modification that is recorded in the purchase request creator's user record.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Last updated on.		DATE
Creator Modified By	The last person/system that modified the purchase request creator's user record.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Last updated by.		VARCHAR	255
Creator Patron Letters Opt In	The letters for which the purchase request creator has opted in. This is recorded in the purchase request creator's user record.	Does not display in the UI.	The user can view the list of letters that are selected (opt-in) at Admin > Manage Users > Edit User > General Information Tab > User Information Section > Selected Patron Letters. The Alma label is Selected Patron Letters.	VARCHAR	2000
Creator Patron Letters Opt Out	The letters for which the purchase request creator has opted out. This is recorded in the purchase request creator's user record.	Does not display in the UI.	The user can view the list of letters that are deselected (opt-out) at Admin > Manage Users > Edit User > General Information Tab > User Information Section > Selected Patron Letters. The Alma label is Selected Patron Letters.	VARCHAR	2000
Creator Preferred First Name	The preferred first name that is recorded in the purchase request creator's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred first name.		VARCHAR	255
Creator Preferred Language	The preferred language that is recorded in the purchase request creator's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred language.		VARCHAR	4000
Creator Preferred Last Name	The preferred last name in the purchase request creator's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred last name.		VARCHAR	255
Creator Preferred Middle Name	The preferred middle name in the purchase request creator's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred middle name.		VARCHAR	255
Creator Primary Identifier	The primary identifier in the purchase request creator's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Primary identifier.		VARCHAR	255
Creator Purge Date	The purge date recorded in the purchase request creator's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Purge date.	For more information see Purging Users.	DATE
Creator Resource Sharing Library	The name of the resource sharing library recorded in the purchase request creator's user record. This is the name of the library associated with the purchase request creator.	Admin > Manage Users > Edit User > General Information Tab > User Information Section > Resource Sharing Library The Alma label is Resource sharing library.		VARCHAR	4000
Creator Resource Sharing Library Code	The code associated with the resource sharing library recorded in the purchase request creator's user record.		Library codes can be viewed in the library configuration screen. Configuration > General > Add or Edit Library Information > Edit a library > Right hand information window. The Alma label is Code.	VARCHAR	4000
Creator Statistical Category 01-10	Statistical categories (01-10) that are recorded in the purchase request creator's user record.	Admin > Manage Users > Edit User > Statistics > Add Statistic	These fields, which must be configured, allow you to map add up to ten statistical categories to your user record. This allows you to filter reports based on advanced user information typically stored in the statistical category fields. For more information, see Configuring Statistical Categories for Analytics.	VARCHAR	4000
Creator Status	The status recorded in the purchase request creator's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Status.	The possible values are: Active Inactive For more information see the Find and Manage Users Page - Column Descriptions table in Managing Users.	VARCHAR	8
Creator Status Date	The last date when the Status field of the purchase request creator's user record was modified.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Status Date.		DATE
Creator User Group	The user group in the purchase request creator's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is User group.	User groups assigned to users can be configured by the institution. For more information see Configuring User Groups.	VARCHAR	4000
Creator User Group Code	The user group code associated with the user group name in the purchase request creator's user record.		For the full list of user groups codes and names see Configuration > Fulfillment > Patron Configuration > User Groups.	VARCHAR	255
Creator User ID	The Alma internal user ID in the purchase request creator's user record.	Not displayed in the UI.		VARCHAR	50
Creator User Record Type	The user record type in the purchase request creator's user record.	Admin > Manage Users > Edit User > Right hand pane The Alma label is Record type.	The possible values are: Staff Public See Managing Users for more information	VARCHAR	4000
Creator User Title	The user title in the purchase request creator's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Title.	For more information see Configuring User Titles.	VARCHAR	50
Creator User Type	The user type recorded in the purchase request creator's user record.	Admin > Manage Users > Edit User > Right hand pane The Alma label is Account type.	The possible values are: External Internal For more information see User Management.	CHAR	20

Purchase Request Modified By

The Purchase Request Modified By table is a dimension table that contains fields relating to details of the user that last modified the request record.

Most of the information for the user that modified the purchase request is taken from the user record (Admin > Manage Users).

For more information see Editing a Purchase Request.

Field	Description	Field Location in Alma	Additional Information	Data Type	Data Size
Modified By Birth Date	The birth date of the user that modified the purchase request.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Birth date.		DATE
Modified By Campus Code	The campus code of the user that modified the purchase request.	Only campus name is displayed in the Users UI.	The full list of campus codes and names can be found in Configuration > General > Libraries > Define Campuses.	VARCHAR	50
Modified By Cataloger Level	The cataloger level of the user that modified the purchase request.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Cataloger level.	For this to display in the UI, the Cataloger Permission Levels must be defined (in addition to the default level). See Cataloging Privileges for more information.	VARCHAR	255
Modified By Creation Date	The creation date of the record for the user that modified the purchase request.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Created on.		DATE
Modified By Creator	The creator of the record for the user that modified the purchase request.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Created by.		VARCHAR	255
Modified By Disable All Login Restrictions	Indicates if the user has IP login restrictions disabled. This is recorded in the record for the user that modified the purchase request.	Admin > Manage Users > Edit User > General Information Tab > User Management Information Section The Alma label is Disable all login restrictions.	This is a checkbox.	VARCHAR	3
Modified By Expiry Date	The expiration date of the user that modified the purchase request.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Expiration date.	After expiration, the user cannot login.	DATE
Modified By External ID	The external ID of the user that modified the purchase request.	Not displayed in the UI.	For more information see Managing User Identifiers.	VARCHAR	255
Modified By First Name	The first name of the user that modified the purchase request.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is First name.		VARCHAR	255
Modified By Full Name	The full name of the user that modified the purchase request.	Not displayed in the UI.	Concatenation of the last name + first name.	VARCHAR	511
Modified By Gender	The gender of the user that modified the purchase request.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Gender.	Can be configured in Configuration > User Management > User Details > Genders.	VARCHAR	4000
Modified By Has Role other than Patron	Indicates if the user that modified the purchase request has a role in addition to Patron.	Does not display in the UI.	The roles for the user can be viewed at Admin > Manage Users > Edit User > General Information Tab > User Roles section. This field checks whether there are any roles in addition to the Patron role that is added by default.	VARCHAR	3
Modified By Has Role other than Patron and Instructor	Indicates if the user that modified the purchase request has a role in addition to Patron and Instructor.	Does not display in the UI.	The roles for the user can be viewed at Admin > Manage Users > Edit User > General Information Tab > User Roles section. This field checks whether there are any roles in addition to the Patron and Instructor role.	VARCHAR	3
Modified By Identifier 1-2	Two pre-configured user identifiers for the user that modified the purchase request.	Does not appear for users in the UI.	Choosing a specific identifier to be included in the user details is done in Alma (in an internal table that is not exposed to the users). Users who need assistance in defining this field do so by contacting Ex Libris Support. Note that only one value per identifier is supported.	VARCHAR	4000
Modified By Is Blocked	Indicates if the user that modified the purchase request, is blocked. This is recorded in the record for the user that modified the purchase request.	Does not display in the UI.	See Configuring User Blocks for more information. User blocks can be viewed in Admin > Manage Users > Edit User > Blocks Tab.	VARCHAR	3
Modified By Job Category	The job category of the userthat modified the purchase request.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Job Category.	Can be configured in Configuration Menu > User Management > User Details > Job Categories.	VARCHAR	255
Modified By Job Description	The job description of the user that modified the purchase request.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Job description.		VARCHAR	255
Modified By Last Activity Date	The last activity date of the user that modified the purchase request. This refers to the last date that the user made a request or borrowed or returned an item.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Last Patron Activity Date.	This only displays if enabled at Configuration Menu > User Management > General > Record Last Patron Activity Date. For more information see Configuring Last Patron Activity Date.	DATE
Modified By Last Name	The last name of the user that modified the purchase request.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Last name.		VARCHAR	255
Modified By Linked from Institution Code	In a fulfillment network, this is the ID of the external institution from which the user was copied.	Admin > Manage Users > Edit User > Right hand pane The Alma label is Owner.	Applies to linked user in a fulfillment network. See Managing Users for more information.	DOUBLE
Modified By Linked from Institution Name	In a fulfillment network, this is the name of the external institution from which the user was copied.	Admin > Manage Users > Edit User > General Information Tab. It displays in the Not local section. The Alma label is Institution.	Appears only in very specific cases. Applies to linked user in a fulfillment network. See Managing Users for more information.	VARCHAR	255
Modified By Linked From Other Institution	Indicates if the user that modified the purchase request is linked from another institution.	Doesn't display in the UI.	Applies to the linked user (the user in the secondary institution - copied from the user in the source institution). Populated only if the user created a link from their institution to another institution via a fulfillment network. Possible values: yes no	DOUBLE
Modified By Linked To Other Institution	Indicates if the user that modified the purchase request accessed Primo/Alma for services in another institution. Note that this does not necessarily indicate that the services were actually supplied or that a linked account was created.		Applies to the user in the source institution. Populated only if the user created a link from their institution to another institution via a fulfillment network. See Linking Users in Collaboration Networks for more information. Possible values: yes no	VARCHAR	10
Modified By Middle Name	The middle name of the user that modified the purchase request.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Middle Name.		VARCHAR	255
Modified By Modification Date	The date of the last modification of the record for the user that modified the purchase request.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Last updated on.		DATE
Modified By Modified By	The last person/system that modified the record for the user that modified the purchase request.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Last updated by.		VARCHAR	255
Modified By Patron Letter Opt In	The letters for which the user that modified the purchase request has opted in. This is recorded in the record for the user that modified the purchase request.	Does not display in the UI.	The user can view the list of letters that are selected (opt-in) at Admin > Manage Users > Edit User > General Information Tab > User Information Section > Selected Patron Letters. The Alma label is Selected Patron Letters.	VARCHAR	2000
Modified By Patron Letter Opt Out	The letters for which the user that modified the purchase request has opted out. This is recorded in the record for the user that modified the purchase request.	Does not display in the UI.	The user can view the list of letters that are deselected (opt-out) at Admin > Manage Users > Edit User > General Information Tab > User Information Section > Selected Patron Letters. The Alma label is Selected Patron Letters.	VARCHAR	2000
Modified By Preferred First Name	The preferred first name of the user that modified the purchase request.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred first name.		VARCHAR	255
Modified By Preferred Language	The preferred language of the user that modified the purchase request.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred language.		VARCHAR	4000
Modified By Preferred Last Name	The preferred last name of the user that modified the purchase request.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred last name.		VARCHAR	255
Modified By Preferred Middle Name	The preferred middle name of the user that modified the purchase request.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred middle name.		VARCHAR	255
Modified By Primary Identifier	The primary identifier of the user that modified the purchase request.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Primary identifier.		VARCHAR	255
Modified By Purge Date	The purge date of the user that modified the purchase request.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Purge date.	For more information see Purging Users.	DATE
Modified By Resource Sharing Library	The name of the resource sharing library in the record for the user that modified the purchase request. This is the name of the library associated with the user that modified the purchase request.	Admin > Manage Users > Edit User > General Information Tab > User Information Section > Resource Sharing Library The Alma label is Resource sharing library.		VARCHAR	4000
Modified By Resource Sharing Library Code	The code associated with the resource sharing library. This is recorded in the record for the user that modified the purchase request.		Library codes can be viewed in the library configuration screen. Configuration > General > Add or Edit Library Information > Edit a library > Right hand information window. The Alma label is Code.	VARCHAR	4000
Modified By Statistical Category 01-10	Statistical categories (01-10) that are recorded in the record for the user that modified the purchase request.	Admin > Manage Users > Edit User > Statistics > Add Statistic	These fields, which must be configured, allow you to map add up to ten statistical categories to your user record. This allows you to filter reports based on advanced user information typically stored in the statistical category fields. For more information, see Configuring Statistical Categories for Analytics.	VARCHAR	4000
Modified By Status	The status recorded for the record of the user that modified the purchase request.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Status.	The possible values are: Active Inactive For more information see the Find and Manage Users Page - Column Descriptions table in Managing Users.	VARCHAR	8
Modified By Status Date	The last date when the status of the record for the user that modified the purchase request was modified.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Status Date.		DATE
Modified By User Group	The user group of the user that modified the purchase request.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is User group.	User groups assigned to users can be configured by the institution. For more information see Configuring User Groups.	VARCHAR	4000
Modified By User Group Code	The user group code associated with the user group. This is recorded in the record for the user that modified the purchase request.		For the full list of user groups codes and names see Configuration > Fulfillment > Patron Configuration > User Groups.	VARCHAR	255
Modified By User ID	The Alma internal user ID in the record for the user that modified the purchase request.	Not displayed in the UI.		VARCHAR	50
Modified By User Record Type	The record type for the user that modified the purchase request.	Admin > Manage Users > Edit User > Right hand pane The Alma label is Record type.	The possible values are: Staff Public See Managing Users for more information	VARCHAR	4000
Modified By User Title	The title of the user that modified the purchase request.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Title.	For more information see Configuring User Titles.	VARCHAR	50
Modified By User Type	The user type in the record for the user that modified the purchase request.	Admin > Manage Users > Edit User > Right hand pane The Alma label is Account type.	The possible values are: External Internal For more information see User Management.	CHAR	20

Purchase Request Requester

The Purchase Request Requester table is a dimension table that contains fields relating to details of the patron who made the request for the purchase. The requestor refers to the user who makes the request. Once the request is approved, the requester becomes an interested user on the PO line that is created following the approval of the purchase request.

Most of the information for the purchase request requester is taken from the user record (Admin > Manage Users).

Field	Description	Field Location in Alma	Additional Information	Data Type	Data Size
Requester Birth Date	The birth date in the purchase request requester's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Birth date.		DATE
Requester Campus Code	The campus code in the purchase request requester's user record.	Only campus name is displayed in the Users UI.	The full list of campus codes and names can be found in Configuration > General > Libraries > Define Campuses.	VARCHAR	50
Requester Cataloger Level	The cataloger level in the purchase request requester's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Cataloger level.	For this to display in the UI, the Cataloger Permission Levels must be defined (in addition to the default level). See Cataloging Privileges for more information.	VARCHAR	255
Requester Creation Date	The creation date of the purchase request requester's user record.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Created on.		DATE
Requester Creator	The user that created the purchase request requester's user record.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Created by.		VARCHAR	255
Requester Disable All Login Restrictions	Indicates if the user has IP login restrictions disabled. This is recorded in the purchase request creator's user record.	Admin > Manage Users > Edit User > General Information Tab > User Management Information Section The Alma label is Disable all login restrictions.	This is a checkbox.	VARCHAR	3
Requester Expiry Date	The expiration date recorded in the purchase request requester's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Expiration date.	After expiration, the user cannot login.	DATE
Requester External ID	The external ID in the purchase request requester's user record (in the case where the record was created by an external system).	Not displayed in the UI.	For more information see Managing User Identifiers.	VARCHAR	255
Requester First Name	The first name in the purchase request requester's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is First name.		VARCHAR	255
Requester Full Name	The full name in the purchase request requester's user record.	Not displayed in the UI.	Concatenation of the last name + first name.	VARCHAR	511
Requester Gender	The gender in the purchase request requester's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Gender.	Can be configured in Configuration > User Management > User Details > Genders.	VARCHAR	4000
Requester Has Role other than Patron	Indicates if the purchase request requester has a role in addition to Patron.	Does not display in the UI.	The roles for the user can be viewed at Admin > Manage Users > Edit User > General Information Tab > User Roles section. This field checks whether there are any roles in addition to the Patron role that is added by default.	VARCHAR	3
Requester Has Role other than Patron and Instructor	Indicates if the purchase request requester has a role other than Patron and Instructor.	Does not display in the UI.	The roles for the user can be viewed at Admin > Manage Users > Edit User > General Information Tab > User Roles section. This field checks whether there are any roles in addition to the Patron and Instructor role.	VARCHAR	3
Requester Identifier 1-2	Two pre-configured user identifiers for the purchase request requester.	Does not appear for users in the UI.	Choosing a specific identifier to be included in the user details is done in Alma (in an internal table that is not exposed to the users). Users who need assistance in defining this field do so by contacting Ex Libris Support. Note that only only one value per identifier is supported.	VARCHAR	4000
Requester Is Blocked	Indicates if the purchase request requester is blocked. This is recorded in the purchase request requester's user record.	Does not display in the UI.	See Configuring User Blocks for more information. User blocks can be viewed in Admin > Manage Users > Edit User > Blocks Tab.	VARCHAR	3
Requester Job Category	The job category recorded in the purchase request requester's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Job Category.	Can be configured in Configuration Menu > User Management > User Details > Job Categories.	VARCHAR	255
Requester Job Description	The job description in the purchase request requester's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Job description.		VARCHAR	255
Requester Last Activity Date	The last activity date in the purchase request requester's user record. This refers to the last date that the requester made a request or borrowed or returned an item.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Last Patron Activity Date.	This only displays if enabled at Configuration Menu > User Management > General > Record Last Patron Activity Date. For more information see Configuring Last Patron Activity Date.	DATE
Requester Last Name	The last name in the purchase request requester's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Last name.		VARCHAR	255
Requester Linked from Institution Code	In a fulfillment network, this is the ID of the external institution from which the user was copied.	Admin > Manage Users > Edit User > Right hand pane The Alma label is Owner.	Applies to linked user in a fulfillment network. See Managing Users for more information.	DOUBLE
Requester Linked from Institution Name	In a fulfillment network, this is the name of the external institution from which the user was copied.	Admin > Manage Users > Edit User > General Information Tab. It displays in the Not local section. The Alma label is Institution.	Appears only in very specific cases. Applies to linked user in a fulfillment network. See Managing Users for more information.	VARCHAR	255
Requester Linked From Other Institution	Indicates if the purchase request requester is linked from another institution.	Doesn't display in the UI.	Applies to the linked user (the user in the secondary institution - copied from the user in the source institution). Populated only if the user created a link from their institution to another institution via a fulfillment network. Possible values: yes no	DOUBLE
Requester Linked To Other Institution	Indicates if the user accessed Primo/Alma for services in another institution. Note that this does not necessarily indicate that the services were actually supplied or that a linked account was created.		Applies to the user in the source institution. Populated only if the user created a link from their institution to another institution via a fulfillment network. See Linking Users in Collaboration Networks for more information. Possible values: yes no	VARCHAR	10
Requester Middle Name	The middle name in the purchase request requester's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Middle Name.		VARCHAR	255
Requester Modification Date	The date of the last modification that is recorded in the purchase request requester's user record.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Last updated on.		DATE
Requester Modified By	The last person/system that modified the purchase request requester's user record.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Last updated by.		VARCHAR	255
Requester Patron Letters Opt In	The letters for which the purchase request requester has opted in. This is recorded in the purchase request requester's user record.	Does not display in the UI.	The user can view the list of letters that are selected (opt-in) at Admin > Manage Users > Edit User > General Information Tab > User Information Section > Selected Patron Letters. The Alma label is Selected Patron Letters.	VARCHAR	2000
Requester Patron Letters Opt Out	The letters for which the purchase request requester has opted out. This is recorded in the purchase request requester's user record.	Does not display in the UI.	The user can view the list of letters that are deselected (opt-out) at Admin > Manage Users > Edit User > General Information Tab > User Information Section > Selected Patron Letters. The Alma label is Selected Patron Letters.	VARCHAR	2000
Requester Preferred First Name	The preferred first name that is recorded in the purchase request requester's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred first name.		VARCHAR	255
Requester Preferred Language	The preferred language that is recorded in the purchase request requester's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred language.		VARCHAR	4000
Requester Preferred Last Name	The preferred last name in the purchase request requester's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred last name.		VARCHAR	255
Requester Preferred Middle Name	The preferred middle name in the purchase request requester's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred middle name.		VARCHAR	255
Requester Primary Identifier	The primary identifier in the purchase request requester's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Primary identifier.		VARCHAR	255
Requester Purge Date	The purge date recorded in the purchase request requester's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Purge date.	For more information see Purging Users.	DATE
Requester Resource Sharing Library	The name of the resource sharing library recorded in the purchase request requester's user record. This is the name of the library associated with the purchase request requester.	Admin > Manage Users > Edit User > General Information Tab > User Information Section > Resource Sharing Library The Alma label is Resource sharing library.		VARCHAR	4000
Requester Resource Sharing Library Code	The code associated with the resource sharing library recorded in the purchase request requester's user record.		Library codes can be viewed in the library configuration screen. Configuration > General > Add or Edit Library Information > Edit a library > Right hand information window. The Alma label is Code.	VARCHAR	4000
Requester Statistical Category 01-10	Statistical categories (01-10) that are recorded in the purchase request requester's user record.	Admin > Manage Users > Edit User > Statistics > Add Statistic	These fields, which must be configured, allow you to map add up to ten statistical categories to your user record. This allows you to filter reports based on advanced user information typically stored in the statistical category fields. For more information, see Configuring Statistical Categories for Analytics.	VARCHAR	4000
Requester Status	The status recorded in the purchase request requester's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Status.	The possible values are: Active Inactive For more information see the Find and Manage Users Page - Column Descriptions table in Managing Users.	VARCHAR	8
Requester Status Date	The last date when the Status field of the purchase request requester's user record was modified.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Status Date.		DATE
Requester User Group	The user group in the purchase request requester's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is User group.	User groups assigned to users can be configured by the institution. For more information see Configuring User Groups.	VARCHAR	4000
Requester User Group Code	The user group code associated with the user group name in the purchase request requester's user record.		For the full list of user groups codes and names see Configuration > Fulfillment > Patron Configuration > User Groups.	VARCHAR	255
Requester User ID	The Alma internal user ID in the purchase request requester's user record.	Not displayed in the UI.		VARCHAR	50
Requester User Record Type	The user record type in the purchase request requester's user record.	Admin > Manage Users > Edit User > Right hand pane The Alma label is Record type.	The possible values are: Staff Public See Managing Users for more information	VARCHAR	4000
Requester User Title	The user title in the purchase request requester's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Title.	For more information see Configuring User Titles.	VARCHAR	50
Requester User Type	The user type recorded in the purchase request requester's user record.	Admin > Manage Users > Edit User > Right hand pane The Alma label is Account type.	The possible values are: External Internal For more information see User Management.	CHAR	20

Reading List Citations

The Reading List Citations table is a dimension table that contains fields relating to reading list citations.

Citation Metadata Details
Field	Description	Additional Information
Additional Person Name	The additional person name
Article End Page	The end page of the article
Article Number of Pages	The number of pages in the article
Article Start Page	The start page of the article
Assign to ID	The assign to ID
Author	The author of the article
Barcode	The barcode
Book Call Number	The call number of the book
Book Chapter Author	The author of the book chapter	This field is relevant only for citations created after March 2018.
Book Chapter Editor	The editor of the book chapter	This field is relevant only for citations created after March 2018.
Book Chapter Number	The chapter number of the book
Book Chapter Title	The title of the book chapter	This field is relevant only for citations created after March 2018.
Book Edition	The edition of the book
Citation Alerts	The alerts of the citation
Citation Attribute (1-5)	The citation attributes.	For information on configuring the citation attribute fields, see Displaying Citation Attributes in Analytics Reports.
Citation Copyright ID	The citation copyright ID
Citation Copyright Status	The citation copyright status
Citation Creation Date	The date the citation was created
Citation Created By	The creator of the citation
Citation Due Date	The due date of the citation
Citation Has Public Note	Indicates if the citation has a public note
Citation Instructor Library Tags	The library tags of the citation	Includes tags of type "Instructor-Library". The label of the tags are displayed.
Citation ID	The ID of the citation
Citation Library Internal Tags	The library internal tags of the citation	The label of the tags are displayed.
Citation License Type	Indicates the type of the citation license, for example: Creative commons and DCS.
Citation License Type Code	Indicates the code of the license type of the citation
Citation Locate Status	Indicates if the resource is located.	Possible values are: Information Incomplete – Not enough information was entered to perform a resource locate Locate Failed – A locate was attempted but failed to complete for some reason. Locate Not Run – A locate was not attempted. Multiple Resources Located – A locate was attempted and multiple resources were found. No Resource Located – A locate was attempted but no resource was found. Not Complete – A locate attempt is in process. Resource Located – A locate was attempted and a single resource was found.
Citation Material Type	The citation material type.
Citation Material Type Code	The citation material type code.
Citation Modification Date	The citation modification date
Citation Modified By	The person who modified the citation
Citation Order	A number indicating the place of the citation in order
Citation Origin	Where the citation originated.	Possible values are the following. Values such as Digital/Physical/Electronic indicate that the citation's origin is the Alma repository and the available formats of the resource: CiteIt Digital Digital/Electronic Digital/Physical Digital/Physical/Electronic Electronic External URL File Manually Added Mendeley Physical Physical/Digital Primo Central Refworks Zotero None
Citation Public Note	The public note of the citation
Citation Public Tags	The public tags of the citation	The label of the tags are displayed.
Citation Source	The source of the citation
Citation Source 1-10	The sources of the citation
Citation Status	The status of the citation
Citation System Tags	Displays all tags not mapped to a tag type, including tags added from the integration with the UK Digital Content Store and possibly tags added from the Leganto Questions feature
Citation Type	The citation type.	Possible values are: Electronic Article – An electronic item with Electronic Material Type=Journal Physical Article – A physical item with Material Type=Journal Physical Book – All other items
Citation Uploaded File	The file name that was uploaded to the citation
CLA/DCS Link	The CLA/DCS link
Course End date	The course end date
Course ID	The course ID
Course Start Date	The course start date
Digital File Date Added	The date that the digital file was added
Digital File Name	The name of the digital file
DOI	The digital object identifier
ISBN	The ISBN of the book
ISSN	The ISSN of the journal
Issue	The issue of the journal
Journal Title	The title of the journal
Leganto Citation Hidden Links	Indicates if there are hidden links in the citation	Possible values: No hidden links Hidden link/s
Leganto Citation Library Discussion Last Update	The last day the citation was discussed
New for May! Leganto Citation Link Set First	Indicates (Yes/No) if a link is set first in the citation
Library ID	The library ID
Link to PDF	The URL of the PDF of the citation	The URL of the Link in Record. See Link in Record for more information. This link displays in Leganto as Get PDF. For this field to display data, you must activate Quicklinks in Primo. For more information, see Default Settings.
Locate Status	The locate status
MMS ID	The MMS ID
Note	The note
Number of Citations	The number of citations
Number of Library Discussions	The number of library discussions of the citation
Number of Likes	The number of likes of the citation
Number of Read It	The number of Read Its of the citation
Number of Student Comments	The number of student comments of the citation
OCLC Number	The OCLC number
Owner ID	The owner ID
Pages	The pages of the citation
Part	The part
Publication Date	The date of publication
Publication Place	The place of publication
Publish Citation End Date	The publish citation end date
Publish Citation Start Date	The publish citation start date
Publish Materials End Date	The publish materials end date
Publish Materials Start Date	The publish materials start date
Publish Section Visible	Indicates whether the section is hidden from students outside of the section dates
Publisher	The publisher
Reading List ID	The reading list ID
Representation URL	The representation URL
Section ID	The section ID
Section Library Internal Tags	The section library internal tags
Section Library Tags	The section library tags
Section Public Tags	The section public tags
Title	The title of the citation
Volume	The volume of the citation

Rialto Request Details

The Rialto Request Details table is a dimension table that contains fields relating to Rialto.

Rialto Request Details
Field	Description	Additional Information
Fulfilled by Rialto	Orders that were placed with Rialto and were received/activated.
Rialto Cart Origin	The last touch point of an order before it was placed. This can indicate if it was found through search, selection plan, sent to a list, etc.	This can be helpful if end users wants to get a feel for how their staff are finding titles. However, since it is the last touch point, it is a limited scope.
Rialto EBA ID	A unique identifier for an EBA plan managed in Rialto.	This allows end users to focus on a specific EBA plan.
Rialto Fail Code	The code of a failed purchase.
Rialto License	The license selected by the user for an electronic purchase: Non Linear Lending Unlimited Access Single User Three User Concurrent Access
Rialto List ID	A unique identifier for user created offer lists within Rialto.
Rialto Order Status	The most recent order status sent from the Rialto order processing system.
Rialto Origin ID	The ID of the order origin if it is a list, feed, or selection plan.
Rialto Request Cancellation By	The user who requested to cancel an order.
Rialto SP ID	A unique identifier for selection plans in Rialto.	This allows end users to focus on a specific selection plan.
Rialto Template ID	A unique identifier for cart templates that were created in Rialto.
Rialto Transaction Type	The transaction type.	Possible values: FIRM_ORDER SELECTION_PLAN EBA

Rialto Selector

The Rialto Selector table is a dimension table that contains fields relating to Rialto selectors, who can browse for and purchase titles in the Rialto marketplace. For more information about Rialto selectors, see Rialto Selector Guide.

Rialto Selector
Field	Description	Field Location in Alma	Additional Information	Data Type	Data Size
Rialto Selector Birth Date	The birth date in the Rialto Selector's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information section The Alma label is Birth date.		DATE


Rialto Selector Campus Code	The campus code in the Rialto Selector's user record.	Only Campus name is displayed in Alma.	The full list of campus codes and names can be found in Configuration > General > Libraries > Define Campuses.	VARCHAR	50
Rialto Selector Cataloger Level	The cataloger level in the Rialto Selector's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information section The Alma label is Cataloger level.	For this to display in the UI, the Cataloger Permission Levels must be defined (in addition to the default level). See Cataloging Privileges for more information.	VARCHAR	255
Rialto Selector Creation Date	The creation date in the Rialto Selector's user record.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Created on.		DATE
Rialto Selector Creator	The user that created the Rialto Selector's user record.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Created by.		VARCHAR	255
Rialto Selector Disable All Login Restrictions	Indicates if the user has IP login restrictions disabled. This is recorded in the Rialto Selector's user record.	Admin > Manage Users > Edit User > General Information Tab > User Management Information section The Alma label is Disable all login restrictions.	This is a checkbox.	VARCHAR	3
Rialto Selector Expiry Date	The expiration date recorded in the Rialto Selector's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information section The Alma label is Expiration date.	After expiration, the user cannot login.	DATE
Rialto Selector External ID	The external ID in the Rialto Selector's user record (in the case where the record was created by an external system).	--	For more information see Managing User Identifiers.	VARCHAR	255
Rialto Selector First Name	The first name in the Rialto Selector's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is First name.		VARCHAR	255
Rialto Selector Full Name	The full name in the Rialto Selector's user record.	--	Concatenation of the last name + first name.	VARCHAR	511
Rialto Selector Gender	The gender in the Rialto Selector's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Gender.	Can be configured in Configuration > User Management > User Details > Genders.	VARCHAR	4000


Rialto Selector Has Role Other Than Patron	Indicates if the Rialto Selector has a role in addition to Patron.	--	The roles for the user can be viewed at Admin > Manage Users > Edit User > General Information Tab > User Roles section. This field checks whether there are any roles in addition to the Patron role that is added by default.	VARCHAR	3
Rialto Selector Has Role Other Than Patron and Instructor	Indicates if the Rialto Selector has a role in addition to Patron and Instructor.	--	The roles for the user can be viewed at Admin > Manage Users > Edit User > General Information Tab > User Roles section. This field checks whether there are any roles in addition to the Patron role that is added by default.	VARCHAR	3
Rialto Selector Identifier 1-2	Two pre-configured user identifiers for the Rialto Selector.	--	Choosing a specific identifier to be included in the user details is done in Alma (in an internal table that is not exposed to the users). Users who need assistance in defining this field do so by contacting Ex Libris Support. Note that only only one value per identifier is supported.	VARCHAR	1000
Rialto Selector Is Blocked	Indicates if the Rialto Selector is blocked. This is recorded in the Rialto Selector's user record.	--	See Configuring User Blocks for more information. User blocks can be viewed in Admin > Manage Users > Edit User > Blocks Tab.	VARCHAR	3
Rialto Selector Job Category	The job category recorded in the Rialto Selector's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Job Category.	Can be configured in Configuration Menu > User Management > User Details > Job Categories.	VARCHAR	255
Rialto Selector Job Description	The job description in the Rialto Selector's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Job description.		VARCHAR	255
Rialto Selector Last Activity Date	The last activity date in the Rialto Selector's user record. This refers to the last date that the approver made a request or borrowed or returned an item.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Last Patron Activity Date.	This only displays if enabled at Configuration Menu > User Management > General > Record Last Patron Activity Date. For more information see, Configuring Last Patron Activity Date.	DATE
Rialto Selector Last Name	The last name in the Rialto Selector's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Last name.		VARCHAR	255
Rialto Selector Line 1-5	Lines 1-5 of the user's address	--
Rialto Selector Linked From Institution Code	In a fulfillment network, this is the ID of the external institution from which the user was copied.	Admin > Manage Users > Edit User > Right hand pane The Alma label is Owner.
Rialto Selector Linked From Institution Name	In a fulfillment network, this is the name of the external institution from which the user was copied	Admin > Manage Users > Edit User > General Information Tab. It displays in the Not local section. The Alma label is Institution.
Rialto Selector Linked to Other Institution	Indicates if the Rialto Selector accessed Primo/Alma for services in another institution. Note that this does not necessarily indicate that the services were actually supplied or that a linked account was created.	--	Applies to the user in the source institution. Populated only if the user created a link from their institution to another institution via a fulfillment network. See Linking Users in Collaboration Networks for more information. Possible Values: Yes/No	VARCHAR	10
Rialto Selector Middle Name	The middle name in the Rialto Selector's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Middle Name.		VARCHAR	255
Rialto Selector Modification Date	The date of the last modification that is recorded in the Rialto Selector's user record.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Last updated on.		DATE
Rialto Selector Modified By	The last person/system that modified the Rialto Selector's user record.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Last updated by.		VARCHAR	255
Rialto Selector Patron Letters Opt In	The letters for which the Rialto Selector has opted in. This is recorded in the Rialto Selector's user record.	--	The user can view the list of letters that are selected (opt-in) at Admin > Manage Users > Edit User > General Information Tab > User Information Section > Selected Patron Letters.	VARCHAR	2000
Rialto Selector Patron Letters Opt Out	The letters for which the Rialto Selector has opted out. This is recorded in the Rialto Selector's user record.	--	The user can view the list of letters that are deselected (opt-out) at Admin > Manage Users > Edit User > General Information Tab > User Information Section > Selected Patron Letters. The Alma label is Selected Patron Letters.	VARCHAR	2000
Rialto Selector Preferred First Name	The preferred first name that is recorded in the Rialto Selector's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred first name.		VARCHAR	255
Rialto Selector Preferred Language	The preferred language that is recorded in the Rialto Selector's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred language.		VARCHAR	4000
Rialto Selector Preferred Last Name	The preferred last name in the Rialto Selector's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred last name.		VARCHAR	255
Rialto Selector Preferred Middle Name	The preferred middle name in the Rialto Selector's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred middle name.		VARCHAR	255
Rialto Selector Primary Identifier	The primary identifier in the Rialto Selector's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Primary identifier.		VARCHAR	4000
Rialto Selector Purge Date	The purge date recorded in the Rialto Selector's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Purge date.	For more information see Purging Users.	DATE
Rialto Selector Resource Sharing Library Code	The code associated with the resource sharing library recorded in the Rialto Selector's user record.	--	Library codes can be viewed in the library configuration screen. Configuration > General > Add or Edit Library Information > Edit a library > Right hand information window. The Alma label is Code.	VARCHAR	4000
Rialto Selector Resource Sharing Library Name	The resource sharing library name recorded in the Rialto Selector's user record. This is the name of the library associated with the Rialto Selector.	Admin > Manage Users > Edit User > General Information Tab > User Information Section > Resource Sharing Library The Alma label is Resource sharing library.		VARCHAR	4000
Rialto Selector Statistical Category 01-10	Statistical categories (1-10) that are recorded in the Rialto Selector's user record.	Admin > Manage Users > Edit User > Statistics > Add Statistic	These fields, which must be configured, allow you to map add up to ten statistical categories to your user record. This allows you to filter reports based on advanced user information typically stored in the statistical category fields. For more information, see Configuring Statistical Categories.	VARCHAR	4000
Rialto Selector Status	The status recorded in the Rialto Selector's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Status.	The possible values are: Active/Inactive For more information see the Find and Manage Users Page - Column Descriptions table in Managing Users.	VARCHAR	8
Rialto Selector Status Date	This is the last date when the Status field of the Rialto Selector's user record was modified.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Status Date.		DATE
Rialto Selector User Email	The preferred email for correspondence that is recorded in the Rialto Selector's user record.	Admin > Manage Users > Edit User > General Information Tab > Contact Information Tab > Email Addresses section > Edit an email The Alma label is Email Address.	Note that even if there are multiple emails for the user, only the email marked as preferred will display in analytics.	VARCHAR	255
Rialto Selector User Group	The user group in the Rialto Selector's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is User group.	User groups assigned to users can be configured by the institution. For more information see Configuring User Groups.	VARCHAR	4000
Rialto Selector User Group Code	The user group code associated with the user group name in the Rialto Selector's user record.	--	For the full list of user groups codes and names see Configuration > Fulfillment > Patron Configuration > User Groups.	VARCHAR	255
Rialto Selector User ID	The Alma internal user ID in the Rialto Selector's user record.	--		VARCHAR	50
Rialto Selector User Record Type	The user record type in the Rialto Selector's user record.	Admin > Manage Users > Edit User > Right hand pane The Alma label is Record type.	The possible values are: Staff/Public For more information, see Managing Users.	VARCHAR	4000
Rialto Selector User Title	The user title in the Rialto Selector's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Title.	For more information see, Configuring User Titles.	VARCHAR	50
Rialto Selector User Type	The user type recorded in the Rialto Selector's user record.	Admin > Manage Users > Edit User > Right hand pane The Alma label is Account type.	The possible values are: External/Internal For more information see Managing Users.	CHAR	20

Vendor

For a purchase request to be filled, a purchase order is sent to a vendor to supply the material being ordered. The Vendor table contains fields relating to the vendors from which the material is purchased.

The primary key of the table is VENDOR_ID.

The access path in the UI is Acquisitions > Acquisitions Infrastructure > Vendors > Add/Edit Vendor.

See Adding a Vendor and Vendor Account for more information.

Vendor
Field	Description	Field Location in Alma	Additional Information	Data Type	Data Size
Additional Code	A code in addition to the vendor code.	Summary tab on "Vendor Details".		VARCHAR	255
Creation Date	The date the vendor was created.	Right information pane for "Vendor Details" page. Label in Alma is "Created on".		DATE
Creator	The user who created the vendor	Right information pane for "Vendor Details" page. Label in Alma is "Created by".		VARCHAR	255
ERP Code	A code used by an institution's financial system, such as the Enterprise Resource Planning (ERP) system	Summary tab on "Vendor Details". Label in Alma is "Financial Sys. code".		VARCHAR	255
Modification Date	The date the vendor was modified	Right information pane for "Vendor Details" page. Label in Alma is "Last updated on".		DATE
Modified By	The user who modified the vendor	Right information pane for "Vendor Details" page. Label in Alma is "Last updated by".		VARCHAR	255
Preferred Address	The address of the vendor marked as the preferred address. It is used as the default address for the vendor.	Contact Information tab on "Vendor Details" – Web Addresses section.		VARCHAR	3366
Preferred Address Note	The note of the preferred address.	Contact Information tab on "Vendor Details" – Web Addresses section.		VARCHAR	1000
Preferred Email	The email address of the vendor marked as the preferred email address. It is used as the default email address for the vendor.	Contact Information tab on "Vendor Details" – Email section.		VARCHAR	784
Preferred Phone Number	The phone number of the vendor marked as the preferred phone number. It is used as the default phone number for the vendor.	Contact Information tab on "Vendor Details" – Phone Numbers section.		VARCHAR	176
Primary Product URL	The URL with URL type Primary Product.	Contact Information tab on "Vendor Details" – "Web Addresses" section.	If there are several primary product URLs, only one is displayed.	VARCHAR	256
Vendor Code	The vendor code unique to the institution	Summary tab on "Vendor Details". Label in Alma is "Code".	All the vendors that have been on the order, not just the active vendor. The code must be unique across all vendors. Note that the PO Lines tab displays all PO lines whose vendor code is the current vendor.	VARCHAR	255
Vendor Name	The vendor name	Summary tab on "Vendor Details". Label in Alma is "Name".	It is a required field.	VARCHAR	255
Vendor Status	The status of the vendor	Summary tab on "Vendor Details". Label in Alma is "Status".	Possible values: Active Inactive Deleted	VARCHAR	255

Institution

The shared Institution dimension allows the Network Zone to view reports according to institution. If an analytics report is run from the Network Zone in a collaborative network implementing a Network Zone, all member institutions are included in the report for Institution Code and Institution Name. If an analytics report is run from an institution that is not part of a collaborative network implementing a Network Zone, only the single institution from which the report is run is included in the report for Institution Code and Institution Name.

Reports involving data across a collaborative network implementing a Network Zone may take longer to run than reports within one institution.

This dimension is available in every subject area. It contains the following fields:

Institution
Field	Description	Additional information	Data Type	Data Size
Institution Code	The code of the institution.	Configured from: Configuration > General > Add a Library or Edit Library Information > Summary tab. The label in Alma is Code located on the right pane.	VARCHAR	50
Institution Name	The name of the institution.	Configured from: Configuration > General > Add a Library or Edit Library Information > Summary tab. The label in Alma is Organization unit name.	VARCHAR	255
Institution Address Line 1	The first line of the address of the institution. It usually includes the building number and the street name.	Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Address Line 1.	VARCHAR	1000
Institution City	The city of the institution.	Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is City.	VARCHAR	255
Institution State Province	The state or province of the institution.	Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is State/Province.	VARCHAR	320
Institution Country	The country of the institution.	Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Country.	VARCHAR	320
Institution Postal Code	The postal code of the institution.	Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Postal code.	VARCHAR	200
Institution Timezone	The timezone of the institution.	The timezone is set during implementation.	VARCHAR	255
Data Available As Of	When the institution data became available in analytics.	Displayed at the bottom of the main Analytics menu.	VARCHAR	255
Data Updated As Of	When the institution data was taken from the Alma database.	Displayed at the bottom of the main Analytics menu.	VARCHAR	255