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Rialto Acquisitions

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  1. Field Descriptions
  2. Rialto Acquisitions Measures
  3. Rialto Acquisition Details (Fund Transactions)
  4. Rialto Acquisition Details (Purchase Requests)
  5. Bibliographic Details
  6. Rialto Creation Date
  7. Rialto Fiscal Period
  8. Rialto PO Line
  9. Rialto PO Line Creation Date
  10. Rialto Approver
  11. Rialto Selector
  12. Rialto Requester
  13. Funds
    1. Creating Reports According to Fund Type
    2. Basic Concepts for Funds in Alma 
      1. Allocated and Summary Funds 
      2. Fund Balance 
      3. Ledger 
      4. Transactions 
    3. Managing and Configuring Funds in Alma 
  14. Invoice Line
  15. Library Unit
  16. Institution
The Rialto Acquisitions subject area allows you to to create analytics for Rialto Acquisitions. The data comes from the purchase request and PO Line data available in Alma. Users can create reports/dashboard based on their expenditures and answer the following business questions:
  • What Rialto purchase requests and orders appear?
  • How many PO lines are there, and what is the status?
  • How many purchase requests are there, and what is their status?
  • What is the estimated cost?
  • What is the actual cost (invoice pricing)?
  • Who are the Rialto selectors for the purchase requests and PO lines?
  • What funds are used for the purchase requests and PO lines?
  • Which titles are being requested and ordered?

rialto_acquisitions_star_diagram.png

Rialto Acquisitions – Star Diagram 

Field Descriptions

rialto_acquisitions_field_descriptions.png

Rialto Acquisitions – Field Descriptions

Rialto Acquisitions Measures

The Rialto Acquisitions Measures table is a fact table that displays details about acquisitions with Rialto.
Rialto Acquisitions Measures
Field Description Additional Information
Invoice Line Total Price The total amount (includes additional charges, if any). Add the Invoice Line > Invoice Line-Unique Identifier field to the report to ensure that the Invoice Line Total Price is calculated correctly.
Number Of Purchase Requests The number of purchase requests  
Number Of Purchase Requests Approved The number of purchase requests approved  
Number Of Purchase Requests In Review The number of purchase requests in review  
Number Of Purchase Requests Rejected The number of purchase requests rejected  
Estimated Cost The estimated cost  
Number of POLs The number of PO lines whose PO line type is marked as any type  (Electronic, Physical, and Generic). PO Line types are configured at: Configuration > Acquisitions > Purchase Orders > PO line types > Inventory Format column.
PO Line Quantity The number of items in the PO line. You must add the PO Line Reference field to the report to ensure that the PO Line Quantity is calculated correctly.
PO Line Total Price The total price (includes additional charges, if any).     Add the PO Line Reference field to the report to ensure that the PO Line Total Price is calculated correctly.

Rialto Acquisition Details (Fund Transactions)

Rialto Purchase Request Details (Fund Transactions) is a dimension table that contains fields relating to purchase request details, such as Currency, Purchase Request ID, and Request Status.
Rialto Purchase Request Details
Field Description Additional Information
Borrowing Related Record Indicates the related resource sharing record.     The request ID for related records of type Resource Sharing is displayed in this analytics field.
Dewey Classification Top Line

The first 3 digits of the Dewey Classification.

 

EBA ID

A unique identifier for an EBA plan managed in Rialto. 

This allows end users to focus on a specific EBA plan. 
Exchange Rate The exchange rate between the fund's currency and that of the invoice. This field does not appear for allocation type transactions.
Exchange Rate Date The date the exchange rate was calculated. This field does not appear for allocation type transactions.
Explicit Ratio Indicates (Yes/No) if an exchange rate is set between the fund's currency and that of the invoice. This field does not appear for allocation type transactions.
Fund Transaction Reference A number that can be used to reference a particular allocation to a fund, set from the Transaction tab of the Funds and Ledgers page   
Foreign Currency The currency from which you want to convert the invoice currency.  
Fund Ledger ID The ID of the fund ledger.  
Fund Transaction ID The ID of the fund transaction.  
Invoice Line ID The ID of the invoice line.  
Invoice Line Pct Displays 100 times the Transaction Amount / Invoice Line Total Price.  
Invoice Line Type The type of the invoice line.

Out of the box, the options for invoice-line type are Regular,  Shipment, Insurance, Overhead, Discount, and Other.

Can be configured from Configuration > Acquisitions > Invoices > Invoice Line Types. To access this table you need to enable the
invoice_split_additional_charges customer parameter (see Invoice Line Types). 

If Pro rata was selected when creating the invoice, the additional charges are pro-rated against all invoice lines, and only the Regular and Other types are available.

If you did not select Pro rata, the additional charges are not allocated to a specific invoice line.

LC Classification Code The LC classification code, the letters with which the LC class number starts such as BF or QA.  
LC Classification Number The LC classification number, that is, the numbers followed by the letters until the first period followed by a letter.  
LC Classification Top Line The combined LC code and classification numbers until the first period followed by a letter, such as NB933 when the lc_class_number is NB933.F44.  
LCCN The LCCN of the purchase request  
Library Unit ID The ID of the library unit   
Located Bibliographic Information Flag Indicates (Yes/No) if the purchase request has a linked bibliographic record  
Located Bibliographic Information The text of the linked bibliographic record  
MMS ID The MMS ID of the inventory item (physical, electronic, or digital).  
PO Line ID The ID of the PO line  
PO Line License ID The ID of the PO line license.  
PO Line Pct Displays 100 times the Transaction Amount/PO Line Total Price  
PO Line Reference The business identifier of the PO line (PO Line number). This is the PO line number in Alma.
PO Line Type ID The ID of the PO Line Type  
Transaction Date An additional identifier for the PO line.  
Transaction Item Sub Type Displays the relevant Transaction Item Sub-Type of the specific Transaction Item Type.  
  • The sub-types for Allocation are Allocation and Transfer.
  • The sub-types for Encumbrance are Encumbrance and Disencumbrance
  • The sub-type for Expenditure is Expenditure.
The sub-type is listed under the Type column in Alma.
Transaction Item Type Includes the transaction types available in Alma: Allocation, Encumbrance, and Expenditure, and Non-transactional, which indicates that the PO lines do not have a transaction because no funds are associated with them. Only the sub-type is listed in Alma under the Type column. Use the sub-type to determine the type.
Vendor ID The ID of the vendor  

Rialto Acquisition Details (Purchase Requests)

Rialto Acquisition Details (Purchase Requests) is a dimension table that contains fields relating to acquisition requests, taken from the Purchase Request subject area.
Rialto Purchase Request Details
Field Description Additional Information
Application The application that created the record  
Approved Format The approved format of the purchase request  
Approver ID The unique ID of the approver  
Assign To The user to whom the purchase request is assigned  
Author The author of the purchase request  
Citation Type The citation type of the purchase request  
Creation Date The creation date  
Creation Date and Time The creation date and time  
Creator The creator of the record  
Fail Code The code of a failed purchase. Configuration menu > Market > Rialto Vendor Codes

Fulfilled by Rialto

Orders that were placed with Rialto and were received/activated. 

Market > Order History > Order History
Fund ID The unique ID of the fund within Alma.  
ISSN / ISBN The ISSN / ISBN of the purchase request  
Item ID The Item ID of the borrowing resource  
Modification Date The modification date  
Modified By Job The job ID of the last job that updated the record  
Modified By The name of the user who modified the record  
Modify Date Time The date and time that the record was modified  
OCLC Number The OCLC number of the purchase request  
Owner ID The ID of the owner  
Reading List Citation ID The ID of the reading list citation  
Rejection Reason The rejection reason of the purchase request  
Requested Format The requested format of the purchase request  
Requester ID The ID of the requester  
Requester Note The requester note of the purchase request  
Request Status The request status of the purchase request Possible values:
  • Approved
  • Cancelled
  • Failed
  • In Cart
  • In Review
  • Order Complete
  • Order Placed
  • Rejected
  • To be Canceled
  • Waiting for Approval
Rialto Cart Origin

The last touch point of an order before it was placed. This can indicate if it was found through search, selection plan, sent to a list, etc.  

This can be helpful if end users wants to get a feel for how their staff are finding titles. However, since it is the last touch point, it is a limited scope. 

Rialto License

The license selected by the user for an electronic purchase. Possible values:
  • Non Linear Lending
  • Unlimited Access
  • Single User
  • Three User
  • Concurrent Access
Rialto List ID A unique identifier for user created offer lists within Rialto.   

Rialto Origin ID

The ID of the order origin if it is a list, feed, or selection plan.  

Rialto Order Status

The most recent order status sent from the Rialto order processing system. 

 

Rialto Request Cancellation By

The user who requested to cancel an order. 

 

Rialto SP ID

A unique identifier for selection plans in Rialto.

 

Rialto Transaction Type

The transaction type.  Possible values:
  • FIRM_ORDER
  • SELECTION_PLAN
  • EBA
Rule ID The ID number of the fulfillment unit rule.  
Selector ID The unique identifier of the selector  
Source Type The source type of the purchase request  
Title The title of the purchase request  

Rialto Template ID

The unique identifier of cart templates that were created in Rialto. 

 
Vendor Account Id The unique identifier of the vendor account  

Bibliographic Details

Bibliographic details is a shared dimension that contains bibliographic information about the purchase request.

Ex Libris works with content providers worldwide to enrich the metadata available in the Alma Community Zone. To enrich the journal/serial content in the CZ, we work directly with the Library of Congress CONSER feed for electronic serials, which we match against our knowledge base to enrich with all of the relevant metadata fields that they supply (for more details, see Community Zone Serial Records Enrichment) and enrich the CZ records with all relevant metadata, including the 050 fields (when available).

 

In the case of book content, we work with multiple providers who are willing to share their metadata with the Alma community globally (for more details, see Community Zone Monograph Records Enrichment). If you have local access to these classifications, you may want to consider working with the local extension for these records whenever an update is not available. (For more details, see Working with Local Extension Fields for Community Zone-linked Records.)

The Bibliographic Details table contains two kinds of fields, those derived from the MARC record and those that come from Alma. Although in analytics there is no distinction made between these fields, for explanatory purposes we have divided them into two tables below.

Bibliographic Details
Field Note Mapping from MARC21 Mapping from UNIMARC Mapping from Dublin Core Data Type Data Size
Action Note A note that contains information about the retention and the retention reason of the bibliographic record. 583 Not relevant Not relevant VARCHAR 4000
Author The term Author refers to the individual or group of individuals responsible for creating or producing the work being documented. The author is the primary contributor to the work, and their name is typically listed prominently in the bibliographic record to identify the originator of the content. Depending on the type of work and the citation style, the author's name may be followed by additional information such as their credentials, institutional affiliation, and the date of publication. 100,110,111 700,701,710,711 Currently empty, planned to come from dc:creator, dcterms:creators VARCHAR 4000
Author (Contributor) The Author (Contributor) role refers to the specific role or function played by an individual or group in the creation or production of a work. This role is important for cataloging and documenting the contributions of different individuals or entities to a particular resource. The Author (Contributor) role is a way to categorize and describe the responsibilities of contributors beyond just being the primary author.

711 a,c-e,i,j,n,q,u and its 880

700 a-e,j,q,u and its 880

710 a-e,i,n,u and its 880

700 a-d,f,p

701 a-d,f,p 

710 a-h,p

711 a-h,p

720 a,f"

721 a,f

702 a-d,f,g 

712 a-h,p

722 a,f

Currently empty, planned to come from dc:contributor, dcterms:contributor VARCHAR 4000
Begin Publication Date The Begin Publication Date refers to the earliest date associated with the publication or release of a particular work. It is a critical piece of information that helps users understand when the work was first made available to the public. The publication date can be essential for citing the work correctly, tracking its historical context, and assessing its relevance to specific time periods. 008 pos. 07-10 100.Date1 Not relevant for Dublin Core VARCHAR 255
BIB 008 MARC The contents of the MARC 008 bibliographic field. The BIB 008 field in a MARC bibliographic record is a fixed-length data element used to provide additional information about the bibliographic record itself. It contains various control information that helps catalogers and library systems manage and process the record.  008   Not relevant for Dublin Core VARCHAR 50
BIB LDR MARC The BIB LDR refers to the Leader field (LDR) within the bibliographic record. The Leader is a fixed-length data element that provides control information about the bibliographic record itself. It is a critical component of MARC records, and each position within the Leader serves a specific purpose. The Leader field is typically 24 characters in length. The Leader field is used to convey fundamental information about the structure, organization, and characteristics of the bibliographic record. LDR   Not relevant for Dublin Core VARCHAR 50
Bibliographic Acquisition Accession Number Note The identification code assigned to materials acquired in a single and separate transfer of custody. 541 e   Not relevant for Dublin Core VARCHAR 255
Bibliographic ID A Bibliographic ID is a unique identifier assigned to a specific bibliographic entry or resource. It serves as a way to distinguish and locate a particular work within a library's catalog or database. The purpose of a bibliographic ID is to facilitate efficient retrieval and management of bibliographic records and to ensure that each record is distinct. 010 excluding numeric subfields 020 a dcterms:identifier dcterms:ISBN, dcterms:identifier dcterms:ISSN VARCHAR 255
Bibliographic Level The Bibliographic Level is a classification that describes the scope and content of a bibliographic record. It helps users understand the nature of the resource being described in the record. The bibliographic level is often indicated using a one-letter code or abbreviation. Common bibliographic levels include: Monograph (m), Serial (s), Collection (c), Integration (i), Monographic Series (a), and so forth. Position 7 of the LDR field of the bibliographic record Position 7 of the LDR field of the bibliographic record Not relevant for Dublin Core VARCHAR 255
Bibliographic Source of Acquisition Note The name of the people or organization that is the source of the material. 541 a   Not relevant for Dublin Core VARCHAR 255
Category of Material The Category of Material is a classification or designation that describes the format or physical nature of the material being cataloged. It helps users and catalogers understand the medium in which a resource is presented. Position 0 of the 007 field  200 b Not relevant for Dublin Core VARCHAR 255
DC Coverage DC Coverage refers to an element used to provide information about the spatial or temporal topic of the resource, spatial applicability of the resource, or jurisdiction under which the resource is relevant. Relevant only for Dublin Core Relevant only for Dublin Core dc:coverage
dcterms:coverage
dcterms:spatial
dcterms:temporal
VARCHAR  
DC Description  DC Description refers to Dublin Core (DC) metadata elements used to describe resources in a standardized way, particularly in digital libraries and online cataloging systems.  Relevant only for Dublin Core  Relevant only for Dublin Core  dc:description
dcterms:description
dcterms:abstract
VARCHAR 4000
DC Format The file format, physical medium, or dimensions of the resource. The information in this field is entered as free text. Relevant only for Dublin Core  Relevant only for Dublin Core  dc:format
dcterms:format
VARCHAR 256
DC License DC License is a Dublin Core element used to specify the terms and conditions associated with the use of a resource. It provides information about the licensing or copyright status of a digital or physical resource, allowing users to understand how they can legally use, share, or redistribute the resource. The DC License element is particularly important in digital libraries, repositories, and online cataloging systems where access to digital content is provided.  Relevant only for Dublin Core Relevant only for Dublin Core It will be populated by  dcterms:license VARCHAR 4000
DC Provenance DC Provenance refers to an element used to provide a statement of any changes in ownership and custody of the resource since its creation that are significant for its authenticity, integrity, and interpretation Relevant only for Dublin Core Relevant only for Dublin Core dcterms:provenance VARCHAR 4000
DC Relation DC Relation refers to an element used to provide information about a related resource to the described resource. Relevant only for Dublin Core Relevant only for Dublin Core dc:relation
dcterms:relation
dcterms:isVersionOf
dcterms:hasVersion
dcterms:isReplacedBy
dcterms:replaces
dcterms:isRequiredBy
dcterms:requires
dcterms:isPartOf
dcterms:hasPart
dcterms:isReferencedBy
dcterms:references
dcterms:isFormatOf
dcterms:hasFormat
dcterms:conformsTo
VARCHAR 4000
DC Rights DC Rights refers to an element used to provide information about the intellectual property rights or copyright status of a resource. This element helps users understand the legal rights and permissions associated with the resource and whether there are any restrictions on its use. Relevant only for Dublin Core Relevant only for Dublin Core dc:rights and dcterms:rights VARCHAR 4000
DC Source DC Source refers to an element used to provide information about a related resource from which the described resource is derived. Relevant only for Dublin Core Relevant only for Dublin Core dc:source
dcterms:source
VARCHAR 4000
DC Type DC Type refers to an element used to provide information about the nature or genre of the resource. Relevant only for Dublin Core Relevant only for Dublin Core dc:type
dcterms:type
VARCHAR 255
Edition Edition refers to a specific version or variation of a publication. The edition information provides details about changes, updates, or variations that have occurred since the original publication. Including the edition helps users and researchers identify the specific version of a book or other resource they are looking for. MARC 250 subfields a,b 205 a,b,f,g dcterms:isVersionOf VARCHAR 255
Electronic location and access The location and access URl for the electronic resource. 856 all subfields   Not relevant for Dublin Core VARCHAR 4000
End Publication Date The End Publication Date is the second date available in the 008 field, and it is used to indicate "Date 2." It is described as "A date specified by the code in 008/06 (Type of date/Publication status)." 008 pos. 11-14 100.Date2 Not relevant for Dublin Core VARCHAR 255
Enriched with AI Indicates that the bibliographic record of the resource was enriched by the AI Asisstant.       VARCHAR 4
Form of Item The Form of Item refers to a specific code or indicator that describes the physical format or medium of the resource being cataloged. This information helps library users understand the physical characteristics of the item and whether it is in a print or non-print format. MARC 008 pos. 29 (Maps and Visual Material) or 23 (other material configurations)   Not relevant for Dublin Core VARCHAR 1
General Note A General Note is a field used to provide additional information or commentary about the resource being described. General notes can include various types of information that may not fit into specific structured fields within the bibliographic record. These notes are often used to convey contextual details, historical significance, or other relevant information about the resource. 500 a, 5   Not relevant for Dublin Core VARCHAR 4000
Government Publication A Government Publication is a term used to identify materials that are published or produced by government entities at various levels of government, including federal, state, local, and international governments.

For more information regarding the values of MARC 008 Pos. 28, see here.

MARC 008 pos. 28

According to MARC21 Format for Bibliographic Data, MARC 008 pos. 28 is Government Publication for the following material types: Books, Computer Files, Continuing Resources, Maps, and Visual Materials.

For Music MARC 008 pos. 28 is Accompanying matter.  For Mixed material MARC 008 pos. 28 is Undefined.

Consequently, when using this field, you may want to filter out records with Material Type = Music and Material Type = Mixed material.

  Not relevant for Dublin Core VARCHAR 1
ISBN ISBN is a unique identifier for books, and it is used to facilitate the identification and cataloging of books and related materials.
Field in analytics includes also cancelled and invalid ISBNs.
MARC 020 a,z MARC 776 z 010 a dcterms:identifier dcterms:ISBN VARCHAR 255
ISBN Valid A unique identifier for books and related materials. To be considered valid, an ISBN must adhere to the established ISBN standards and conventions.
Field in analytics does not include cancelled and invalid ISBNs.
MARC 020 a   Not relevant for Dublin Core VARCHAR 255
ISSN An ISSN (International Standard Serial Number) is a unique identifier for serial publications, which include periodicals, journals, magazines, and other recurring publications.
Field in analytics includes also cancelled and invalid ISSNs.
022 l,a 776 x (for non-physical records) 011 a f dcterms:identifier dcterms:ISSN VARCHAR 255
ISSN Valid A unique identifier for serial publications. To be considered valid for bibliographic records, an ISSN must adhere to the established standards and conventions for ISSN formatting and structure.
Field in analytics does not include cancelled and invalid ISBNs.
MARC 022 a   Not relevant for Dublin Core VARCHAR 255
Language Code Language codes are used to indicate the language(s) in which a particular resource is written or presented. Language codes are typically standardized to ensure consistency in cataloging and bibliographic records. 008 pos. 35-37 101 a Currently comes from dc:language.  Planned to come from dc:language and dcterms:language VARCHAR 255
Language Of Cataloging The Language of Cataloging refers to the language in which the cataloging or metadata for a particular resource is created. 040 b 100 a,22-24 Not relevant for Dublin Core (Value None is displayed) VARCHAR 4000
Local Note A Local Note is a type of note that provides specific information or instructions related to a library's unique policies, holdings, or services. Local notes are typically used to convey information that is specific to the individual library or cataloging institution and may not be relevant to libraries elsewhere. 590 a, 5   Not Relevant for Dublin Core VARCHAR 4000
Material Type See the table, Fields that Identify the Bibliographic Material Type, in the Material Types in Search Results section for a description of material type. MARC control LDR Material Type   Planned to be empty.  Currently comes from dc:type
This field holds a fixed set of values designated for all record formats. For DC, the mapping is controlled from Configuration Resources > Cataloging > DCMI Material Type Mapping page. Any dc:type value not defined on this pages gets by default the value Computer File. For more information, see DCMI Material Type Mapping.
VARCHAR 4000
Material Type Code Code of the material type described above (in Material Type). MARC control LDR Material Type   Not relevant for Dublin Core VARCHAR 255
National Agricultural Library Call Number The call number used by the American National Agricultural Library. 070 a   Not relevant for Dublin Core    
Network Number A Network Number typically refers to a unique identifier assigned to a bibliographic record within a library network or consortium. 035 a z 053 a z dc:identifier , dcterms:identifier VARCHAR 4000
OCLC Control Number (019) The OCLC Control Number (019 field) is used by OCLC to record and index OCLC control numbers of records that have been deleted or will be processed as duplicate records.

For more information on the OCLC Control Number 019 and its subfields, see here.

Leading zeros are not displayed.

019 a

When the subfield begins with one of the following prefixes:  

  • (OCLC)
  • (OCoLC)
  • ocm
  • ocn
  • on 
  Not relevant for Dublin Core VARCHAR 4000
OCLC Control Number (035a) Subfield "a" in the 035 field is used to record the main OCLC Control Numbers.

For more information on the OCLC Control Number 035 and its subfields, see here.

Leading zeros are not displayed.

035 a

When the subfield begins with one of the following prefixes:  

  • (OCLC)
  • (OCoLC)
  • ocm
  • ocn
  • on
035 a Not relevant for Dublin Core VARCHAR 4000
OCLC Control Number (035a+z) The OCLC Control Number can include both the main OCLC Control Number in subfield "a" and any related or canceled OCLC Control Numbers in subfield "z." This practice is useful for indicating changes or updates to cataloging records and for maintaining a historical record of previous control numbers associated with the same resource.

For more information on the OCLC Control Number 035 and its subfields, see here.

Leading zeros are not displayed.

035a+z

When the subfield begins with one of the following prefixes:  

  • (OCLC)
  • (OCoLC)
  • ocm
  • ocn
  • on
035a+z Not relevant for Dublin Core VARCHAR 4000
OCLC Control Number (035z) Subfield "z" in the 035 field is used to record related or canceled OCLC Control Numbers, providing a historical record of control numbers associated with a specific resource.

For more information on the OCLC Control Number 035 and its subfields, see here.

Leading zeros are not displayed.

035 z

When the subfield begins with one of the following prefixes:  

  • (OCLC)
  • (OCoLC)
  • ocm
  • ocn
  • on
035 z Not relevant for Dublin Core VARCHAR 4000
Open Access Open Access (OA) refers to a publishing model that provides unrestricted and free access to scholarly and research publications on the Internet. It signifies that the full text or content of the publication is freely available to anyone, without requiring payment or subscription. Values are Yes and No. Based on 506 f 506 2   Not relevant for Dublin Core VARCHAR 4
Original Cataloging Agency The MARC code or the name of the organization that created the original record. 040 a 081 b Not relevant for Dublin Core VARCHAR 255
Place Code The Place Code is a code that represents the place of publication for a printed or published resource. 008 pos. 15-17 102$$a dcterms:spatial VARCHAR 50
Place of Publication - City The city where a printed or published resource was published or produced.

Derived from the place code in 008 pos. 15-17.

If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined".
Not relevant for UNIMARC Not relevant for Dublin Core VARCHAR 200
Place of Publication - Country The country where a printed or published resource was published or produced.

Derived from the place code in 008 pos. 15-17.

For a list of country codes, see:

MARC Code List for Countries

If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined".

Derived from the place code 102$$a.

For a list of country codes, see:

List of ISO 3166 Country Codes

If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined". If there are multiple place codes in this field, only the first value is displayed.
Not relevant for Dublin Core. Value No place, unknown, or undetermined is displayed) VARCHAR 200
Place of Publication - State The state where a printed or published resource was published or produced.

Derived from the place code in 008 pos. 15-17.

If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined".
Not relevant for UNIMARC Not relevant for Dublin Core VARCHAR 200
Publication Date The Publication Date refers to the date when a printed or published resource was officially issued, published, or made publicly available.
The publication date is determined as follows:
  • the bibliographic details publication date comes from 264 subfield c
  • if there is no 264 subfield c, then the publication date comes from 260 subfield c
  • if there is no 264 subfield c and also no 260 subfield c, then the publication date comes from 008 pos. 7-10
The publication date is determined as follows:
  • the bibliographic details publication date comes from 210 subfield d
  • If there is no 210 subfield d, then the publication date comes from field 214 subfield d.
  • if both fields do not exist, then the publication date comes from field 100 subfield a pos. 9-12 
dc:date, dcterms:date, dcterms:created, dcterms:available, dctrems:issued, dcterms:dateAccepted VARCHAR 255
Publication Place The Publication Place refers to the city or location where a printed or published resource was officially published, issued, or produced. MARC 260 a. When 260a is empty, it is taken from MARC 264a 210 a 214 a Not relevant for Dublin Core (use Place Code) VARCHAR 255
Publisher The Publisher refers to the entity or organization responsible for producing, printing, and distributing a printed or published resource.

260 b

264 b

210 c

214 c

dcterms:publisher, dc:publisher VARCHAR 255
Resource Type Constructed based on existing bibliographic fields such as the LDR and 008. For more information, see The Resource Type Field.     Not relevant for Dublin Core VARCHAR 4000
Series A Series refers to a related group of publications or resources that share common characteristics, themes, or subjects and are published under a common title or series name. 800 t,v

810 t,v

811 t,v

830 a,n,p,v

410 a,h,i,o,t,x dcterms:isPartOf VARCHAR 4000
Series Statement A Series Statement refers to the title or name of a series to which a printed or published resource belongs. 490 a,v x   Not relevant for Dublin Core VARCHAR 4000
Source of Description Note A note used by the Community Zone with details on AI enrichment. 588 $$a Not relevant Not relevant for Dublin Core VARCHAR 1000
Subjects Subjects refer to the specific topics, themes, or subjects covered by a printed or published resource. 6XX excluding 69X, 630, 689 600 a,b 602 603-8 610 616 617 dc:subject dcterms:LCSH,MESH,DDC,UDC,LCC VARCHAR 4000
Subjects (Names) Subjects (Names) refers to the specific individuals, organizations, or entities associated with a printed or published resource. 600 a,b,c,d,e,l,t.u

610 a,b,c,d,e,l,n,t,u

611 a,b,c,d,e,j,l,n,q,t,u

  Not relevant for Dublin Core VARCHAR 4000
Title The Title refers to the name or title of a printed or published resource. The title is one of the most critical elements of bibliographic cataloging because it helps users identify and distinguish one resource from another.

245 a,b

249 a,b,c,v

200 a,c,d,e,h,i dc:title VARCHAR 4000
Title (Complete) The information from MARC field 245, subfields $a, $n, $p, $h, $b, $c, $f, $g, $k, $s. 245 a,n,p,h,b,c,f,g,k,s 200 a-i dc:title, dcterms:title, dc:alternative VARCHAR 4000
Title (Filing) The title with common words such as "The" and "An" removed to help with sorting the title alphabetically.
Any text between double arrows (<<>>) is removed.
For a video describing the use of this field, see Sort Analytics Reports by Filing Title - Ignoring "The", "A", and "An".

240 a,c,p

245 a,c,p

200 a,e

500

Not relevant for Dublin Core VARCHAR 4000
Title (Normalized) The normalized Title. This field is useful when you want to compare titles that may have been catalogued differently. This field is built in the following manner:
Alma does the following to the 245 field (except subfields c,h,6 and 8) in the following order:
  1. Removes non filing text.
  2. Removes <<>> and anything between them.
  3. Removes these characters: []|,.;:"
  4. Changes these characters to a space: !@#$%^&*()_+-={}\<>?/~'
  5. Changes characters to lowercase.
  6. Packs spaces (replace all sequences of more than one space with a single space).

245 a,b,n,p

249 a,b,c,v

200 a,c,d,e,h,i dc:title   4000
Title Author Combined and Normalized 100 characters of the normalized title and the first four letters of the author in lowercase letters, with spaces removed. See Author and Title Fields See Author and Title Fields See Author and Title Fields VARCHAR 110
Title Committed to Retain Title Committed to Retain refers to a commitment made by a library to retain and preserve a specific resource. This commitment is important for ensuring the long-term availability and accessibility of important scholarly or historical materials.

Indicates (Yes/No) if the bibliographic record is marked as Committed to Retain.

Configurable from Configuration > Resources > Collection Retention > Bibliographic Collection Retention Definition. For more information, see Bibliographic Record Retention.   Not relevant for Dublin Core VARCHAR 4
Type of date The Type of Date refers to the nature or purpose of a date included in the record. It specifies what the date represents or signifies within the bibliographic context. The type of date can provide important information to users and catalogers about the significance of the date included in the record. 008 pos. 6

For more information on the options available for Type of date in 008 pos. 6, see here.

100 pos 8 Not relevant for Dublin Core VARCHAR 255
Uniform Resource Identifier A Uniform Resource Identifier (URI) is a string of characters used to identify a resource on the internet or within a particular system. URIs are often used to provide direct links or references to online resources related to the bibliographic entry, such as a digital version of a book, an electronic journal article, or additional related materials. 856 u 856 u dc:identifier (dcterms:URI) ,dcterms:identifier (dcterms:URI) VARCHAR 4000
Uniform Resource Identifier Field Exists Indicates whether a Uniform Resource Identifier (URI) Exists for the bibliographic record. Values are 0 or 1, where "0" means No and "1" means Yes.

Indicates if 856 subfield u contains data.

    Not relevant for Dublin Core INT  
Uniform Title A Uniform Title is a standardized title used to represent a specific work, especially when that work has been published under multiple titles or in various editions, languages, or formats. 240 130 500 Not relevant for Dublin Core VARCHAR 4000
The following table describes other fields in the shared dimension (taken from Alma and not MARC):
Administrative Bibliographic Details
Field Description Data Type Data Size
Active Course Code Active Course Code is the code of the course in the Alma course reserves. For more information see here. VARCHAR 4000
Active Course Name Active Course Name is the name of the course in the Alma course reserves. For more information see here. VARCHAR 4000
Bibliographic Lifecycle The Lifecycle of the bibliographic record. Possible values are Deleted and In Repository. This allows you to filter reports and to remove Deleted records. VARCHAR 50
Bibliographic Rank Alma assesses the comprehensiveness and depth of MARC 21 bibliographic entries, considering various elements such as identifiers, names, subjects, informative LDR and 008 fields, publication details, among others. This evaluation is reflected in the Bibliographic Rank, designed as a useful aid for libraries in pinpointing records requiring further scrutiny. For more information, see here. INT  
Brief Level Brief Level refers to the level of detail provided in a bibliographic description. It indicates how much information is included in the bibliographic record, with brief descriptions containing less detailed information compared to full or comprehensive descriptions. In Alma, ten levels of brief records can be defined from 01 through 10, where 01 represents the most brief record and 10 represents a full record. For more information see here. VARCHAR 2
Chinese Classification The Chinese Classification of the bibliographic record. For more information, see here. VARCHAR 50
Collection ID The ID of the collection or collections the bibliographic record is associated with as defined at Resources > Manage Inventory > Manage Collections.

Relevant only for bibliographic records that are part of a collection.

 

One MMS_ID can be attributed to multiple titles collections, therefore a delimited list of collections are defined for the MMS.

VARCHAR 4000
Collection Name The Name of the collection or collections the bibliographic record is associated with as defined at Resources > Manage Inventory > Manage Collections.

Relevant only for bibliographic records that are part of a collection.

VARCHAR 4000
Created with AI Indicates that the bibliographic record of the resource was created by the AI Assistant. VARCHAR 4
Creation Date The timestamp of the bibliographic record creation date.  DATETIME  
Creation Date (Calendar) The creation date without a timestamp. This date format is useful when filtering the report by date. DATE  
Creator The name of the user that created the record VARCHAR 255
Dewey Classification The Dewey classification of the record. VARCHAR 255
Dewey Classification Top Line

The first 3 digits of the Dewey Classification

VARCHAR 15
Earliest Possible Publication Year (Under Construction) This field will be available in a future release.

A normalized version of the publication date to the earliest possible value when the  exact date is not known. It is taken from MARC21 008 pos. 07-10 or UNIMARC 100.Date1.

This field is normalized with all non-numeric characters converted to 0s. Values below 1500 and over 6000 will have the value 1.

VARCHAR 255
Edition Simplified (Combined) The values of the Edition Simplified (Num) and Edition Simplified (Text) fields. VARCHAR 255
Edition Simplified (Num) The number of the edition found in the MARC 250 field, simplified. VARCHAR 255
Edition Simplified (Text) The text of the edition found in the MARC 250 field, simplified. VARCHAR 255
Has Local Extensions Indicates if the Community Zone-linked record has local extensions (Y/N). VARCHAR 3
ISBN (Normalized)
An ISBN that has been formatted or standardized according to established rules or conventions. VARCHAR 255
ISSN (Normalized) An ISSN that has been formatted or standardized according to established rules or conventions.  VARCHAR 255
Language Description The language name of the title, based on the Language Code field on the record. VARCHAR 225
LC Classification Top Line The combined LC code and classification call numbers until the first period which is followed by a letter. If there are no periods then the entire string is taken until there is a space. The length is limited to 50 characters.
For example:
  • if the LC Classification is | a HB3821.I8 |b R3 then the LC Classification Top Line will be HB3821
  • if the LC Classification is | a DF506.5 |b .G27 then the LC Classification Top Line will be DF506.5
  • if the LC Classification is | a N 7353 |b .K513 1965 then the LC Classification Top Line will be N
  • if the LC Classification is | a NOT YET ORDERED then the LC Classification Top Line will be NOT
The LC Classification Top Line will contain one value. For MARC21, if the bibliographic record has:
  • both 090 and 050 then the LC Classification Top Line will come from 090
  • 050 and not 090 then the LC Classification Top Line will come from 050
  • 090 and not 050 then the LC Classification Top Line will come from 090
Recent data may not be available if it has not yet been received from CONSER.
VARCHAR 50
Link ID The link ID, if the record is linked to the Community Zone or Network Zone. For more information concerning this field and the next two, see Understanding the fields Link ID Linked to CZ and Linked to NZ in the Bibliographic Details folder. VARCHAR 50
Linked to CZ Indicates if the record is linked to the Community Zone. VARCHAR 3
Linked to NZ Indicates if the record is linked to the Network Zone. VARCHAR 3
Local Param 1-30

These fields of information are from MARC fields in Alma, which were configured specifically for your institution.

All MARC fields other than control fields can be added as local parameters. Accordingly, MARC fields from 010 to 999 can be mapped to local parameters, including all subfields.

In order to make use of these fields, you must contact Ex Libris Support and supply them with a three-digit MARC field code. 
The data in the local parameters is limited to 3900 characters.

If you want to have the labels of the local parameters displayed in analytics, configure the analytics_display_local_params parameter (Configuration > Analytics > General Configuration > Other Settings) to true.

VARCHAR 4000
Managed by Provider

Indicates if the electronic resource is managed by the provider. Possible values are Yes or No.

Relevant only for electronic resources.

VARCHAR 3
MMS ID The MMS ID of the inventory item (physical, electronic, or digital). VARCHAR 255
Modification Date The latest (most recent) timestamp of the bibliographic record modification date. DATETIME  
Modification Date (Calendar) The latest (most recent) modification date without a timestamp. This date format is useful when filtering the report by date. DATE  
Modified By The name of the user that modified the record. VARCHAR 255
Network ID This field is used by institutions implementing a Network Zone. It is the same as the MMS ID of the bibliographic record in the Network Zone and can be used to create reports that show the MMS ID in the member institution (using the existing MMS ID), as well as the corresponding MMS ID in the Network Zone. VARCHAR 50
Originating System The system where the bibliographic record originated.
If Unknown is displayed in this field, see the following document: How to set up Alma so that the “Originating System” in Analytics will be properly populated.
VARCHAR 4000
Originating System ID The ID of the record in the originating system where the bibliographic record originated. VARCHAR 255
Originating System Version The Originating System Version is the metadata record field that enables uploading records in the correct sequence by preventing the update of an existing record with an older version of the same record. This prevents older bibliographic records from overlaying or merging with newer records. The Originating System Version field is created from the record’s 005 control field the first time the record is imported. For information regarding normalizing the Originating System Version field, see the Update originating system information process and the procedure To configure normalization for managing the Originating System and Originating System Version information. VARCHAR 16
Peer Reviewed Indicates if the article was peer reviewed. VARCHAR 4
Preservation Status The preservation status of the title in Rosetta Plus/Pro.

Possible values:

  • Pending – the title’s digital content is pending to be preserved (for example, the title is marked for preservation but has no digital content to preserve or it has digital content but the preservation process has not started yet)
  • In Process – the title’s digital content is in the process of being preserved in Rosetta
  • Technical Issue – the title’s digital content has a technical issue that prevents it from being preserved
  • Preserved – the title’s digital content is preserved in Rosetta
VARCHAR 255
Provider Name The name of the provider who manages the bibliographic record that is included in the CZ (Community Zone). Relevant only for electronic titles that are linked to the CZ and when an external provider manages the CZ record.  VARCHAR 255
Record Format The format of the bibliographic record. Examples:
  • MARC 21
  • DC
  • KORMARC
  • CNMARC
  • UNIMARC
  • LC BF INSTANCE
VARCHAR 4000
Suppressed from Discovery Indicates whether the record is suppressed from external discovery systems. VARCHAR 3

Rialto Creation Date

The Rialto Creation Date dimension is a dimension table that stores details about the creation date of the purchase request.
Rialto Creation Date
Field Description Additional Information
Rialto Creation Date Stores the date in the format 2/29/2012  
Rialto Creation Start of Week The date of the first business day of the week  
Rialto Creation Week Number The number of the week of the year  
Rialto Creation Month Key Stores the month of the date in number format such as 2 for February This field is useful when you want to sort by month
Rialto Creation Month Stores the month of the date in month description format such as February  
Rialto Creation Full Month Stores the month and the year of the date in a display format such as Feb 12  
Rialto Creation Quarter Stores the quarter of the date in a display format such as Q1  
Rialto Creation Year Stores the year of the date in string format such as 2012  
Rialto Creation Fiscal Month Key Stores the fiscal month of the date in number format such as 2 for February  
Rialto Creation Fiscal Year Stores the fiscal year of the date in string format such as 2012.  
Rialto Creation Date Filter Used to filter report results by date  
Rialto Creation Year-Month The year and the month in a format such as 2023-1  
Rialto Creation Date Stores the Hierarchy column that allows the user to drill down from the year to the month to the specific loan date. Using this column provides the user with the option to view the accumulative measures in each level of the hierarchy.  

Rialto Fiscal Period

The Fiscal Period table is a dimension table that displays details about the fiscal periods configured for the institution in the Fund and Ledger Fiscal Period mapping table, located in Alma at: Configuration > Acquisitions > General > Funds and Ledger Fiscal Period.
Fiscal Period
Field Description Additional Information
Rialto Fiscal Period Description The description of the fiscal period (as configured in the Fund And Ledger Fiscal Period table) or the fiscal year if the description is empty. Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.
Rialto Fiscal Period Start Date The start date of the fiscal period of the institution, in format 20210701. Date fields can consist of a partial date, such as just the year or a month and year.

Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.

Rialto Fiscal Period Start Date (Calendar) The start date of the fiscal period of the institution, in format 7/1/2021. Calendar Date fields always consist of a month, date, and year. If the information is not provided, 1 is added, so that a date of 2020 is rendered 1/1/2020. This date format is useful when filtering the report by date.

Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.

Rialto Fiscal Period End Date The end date of the fiscal period of the institution, in format 20220630. Date fields can consist of a partial date, such as just the year or a month and year.

Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.

Rialto Fiscal Period End Date (Calendar) The end date of the fiscal period of the institution, in format 6/30/2022. Calendar Date fields always consist of a month, date, and year. If the information is not provided, 1 is added, so that a date of 2020 is rendered 1/1/2020. This date format is useful when filtering the report by date.

Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.

Rialto Fiscal Period Start End The start and end dates of the fiscal period of the institution in format: 20210701 - 20220630. Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.
Rialto Fiscal Period Status The status of the fiscal period such as Active, Inactive, Draft, or Close. The status of the fiscal period as configured in the Fund And Ledger Fiscal Period table.

Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.

Rialto Fiscal Period Filter The filter on the fiscal period. Possible values:
  • Previous fiscal period
  • Two fiscal periods ago
fund_and_ledger_fiscal_period_new.png
Acquisitions Configuration - Fund and Ledger Fiscal Period

Rialto PO Line

Rialto PO Line is a dimension table that contains fields relating to PO Lines fulfilled by Rialto, which can be used to answer the following business questions:

  • How much was spent for Rialto PO Lines?
  • How many PO Lines are Rialto?
  • What are the fiscal year expenditures for Rialto?
Rialto PO Line
Field Description Field Location in Alma Additional Information Data Type Data Size
Rialto Access Model The public access model for the electronic resource. Acquisitions > All PO Lines > Activation Information section Available only for electronic resources.

The values are configured in the Access Model code table.
 
VARCHAR 4000
Rialto Acquisition Method The code of the method by which the PO Line is acquired, with the default value set as PURCHASE.

This value may change when the PO Line is sent.
-- See the Acquisition Method Code table. VARCHAR 255
Rialto Acquisition Method Description The description (label) of the acquisition method. Acquisitions > All PO Lines > PO Line Information section

The label in Alma is Acquisition method.
  VARCHAR 4000
Rialto Additional Order Reference An additional identifier for the PO line. Acquisitions > All PO Lines > PO Line Information section

The label in Alma is Additional PO Line Reference Field.
  VARCHAR 255
Rialto Application Used for identifying migrated PO lines. -- Data is stored in the DB and not exposed in the Alma UI. VARCHAR 255
Rialto Assigned To The user to which the order is assigned. Acquisitions > All PO Lines > Left pane   VARCHAR 255
Rialto Associated PO Line The PO line associated with the current one. Acquisitions > All PO Lines > PO Line Information section   VARCHAR 255
Rialto Association Type The type of association between PO lines. Defined by a user, process, or job. Acquisitions > All PO Lines > Associated PO Lines link Available when there is an associated PO line VARCHAR 255
Rialto Cancellation Reason Code for the reason that a PO line is canceled. Displayed only for canceled PO lines.   The cancellation reason label appears in the History link. To match the label from the PO line History page to the code in analytics, see the PO Line Cancellation Reasons Code table at Configuration > Purchase Orders > PO Line Cancellation Reasons.

The cancellation reason is selected when cancelling a PO line.

VARCHAR 255
Rialto Cancellation Restriction Indicates if the cancellation restriction note is displayed when cancelling of a PO line, which contains a warning about the cancellation. Acquisitions > All PO Lines > PO Line Information section Possible values are Yes/No. VARCHAR 4000
Rialto Cancellation Restriction Note The warning to be displayed when canceling a PO line when Cancellation Restriction is selected in Alma. Acquisitions > All PO Lines > PO Line Information section Displayed when Cancellation Restriction is selected. VARCHAR 4000
Rialto CKB ID When clicking Order from an Electronic Collections search, a CKB ID (Central Knowledgebase ID) is stored as a reference to the electronic collection ID, rather than an MMS ID. Acquisitions > All PO Lines > PO Line Information section

The label in Alma is CKB ID.
Not available when there is an MMS ID. VARCHAR 50
Rialto Claiming Date The date on which the PO line is sent to the claims task list. -- Determined by adding the number of days in the claiming grace period to the expected receipt/activation date.

Calculated from the "Claiming grace period field (days)" field on the Acquisitions > All PO Lines > Vendor Information section.

For more information, see Criteria for Marking PO Lines as In Claim.

DATETIME  
Rialto Claiming Date (Calendar) Claiming Date without a timestamp  --   DATE  
Rialto Currency The currency of the transaction. Acquisitions > All PO Lines > Pricing and Funding section > next to the List Price field   VARCHAR 3
Rialto Discount The discount amount. Acquisitions > All PO Lines > Pricing and Funding section

The label in Alma is Discount (amount).
  DOUBLE  
Rialto ERP Number The Enterprise Resource Planning  number of the purchase order. -- Used by customers that want the purchase order to be approved by an ERP system before it is sent to the vendor.

For more information, see Orders Export in the Developers Network.

VARCHAR 255
Rialto Expected Activation Date The expected date for the resource activation by vendor for electronic PO lines. Acquisitions > All PO Lines > Vendor Information section Only for electronic PO lines. DATE  
Rialto Expected Activation Interval For electronic PO Lines, the number of days after ordering that you expect electronic orders to be activated. Acquisitions > All PO Lines > Vendor Information section

The label in Alma is Activation due after ordering (days).
Only for electronic PO lines. DOUBLE  
Rialto Expected Receipt after Ordering Interval For physical PO Lines, the number of days after ordering that you expect physical orders to be received. Acquisitions > All PO Lines > Vendor Information section

The label in Alma is Expected receipt after ordering (days).
Only for physical PO lines. DOUBLE  
Rialto Expected Receipt Date For physical PO lines, the expected date for physical items to be received from the vendor. Acquisitions > All PO Lines > Vendor Information section

The label in Alma is Expected receipt (date).
Only for physical PO lines. DATE  
Rialto Interested Users Displays the interested users for the PO line. If more than one user is added to the PO line, values are concatenated. Acquisitions > All PO Lines > Interested Users section Note that to search for a specific user, you should use the contain filter to also find cases where more than one user was added to the PO. VARCHAR 4000
Rialto Invoice Status The status of the invoice. Acquisitions > All PO Lines > PO Line Information section   VARCHAR 4000
Rialto Is Claimed Indicates if there is an open claim to the vendor. A PO line is claimed if the items were not received or if the receiving/activation date of the PO line passed. Acquisitions > All PO Lines > Left pane, when marked In Claim Possible values are Yes/No. VARCHAR 3
Rialto Item Description The description of the ordered physical item. Acquisitions > All PO Lines > Ordered Items section The description entered for the PO line. Note that this field is not taken from the bibliographic details. It is useful when no item is related to the PO line. Only for physical one-time PO lines. VARCHAR 4000
Rialto License ID The unique ID of the license of the PO line that is relevant for electronic PO lines. -- Available only for electronic resources. Data is stored in the DB and not exposed in the Alma UI. VARCHAR 50
Rialto List Price The list price for a single copy of the item. Acquisitions > All PO Lines > Pricing and Funding section   DOUBLE  
Rialto Manual Renewal Indicates whether the PO line is renewed manually or automatically. Acquisitions > All PO Lines > Renewal Information section Yes for manual and No for automatic.

Relevant for standing orders and subscriptions.

VARCHAR 3
Rialto Material Supplier The vendor supplying the material being ordered. Acquisitions > All PO Lines > Vendor Information section This is a concatenation of: vendor name (name code)/account description (account code). VARCHAR 800
Rialto Material Type The material type of the PO line. Acquisitions > All PO Lines > PO Line Information section For example: Book. VARCHAR 4000
Rialto Net Price A calculation of the total price for the PO line based on the list price per copy, the discount, and the number of copies ordered. Acquisitions > All PO Lines > Pricing and Funding section   DOUBLE  
Rialto No Charge Indicates if there is a charge for the PO line. Acquisitions > All PO Lines > Pricing and Funding section Yes / No VARCHAR 10
Rialto Note To Vendor Notes to the vendor. Acquisitions > All PO Lines > Vendor Information section   VARCHAR 2000
Rialto Order Line Type The order line type as it appears in the order in Alma. Acquisitions > All PO Lines > PO Line Summary section

Does not have a label in the Alma UI.
See the PO Line Type Code table. VARCHAR 4000
Rialto Order Line Type Code The code for the Purchase Order line type. -- See the PO Line Type Code table. VARCHAR 255
Rialto PDA Code The patron driven acquisition code. Acquisitions > All PO Lines > (Electronic Resource) > Ordered Portfolios section> [Edit] >Acquisitions section> View PDA Details 

The label in Alma is Code.

Only if the PO line was created by a PDA process. VARCHAR 4000
Rialto PDA Name The patron driven acquisition name Acquisitions > All PO Lines > (Electronic Resource) > Ordered Portfolios section> [Edit] > Acquisitions Tab

The label in Alma is PDA.

Only if the PO line was created by a PDA process. VARCHAR 4000
Rialto PO Approval Date The date the PO was approved (the sent date). Acquisitions > All PO Lines > PO Line Information section.

The label in Alma is Sent Date.

  DATE  
Rialto PO Approval Date and Time The date and time that the PO was approved.     DATE  
Rialto PO Creation Date The timestamp of the PO creation date. Acquisitions > All PO Lines > PO Line Summary section> [PO link] > Information Icon  

The label in Alma is Created on. 
  TIMESTAMP  
Rialto PO Creation Date (Calendar) PO creation date without a timestamp. --   DATE  
Rialto PO Creator The user that created the PO (user name). Acquisitions > Review (PO) > Right Pane > Information Icon 

The label in Alma is Created by.
  VARCHAR 255
Rialto PO Line Binding During Receiving Indicates if the PO line is marked for binding during receiving (for physical items). Acquisitions > All PO Lines > Receiving Information section

The label in Alma is Binding during receiving.
Relevant only for physical items.

Possible values are Yes/No.

VARCHAR 4000
Rialto PO Line Creation Date The timestamp of the PO line creation date. Acquisitions > All PO Lines > History link > Info icon

The label in Alma is Created on.
  TIMESTAMP  
Rialto PO Line Creation Date (Calendar) PO line creation date without a timestamp. --

 

DATE  
Rialto PO Line Creator The user that created the PO line (user name). Acquisitions > All PO Lines > History link > Info icon

The label in Alma is Created by.
  VARCHAR 255
Rialto PO Line Identifier The identifier of the ordered title.

(ISSN or ISBN)
Acquisitions > All PO Lines > PO Line Information section

The label in Alma is Identifier.
  VARCHAR 4000
Rialto PO Line Inventory Active Library Code The code of the active (not deleted) library of the inventory (item). PO Line Inventory Library Name, which matches the code, can be seen in the Ordered Items section. Library codes are configured in Configuration > General > Add a Library or Edit Library Information VARCHAR 4000
Rialto PO Line Inventory Library Code The code of the library of the inventory (item).  PO Line Inventory Library Name, which matches the code, can be seen in the Ordered Items section. Library codes are configured in Configuration > General > Add a Library or Edit Library Information VARCHAR 4000
Rialto PO Line Label The labels assigned to the PO line Acquisitions > All PO Lines >PO Line Summary section This is a repeatable field in Alma, which is concatenated in analytics. It is fee-text field, configured by the user. For more information, see Managing Labels in the Details Pane. VARCHAR 4000
Rialto PO Line Manual Packaging Indicates if the PO line was manually packaged into a PO. Acquisitions > All PO Lines >PO Line Information section

The label in Alma is Manual packaging.
Possible values are Yes/No. VARCHAR 4000
Rialto PO Line Modification Date The timestamp of the PO line modification date. Acquisitions > All PO Lines > History link> Info icon

The label in Alma is Last updated on.
  TIMESTAMP  
Rialto PO Line Modification Date (Calendar) PO line modification date without a timestamp. --   Date  
Rialto PO Line Modified By The user that modified the PO line (user name). Acquisitions > All PO Lines > History link > Info icon

The label in Alma is Last updated by.
  VARCHAR 255
Rialto PO Line Notes The notes on the PO line. Acquisitions > All PO Lines > Notes  section Multiple notes are separated by a semicolon. VARCHAR 4000
Rialto PO Line Owner Library Code The code of the PO line owner library. Configuration > General > Add a Library or Edit Library Information > Right Pane

The label in Alma is Code.

Library codes are configured in Configuration > General > Add a Library or Edit Library Information VARCHAR 4000
Rialto PO Line Owner Library Name The name of the PO line owner library. Acquisitions > All PO Lines > PO Line Summary section

The label in Alma is PO Line Owner.
  VARCHAR 4000
Rialto PO Line Reference The business identifier of the PO line (PO Line number). Acquisitions > All PO Lines > PO Line Summary section

The label in Alma is PO Line.
This is the PO line number in Alma. VARCHAR 255
Rialto PO Line Routing During Receiving Indicates if the PO line is marked for routing during receiving. Acquisitions > All PO Lines > Receiving Information section

The label in Alma is Routing during receiving.
Relevant only for physical items.

Possible values are Yes/No.

VARCHAR 4000
Rialto PO Line Title The title of the PO line. Acquisitions > All PO Lines > PO Line Summary section

There is no label in Alma.

  VARCHAR 4000
Rialto PO Line Vendor Title Number A vendor-supplied number for the associated title on a PO line. The MARC 035 field of the bibliographic record. An identifier other than ISBN/ISSN for non-books inventory. VARCHAR 4000
Rialto PO Modification Date The timestamp of the PO modification date. Acquisitions > All PO Lines > Receiving Information section

The label in Alma is Last updated on.

  TIMESTAMP  
Rialto PO Modification Date (Calendar) The PO modification date without the timestamp. -- This date format is useful when filtering the report by date. DATE  
Rialto PO Modified By The user that modified the PO (user name). Acquisitions > All PO Lines > Receiving Information section

The label in Alma is Last updated by. 
  VARCHAR 255
Rialto PO Number The business identifier of the PO related to the PO line. Acquisitions > All PO Lines > Left pane

The label in Alma is PO.
  VARCHAR 255
Rialto Quantity for Pricing The number of items to be paid for. Acquisitions > All PO Lines > Pricing and Funding section. The quantity for pricing and the number of items to create may be different in a case of discounted pricing through a deal such as "buy two items and get a third item at no additional charge". DOUBLE  
Rialto Receiving / Activation Note Text with which the Purchasing Operator indicates to the Receiving Operator the intended location of serial order items in which no inventory items are created. Acquisitions > All PO Lines > Activation Information section Activation information is only available for electronic resources.

For physical resources, the section is Receiving Information.

VARCHAR 4000
Rialto Receiving Date (Latest in POL) This field allows you to retrieve the latest receiving date for an item in a PO line. Acquisitions > All PO Lines > Ordered Items section> Receiving date (the most recent receiving date) This is useful, since a PO line can have several items and each of the items may have a different receiving date. DATE  
Rialto Receiving Status An indication (Yes/No) of whether or not all physical items were received in the receiving workbench. --   VARCHAR 10
Rialto Reclaim Interval (Days) The interval number of days that Alma will send reclaim letters after the initial claim letter is sent. Acquisitions > All PO Lines > Vendor Information section Relevant only for physical PO lines. NUMERIC  
Rialto Renewal Cycle The cycle for the autorenewal job for continuous orders For example, if it is set to one year, the PO line is renewed in one year. Acquisitions > All PO Lines > Renewal Information section Defined in the RenewalCycle code table.

Relevant only for continuous orders.

DOUBLE  
Rialto Renewal Date The date of the PO line’s next renewal for continuous orders. Acquisitions > All PO Lines > Renewal Information section Relevant only for continuous orders. DATE  
Rialto Renewal Note The note of the PO line renewal for continuous orders. Acquisitions > All PO Lines > Renewal Information section Relevant only for continuous orders. VARCHAR 4000
Rialto Renewal Reminder Period Determines how many days before renewal an email regarding that renewal is sent. Acquisitions > All PO Lines > Renewal Information section

The label in Alma is Renewal reminder period (days).
Relevant only for manually renewed continuous orders. DOUBLE  
Rialto Reporting Code - 1-5 Five fields that store the reporting codes.   As defined in the Reporting Codes code tables. VARCHAR 255
Rialto Reporting Code Description - 1-5 Five fields that store the description of the five reporting code fields. Acquisitions > All PO Lines > Reporting Codes section   VARCHAR 4000
Rialto Rush Indicates if the PO line is to be rushed. Acquisitions > All PO Lines > Receiving Information section Relevant only for Physical items

Possible values are 0 or 1. 1 indicates a rush.

VARCHAR 4000
Rialto Sent Date The date that the PO/ PO line is sent to the vendor. Acquisitions > All PO Lines > PO Line Information section

For PO line - in the history link. 
  DATE  
Rialto Ship To Address City The city to which to ship the physical item. -- From the shipping address configured for the relevant library. VARCHAR 176
Rialto Ship To Address Country The country to which to ship the physical item. -- From the shipping address configured for the relevant library. VARCHAR 320
Rialto Ship to Address ID Internal ID of the library shipping address. -- Data is stored in the DB and not exposed in the Alma UI. DOUBLE  
Rialto Ship To Address Line 1-5 The address to which to ship the physical item. -- From the shipping address configured for the relevant library. VARCHAR 784
Rialto Shipping Method The code of the method for the vendor to ship the order. -- Per the values in Shipping Method code table defined in the acquisition configuration menu. VARCHAR 255
Rialto Source ID The source file ID used for the EOD lines. -- Data is stored in the DB and not exposed in the Alma UI. VARCHAR 255
Rialto Source Type The source from which the PO line originated, for example,  EOD, Manual, and Migration. Acquisitions > All PO Lines > PO Line Information section   VARCHAR 255
Rialto Status The business status of the PO line as Active, Canceled, or Closed

There are a number of sub-statuses included in the business status "Active". See the Status (Active) field.
Acquisitions > All PO Lines > PO Line Summary section

There is no label in Alma.

(If Active, the sub-status is displayed. See the Status (Active) field).
  VARCHAR 255
Rialto Status (Active) Displays the sub-status of the "Status" field. For example: Waiting for Invoice, Waiting for Manual Renewal, Recurring Renewal, Under Evaluation, Sent, In Review, Ready to Be Sent, Waiting for Packaging, and Manual Packaging. Acquisitions > All PO Lines > PO Line Summary section. There is no label in Alma. When the status is active. VARCHAR 4000
Rialto Subscription From Date The date for the beginning of a subscription for continuous orders. Acquisitions > All PO Lines > Renewal Information section Relevant only for subscriptions. DATE  
Rialto Subscription To Date The date for the end of a subscription for continuous orders. Acquisitions > All PO Lines > Renewal Information section Relevant only for subscriptions. DATE  
Rialto Vendor Access Provider The vendor that provides access to electronic resources. Acquisitions > All PO Lines > Vendor Information section

The label in Alma is Access provider.

  VARCHAR 255
Rialto Vendor Account Code The vendor account code as defined in the Alma vendor account definitions. Acquisitions > All PO Lines > Vendor Information section> > Material Supplier field - the fourth element All the vendors that have been on the order, not just the active vendor. VARCHAR 784
Rialto Vendor Account Description The vendor account description as defined in the Alma vendor account definitions. Acquisitions > All PO Lines > Vendor Information section> Material Supplier field - the third element All the vendors that have been on the order, not just the active vendor. VARCHAR 255
Rialto Vendor Code The vendor code as defined in the Alma vendor details definitions. Acquisitions > All PO Lines > Vendor Information section> Material Supplier field - the second element All the vendors that have been on the order, not just the active vendor. VARCHAR 255
Rialto Vendor Contact Person ID The related vendor contact person ID. -- Can be accessed by clicking on the Material Supplier in the Vendor Information section. VARCHAR 50
Rialto Vendor Name The vendor name as defined in the Alma vendor details definitions. Acquisitions > All PO Lines > Vendor Information section> Material Supplier field - the first element All the vendors that have been on the order, not just the active vendor. VARCHAR 255
Rialto Vendor Reference Number The reference number for the PO line in Alma, as provided by the vendor Serves as a matching point for identifying a PO line in Alma. Acquisitions > All PO Lines > Vendor Information section   VARCHAR 255
Rialto Vendor Reference Number Type The type of the reference number. Acquisitions > All PO Lines > Vendor Information section   VARCHAR 255

Rialto PO Line Creation Date

The Rialto PO Line Creation Date table is a dimension table that displays details about the date that the PO line was created, including the fiscal date. The Rialto PO Line Creation Date field displays the normalized date, while the other fields are various calculated date formats that you may find useful when creating reports.

The date calculations for this table are according to the ISO 8601 standard. Week number is calculated as explained at The ISO week date system. The week starts on Monday, according to the standard.

Rialto PO Line Creation Date
Field Description Additional Information
Rialto PO Line Creation Date Key The date the PO Line was created in a date format such as 2/29/2012. This field is located at: Acquisitions > All PO Lines > PO Line Summary section> [PO link] > Information Icon  

The label in Alma is Created on. 
Rialto PO Line Creation Start Of Week The date of the first business day of the week in a date format such as 2/29/2014.      
Rialto PO Line Creation Week Number The number of the week of the year in a two-digit format, such as 04.      
Rialto PO Line Creation Month Key The month of the date in number format such as 2.      
Rialto PO Line Creation Month The month of the date in month description format such as February.      
Rialto PO Line Creation Full Month The month and the year of the date in a display format such as Feb 12.  
Rialto PO Line Creation Quarter The quarter of the date in a display format such as Q1.  
Rialto PO Line Creation Year The year of the date in number format such as 2012.  
Rialto PO Line Creation Fiscal Month Key The fiscal month of the date in number format such as 2 for February. Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.
Rialto PO Line Creation Fiscal Year The fiscal year of the date in string format such as 2012. Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.
Rialto PO Line Creation Date Filter Used to filter report results by date.  
Rialto PO Line Creation Year-Month The year and the month in a format such as 2023-01.  
Rialto PO Line Creation Date Filter The Hierarchy column that allows the user to drill down from the year to the month to the specific loan date. Using this column provides the user with the option to view the accumulative measures in each level of the hierarchy. This field is only available in the Funds Expenditure subject area.

Rialto Approver

The Rialto Approver table is a dimension table that contains fields relating to details of the user that approved the purchase request. Approving a purchase request creates a purchase order line. Whether the user approves or rejects the request, Alma sends an email to the requester. For more information see Approving or Rejecting a Purchase Request.
Most of the information for the purchase request approver is taken from the user record (Admin > Manage Users).
Field Description Field Location in Alma Additional Information Data Type Data Size
Rialto Approver Birth Date The birth date in the purchase request approver's user record. 

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Birth date.

  DATE  
Rialto Approver Campus Code The campus code in the purchase request approver's user record. Only campus name is displayed in the Users UI. The full list of campus codes and names can be found in Configuration > General > Libraries > Define Campuses. VARCHAR 50
Rialto Approver Cataloger Level The cataloger level in the purchase request approver's user record.

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Cataloger level.

For this to display in the UI, the Cataloger Permission Levels must be defined (in addition to the default level). See Cataloging Privileges for more information. VARCHAR 255
Rialto Approver Creation Date

The creation date of the record for the user that approved the purchase request.

Admin > Manage Users > Edit User >  i icon  (Right hand pane)

The Alma label is Created on.

  DATE  
Rialto Approver Creator The user that created the purchase request approver's user record.

Admin > Manage Users > Edit User > i icon (Right hand pane)

The Alma label is Created by.

  VARCHAR 255
Rialto Approver Disable  All Login Restrictions Indicates if the user has IP login restrictions disabled. This is recorded in the purchase request approver's user record.

Admin > Manage Users > Edit User > General Information Tab > User Management Information Section

The Alma label is Disable all login restrictions.

This is a checkbox. VARCHAR 3
Rialto Approver Expiry Date The expiration date in the purchase request approver's user record. 

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Expiration date.

After expiration, the user cannot login. DATE  
Rialto Approver External ID The external ID in the purchase request approver's user record (in the case where the record was created by an external system). Not displayed in the UI. For more information see Managing User Identifiers. VARCHAR 255
Rialto Approver First Name The first name in the purchase request approver's user record.

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is First name.

  VARCHAR 255
Rialto Approver Full Name The full name in the purchase request approver's user record. Not displayed in the UI. Concatenation of the last name + first name. VARCHAR 511
Rialto Approver Gender The gender in the purchase request approver's user record.

Admin > Manage Users > Edit User > General Information Tab > User Information Section 

The Alma label is Gender.

Can be configured in Configuration > User Management > User Details > Genders. VARCHAR 4000
Rialto Approver Has Role other than Patron Indicates if the purchase request approver has a role in addition to Patron.  Does not display in the UI. The roles for the user can be viewed at Admin > Manage Users > Edit User > General Information Tab > User Roles section.  This field checks whether there are any roles in addition to the Patron role that is added by default. VARCHAR 3
Rialto Approver Has Role other than Patron and Instructor Indicates if the purchase request approver has a role other than Patron and Instructor.  Does not display in the UI. The roles for the user can be viewed at Admin > Manage Users > Edit User > General Information Tab > User Roles section.  This field checks whether there are any roles in addition to the Patron and Instructor role. VARCHAR 3
Rialto Approver Identifier 1-2 Two pre-configured user identifiers for the purchase request approver. Does not appear for users in the UI. Choosing a specific identifier to be included in the user details is done in Alma (in an internal table that is not exposed to the users). Users who need assistance in defining this field do so by contacting Ex Libris Support. Note that only only one value per identifier is supported. VARCHAR 1000
Rialto Approver Is Blocked Indicates if the purchase request approver is blocked. This is recorded in the purchase request approver's user record.

Does not display in the UI.

See Configuring User Blocks for more information.

User blocks can be viewed in Admin > Manage Users > Edit User > Blocks Tab.

VARCHAR 3
Rialto Approver Job Category The job category in the purchase request approver's user record.

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Job Category.

Can be configured in Configuration Menu > User Management > User Details > Job Categories. VARCHAR 255
Rialto Approver Job Description The job description in the purchase request approver's user record.

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Job description.

  VARCHAR 255
Rialto Approver Last Activity Date The last activity date in the purchase request approver's user record. This refers to the last date that the approver made a request or borrowed or returned an item.

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Last Patron Activity Date.

This only displays if enabled at Configuration Menu > User Management > General > Record Last Patron Activity Date.
For more information see Configuring Last Patron Activity Date.
DATE  
Rialto Approver Last Name The last name in the purchase request approver's user record.

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Last name.

  VARCHAR 255
Rialto Approver Linked From Institution Code In a fulfillment network, this is the ID of the external institution from which the user was copied.

Admin > Manage Users > Edit User > Right hand pane

The Alma label is Owner.

Applies to linked user in a fulfillment network.
See Managing Users  for more information.
DOUBLE  
Rialto Approver Linked From Institution Name In a fulfillment network, this is the name of the external institution from which the user was copied.

Admin > Manage Users > Edit User > General Information Tab. It displays in the Not local section.

The Alma label is Institution.

Appears only in very specific cases.
Applies to linked user in a fulfillment network.
See Managing Users  for more information.
VARCHAR 255
Rialto Approver Linked From Other Institution Indicates if the purchase request approver is linked from another institution. Doesn't display in the UI.

Applies to the linked user (the user in the secondary institution - copied from the user in the source institution). Populated only if the user created a link from their institution to another institution via a fulfillment network. 

Possible values:

  • yes
  • no
DOUBLE  
Rialto Approver Linked To Other Institution Indicates if the user is linked to another institution  

Applies to the user in the source institution. Populated only if the user created a link from their institution to another institution via a fulfillment network. See Linking Users in Collaboration Networks for more information.

 Possible values:

  • yes
  • no
VARCHAR 10
Rialto Approver Middle Name The middle name in the purchase request approver's user record.

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Middle Name.

  VARCHAR 255
Rialto Approver Modification Date The date of the last modification in the purchase request approver's user record.

Admin > Manage Users > Edit User > i icon (Right hand pane)

The Alma label is Last updated on.

  DATE  
Rialto Approver Modified By The last person/system that modified the purchase request approver's user record.

Admin > Manage Users > Edit User > i icon  (Right hand pane)

The Alma label is Last updated by.

  VARCHAR 255
Rialto Approver Patron Letters Opt In The letters for which the purchase request approver has opted in. This is recorded in the purchase request approver's user record. Does not display in the UI.

The user can view the list of letters that are selected (opt-in) at Admin > Manage Users > Edit User > General Information Tab > User Information Section > Selected Patron Letters.

The Alma label is Selected Patron Letters.

VARCHAR 2000
Rialto Approver Patron Letters Opt Out The letters for which the purchase request approver has opted out. This is recorded in the purchase request approver's user record.  Does not display in the UI.

The user can view the list of letters that are deselected (opt-out) at Admin > Manage Users > Edit User > General Information Tab > User Information Section > Selected Patron Letters.

The Alma label is Selected Patron Letters.

VARCHAR 2000
Rialto Approver Preferred First Name The preferred first name in the purchase request approver's user record.

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Preferred first name.

  VARCHAR 255
Rialto Approver Preferred Language The preferred language in the purchase request approver's user record.

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Preferred language.

  VARCHAR 4000
Rialto Approver Preferred Last Name The preferred last name in the purchase request approver's user record.

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Preferred last name.

  VARCHAR 255
Rialto Approver Preferred Middle Name The preferred middle name in the purchase request approver's user record.

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Preferred middle name.

  VARCHAR 255
Rialto Approver Primary Identifier The primary identifier in the purchase request approver's user record.

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Primary identifier.

  VARCHAR 4000
Rialto Approver Purge Date The purge date in the purchase request approver's user record.

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Purge date.

For more information see Purging Users. DATE  
Rialto Approver Resource Sharing Library Code The code associated with the resource sharing library that is recorded in the purchase request approver's user record.  

Library codes can be viewed in the library configuration screen. Configuration > General > Add or Edit Library Information > Edit a library > Right hand information window.

The Alma label is Code.
VARCHAR 4000
Rialto Approver Resource Sharing Library Name The name of the resource sharing library recorded in the purchase request approver's user record. This is the name of the library associated with the purchase request approver.

Admin > Manage Users > Edit User > General Information Tab > User Information Section > Resource Sharing Library

The Alma label is Resource sharing library.

 

VARCHAR 4000
Rialto Approver Statistical Category 01-10 Statistical categories (01-10) that are recorded in the purchase request approver's user record. Admin > Manage Users > Edit User > Statistics > Add Statistic These fields, which must be configured, allow you to map add up to ten statistical categories to your user record. This allows you to filter reports based on advanced user information typically stored in the statistical category fields. For more information, see Configuring Statistical Categories for Analytics. VARCHAR 4000
Rialto Approver Status The status recorded in the purchase request approver's user record.

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Status.

The possible values are:

  • Active
  • Inactive

For more information see the Find and Manage Users Page - Column Descriptions table in Managing Users.

VARCHAR 8
Rialto Approver Status Date The last date when the Status field of the purchase request approver's user record was modified.

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Status Date.

  DATE  
Rialto Approver User Email The approver's email address        
Rialto Approver User Group The user group in the purchase request approver's user record.

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is User group.

User groups assigned to users can be configured by the institution. For more information see Configuring User Groups. VARCHAR 4000
Rialto Approver User Group Code The user group code associated with the user group name in the purchase request approver's user record.   For the full list of user groups codes and names see Configuration > Fulfillment > Patron Configuration > User Groups. VARCHAR 255
Rialto Approver User ID The Alma internal user ID in the purchase request approver's user record. Not displayed in the  UI.   VARCHAR 50
Rialto Approver User Record Type The record type in the purchase request approver's user record.

Admin > Manage Users > Edit User > Right hand pane 

The Alma label is Record type.

The possible values are:

  • Staff
  • Public

See Managing Users for more information

VARCHAR 4000
Rialto Approver User Title The user title in the purchase request approver's user record.

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Title.

For more information see Configuring User Titles. VARCHAR 50
Rialto Approver User Type The user type in the purchase request approver's user record.

Admin > Manage Users > Edit User > Right hand pane

The Alma label is Account type.

The possible values are:

  • External
  • Internal

For more information see User Management.

CHAR 20

Rialto Selector

The Rialto Selector table is a dimension table that contains fields relating to Rialto selectors, who can browse for and purchase titles in the Rialto marketplace. For more information about Rialto selectors, see Rialto Selector Guide.
Rialto Selector
Field Description Field Location in Alma Additional Information Data Type Data Size
Rialto Selector Birth Date The birth date in the Rialto Selector's user record. Admin > Manage Users > Edit User > General Information Tab > User Information section

The Alma label is Birth date.

  DATE  
Rialto Selector Campus Code The campus code in the Rialto Selector's user record. Only Campus name is displayed in Alma. The full list of campus codes and names can be found in Configuration > General > Libraries > Define Campuses. VARCHAR 50
Rialto Selector Cataloger Level The cataloger level in the Rialto Selector's user record. Admin > Manage Users > Edit User > General Information Tab > User Information section

The Alma label is Cataloger level.

For this to display in the UI, the Cataloger Permission Levels must be defined (in addition to the default level). See Cataloging Privileges for more information. VARCHAR 255
Rialto Selector Creation Date The creation date in the Rialto Selector's user record. Admin > Manage Users > Edit User >  i icon  (Right hand pane)

The Alma label is Created on.

  DATE  
Rialto Selector Creator The user that created the Rialto Selector's user record. Admin > Manage Users > Edit User > i icon (Right hand pane)

The Alma label is Created by.

  VARCHAR 255
Rialto Selector Disable All Login Restrictions Indicates if the user has IP login restrictions disabled. This is recorded in the Rialto Selector's user record. Admin > Manage Users > Edit User > General Information Tab > User Management Information section

The Alma label is Disable all login restrictions.

This is a checkbox. VARCHAR 3
Rialto Selector Expiry Date The expiration date recorded in the Rialto Selector's user record.  Admin > Manage Users > Edit User > General Information Tab > User Information section

The Alma label is Expiration date.

After expiration, the user cannot login. DATE  
Rialto Selector External ID The external ID in the Rialto Selector's user record (in the case where the record was created by an external system). -- For more information see Managing User Identifiers. VARCHAR 255
Rialto Selector First Name The first name in the Rialto Selector's user record. Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is First name.

  VARCHAR 255
Rialto Selector Full Name The full name in the Rialto Selector's user record. -- Concatenation of the last name + first name. VARCHAR 511
Rialto Selector Gender The gender in the Rialto Selector's user record. Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Gender.

Can be configured in Configuration > User Management > User Details > Genders. VARCHAR 4000
Rialto Selector Has Role Other Than Patron Indicates if the Rialto Selector has a role in addition to Patron. -- The roles for the user can be viewed at Admin > Manage Users > Edit User > General Information Tab > User Roles section.  This field checks whether there are any roles in addition to the Patron role that is added by default. VARCHAR 3
Rialto Selector Has Role Other Than Patron and Instructor Indicates if the Rialto Selector has a role in addition to Patron and Instructor.  -- The roles for the user can be viewed at Admin > Manage Users > Edit User > General Information Tab > User Roles section.  This field checks whether there are any roles in addition to the Patron role that is added by default. VARCHAR 3
Rialto Selector Identifier 1-2 Two pre-configured user identifiers for the Rialto Selector. -- Choosing a specific identifier to be included in the user details is done in Alma (in an internal table that is not exposed to the users). Users who need assistance in defining this field do so by contacting Ex Libris Support. Note that only only one value per identifier is supported. VARCHAR 1000
Rialto Selector Is Blocked Indicates if the Rialto Selector is blocked. This is recorded in the Rialto Selector's user record. -- See Configuring User Blocks for more information.

User blocks can be viewed in Admin > Manage Users > Edit User > Blocks Tab.

VARCHAR 3
Rialto Selector Job Category The job category recorded in the Rialto Selector's user record. Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Job Category.

Can be configured in Configuration Menu > User Management > User Details > Job Categories. VARCHAR 255
Rialto Selector Job Description The job description in the Rialto Selector's user record. Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Job description.

  VARCHAR 255
Rialto Selector Last Activity Date The last activity date in the Rialto Selector's user record. This refers to the last date that the approver made a request or borrowed or returned an item. Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Last Patron Activity Date.

This only displays if enabled at Configuration Menu > User Management > General > Record Last Patron Activity Date.

For more information see, Configuring Last Patron Activity Date.

DATE  
Rialto Selector Last Name The last name in the Rialto Selector's user record. Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Last name.

  VARCHAR 255
Rialto Selector Linked From Institution Code In a fulfillment network, this is the ID of the external institution from which the user was copied. Admin > Manage Users > Edit User > Right hand pane

The Alma label is Owner.

     
Rialto Selector Linked From Institution Name In a fulfillment network, this is the name of the external institution from which the user was copied Admin > Manage Users > Edit User > General Information Tab. It displays in the Not local section.

The Alma label is Institution.

     
Rialto Selector Linked to Other Institution Indicates if the Rialto Selector is linked to another institution.  -- Applies to the user in the source institution. Populated only if the user created a link from their institution to another institution via a fulfillment network.  See Linking Users in Collaboration Networks for more information.

Possible Values: Yes/No

VARCHAR 10
Rialto Selector Middle Name The middle name in the Rialto Selector's user record. Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Middle Name.

  VARCHAR 255
Rialto Selector Modification Date The date of the last modification that is  recorded in the Rialto Selector's user record. Admin > Manage Users > Edit User > i icon (Right hand pane)

The Alma label is Last updated on.

  DATE  
Rialto Selector Modified By The last person/system that modified the Rialto Selector's user record. Admin > Manage Users > Edit User > i icon  (Right hand pane)

The Alma label is Last updated by.

  VARCHAR 255
Rialto Selector Patron Letters Opt In The letters for which the Rialto Selector has opted in. This is recorded in the Rialto Selector's user record. -- The user can view the list of letters that are selected (opt-in) at Admin > Manage Users > Edit User > General Information Tab > User Information Section > Selected Patron Letters. VARCHAR 2000
Rialto Selector Patron Letters Opt Out The letters for which the Rialto Selector has opted out. This is recorded in the Rialto Selector's user record.  -- The user can view the list of letters that are deselected (opt-out) at Admin > Manage Users > Edit User > General Information Tab > User Information Section > Selected Patron Letters.

The Alma label is Selected Patron Letters.

VARCHAR 2000
Rialto Selector Preferred First Name The preferred first name that is recorded in the Rialto Selector's user record. Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Preferred first name.

  VARCHAR 255
Rialto Selector Preferred Language The preferred language that is recorded in the Rialto Selector's user record. Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Preferred language.

  VARCHAR 4000
Rialto Selector Preferred Last Name The preferred last name in the Rialto Selector's user record. Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Preferred last name.

  VARCHAR 255
Rialto Selector Preferred Middle Name The preferred middle name in the Rialto Selector's user record. Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Preferred middle name.

  VARCHAR 255
Rialto Selector Primary Identifier The primary identifier in the Rialto Selector's user record. Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Primary identifier.

  VARCHAR 4000
Rialto Selector Purge Date The purge date recorded in the Rialto Selector's user record. Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Purge date.

For more information see Purging Users. DATE  
Rialto Selector Resource Sharing Library Code The code associated with the resource sharing library recorded in the Rialto Selector's user record. -- Library codes can be viewed in the library configuration screen. Configuration > General > Add or Edit Library Information > Edit a library > Right hand information window.

The Alma label is Code.

VARCHAR 4000
Rialto Selector Resource Sharing Library Name The resource sharing library name recorded in the Rialto Selector's user record. This is the name of the library associated with the Rialto Selector. Admin > Manage Users > Edit User > General Information Tab > User Information Section > Resource Sharing Library

The Alma label is Resource sharing library.

  VARCHAR 4000
Rialto Selector Statistical Category 01-10 Statistical categories (1-10) that are recorded in the Rialto Selector's user record. Admin > Manage Users > Edit User > Statistics > Add Statistic These fields, which must be configured, allow you to map add up to ten statistical categories to your user record. This allows you to filter reports based on advanced user information typically stored in the statistical category fields. For more information, see  Configuring Statistical Categories. VARCHAR 4000
Rialto Selector Status The status recorded in the Rialto Selector's user record.  Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Status.

The possible values are: Active/Inactive

For more information see the Find and Manage Users Page - Column Descriptions table in Managing Users.

VARCHAR 8
Rialto Selector Status Date This is the last date when the Status field of the Rialto Selector's user record was modified. Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Status Date.

  DATE  
Rialto Selector User Email The preferred email for correspondence that is recorded in the Rialto Selector's user record. Admin > Manage Users > Edit User > General Information Tab > Contact Information Tab > Email Addresses section > Edit an email

The Alma label is Email Address.

Note that even if there are multiple emails for the user, only the email marked as preferred will display in analytics. VARCHAR 255
Rialto Selector User Group The user group in the Rialto Selector's user record. Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is User group.

User groups assigned to users can be configured by the institution. For more information see Configuring User Groups. VARCHAR 4000
Rialto Selector User Group Code The user group code associated with the user group name in the Rialto Selector's user record. -- For the full list of user groups codes and names see Configuration > Fulfillment > Patron Configuration > User Groups. VARCHAR 255
Rialto Selector User ID The Alma internal user ID in the Rialto Selector's user record. --   VARCHAR 50
Rialto Selector User Record Type The record type in the Rialto Selector's user record. Admin > Manage Users > Edit User > Right hand pane

The Alma label is Record type.

The possible values are: Staff/Public

For more information, see Managing Users.

VARCHAR 4000
Rialto Selector User Title The user title in the Rialto Selector's user record. Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Title.

For more information see, Configuring User Titles. VARCHAR 50
Rialto Selector User Type The user type recorded in the Rialto Selector's user record. Admin > Manage Users > Edit User > Right hand pane

The Alma label is Account type.

The possible values are: External/Internal

For more information see  Managing Users.

CHAR 20

Rialto Requester

The Rialto Requester table is a dimension table that contains fields relating to details of the patron who made the request for the purchase. The requestor refers to the user who makes the request. Once the request is approved, the requester becomes an interested user on the PO line that is created following the approval of the purchase request.

Most of the information for the Rialto requester is taken from the user record (Admin > Manage Users).

Field Description   Field Location in Alma Additional Information Data Type Data Size
Rialto Requester Birth Date The birth date in the purchase request requester's user record.   

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Birth date.

  DATE  
Rialto Requester Campus Code The campus code in the purchase request requester's user record.   Only campus name is displayed in the Users UI. The full list of campus codes and names can be found in Configuration > General > Libraries > Define Campuses. VARCHAR 50
Rialto Requester Cataloger Level The cataloger level in the purchase request requester's user record.  

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Cataloger level.

For this to display in the UI, the Cataloger Permission Levels must be defined (in addition to the default level). See Cataloging Privileges for more information. VARCHAR 255
Rialto Requester Creation Date The creation date of the purchase request requester's user record.  

Admin > Manage Users > Edit User >  i icon  (Right hand pane)

The Alma label is Created on.

  DATE  
Rialto Requester Creator The user that created the purchase request requester's user record.  

Admin > Manage Users > Edit User > i icon (Right hand pane)

The Alma label is Created by.

  VARCHAR 255
Rialto Requester Disable All Login Restrictions Indicates if the user has IP login restrictions disabled. This is recorded in the purchase request creator's user record.  

Admin > Manage Users > Edit User > General Information Tab > User Management Information Section

The Alma label is Disable all login restrictions.

This is a checkbox. VARCHAR 3
Rialto Requester Expiry Date The expiration date recorded in the purchase request requester's user record.   

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Expiration date.

After expiration, the user cannot login. DATE  
Rialto Requester External ID The external ID in the purchase request requester's user record (in the case where the record was created by an external system).   Not displayed in the UI. For more information see Managing User Identifiers. VARCHAR 255
Rialto Requester First Name The first name in the purchase request requester's user record.  

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is First name.

  VARCHAR 255
Rialto Requester Full Name The full name in the purchase request requester's user record.   Not displayed in the UI. Concatenation of the last name + first name. VARCHAR 511
Rialto Requester Gender The gender in the purchase request requester's user record.  

Admin > Manage Users > Edit User > General Information Tab > User Information Section 

The Alma label is Gender.

Can be configured in Configuration > User Management > User Details > Genders. VARCHAR 4000
Rialto Requester Has Role other than Patron Indicates if the purchase request requester has a role in addition to Patron.    Does not display in the UI. The roles for the user can be viewed at Admin > Manage Users > Edit User > General Information Tab > User Roles section.  This field checks whether there are any roles in addition to the Patron role that is added by default. VARCHAR 3
Rialto Requester Has Role other than Patron and Instructor Indicates if the purchase request requester has a role other than Patron and Instructor.    Does not display in the UI. The roles for the user can be viewed at Admin > Manage Users > Edit User > General Information Tab > User Roles section.  This field checks whether there are any roles in addition to the Patron and Instructor role. VARCHAR 3
Rialto Requester Identifier 1-2 Two pre-configured user identifiers for the purchase request requester.   Does not appear for users in the UI. Choosing a specific identifier to be included in the user details is done in Alma (in an internal table that is not exposed to the users). Users who need assistance in defining this field do so by contacting Ex Libris Support. Note that only only one value per identifier is supported. VARCHAR 4000
Rialto Requester Is Blocked Indicates if the purchase request requester is blocked. This is recorded in the purchase request requester's user record.  

Does not display in the UI.

See Configuring User Blocks for more information.

User blocks can be viewed in Admin > Manage Users > Edit User > Blocks Tab.

VARCHAR 3
Rialto Requester Job Category The job category recorded in the purchase request requester's user record.  

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Job Category.

Can be configured in Configuration Menu > User Management > User Details > Job Categories. VARCHAR 255
Rialto Requester Job Description The job description in the purchase request requester's user record.  

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Job description.

  VARCHAR 255
Rialto Requester Last Activity Date The last activity date in the purchase request requester's user record. This refers to the last date that the requester made a request or borrowed or returned an item.  

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Last Patron Activity Date.

This only displays if enabled at Configuration Menu > User Management > General > Record Last Patron Activity Date.
For more information see Configuring Last Patron Activity Date.
DATE  
Rialto Requester Last Name The last name in the purchase request requester's user record.  

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Last name.

  VARCHAR 255
Rialto Requester Linked from Institution Code In a fulfillment network, this is the ID of the external institution from which the user was copied.  

Admin > Manage Users > Edit User > Right hand pane

The Alma label is Owner.

Applies to linked user in a fulfillment network.
See Managing Users  for more information.
DOUBLE  
Rialto Requester Linked from Institution Name In a fulfillment network, this is the name of the external institution from which the user was copied.  

Admin > Manage Users > Edit User > General Information Tab. It displays in the Not local section.

The Alma label is Institution.

Appears only in very specific cases.
Applies to linked user in a fulfillment network.
See Managing Users  for more information.
VARCHAR 255
Rialto Requester Linked From Other Institution Indicates if the purchase request requester is linked from another institution.   Doesn't display in the UI.

Applies to the linked user (the user in the secondary institution - copied from the user in the source institution). Populated only if the user created a link from their institution to another institution via a fulfillment network. 

Possible values:

  • yes
  • no
DOUBLE  
Rialto Requester Linked To Other Institution Indicates if the user is linked to another institution    

Applies to the user in the source institution. Populated only if the user created a link from their institution to another institution via a fulfillment network. See Linking Users in Collaboration Networks for more information.

 Possible values:

  • yes
  • no
VARCHAR 10
Rialto Requester Middle Name The middle name in the purchase request requester's user record.  

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Middle Name.

  VARCHAR 255
Rialto Requester Modification Date The date of the last modification that is  recorded in the purchase request requester's user record.  

Admin > Manage Users > Edit User > i icon (Right hand pane)

The Alma label is Last updated on.

  DATE  
Rialto Requester Modified By The last person/system that modified the purchase request requester's user record.  

Admin > Manage Users > Edit User > i icon  (Right hand pane)

The Alma label is Last updated by.

  VARCHAR 255
Rialto Requester Patron Letters Opt In The letters for which the purchase request requester has opted in. This is recorded in the purchase request requester's user record.   Does not display in the UI.

The user can view the list of letters that are selected (opt-in) at Admin > Manage Users > Edit User > General Information Tab > User Information Section > Selected Patron Letters.

The Alma label is Selected Patron Letters.

VARCHAR 2000
Rialto Requester Patron Letters Opt Out The letters for which the purchase request requester has opted out. This is recorded in the purchase request requester's user record.    Does not display in the UI.

The user can view the list of letters that are deselected (opt-out) at Admin > Manage Users > Edit User > General Information Tab > User Information Section > Selected Patron Letters.

The Alma label is Selected Patron Letters.

VARCHAR 2000
Rialto Requester Preferred First Name The preferred first name that is recorded in the purchase request requester's user record.  

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Preferred first name.

  VARCHAR 255
Rialto Requester Preferred Language The preferred language that is recorded in the purchase request requester's user record.  

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Preferred language.

  VARCHAR 4000
Rialto Requester Preferred Last Name The preferred last name in the purchase request requester's user record.  

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Preferred last name.

  VARCHAR 255
Rialto Requester Preferred Middle Name The preferred middle name in the purchase request requester's user record.  

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Preferred middle name.

  VARCHAR 255
Rialto Requester Primary Identifier The primary identifier in the purchase request requester's user record.  

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Primary identifier.

  VARCHAR 255
Rialto Requester Purge Date The purge date recorded in the purchase request requester's user record.  

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Purge date.

For more information see Purging Users. DATE  
Rialto Requester Resource Sharing Library Code The code associated with the resource sharing library recorded in the purchase request requester's user record.    

Library codes can be viewed in the library configuration screen. Configuration > General > Add or Edit Library Information > Edit a library > Right hand information window.

The Alma label is Code.
VARCHAR 4000
Rialto Requester Resource Sharing Library Name

The name of the resource sharing library recorded in the purchase request requester's user record.
This is the name of the library associated with the purchase request requester.

Admin > Manage Users > Edit User > General Information Tab > User Information Section > Resource Sharing Library

The Alma label is Resource sharing library.

 

VARCHAR 4000 Requester Resource Sharing Library
Rialto Requester Statistical Category 01-10 Statistical categories (01-10) that are recorded in the purchase request requester's user record.   Admin > Manage Users > Edit User > Statistics > Add Statistic These fields, which must be configured, allow you to map add up to ten statistical categories to your user record. This allows you to filter reports based on advanced user information typically stored in the statistical category fields. For more information, see Configuring Statistical Categories for Analytics. VARCHAR 4000
Rialto Requester Status The status recorded in the purchase request requester's user record.  

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Status.

The possible values are:

  • Active
  • Inactive

For more information see the Find and Manage Users Page - Column Descriptions table in Managing Users.

VARCHAR 8
Rialto Requester Status Date The last date when the Status field of the purchase request requester's user record was modified.  

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Status Date.

  DATE  
Rialto Requester User Group The user group in the purchase request requester's user record.  

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is User group.

User groups assigned to users can be configured by the institution. For more information see Configuring User Groups. VARCHAR 4000
Rialto Requester User Group Code The user group code associated with the user group name in the purchase request requester's user record.     For the full list of user groups codes and names see Configuration > Fulfillment > Patron Configuration > User Groups. VARCHAR 255
Rialto Requester User ID The Alma internal user ID in the purchase request requester's user record.   Not displayed in the  UI.   VARCHAR 50
Rialto Requester User Record Type The user record type in the purchase request requester's user record.  

Admin > Manage Users > Edit User > Right hand pane 

The Alma label is Record type.

The possible values are:

  • Staff
  • Public

See Managing Users for more information

VARCHAR 4000
Rialto Requester User Title The user title in the purchase request requester's user record.  

Admin > Manage Users > Edit User > General Information Tab > User Information Section

The Alma label is Title.

For more information see Configuring User Titles. VARCHAR 50
Rialto Requester User Type The user type recorded in the purchase request requester's user record.  

Admin > Manage Users > Edit User > Right hand pane

The Alma label is Account type.

The possible values are:

  • External
  • Internal

For more information see User Management.

CHAR 20

Funds

The Funds table is a dimension table that displays the details about the fund with which the transaction is associated. The primary key of the table is FUND_LEDGER_ID.

There are the following types of funds:

  • Ledger
  • Summary
  • Allocated Fund

Funds are kept in a parent-child relationship so that each fund has a connection to its parent.

Funds Hierarchy Example

Creating Reports According to Fund Type

You can create reports according to fund type. If the procedures in this section are not implemented, the sums of all of the fund types may be added together in the transaction amount.

  • To create a report displaying funds of just one type, filter the Fund Type column according to Ledger, Allocated fund, or Summary fund:

Filter by Fund
  • To create a report showing all of the fund types, add a column that displays any unique identifier of the fund, such as Fund Ledger Code:

Fund Ledger Code

Basic Concepts for Funds in Alma 

Allocated and Summary Funds 

A fund represents money in an account. A fund can be summary or allocated. 

  • Summary — This fund is not used for ordering and invoicing, but provides aggregate reporting on subordinate funds. You can add other funds to this type of fund. 
  • Allocated —This fund contains money that has been paid out or has been reserved for an open purchase. 

A Summary Fund can only be associated with an Allocated Fund. A specific Allocated Fund (i.e. Allocated Fund 101) can only be associated with only one Ledger or Summary Fund, but not both.

Fund Balance 

Available Balance —The allocated balance, less (encumbrances minus disencumbrances) and less expenditures.

Cash Balance — The allocated balance less expenditures.

Allocated Balance —The total allocation, not counting any expenditures or encumbrances/disencumbrances. 

Encumbered Balance — The sum of the fund's encumbrances minus disencumbrances. 

Expenditure Balance — Also called expended balance, this is the sum of the fund's expenditures.

Ledger 

A ledger is essentially a collection of funds. Ledgers are defined for a specific date range, such as September 1 of this year to August 31 of next year. A Ledger can be associated with a Summary or Allocated Fund.

Transactions 

A transaction can be an allocation, encumbrance, disencumbrance, or expenditure. An allocation adds money to the fund, increasing its available balance. An encumbrance indicates money that is expected to be paid out, as the result of a PO line. A disencumbrance is added or increased when adding an expenditure linked to the same PO line as an encumbrance.

Managing and Configuring Funds in Alma 

You can manage funds in Alma by navigating to Acquisitions > Funds and Ledgers.

You can configure fund types in Alma by navigating to Configuration > Acquisitions > Fund Types.

For more information on funds see Managing Funds and Ledgers.

The following table describes the fields in the Funds table.

Funds
Field Description Field Location in Alma Additional Information Data Type Data Size
Fund Area Code The codes defined in the Fund Types table and attributed to funds, for example: Endowed, Gift, General, Grant, Income, and ResourceSharing. For more information, see Configuring Fund Types. Does not appear in the UI. Configured in the Code field in Configuration Menu > Acquisitions > General > Fund Types. VARCHAR 255
Fund Area Description The description defined in the Fund Types table for the Fund Area Code (Fund Type). Fund type in the "General" section on the Summary Details page for Funds and Ledgers. This description comes from the configuration page as described in Fund Area Code above. VARCHAR 255
Fund Code The fund or ledger code. Code in the "General" section on the Summary Details page for Funds and Ledgers.

The code is reused when you roll over the ledger to a new fiscal period.

This is filled by the user after selecting Add Ledger. It is not editable once the user saves and then goes back to edit.

VARCHAR 255
Fund Currency The default unit of currency for the ledger. Currency in the "General" section of the Summary Details page for Funds and Ledgers. The values are configured in the Currency Subset table (Configuration Menu > Acquisitions > General > Currency Subset). VARCHAR 255
Fund Description The description of the fund. Description in the  "General" section on the Summary Details page for Funds and Ledgers.   VARCHAR 4000
Fund External ID The fund ID in external/legacy systems. External ID in the "General" section on the Summary Details page for Funds and Ledgers. This ID is used to link to other system keys. (See also Fund ID.) VARCHAR 255
Fund Fiscal Period ID The ID of the fiscal period to which this fund applies. Does not appear in the UI. Configured in the Fund And Ledger Fiscal Period table (Configuration > Acquisitions > Fund and Ledger Fiscal Period). VARCHAR 255
Fund ID The unique ID of the fund within Alma.

Does not appear in the UI.

(See also Fund External ID.) VARCHAR 255
Fund Name The fund name. Name in the "General" section on the Summary Details page for Funds and Ledgers. The name of the fund can be changed when it is rolled over to a new fiscal year. When working with accrual accounting (see Working With Accrual Accounting), the name of the fund in the new fiscal period should not be changed. VARCHAR 255
Fund Note Notes that are relevant to the fund. The Notes tab in the Summary Details page for Funds and Ledgers. If there are multiple notes, they are concatenated. Two notes are separated by a semicolon. VARCHAR 4000
Fund Owner Code The code of the owning institution or library (see also Fund Owner Name). Does not appear in the UI.   VARCHAR 50
Fund Owner Name The name of the owning institution or library. Owned by in the "General" section on the Summary Details page for Funds and Ledgers. A ledger can only have one owner. The ownership from a library to the institution can be changed, but the ownership from a library to another library or from the institution to a library cannot be changed. VARCHAR 255
Fund Status Indicates if the fund is in status active, draft or inactive. It applies to Ledgers, Summary Fund and Allocated Fund. Status in the "General" section on the Summary Details page for Funds and Ledgers. The statuses are described below:
  • Active – Operational in the system
  • Draft – Configured in the system but not yet operational
  • Inactive – Not operational in the system (after previously being active)
VARCHAR 10
Fund Type One of the following fund types:
  • Ledger
  • Summary
  • Allocated
Type in the "Funds and Ledgers" page accessed from Acquisitions > Acquisitions Infrastructure > Funds and Ledgers. Fund types are for informational purposes only.  You can configure fund types on the Fund Type code table (Configuration Menu > Acquisitions > General > Fund Types).  VARCHAR 4000

Parent Fund Code

The code of the parent fund in the Path hierarchy. Does not appear in the UI (see Parent Fund Name). See also Fund Code. VARCHAR 255
Parent Fund ID The unique ID of the parent fund in the Path hierarchy,

Does not appear in the UI (see Parent Fund Name).

 

See also Fund ID. VARCHAR 255
Parent Fund Name The name of the parent fund in the Path hierarchy. Funds and Ledgers > Summary > Path. See also Fund Name. VARCHAR 255

Invoice Line

The Invoice Line table is a dimension table that displays details about the invoice and invoice line associated with the transaction. The primary key of the table is INVOICE_LINE_ID. 

While an invoice describes what was paid to the vendor, the invoice line describes the details of the various payments. Therefore an invoice can have multiple invoice lines.
When creating an invoice from a PO, one invoice line is created for each PO line in the PO. The details for the invoice line are taken from the related PO line. In this case, the invoice line price is the full PO line price (fully disencumbered). The encumbrance created by the PO Line is released by the expenditure created by the related invoice line.

To access the Invoice Line fields in the Alma UI, navigate to Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab > Edit an invoice line. Note that you sometimes may need to go into the main Invoice Summary tab (not the invoice line tab) in order to see the field.

For more information, see Creating Invoices.
Invoice Line
Field Description Field Location in Alma Additional Information Data Type Data Size
Invoice Line - Additional Information
Additional information for the invoice line.
Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab >  Edit invoice line > Invoice Line Details section
The Alma label is Additional Information.
Only displays when the invoice line is connected to a continuous PO line.
VARCHAR
2000
Invoice Line - Creation Date
The timestamp of the Invoice Line creation date.
Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab >  Edit invoice line > i icon  (Right hand pane)
The Alma label is Created on.
 
TIMESTAMP
 
Invoice Line - Creation Date (Calendar)
The Invoice Line - Creation Date with the date only (the timestamp is removed).
Does not display in the UI.
Enables the filter by date (range) option to be used for the invoice line creation date. 
DATE
 
Invoice Line - Creator
The First and Last name of the user who created the Invoice Line.
Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab >  Edit invoice line > i icon  (Right hand pane)
The Alma label is Created by.
 
VARCHAR
255
Invoice Line - Currency
The currency of the invoice line.
Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab >  Edit invoice line > Invoice Line Charges section 
The Alma label is Total price.
Configured in the Currency Subset table (Configuration Menu > Acquisitions > General > Currency Subset). 
VARCHAR
3
Invoice Line - Modification Date
The timestamp of the Invoice Line Modification date.
Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab >  Edit invoice line > i icon  (Right hand pane)
The Alma label is Last updated on.
 
TIMESTAMP
 
Invoice Line - Modification Date (Calendar)
The Invoice Line - Modification Date without a timestamp.
Does not display in the UI.
Enables the filter by date (range) option to be used for the invoice line modification date. 
DATE
 
Invoice Line - Modified By
The First and Last name of the user who modified the Invoice Line.
Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab >  Edit invoice line > i icon  (Right hand pane)
The Alma label is Last updated by.
 
VARCHAR
255
Invoice Line - Note
Note providing more information for the invoice line.
Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab >  Edit invoice line > Invoice Line Charges section 
The Alma label is Note.
 
VARCHAR
2000
Invoice Line - Number
The invoice line number. These are added automatically when the invoice line is created. 
Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab >  Edit invoice line > i icon  (Right hand pane)
The Alma label is Line number.
 
VARCHAR
100
Invoice Line - Price Note
The price note of the invoice line.
Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab >  Edit invoice line > Invoice Line Charges section 
The Alma label is Price note.
 
VARCHAR
1000
Invoice Line -Reporting Code - 1st - 5th
Five fields that store the reporting codes.
The codes are only displayed in the Configuration page. In the Invoice Lines page only the Description for Invoice Line -Reporting Code is displayed. 
Configured in Configuration > Acquisitions > Purchase Orders > 1st Reporting Codes, 2nd Reporting Codes, etc.
VARCHAR
255
Invoice Line - Reporting Code Description -1st - 5th
Five fields that store the description of the 5 reporting code fields.
Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab >  Edit invoice line > Reporting Codes section 
The Alma labels are 1st reporting code, 2nd reporting code, 3rd reporting code, 4th reporting code and 5th reporting code.
Configured in Configuration > Acquisitions > Purchase Orders > 1st Reporting Codes, 2nd Reporting Codes, etc.
VARCHAR
4000
Invoice Line - Status
The status of the invoice line.
Acquisitions > Review (Invoice) > Invoice Lines tab >  Status column
The Alma label is Status.
The possible values are:
Ready - ready to be paid if the line is valid
In Review - otherwise
This is not the same status seen in the right hand panel of the Invoice Lines tab, which refers to the Invoice Approval Status.
VARCHAR
255
Invoice Line - Subscription From Date
Start date of the subscription.
Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab >  Edit invoice line > Invoice Line Details section 
The Alma label is Subscription dates range.
Only applies to continuous invoice lines.
The start date is extracted from the subscription dates range. 
DATE
 
Invoice Line - Subscription To Date
End date of the subscription.
Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab >  Edit invoice line > Invoice Line Details section 
The Alma label is Subscription dates range.
Only applies to continuous invoice lines.
The end date is extracted from the subscription dates range.
DATE
 
Invoice Line - Type
Type of the invoice line.
Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab >  Edit invoice line > Invoice Line Details section 
The Alma label is Type.
Out of the box, the options for invoice-line type are Regular,  Shipment, Insurance, Overhead, Discount, and Other.
Can be configured from Configuration > Acquisitions > Invoices > Invoice Line Types. To access this table you need to enable the
invoice_split_additional_charges customer parameter (see Invoice Line Types). 
If Pro rata was selected when creating the invoice, the additional charges are pro-rated against all invoice lines, and only the Regular and Other types are available.
If you did not select Pro rata, the additional charges are not allocated to a specific invoice line.
 
VARCHAR
4000
Invoice Line - Unique Identifier
Unique ID created automatically when the invoice line is created.
 
Not available in the UI.
 
VARCHAR
255
Invoice Line-VAT Code
A VAT code to assign a preconfigured VAT percentage to the invoice. 
Does not display in the invoice or invoice line UI. 
Only displays in the Configuration page - see Invoice Line-VAT Code Description.
VARCHAR
4000
Invoice Line-VAT Code %
The invoice line VAT code percent.
Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab >  Edit invoice line > Summary tab > VAT section
The Alma label is VAT %.
The VAT section only displays when the VAT per invoice line checkbox (in the Invoice page) is checked.
 
DOUBLE
 
Invoice Line-VAT Code Description
The invoice line VAT code description.
Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab >  Edit invoice line > Summary tab > VAT section
The Alma label is VAT code.
This is a read only field.
The VAT section only displays when the VAT per invoice line checkbox (in the Invoice page) is checked.
VARCHAR
4000
Invoice Line-VAT Note Data
A note regarding the VAT that is automatically added to the invoice line.
Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab >  Edit invoice line > Summary tab > Invoice Line Charges section
The Alma label is VAT note.
Displays a message for the VAT amount. For example:
The amount in the message is automatically updated as information changes for the invoice (VAT) and the invoice line (Price).  It takes into account whether Inclusive, Exclusive or Line Exclusive was selected for the VAT.
For more information see VAT Calculation - Example.
See VARCHAR
32
Invoice - Approval Date
The date that the Invoice was approved.
Acquisitions > Review (Invoice) > Edit an invoice > Right hand pane
Appears in brackets next to the value for "Invoice - Approver Name" under the Approved by label.
 
TIMESTAMP
 
Invoice - Approval Status
The approval status for the invoice.
Acquisitions > Review (Invoice) > Edit an invoice > Right hand pane
The Alma label is Status.
From an invoice under review where approval is automatic:
  • If the Invoice Manager selects Save and Continue, the status becomes Approved.
  • If a user with a different role selects Save and Continue, the status becomes Not Required and the Invoice - Approver Name field is empty.
From an invoice waiting for approval  (that is, approval is not automatic), if the Invoice Manager approves the invoice, the status becomes Approved.
Therefore, even if there is a name in the Approved By field, it does not necessarily mean that the invoice was approved manually.
In Analytics, if the Invoice Approved Status = Not Required, the invoice was approved automatically or it did not require approval.
However, if the Invoice Approved Status = Approved, it does not necessarily mean that the invoice was approved manually.
The values for Invoice - Approval Status are:
  • Pending
  • Approved
  • Rejected
  • Not Required
VARCHAR
255
Invoice - Approver Name
The First and Last name of the user who approved the invoice.
 
Acquisitions > Review (Invoice) > Edit an invoice > Right hand pane
The Alma label is Approved By.
Invoice - Creation Date
The creation date of the invoice.
Acquisitions > Review (Invoice) > Edit an invoice > Right hand pane > i icon
The Alma label is Created on.
The timestamp of the Invoice creation date.
TIMESTAMP
 
Invoice - Creation Date (Calendar)
The Invoice - Creation Date without a timestamp.
Does not display as a field in the UI.
A calculated field from Invoice - Creation Date. 
Invoice - Creation Date contains both the date and a timestamp, and therefore cannot be used for filtering. Note that this is not the same as Invoice Date below.
DATE
 
Invoice - Creation From
The method by which the invoice was created.
Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Invoice Details section
The Alma label is Creation from.
The possible values are:
  • Manually
  • From PO
  • EDiteur Invoice Message (EDI)
VARCHAR
255
Invoice - Creator
The First and Last name of the user who created the Invoice.
Acquisitions > Review (Invoice) > Edit an invoice > i icon  (Right hand pane)
The Alma label is Created by.
 
VARCHAR
255
Invoice - Currency
The currency of the invoice.
Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Invoice Details section
The currency value appears to the right of the amount next to the Total amount (Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Invoice Details section).
The currency can be be configured in the Currency Subset table (Configuration Menu > Acquisitions > General > Currency Subset).
VARCHAR
3
Invoice - Date
The date on the invoice header.
Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Invoice Details section
The Alma label is Invoice date.
The value that was entered by the user in the Calendar dialog box.
DATE
 
Invoice - Disapprove Reason
The reason for which an invoice was not approved.
Acquisitions > Approve (Invoice) > Edit an invoice > Need Additional Review button
The Alma label is Disapproval Reason.
If the invoice needs additional review, it is returned to the review stage of the workflow. When you select this, a dialog box appears, allowing you to select a reason for the action. To configure the reasons, see Configuring Invoice Disapproval Reasons.
VARCHAR
255
Invoice - Due Date
The date on which the payment is due.
Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Invoice Details section
The Alma label is Invoice due date.
 
DATE
 
Invoice - Expended From Fund
Indicates if the VAT is expended from the invoice line's funds.
Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > VAT section
The Alma label is Expended from fund.
If Expended from fund is No, it indicates that the VAT amount is to be expended from a separate fund (Adjustment invoice line type). In this case a new adjustment invoice line is added to the invoice which includes invoice VAT amounts.
For an example showing usage of this see VAT Calculation Example.
The possible values are:
  • Yes
  • No
VARCHAR
3
Invoice - External Reference Number
The External Invoice Reference Number.
Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Invoice Details section
The Alma label is Invoice reference #.
 
VARCHAR
255
Invoice-Internal Copy Ind
Indicates if the invoice is handled internally by the library and not by the ERP.
Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Payment Information section
The Alma label is Internal copy.
Appears in the UI if Alma is set to send invoices via ERP (invoice_skip_erp parameter is set to false). 
The possible values are:
  • Yes
  • No
If marked as Yes, the invoice is not sent to the ERP financial system and is not marked as prepaid.
For more information see Creating Invoices.
VARCHAR
3
Invoice - Modification Date
The Invoice modification date.
Acquisitions > Review (Invoice) > Edit an invoice > i icon  (Right hand pane)
The Alma label is Last updated on.
The timestamp of the Invoice modification date.
 
TIMESTAMP
 
Invoice - Modification Date (Calendar)
The Invoice - Modification Date without a timestamp.
Does not display in the UI.
Enables the filter by date (range) option to be used for the invoice line modification date.
DATE
 
Invoice - Modified By
First and Last name of the user who modified the Invoice.
Acquisitions > Review (Invoice) > Edit an invoice > i icon  (Right hand pane)
The Alma label is Last updated by.
 
VARCHAR
255
Invoice - Number
Number of the invoice.
Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Invoice Details section
The Alma label is Invoice number.
Displays also at the top of the right hand panel (i icon).
Invoice numbers from the same vendor can be repeated if the customer parameter invoice_not_unique is set to true (see Configuring Other Settings (Acquisitions).
VARCHAR
100
Invoice - Owner Code
The code of the invoice owner (see Invoice - Owner Name).
Not visible in the UI.
 
VARCHAR
50
Invoice - Owner Name
The institution or the library associated with the invoice. 
Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Invoice Details section
The Alma label is Owner.
The institution and/or libraries available in the drop-down box depend on your scope. When you select an owning library, the list of vendors is filtered to display only vendors available for that library. In addition, only PO lines owned by this library can be added to an invoice line for this invoice.
VARCHAR
255
Invoice - Payment Method
Payment method of the Invoice.
Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Invoice Details section
The Alma label is Payment method.
The possible values are:
  • Accounting department - Use if Alma is connected to an ERP. When this payment method is selected, the Prepaid check box in the Payment section is disabled and cannot be selected (see Payment, below)
  • Cash
  • Credit card
  • Attachment
  • Deposit account
  • Prepayment
  • Special payment
  • Bank transfers
These can be configured in Configuration Menu > Acquisitions > Invoices > Payment Method (see Configuring the Default Payment Method).
VARCHAR
4000
Invoice - Payment Status
Whether the Invoice was paid or not.
Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Payment Information section
The Alma label is Payment status.
Only available when the Prepaid or Internal copy field is selected.
The possible values are NOT_PAID and PAID. 
VARCHAR
255
Invoice - Payment Voucher Amount
The invoice payment amount
Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Payment Information section
The Alma label is Payment amount.
 
DOUBLE
 
Invoice-Payment Voucher Currency
The invoice currency.
Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Payment Information section
The field to the right of the payment amount.
VARCHAR
3
Invoice - Payment Voucher Date
The date that the invoice was paid.
Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Payment Information section
The Alma label is Payment date.
 
DATE
 
Invoice - Payment Voucher Number
A reference number for the payment, such as an invoice or check number.
Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Payment Information section
The Alma label is Payment identifier.
When you work with an integrated external system, this field can contain an external reference number from the ERP system.
VARCHAR
100
Invoice - Prepaid Ind
Whether or not the Invoice is prepaid.
Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Payment Information section
The Alma label is Prepaid.
When Accounting department is selected for the Payment method, the Prepaid check box in the Payment section is disabled.
The possible values are:
  • Yes
  • No
 
VARCHAR
3
Invoice - Report Tax
Whether or not an invoice needs to report state tax.
Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > VAT section
The Alma label is Report tax.
Appears only if a governmental vendor is linked to the invoice’s vendor. When selecting this field, the VAT % and Amount fields are disabled, and any values in these fields revert to 0.
The possible values are:
  • Yes
  • No
VARCHAR
3
Invoice - Status
Invoice Status
Can be seen in the invoice search results status column. This is not the same status seen in  the right hand panel of the Invoice Lines tab, which refers to the Invoice Approval Status.
The Alma label is Status.
The possible values are:
  • Closed
  • In Review
  • Ready to be paid
  • In Approval
  • Waiting for Payment
ARCHAR
4000
Invoice - Unique Identifier
Unique ID created automatically when the invoice is created.
Acquisitions > Review (Invoice) > Edit an invoice > Right hand pane
The Alma label is Unique invoice identifier.
 
VARCHAR
255
Invoice - VAT Amount
The total VAT amount.
Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > VAT section
The Alma label is Amount.
For details on how VAT amount is calculated see VAT Calculation Example.
DOUBLE
 
Invoice - VAT Code
A VAT code to assign a preconfigured VAT percentage to the invoice.
Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > VAT section
The Alma label is VAT code.
Appears only when VAT codes are configured (see Configuring VAT Codes). 
When an invoice is created via EDI, and the Use VAT Code option is selected in the EDI Information tab of the Vendor Details page (see Electronic Data Interchange (EDI)), if a VAT code is included in the EDI code of the invoice, it is also included in the invoice in Alma.
When an invoice is created from an Excel file, users have the option to use the VAT Code if it exists by selecting the Add VAT Code option during the invoice creation.
Configured in Configuration > Acquisitions > VAT Codes.
VARCHAR
4000
Invoice - VAT Code %
The VAT % of the invoice total amount.
Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > VAT section
The Alma label is VAT %.
When the VAT code is not filled in the VAT % field is disabled.  When the VAT code is filled in the VAT % field displays the VAT % which corresponds to the VAT Code.
DOUBLE
 
Invoice - VAT Code Description
The description for the  Invoice - VAT Code that is displayed to the user.  
Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > VAT section
The Alma label is VAT code.
This field only displays if codes were configured (see Invoice - VAT Code).
After the value in this field is selected, it will only be saved and applied to the invoice if the Update Amount button is then selected.
VARCHAR
4000
Invoice - VAT Per Invoice Line
Indicates whether the VAT is configured on the invoice line level. 
Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > VAT section
The Alma label is VAT per invoice line.
Selecting this option disables the other fields in this section that are relevant to configuring VAT on the invoice level.
This option appears only if the invoice_allow_vat_in_line_level parameter is set to true in Configuration > Acquisitions > General > Other Settings (see Configuring Other Settings).
Possible values are:
  • Yes
  • No
VARCHAR
3
Invoice - VAT Type
Whether VAT is Exclusive or Inclusive in the invoice total amount.
Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > VAT section
The Alma label is VAT type.
The possible values are:
  • Inclusive: The invoice total amount includes VAT.
  • Exclusive: VAT is added above the invoice total amount.
  • Line Exclusive: The invoice's total amount includes VAT (similar to Inclusive), but the VAT amount is calculated outside of the invoice lines' total value and is not factored into the individual invoice lines.
For details on how VAT type is used see VAT Calculation Example.
 
VARCHAR
4000
Invoice - Vendor Account Code
The code of the vendor account for this invoice.
Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Invoice Details section 
The Alma label is Vendor.
Configured in Acquisitions > Acquisitions Infrastructure > Vendors > Accounts section. See Managing Vendors for more information. 
VARCHAR
255
Invoice - Vendor Account Description
The description of the vendor account for this invoice.
Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Invoice Details section
The Alma label is Vendor account.
Configured in  Acquisitions > Acquisitions Infrastructure > Vendors > Accounts section. See Managing Vendors for more information.
VARCHAR
255

Library Unit

The Library Unit table is a dimension table that stores details about the library where the PO Line was created.
Library Unit
Field Description Field Location in Alma Additional Information Data Type Data Size
Library Address Line 1 The first line of the address of the institution. It usually includes the building number and the street name. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

The label in Alma is Address Line 1.

  VARCHAR 1000
Library City The city of the library. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

The label in Alma is City.

  VARCHAR 255
Library Code The library code Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab > Path [the text after the period]  

VARCHAR

50

Library Code (Active) The code of active (not deleted) libraries Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab > Path [the text after the period] The same as Library Code without deleted libraries.

VARCHAR

50

Library Country The country of the library. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

The label in Alma is Country.

  VARCHAR 320
Library Description The library description Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab

The label in Alma is Description.

 

VARCHAR

100

Library Name The library name Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab

The label in Alma is Organization Unit Name.

 

VARCHAR

255

Library Name (Active) The library name of active (not deleted) libraries Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab

The label in Alma is Organization Unit Name.

The same as Library Name without deleted libraries.

VARCHAR

255

Library Postal Code The postal code of the library. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

The label in Alma is Postal code.

  VARCHAR 200
Library State Province The state or province of the library. Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

The label in Alma is State/Province.

  VARCHAR 320
Unit Type The type of organization unit Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab

The label in Alma is Organization Unit Type.

Values can be Institution/Library

VARCHAR

20

Institution

The shared Institution dimension allows the Network Zone to view reports according to institution. If an analytics report is run from the Network Zone in a collaborative network implementing a Network Zone, all member institutions are included in the report for Institution Code and Institution Name. If an analytics report is run from an institution that is not part of a collaborative network implementing a Network Zone, only the single institution from which the report is run is included in the report for Institution Code and Institution Name.
Reports involving data across a collaborative network implementing a Network Zone may take longer to run than reports within one institution.

This dimension is available in every subject area. It contains the following fields:

Institution
Field Description Additional information Data Type Data Size
Institution Code The code of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Summary tab.

The label in Alma is Code located on the right pane.

VARCHAR 50
Institution Name The name of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Summary tab.

The label in Alma is Organization unit name.

VARCHAR 255
Institution Address Line 1 The first line of the address of the institution. It usually includes the building number and the street name. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

The label in Alma is  Address Line 1.

VARCHAR 1000
Institution City The city of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

The label in Alma is City.

VARCHAR 255
Institution State Province The state or province of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

The label in Alma is State/Province.

VARCHAR 320
Institution Country The country of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

The label in Alma is Country.

VARCHAR 320
Institution Postal Code The postal code of the institution. Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address.

The label in Alma is Postal code.

VARCHAR 200
Institution Timezone The timezone of the institution. The timezone is set during implementation. VARCHAR 255
Data Available As Of When the institution data became available in analytics. Displayed at the bottom of the main Analytics menu. VARCHAR 255
Data Updated As Of When the institution data was taken from the Alma database. Displayed at the bottom of the main Analytics menu. VARCHAR 255
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