Funds Expenditure

Field Descriptions

The following sections present the fields available in Funds Expenditure.

Funds Expenditure - Field Descriptions

Fund Transactions

The Fund Transactions table is the fact table that contains all the measures (activities) of specific transactions. There are three types of transactions:

expenditure
allocation
encumbrance

Each transaction is associated with a fund and each fund is associated with a fiscal period:

The allocation transaction is made on the fund level and is used to allocate budgets to a fund
The encumbrance transaction is created from the PO line. Another transaction with negative amounts is made after the invoice line is created. In a common scenario, the encumbrance amount is zero after the invoice arrives. Sometimes there are differences in the amounts between the two transactions, so that the remaining encumbrance amount is not always zero.
The expenditure transaction is created from the invoice line and represents the actual payment for the item

Report Creation Tips

Only funds with transactions appear in reports created with the fields of the Fund Transactions subject area.

Creating a report based on expenditures
Because of the way encumbrance transactions are created (with a plus and minus transaction), when building a report on the transaction level, it is common to use the Transaction Item Type = "expenditure" filter. Many of the out-of-the-box reports are built this way.
Combining invoice and PO amounts in reports
The fact that in the same SA there are amounts from the transaction level as well as amounts from the PO and invoice level can create duplications when combined together. To ensure that you get correct results in your reports, follow the below guidelines:
- When adding the PO Line Total Price field, also add the PO Line Reference field to your report columns. (It can be excluded from display, but it has to be selected.) Additionally, you must set the Aggregation Rule for the PO Line Total Price field to Sum (found by selecting Edit Formula).
- When adding the Invoice Line Total Price field or the Transaction Amount field, also add the Invoice Line > Invoice Line-Unique Identifier field to your report columns. (It can be excluded from display, but it has to be selected.)
The following is an example of the invoice line amount in Alma:

Invoice Line Amount

If you create a report with invoice line amounts as well as amounts from the transaction level (in this example the remaining encumbrance) you get incorrect results:

Invoice Line Total Price - Incorrect

If you add the invoice number, the results are correct:

Invoice Line Total Price - Correct
Creating a report that displays the sum of invoice lines in separate groups
To receive correct totals of invoice lines when divided into groups of invoices, edit the formula of the Invoice Line Total Price column and set the aggregation rule to Sum.

The following table describes the fields in the Fund Transactions dimension.

Fund Transactions
Field	Description	Additional Information
Transaction Allocation Amount	The transaction allocation amount.	Typically, you filter the report to show only one type of transaction amount, such as transaction allocation amount.
Transaction Amount	The transaction amount for all transaction types, including allocation, encumbrance, and expenditure.	The amount is displayed in the currency of the corresponding fund of the transaction. This is generally the default currency for your institution.
Transaction Available Balance	This is the value of the Allocated Balance minus the Expenditure Balance minus the Encumbered Balance.
Transaction Cash Balance	This is the value of the Allocated Balance minus the Expenditure Balance.
Transaction Encumbrance Amount	The transaction encumbrance amount.	Typically you filter the report to show amount per transaction type, such as transaction encumbrance amount.
Transaction Expenditure Amount	The transaction expenditure amount of PO lines, regardless of type.	Typically you filter the report to show amount per transaction type, such as transaction expenditure amount.
Transaction Expenditure Amount of type Electronic Format	The transaction expenditure amount of PO lines whose PO line type is marked as Electronic.	PO Line types are configured at: Configuration > Acquisitions > Purchase Orders > PO line types > Inventory Format column.
Transaction Expenditure Amount of type General Format	The transaction expenditure amount of PO lines whose PO line type is marked as Generic.	PO Line types are configured at: Configuration > Acquisitions > Purchase Orders > PO line types > Inventory Format column.
Transaction Expenditure Amount of type Physical Format	The transaction expenditure amount of PO lines whose PO line type is marked as Physical.	PO Line types are configured at: Configuration > Acquisitions > Purchase Orders > PO line types > Inventory Format column.
Transaction Foreign Currency Amount	The transaction amount displayed in the original transaction currency.	This field displays data for all transactions, whether originally in a foreign currency or the institution default currency. We recommend including a currency field in your report for clarity.
Transaction Foreign Currency Encumbrance Amount	The transaction encumbrance amount displayed in the original transaction currency.	This field displays data for all encumbrance transactions, whether originally in a foreign currency or the institution default currency. We recommend including a currency field in your report for clarity.
Transaction Foreign Currency Expenditure Amount	The transaction expenditure amount displayed in the original transaction currency.	This field displays data for all expenditure transactions, whether originally in a foreign currency or the institution default currency. We recommend including a currency field in your report for clarity.
Transaction VAT	The value-added tax.
% remaining (Considering expended and encumbered)	(Available Balance / Allocated Balance) * 100
% remaining (Considering only expended)	(Cash Balance / Allocated Balance) * 100
Number of POLs	The number of PO lines whose PO line type is marked as any type (Electronic, Physical, and Generic).	PO Line types are configured at: Configuration > Acquisitions > Purchase Orders > PO line types > Inventory Format column.
Number of POLs of type Electronic Format	The number of PO lines whose PO line type is marked as Electronic.	PO Line types are configured at: Configuration > Acquisitions > Purchase Orders > PO line types > Inventory Format column.
Number of POLs of type General Format	The number of PO lines whose PO line type is marked as Generic.	PO Line types are configured at: Configuration > Acquisitions > Purchase Orders > PO line types > Inventory Format column.
Number of POLs of type Physical Format	The number of PO lines whose PO line type is marked as Physical.	PO Line types are configured at: Configuration > Acquisitions > Purchase Orders > PO line types > Inventory Format column.
Number of POLs without Transactions	The number of PO lines without transactions.
PO Line Pct	Displays 100 times the Transaction Amount/PO Line Total Price
PO Line Quantity	The number of items in the PO line.	You must add the PO Line Reference field to the report to ensure that the PO Line Quantity is calculated correctly.
PO Line Total Price	The total price (includes additional charges, if any).	Add the PO Line Reference field to the report to ensure that the PO Line Total Price is calculated correctly.
Invoice Line Pct	Displays 100 times the Transaction Amount / Invoice Line Total Price.
Invoice Line Quantity	The number of elements ordered in the invoice line.
Invoice Line Total Price	The total amount (includes additional charges, if any).	Add the Invoice Line > Invoice Line-Unique Identifier field to the report to ensure that the Invoice Line Total Price is calculated correctly.

Fund Transactions Details

The Fund Transactions Details table is the dimension table that displays more details about specific transactions performed from the fund. The primary key is FUND_TRANSACTION_ID. As with the Fund Transactions table, there are three types of transactions, i.e., expenditure, allocation and encumbrance. Each transaction is associated with a fund and each fund is associated with a fiscal period. See Fund Transactions for more details regarding transactions.

For the fields below located on the Transactions tab, the path indicated uses an allocated fund as an example. To view the field for a summary fund, the path would be: Acquisitions > Acquisitions Infrastructure > Funds and Ledgers [select a Summary Fund fund] > Funds tab > Select an allocated fund > Transactions tab.

Fund Transactions Details
Field	Description	Field Location in Alma	Additional Information	Data Type	Data Size
Dewey Classification Top Line	The first 3 digits of the Dewey Classification.	--	Classification information comes from the bibliographic record.	VARCHAR	15
Exchange Rate	The exchange rate between the fund's currency and that of the invoice.	Acquisitions > Acquisitions Infrastructure > Funds and Ledgers [select a fund] >Transactions Tab > [view a transaction] > Exchange Details Section	This field does not appear for allocation type transactions.	DOUBLE
Exchange Rate Date	The date that the exchange rate was calculated.	Acquisitions > Acquisitions Infrastructure > Funds and Ledgers [select a fund] >Transactions Tab > [view a transaction] > Exchange Details Section	This field does not appear for allocation type transactions.	DATE
Explicit Ratio	Indicates (Yes/No) if an exchange rate is set between the fund's currency and that of the invoice.	Acquisitions > Acquisitions Infrastructure > Funds and Ledgers [select a fund] >Transactions Tab > [view a transaction] > Exchange Details Section	This field does not appear for allocation type transactions.	VARCHAR	4000
Fund Transaction Reference	A number that can be used to reference a particular allocation to a fund, set from the Transaction tab of the Funds and Ledgers page	Acquisitions > Acquisitions Infrastructure > Funds and Ledgers [select a fund] >Transactions Tab > [view a transaction] > Transaction Section The label in Alma is Transaction Reference.		VARCHAR	255
LC Classification Code	The LC classification code, the letters with which the LC class number starts such as BF or QA.	--	Classification information comes from the bibliographic record.	VARCHAR	50
LC Classification Number	The LC classification number, that is, the numbers followed by the letters until the first period followed by a letter.	--	Classification information comes from the bibliographic record.	DOUBLE
LC Classification Top Line	The combined LC code and classification numbers until the first period followed by a letter, such as NB933 when the lc_class_number is NB933.F44.	--	Classification information comes from the bibliographic record.	VARCHAR	4000
Related Record	Indicates the related resource sharing record.	Acquisitions > Acquisitions Infrastructure > Funds and Ledgers [select a fund] >Transactions Tab > [view a transaction] > Transaction Section	Although in Alma this field can display the fund, invoice, PO line, and request ID, currently, only the request ID for related records of type Resource Sharing is displayed in this analytics field.	VARCHAR	50
Source Amount	The amount of the source currency.	Acquisitions > Acquisitions Infrastructure > Funds and Ledgers [select a fund] >Transactions Tab > [view a transaction] > Exchange Details Section	This field does not appear for allocation type transactions.	DOUBLE
Source Currency	The currency from which you want to convert the invoice currency.	Acquisitions > Acquisitions Infrastructure > Funds and Ledgers [select a fund] >Transactions Tab > [view a transaction] > Exchange Details Section The currency is displayed with the Source Amount.	This field does not appear for allocation type transactions.	VARCHAR	4000
Transaction Date	The date that the transaction occurred.	Acquisitions > Acquisitions Infrastructure > Funds and Ledgers [select a fund] >Transactions Tab The label in Alma is Date.		DATETIME
Transaction ID	The internal ID of the transaction.	--		VARCHAR	50
Transaction Item Sub Type	Displays the relevant Transaction Item Sub-Type of the specific Transaction Item Type. The sub-types for Allocation are Allocation and Transfer. The sub-types for Encumbrance are Encumbrance and Disencumbrance The sub-type for Expenditure is Expenditure.	Acquisitions > Acquisitions Infrastructure > Funds and Ledgers [select a fund] > Transactions Tab The label in Alma is Type.	The sub-type is listed under the Type column in Alma.	VARCHAR	20
Transaction Item Type	Includes the transaction types available in Alma: Allocation, Encumbrance, and Expenditure, and Non-transactional, which indicates that the PO lines do not have a transaction because no funds are associated with them.	--	Only the sub-type is listed in Alma under the Type column. Use the sub-type to determine the type.	VARCHAR	20

Transaction Date

The Transaction Date dimension lists different forms of the date that the transaction occurred, including the fiscal date. The start and end of the fiscal year is configured in the Fund and Ledger Fiscal Period table, located in Alma at: Configuration > Acquisitions > General > Fund and Ledger Fiscal Period.

Since each transaction is associated with a fund and each fund is associated with a specific fiscal period, this date dimension includes a logic that changes the actual dates if they do not fall into the fiscal year assigned to the fund according to the following logic:

If the transaction date is greater than the fund end fiscal date, the transaction date is set to the fund end fiscal date
If the transaction date is less than the fund start fiscal date, the transaction date is set to the fund start fiscal date

The date calculations for this table are according to the ISO 8601 standard. Week number is calculated as explained at The ISO week date system. The week starts on Monday, according to the standard.

For more information about improvements made to the date fields, see the Analytics: Date Fields Improvements video (4:27 mins).

Transaction Date
Field	Description	Additional Information
Transaction Date	The date that the transaction occurred. The transaction date in a date format such as 2/29/2014.	This field is located at: Acquisitions > Acquisitions Infrastructure > Funds and Ledgers [select a fund] > Transactions Tab The label in Alma is Date.
Transaction Date Start of Week	The date of the first business day of the week in a date format such as 2/29/2014.
Transaction Date Week Number	The number of the week of the year in a two-digit format, such as 04.
Transaction Date Month Key	The month of the date in number format such as 2 for February.	This field is useful when you want to sort by the month, which does not work properly when using the alphabetical field.
Transaction Date Month	The month of the date in month description format such as February.
Transaction Date Full Month	The month and the year of the date in a display format such as Feb 12.	This field is useful when comparing data on a month basis between years.
Transaction Date Quarter	The quarter of the date in a display format such as Q1.
Transaction Date Year	The year of the date in number format such as 2012.
Transaction Date Fiscal Month	The fiscal month of the date in a number format such as 9.	Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.
Transaction Date Fiscal Full Month	The fiscal year and month of the date in a display format such 201202.	Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.
Transaction Date Fiscal Quarter	The fiscal quarter of the date in a display format such as Q1.	Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.
Transaction Date Fiscal Full Quarter	The fiscal quarter and the year of the date in a display format such as Q3/2012.	Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.
Transaction Date Fiscal Year	The fiscal year of the date in a string format such as 2012.	Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.
Transaction Date Fiscal Year Desc	The description as configured in the Fund And Ledger Fiscal Period table or the fiscal year if the description is empty.	The Fund And Ledger Fiscal Period table is located at Configuration > Acquisitions > General > Fund and Ledger Fiscal Period
Transaction Date Year-Month	The year and the month in a format such as 2023-01.
Transaction Date Filter	Used to filter report results by date.	Possible values: Current Academic Year (determined according to your country. For more information, see Current Academic Year. Current Fiscal Year Current Month Current Year Last 3 Months Last 30 Days Last 365 Days Last 7 Days Older than 30 Days Older than 60 Days Older than 7 Days Older than 90 Days Previous Complete 12 Months Previous Complete 24 Months Previous Complete Two Years Previous Fiscal Year Previous Month Previous Year Two Fiscal Years Ago Two Years Ago
Periods	The Hierarchy column that allows the user to drill down from the year to the month to the specific loan date. Using this column provides the user with the option to view the accumulative measures in each level of the hierarchy.

Fiscal Period

The Fiscal Period table is a dimension table that displays details about the fiscal periods configured for the institution in the Fund and Ledger Fiscal Period mapping table, located in Alma at: Configuration > Acquisitions > General > Funds and Ledger Fiscal Period.

Fiscal Period
Field	Description	Additional Information
Fiscal Period Description	The description of the fiscal period (as configured in the Fund And Ledger Fiscal Period table) or the fiscal year if the description is empty.	Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.
Fiscal Period Start Date	The start date of the fiscal period of the institution, in format 20210701.	Date fields can consist of a partial date, such as just the year or a month and year. Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.
Fiscal Period Start Date (Calendar)	The start date of the fiscal period of the institution, in format 7/1/2021.	Calendar Date fields always consist of a month, date, and year. If the information is not provided, 1 is added, so that a date of 2020 is rendered 1/1/2020. This date format is useful when filtering the report by date. Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.
Fiscal Period End Date	The end date of the fiscal period of the institution, in format 20220630.	Date fields can consist of a partial date, such as just the year or a month and year. Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.
Fiscal Period End Date (Calendar)	The end date of the fiscal period of the institution, in format 6/30/2022.	Calendar Date fields always consist of a month, date, and year. If the information is not provided, 1 is added, so that a date of 2020 is rendered 1/1/2020. This date format is useful when filtering the report by date. Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.
Fiscal Period Start End	The start and end dates of the fiscal period of the institution in format: 20210701 - 20220630.	Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.
Fiscal Period Status	The status of the fiscal period such as Active, Inactive, Draft, or Close.	The status of the fiscal period as configured in the Fund And Ledger Fiscal Period table. Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.
Fiscal Period Filter	The filter on the fiscal period.	Possible values: Previous fiscal period Two fiscal periods ago

Acquisitions Configuration - Fund and Ledger Fiscal Period

Library Unit

The Library Unit table is a dimension table that displays details about the library that manages acquisitions. The list of active libraries and their codes can be found in Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab. The data for this dimension in the Funds Expenditure subject area comes from the PO line owner.

Library Unit
Field	Description	Field Location in Alma	Additional Information	Data Type	Data Size
Library Address Line 1	The first line of the address of the institution. It usually includes the building number and the street name.	Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Address Line 1.		VARCHAR	1000
Library City	The city of the library.	Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is City.		VARCHAR	255
Library Code	The library code	Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab > Path [the text after the period]		VARCHAR	50
Library Code (Active)	The code of active (not deleted) libraries	Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab > Path [the text after the period]	The same as Library Code without deleted libraries.	VARCHAR	50
Library Country	The country of the library.	Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Country.		VARCHAR	320
Library Description	The library description	Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab The label in Alma is Description.		VARCHAR	100
Library Name	The library name	Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab The label in Alma is Organization Unit Name.		VARCHAR	255
Library Name (Active)	The library name of active (not deleted) libraries	Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab The label in Alma is Organization Unit Name.	The same as Library Name without deleted libraries.	VARCHAR	255
Library Postal Code	The postal code of the library.	Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Postal code.		VARCHAR	200
Library State Province	The state or province of the library.	Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is State/Province.		VARCHAR	320
Unit Type	The type of organization unit	Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries tab The label in Alma is Organization Unit Type.	Values can be Institution/Library	VARCHAR	20

Reporting Code

The Reporting Code table is a dimension table that displays details about the reporting code and transactions where it is used. You define reporting codes that can be used for analyzing acquisitions in subsequent reporting. These codes appear in Alma in drop-down lists on the PO line Summary tab. For example, if you have a reporting code for postage, you can then create a report that lists all PO lines that have the postage reporting code. Reporting codes apply to all libraries within your institution. Each institution may categorize transactions in different ways. Usually this is done by applying a unique reporting code. For more information, see Configuring Reporting Codes.

Reporting Code
Field	Description	Field Location in Alma	Additional Information	Data Type	Data Size
Reporting Code - 1-5	Five fields that store the reporting codes.	Configuration > Acquisitions > Purchase Orders > 1-5 Reporting Codes	You configure multiple values for each reporting code field at Configuration > Acquisitions > Purchase Orders > 1-5 Reporting Codes. Then you select one code per field for a PO line when you create or edit the PO line. For more information, see Manually Creating a PO Line. Analytics displays the code you selected for each PO line. The label in Alma is Code.	VARCHAR	255
Reporting Code Description -1-5	Five fields that store the description of the five reporting code fields.	Configuration > Acquisitions > Purchase Orders > 1-5 Reporting Codes	You configure descriptions for the values of each reporting code field at Configuration > Acquisitions > Purchase Orders > 1-5 Reporting Codes. Then you select one code per field for a PO line when you create or edit the PO line. Analytics displays the description of the code you selected for each PO line. The label in Alma is Description.	VARCHAR	4000

LC Classifications

Users may view measures accumulated to the relevant group, including expenditures, encumbrances, and allocations grouped by classifications.

The field descriptions can be found in the LC Classifications shared dimension.

The Library of Congress Classification (LCC) is displayed in Analytics in the LC Classification shared dimension, available in several subject areas. LC classification information is derived from the bibliographic record in most subject areas, except for the Physical Items subject area, where it can be derived from either the holdings record or the bibliographic record.

From the Bibliographic Record:

For MARC21
Taken from field 050$$a. If 050$a has no content, 090$a is used.
https://www.loc.gov/marc/bibliographic/bd050.html
For UNIMARC
Taken from field 680$$a

There are five levels of the LC Classification stored in Alma Analytics. Each level is referred to by a numbered group (Group1, Group2, Group3, Group4 and Group5).
Using the hierarchy option in this dimension, the user can drill down from Group1 to Group4. In each level, the user can see measures accumulated to the relevant group.

For example:

SF1-1100 Animal culture
- SF87 Acclimatization
- ….
- SF191-275 Cattle
  - SF250.5-275 Dairy processing. Dairy products
  - SF221-250 Dairying

This is presented in Alma Analytics as follows:

LC Classifications

If there is more than one classification code, the last one appears.

Ex Libris works with content providers worldwide to enrich the metadata available in the Alma Community Zone. To enrich the journal/serial content in the CZ, we work directly with the Library of Congress CONSER feed for electronic serials, which we match against our knowledge base to enrich with all of the relevant metadata fields that they supply (for more details, see Community Zone Serial Records Enrichment). We receive weekly updates from CONSER and enrich the CZ records with all relevant metadata, including the 050 fields (when available).

In the case of book content, we work with multiple providers who are willing to share their metadata with the Alma community globally (for more details, see Community Zone Monograph Records Enrichment). If you have local access to these classifications, you may want to consider working with the local extension for these records whenever an update is not available. (For more details, see Working with Local Extension Fields for Community Zone-linked Records)

LC Classifications
Field	Description	Data Type	Data Size
Start Range	Start Range refers to the beginning point of a designated range within a classification system. The Start Range indicates the initial classification number or identifier within a specified range that encompasses a set of related subjects, topics, or materials. For example, in PS501-689 (Collections of American literature), the start range is PS501. Possible start range values are hard coded to the beginning of LC Classification groups.	VARCHAR	50
End Range	End Range refers to the concluding point of a designated range within a classification system. The End Range specifies the final classification number or identifier within a defined range that encompasses a set of related subjects, topics, or materials. For example, in PS501-689 (Collections of American literature), the end range is PS689. Possible end range values are hard coded to the end of LC Classification groups.	VARCHAR	50
Classification Code	Classification Code refers to a unique alphanumeric identifier assigned to a specific subject or topic category within the library's classification system. The Classification Code is composed of letters and numbers that represent various facets of a work, such as its subject, genre, or format. For example, in the LC classification "PN1997.2.D56," the "PN" portion represents the general subject area (Performing Arts), and the "1997.2.D56" further refines the classification to a specific work or aspect within that category.	VARCHAR	50
Start Range Number	The numbers that come after the letter(s) in the start range.	DOUBLE
End Range Number	The numbers that come after the letter(s) in the end range.	DOUBLE
Group1	Group1 is the name given for the first level of the LC Classification and is the primary division used to organize and group related topics, subjects, or materials.	VARCHAR	500
Group2	Group2 is the name given for the second level of classification.	VARCHAR	500
Group3	Group3 is the name given for the third level of classification.	VARCHAR	500
Group4	Group4 is the name given for the fourth level of classification.	VARCHAR	500
Group5	Group5 is the name given for the fifth level of classification.	VARCHAR	500
Classifications	The Hierarchy column that enables the user to drill down from the first level of the classification to the fourth level. Using this column provides the user with the option to view the accumulative measures. Note that the fifth level is not included in this field.	Hierarchy

For a Knowledge Article related to LC Classifications, see Analytics LC Classification code shows Unknown even though a call number is present in Alma.

Dewey Classifications

Users can view measures accumulated to the relevant group, including expenditures, encumbrances, and allocations grouped by classifications. The field descriptions can be found in the Dewey Classifications shared dimension.

The Dewey Classification is displayed in Analytics in the Dewey Classifications shared dimension, available in several subject areas. Dewey classification information is derived from the bibliographic record in most subject areas, except for the Physical Items subject area, where it can be derived from either the holdings record or the bibliographic record.

From the Bibliographic Record:

For MARC21
Taken from field 082$$a
https://www.loc.gov/marc/bibliographic/bd082.html
For UNIMARC
Taken from field 676$$

There are three levels of the Dewey Classification stored in Alma Analytics. Each level is referred to by a numbered group (Group1, Group2, and Group3).
The group fields display the names as follows:

Dewey Classifications Groups

Using the hierarchy option in this dimension, the user can drill down from Group1 to Group3. In each level, the user can see measures accumulated to the relevant group.

For example:

000 Computer science, information & general works

o 010 Bibliography

o 000 Computer science, information & systems
- 005 Computer programming, programs & data
- 000 Computer science
- 004 Data processing & computer sciences

This is presented in Alma Analytics as follows:

Dewey Classifications

If there is more than one classification code, the last one appears.

Dewey Classifications
Field	Description	Data Type	Size
Dewey Number	The Dewey Number is a unique classification code assigned to a specific subject or topic category. The first 3 digits of the Dewey Classification.	VARCHAR	15
Group1	The name (label) of the first Dewey classification level.	VARCHAR	500
Group2	The name (label) of the second Dewey classification level.	VARCHAR	500
Group3	The name (label) of the third Dewey classification level.	VARCHAR	500
Dewey Classifications	The hierarchy column that allows the user to drill down from the first level of the Dewey Classification to the third level.

Other Classifications

The Other Classifications table is a dimension table that contains fields for classification systems other than LC and Dewey. Like LC and Dewey classifications, you can drill down to different levels, or groups. At each level, the measures associated with the selected group are displayed.

Other Classifications
Field	Description	Additional Information	Mapping from MARC 21	Data Type	Data Size
Chinese Classifications
Classification Code	The Chinese classification code.	If the code is not found or in an incorrect format Unknown is displayed.	The 090 $a and 093 $a fields in the MARC record. (For CNMARC, the 690 $a field.)	VARCHAR	50
Group 1-7 (Chinese)	The name of the levels of classification in Chinese.		The group name in Chinese as defined by the National Library of China.	VARCHAR	500
Group 1-7 (English)	The names of the levels of classification in English.		The group name in English as defined by the National Library of China.	VARCHAR	500
Chinese Classifications (Taiwan)
Classification Code	The Chinese (Taiwan) classification code.	If the code is not found or in an incorrect format Unknown is displayed.	When the OTHER_CLASS_SCHEME value in the MARC 084 $2 field is ncsclt the classification code value is taken from the MARC 084 $a field.	VARCHAR	10
Group 1-3 (Chinese-Taiwan)	The name of the levels of classification in Chinese-Taiwan.		The group name in Chinese as defined by the National Central Library of Taiwan.	VARCHAR	250
Group 1-3 (English)	The names of the levels of classification in English.		The group name in English as defined by the National Central Library of Taiwan.	VARCHAR	250
NLM Classifications
Has W1	Indicates that the 060 field of the bibliographic record has a value containing the W1 code. This indicates that the item is a journal. A second value in the 060 field is the subject classification code that appears for the NLM Classification Code analytics field.
NLM Classification Code	The letters at the beginning of the NLM classification code entered in the MARC field.	If the code is not found or in an incorrect format, Unknown is displayed. If there are multiple codes, only the first is displayed.	Taken from the 060 $a field or, if empty, from the 096 $a field of the MARC record.	VARCHAR	250
NLM Classification Number	The numbers that come after the letters of the NLM classification code.		Taken from the 060 $a field or, if empty, from the 096 $a field of the MARC record.	VARCHAR	50
NLM Group 1-5	The names of the levels of classification.	The group name as defined by NLM.		VARCHAR	4000
NLM Geographic Classifications
NLM Geographic Code	The code of the geographic location, used for various purposes by NLM.		Taken from the 060 $a field .	VARCHAR	50
NLM Geographic Name	The name of the geographic location, used for various purposes by NLM.		The Geographic Name from NLM that corresponds to the Geographic Code.	VARCHAR	255
U.S. SuDoc Classifications
U.S. SuDoc Classification Code	The letters at the beginning of the classification code entered in the MARC field.	If the code is not found or in an incorrect format, Unknown is displayed. If there are multiple codes, only the first is displayed.	When the first indicator is 0, this is taken from the 086 $a field in the MARC record.	VARCHAR	250
U.S. SuDoc Classification Number	The characters (usually numbers) that come after the letters in the SuDoc Classification code entered in the MARC field.		When the first indicator is 0, this is taken from the 086 $a field in the MARC record.	VARCHAR	50
U.S. SuDoc Agency	The name of the top level (parent) U.S. government agency.	Unlike other classification systems, the SuDoc system groups publications together by the publishing agency, that is, a U.S. government agency.	The agency name that matches the classification code, as defined by SuDoc.	VARCHAR	4000
U.S. SuDoc SubAgency	The name of subordinate bureau or division of the parent U.S. agency.	A subagency is displayed if a publication is published by a subordinate bureau or division within a parent agency. If the top level agency is the publishing agency, then that agency is also listed as the subagency.	The subagency name that matches the classification number, as defined by SuDoc.	VARCHAR	4000
U.S. SuDoc Title	Title designates either a specific publication title or category of the publication.		The title that matches the classification number, as defined by SuDoc.	VARCHAR	4000

Funds

The Fund table is a dimension table that displays the details about the fund with which the transaction is associated. The primary key of the table is FUND_LEDGER_ID.

There are the following types of funds:

Ledger
Summary
Allocated Fund

Funds are kept in a parent-child relationship so that each fund has a connection to its parent.

Funds Hierarchy Example

Creating Reports According to Fund Type

You can create reports according to fund type. If the procedures in this section are not implemented, the sums of all of the fund types may be added together in the transaction amount.

To create a report displaying funds of just one type, filter the Fund Type column according to Ledger, Allocated fund, or Summary fund:

Filter By Fund
To create a report showing all of the fund types, add a column that displays any unique identifier of the fund, such as Fund Ledger Code:

Fund Ledger Code

Basic Concepts for Funds in Alma

Allocated and Summary Funds

A fund represents money in an account. A fund can be summary or allocated.

Summary — This fund is not used for ordering and invoicing, but provides aggregate reporting on subordinate funds. You can add other funds to this type of fund.
Allocated —This fund contains money that has been paid out or has been reserved for an open purchase.

A Summary Fund can only be associated with an Allocated Fund. A specific Allocated Fund (i.e. Allocated Fund 101) can only be associated with only one Ledger or Summary Fund, but not both.

Fund Balance

Available Balance —The allocated balance, less (encumbrances minus disencumbrances) and less expenditures.

Cash Balance — The allocated balance less expenditures.

Allocated Balance —The total allocation, not counting any expenditures or encumbrances/disencumbrances.

Encumbered Balance — The sum of the fund's encumbrances minus disencumbrances.

Expenditure Balance — Also called expended balance, this is the sum of the fund's expenditures.

Ledger

A ledger is essentially a collection of funds. Ledgers are defined for a specific date range, such as September 1 of this year to August 31 of next year. A Ledger can be associated with a Summary or Allocated Fund.

Transactions

A transaction can be an allocation, encumbrance, disencumbrance, or expenditure. An allocation adds money to the fund, increasing its available balance. An encumbrance indicates money that is expected to be paid out, as the result of a PO line. A disencumbrance is added or increased when adding an expenditure linked to the same PO line as an encumbrance.

Managing and Configuring Funds in Alma

You can manage funds in Alma by navigating to Acquisitions > Funds and Ledgers.

You can configure fund types in Alma by navigating to Configuration > Acquisitions > Fund Types.

For more information see Managing Funds and Ledgers.

The following table describes the fields in the Fund table.

Fund
Field	Description	Field Location in Alma	Additional Information	Data Type	Data Size
Fund Area Code	The codes defined in the Fund Types table and attributed to funds, for example: Endowed, Gift, General, Grant, Income, and ResourceSharing. For more information, see Configuring Fund Types.	Does not appear in the UI.	Configured in the Code field in Configuration Menu > Acquisitions > General > Fund Types.	VARCHAR	255
Fund Area Description	The description defined in the Fund Types table for the Fund Area Code (Fund Type).	Fund type in the "General" section on the Summary Details page for Funds and Ledgers.	This description comes from the configuration page as described in Fund Area Code above.	VARCHAR	255
Fund Code	The fund or ledger code.	Code in the "General" section on the Summary Details page for Funds and Ledgers.	The code is reused when you roll over the ledger to a new fiscal period. This is filled by the user after selecting Add Ledger. It is not editable once the user saves and then goes back to edit.	VARCHAR	255
Fund Currency	The default unit of currency for the ledger.	Currency in the "General" section of the Summary Details page for Funds and Ledgers.	The values are configured in the Currency Subset table (Configuration Menu > Acquisitions > General > Currency Subset).	VARCHAR	255
Fund Description	The description of the fund.	Description in the "General" section on the Summary Details page for Funds and Ledgers.		VARCHAR	4000
Fund External ID	The fund ID in external/legacy systems.	External ID in the "General" section on the Summary Details page for Funds and Ledgers.	This ID is used to link to other system keys. (See also Fund ID.)	VARCHAR	255
Fund ID	The unique ID of the fund within Alma.	Does not appear in the UI.	(See also Fund External ID.)	VARCHAR	255
Fund Name	The fund name.	Name in the "General" section on the Summary Details page for Funds and Ledgers.	The name of the fund can be changed when it is rolled over to a new fiscal year. When working with accrual accounting (see Working With Accrual Accounting), the name of the fund in the new fiscal period should not be changed.	VARCHAR	255
Fund Note	Notes that are relevant to the fund.	The Notes tab in the Summary Details page for Funds and Ledgers.	If there are multiple notes, they are concatenated. Two notes are separated by a semicolon.	VARCHAR	4000
Fund Owner Code	The code of the owning institution or library (see also Fund Owner Name).	Does not appear in the UI.		VARCHAR	50
Fund Owner Name	The name of the owning institution or library.	Owned by in the "General" section on the Summary Details page for Funds and Ledgers.	A ledger can only have one owner. The ownership from a library to the institution can be changed, but the ownership from a library to another library or from the institution to a library cannot be changed.	VARCHAR	255
Fund Status	Indicates if the fund is in status active, draft or inactive. It applies to Ledgers, Summary Fund and Allocated Fund.	Status in the "General" section on the Summary Details page for Funds and Ledgers.	The statuses are described below: Active – Operational in the system Draft – Configured in the system but not yet operational Inactive – Not operational in the system (after previously being active)	VARCHAR	10
Fund Type	One of the following fund types: Ledger Summary Allocated	Type in the "Funds and Ledgers" page accessed from Acquisitions > Acquisitions Infrastructure > Funds and Ledgers.	Fund types are for informational purposes only. You can configure fund types on the Fund Type code table (Configuration Menu > Acquisitions > General > Fund Types).	VARCHAR	4000
Parent Fund Code	The code of the parent fund in the Path hierarchy.	Does not appear in the UI (see Parent Fund Name).	See also Fund Code.	VARCHAR	255
Parent Fund ID	The unique ID of the parent fund in the Path hierarchy,	Does not appear in the UI (see Parent Fund Name).	See also Fund ID.	VARCHAR	255
Parent Fund Name	The name of the parent fund in the Path hierarchy.	Funds and Ledgers > Summary > Path.	See also Fund Name.	VARCHAR	255
Fund Ledger Hierarchy	The Hierarchy column that allows the user to drill down from the ledger to the summary to the specific allocated fund. Using this column provides the user with the option to view the accumulative measures in each level of the hierarchy.	The Path field in the "General" section on the Summary Details page for Funds and Ledgers.	To drill down, add the Fund Name field to the report. If the Fund Name field is already added to the report, delete it and re-add it. If the Fund field was added to the report, remove it and re-add it as well. The report now operates properly.	VARCHAR	255

Fund Rules

The Fund Rules table is a dimension table that displays details about the fund rules. The rules can be accessed in Alma from Acquisitions > Acquisitions Infrastructure > Funds and Ledgers > Allocated Funds (Facets) > Summary (Tab) > Rules (Section).

Fund rules are inherited automatically from the ledger if there is nothing configured in the Summary tab. All changes applied to the rules of the ledger can be automatically seen in the funds associated with them (for example, the grace period).

Fund Rules
Field	Description	Field Location in Alma	Additional Information	Data Type	Data Size
Encumbrances prior to fiscal period (days)	The number of days, prior to the fiscal period start date, that new encumbrances can be created.	Rules section of the Summary tab.	Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period. If negative, you cannot create encumbrances during the specified number of days after the fiscal period start date. If a fund for the current period is active at the same time as a fund from the next fiscal period, the one from the next fiscal period is used if this value permits it.	NUMBER	10
Expenditures prior to fiscal period (days)	The number of days, prior to the fiscal period start date, that new expenditures can be created.	Rules section of the Summary tab.	Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period. If negative, expenditures cannot be created during the specified number of days after the fiscal period start date.	NUMBER	10
Fiscal period end encumbrance grace period (days)	The number of days, after the fiscal period end date, that new encumbrances can be created.	Rules section of the Summary tab.	Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period. If negative, the system blocks new encumbrances during the specified number of days prior to the end of the fiscal period.	NUMBER	10
Fiscal period end expenditure grace period (days)	The number of days, after the fiscal period end date, that new expenditures can be created.	Rules section of the Summary tab.	Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period. If negative, the system blocks new expenditures during the specified number of days prior to the end of the fiscal period.	NUMBER	10
Overencumbrance allowed	Whether the fund allows you to add an encumbrance whose amount exceeds the fund's available balance (the allocated balance less any expenditures and encumbrances). Possible values are: No Yes – Alma checks the specified limit in the fund and performs a calculation against the fund’s amount. (If no limit is specified, the limit is assumed to be 0, which means that Yes will function like No.) No Limits – indicates that overencumbrances are allowed without limits. Alma does not check the specified limit or whether the fund has money.	Rules section of the Summary tab.		CHAR	10
Overencumbrance limit percent	The maximum percentage of allowed encumbrances permitted before the system blocks the creation of an encumbrance. When that amount is reached, the transaction creation is blocked.	Rules section of the Summary tab.		FLOAT	126
Overencumbrance warning percent	The percentage of allowed overencumbrances permitted before the system provides a warning. When that amount is reached, an alert is displayed that the overencumbrance warning threshold has been reached. If the user confirms that the transaction should be added, an alert is added for the entity that created the fund transaction.	Rules section of the Summary tab.		FLOAT	126
Overexpenditure allowed	Whether the fund allows you to add an expenditure whose amount exceeds the fund's available balance. Possible values are: No Yes No Limits – indicates that overexpenditures are allowed without limits.	Rules section of the Summary tab.		CHAR	10
Overexpenditure limit sum	The amount of overexpenditure (checked against the allocated balance) before the system blocks the creation of an overexpenditure.	Rules section of the Summary tab.		FLOAT	126
Overexpenditure warning sum	The amount of overexpenditure before the system provides a warning.	Rules section of the Summary tab.		FLOAT	126
Override Rules Information	Override the rules set by the ledger. Possible values are: Yes No	If the button in Alma UI is “Override Rules Information“, the value for the field in analytics is No. This means that the rules were not overridden, because the override option is still available. If the button in Alma UI is “Restore Rules Information”, the value for the field in analytics is Yes.	If extra fund rules are configured which cause the Ledger Rules to be overridden and the inheritance to be annulled, the Restore Rules Information button appears in the Rules section of the Summary tab.	N/A	Yes/No
Transfers prior to fiscal period (days)	The number of days, prior to the fiscal period start date, that new money transfers can be created.	Rules section of the Summary tab.	Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period. If negative, money transfers are blocked during the specified number of days after the fiscal period start date. Money can only be transferred between funds of the same fiscal period.	NUMBER	10

Vendor

The Vendor table is a dimension table that displays details about vendors. The data is taken from the PO Line for transactions of type encumbrance and from Invoice Line for transactions of type expenditure. Transactions of type allocation are not related to any particular vendor; therefore, they return a NULL/unknown value for all vendor fields. Vendors are the expected suppliers of materials ordered by the library.

The primary key of the table is VENDOR_ID.

The access path in the UI is Acquisitions > Acquisitions Infrastructure > Vendors > Add/Edit Vendor.

See Adding a Vendor and Vendor Account for more information.

Vendor
Field	Description	Field Location in Alma	Additional Information	Data Type	Data Size
Additional Code	A code in addition to the vendor code.	Summary tab on "Vendor Details".		VARCHAR	255
Creation Date	The date the vendor was created.	Right information pane for "Vendor Details" page. Label in Alma is "Created on".		DATE
Creator	The user who created the vendor	Right information pane for "Vendor Details" page. Label in Alma is "Created by".		VARCHAR	255
ERP Code	A code used by an institution's financial system, such as the Enterprise Resource Planning (ERP) system	Summary tab on "Vendor Details". Label in Alma is "Financial Sys. code".		VARCHAR	255
Modification Date	The date the vendor was modified	Right information pane for "Vendor Details" page. Label in Alma is "Last updated on".		DATE
Modified By	The user who modified the vendor	Right information pane for "Vendor Details" page. Label in Alma is "Last updated by".		VARCHAR	255
Preferred Address	The address of the vendor marked as the preferred address. It is used as the default address for the vendor.	Contact Information tab on "Vendor Details" – Web Addresses section.		VARCHAR	3366
Preferred Address Note	The note of the preferred address.	Contact Information tab on "Vendor Details" – Web Addresses section.		VARCHAR	1000
Preferred Email	The email address of the vendor marked as the preferred email address. It is used as the default email address for the vendor.	Contact Information tab on "Vendor Details" – Email section.		VARCHAR	784
Preferred Phone Number	The phone number of the vendor marked as the preferred phone number. It is used as the default phone number for the vendor.	Contact Information tab on "Vendor Details" – Phone Numbers section.		VARCHAR	176
Primary Product URL	The URL with URL type Primary Product.	Contact Information tab on "Vendor Details" – "Web Addresses" section.	If there are several primary product URLs, only one is displayed.	VARCHAR	256
Vendor Code	The vendor code unique to the institution	Summary tab on "Vendor Details". Label in Alma is "Code".	All the vendors that have been on the order, not just the active vendor. The code must be unique across all vendors. Note that the PO Lines tab displays all PO lines whose vendor code is the current vendor.	VARCHAR	255
Vendor Name	The vendor name	Summary tab on "Vendor Details". Label in Alma is "Name".	It is a required field.	VARCHAR	255
Vendor Status	The status of the vendor	Summary tab on "Vendor Details". Label in Alma is "Status".	Possible values: Active Inactive Deleted	VARCHAR	255

PO Line Approver

The PO Line Approver table is a dimension table that displays details about the approver of the PO line.

The PO Line approver is the user that approves the purchase order (PO). In general, PO lines are packaged into a PO and the PO is then reviewed and saved. If the PO requires manual approval, it is sent for approval. Approving the PO automatically approves the PO lines associated with that PO.

For POs sent automatically by Alma, the value in the PO Line Approver Primary Identifier field is System. In this case, all other fields in this dimension (such as Birth Date and Preferred Name) are empty.

Most of the information for the PO Line approver is taken from the user record (Admin > Manage Users).

For more information see Approving and Sending POs - New Layout - Ex Libris Knowledge Center (exlibrisgroup.com).

PO Line Approver
Field	Description	Field Location in Alma	Additional Information	Data Type	Data Size
PO Line Approver Birth Date	The birth date in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Birth date.		DATE
PO Line Approver Campus Code	The campus code in the PO Line approver's user record.	Only campus name is displayed in the Users UI.	The full list of campus codes and names can be found in Configuration > General > Libraries > Define Campuses.	VARCHAR	50
PO Line Approver Cataloger Level	The cataloger level in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Cataloger level.	For this to display in the UI, the Cataloger Permission Levels must be defined (in addition to the default level). See Cataloging Privileges for more information.	VARCHAR	255
PO Line Approver Creation Date	The creation date of the record for the PO Line approver.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Created on.		DATE
PO Line Approver Creator	The user that created the PO Line approver's user record.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Created by.		VARCHAR	255
PO Line Approver Disable All Login Restrictions	Indicates if the user has IP login restrictions disabled. This is recorded in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Management Information Section The Alma label is Disable all login restrictions.	This is a checkbox.	VARCHAR	3
PO Line Approver Expiry Date	The expiration date in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Expiration date.	After expiration, the user cannot login.	DATE
PO Line Approver External ID	The external ID in the PO line approver's user record (in the case where the record was created by an external system).	Not displayed in the UI.	For more information see Managing User Identifiers.	VARCHAR	255
PO Line Approver First Name	The first name in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is First name.		VARCHAR	255
PO Line Approver Full Name	The full name in the PO Line approver's user record.	Not displayed in the UI	Concatenation of the last name + first name.	VARCHAR	511
PO Line Approver Gender	The gender in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Gender.	Can be configured in Configuration > User Management > User Details > Genders.	VARCHAR	4000
PO Line Approver Has Role Other Than Patron	Indicates if the PO Line approver has a role in addition to Patron.	Does not display in the UI.	The roles for the user can be viewed at Admin > Manage Users > Edit User > General Information Tab > User Roles section. This field checks whether there are any roles in addition to the Patron role that is added by default.	VARCHAR	3
PO Line Approver Has Role Other Than Patron and Instructor	Indicates if the PO Line approver has a role other than Patron and Instructor.	Does not display in the UI.	The roles for the user can be viewed at Admin > Manage Users > Edit User > General Information Tab > User Roles section. This field checks whether there are any roles in addition to the Patron and Instructor role.	VARCHAR	3
PO Line Approver Identifier 1-2	Two pre-configured user identifiers for the PO line approver.	Does not appear for users in the UI.	Choosing a specific identifier to be included in the user details is done in Alma (in an internal table that is not exposed to the users). Users who need assistance in defining this field do so by contacting Ex Libris Support. Note that only only one value per identifier is supported.	VARCHAR	4000
PO Line Approver Is Blocked	Indicates if the PO Line approver is blocked. This is recorded in the PO Line approver's user record.	Does not display in the UI.	See Configuring User Blocks for more information. User blocks can be viewed in Admin > Manage Users > Edit User > Blocks Tab.	VARCHAR	3
PO Line Approver Job Category	The job category in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Job Category.	Can be configured in Configuration Menu > User Management > User Details > Job Categories.	VARCHAR	255
PO Line Approver Job Description	The job description in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Job description.		VARCHAR	255
PO Line Approver Last Activity Date	The last activity date in the PO Line approver's user record. This refers to the last date that the approver made a request or borrowed or returned an item.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Last Patron Activity Date.	This only displays if enabled at Configuration Menu > User Management > General > Record Last Patron Activity Date. For more information see Configuring Last Patron Activity Date.	DATE
PO Line Approver Last Name	The last name in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Last name.		VARCHAR	255
PO Line Approver Linked from Institution Code	In a fulfillment network, this is the ID of the external institution from which the user was copied.	Admin > Manage Users > Edit User > Right hand pane The Alma label is Owner.	Applies to linked user in a fulfillment network. See Managing Users for more information.	VARCHAR	255
PO Line Approver Linked from Institution Name	In a fulfillment network, this is the name of the external institution from which the user was copied.	Admin > Manage Users > Edit User > General Information Tab. It displays in the Not local section. The Alma label is Institution.	Appears only in very specific cases. Applies to linked user in a fulfillment network. See Managing Users for more information.	VARCHAR	255
PO Line Approver Linked From Other Institution	Indicates if the PO Line approver is linked from another institution.	Doesn't display in the UI	Applies to the linked user (the user in the secondary institution - copied from the user in the source institution). Populated only if the user created a link from their institution to another institution via a fulfillment network. Possible values: yes no	DOUBLE
PO Line Approver Linked to Other Institution	Indicates if the PO Line approver accessed Primo/Alma for services in another institution. Note that this does not necessarily indicate that the services were actually supplied or that a linked account was created.	Doesn't display in the UI.	Applies to the user in the source institution. Populated only if the user created a link from their institution to another institution via a fulfillment network. See Linking Users in Collaboration Networks for more information. Possible values: yes no	VARCHAR	10
PO Line Approver Middle Name	The middle name in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Middle Name.		VARCHAR	255
PO Line Approver Modification Date	The date of the last modification in the PO Line approver's user record.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Last updated on.		DATE
PO Line Approver Modified By	The last person/system that modified the PO Line approver's user record.	Admin > Manage Users > Edit User > i icon (Right hand pane) The Alma label is Last updated by.		VARCHAR	255
PO Line Approver Patron Letters Opt In	The letters for which the PO Line approver has opted in. This is recorded in the PO Line approver's user record.	Does not display in the UI.	The user can view the list of letters that are selected (opt-in) at Admin > Manage Users > Edit User > General Information Tab > User Information Section > Selected Patron Letters. The Alma label is Selected Patron Letters.	VARCHAR	2000
PO Line Approver Patron Letters Opt Out	The letters for which the PO Line approver has opted out. This is recorded in the PO Line approver's user record.	Does not display in the UI.	The user can view the list of letters that are deselected (opt-out) at Admin > Manage Users > Edit User > General Information Tab > User Information Section > Selected Patron Letters. The Alma label is Selected Patron Letters.	VARCHAR	2000
PO Line Approver Preferred First Name	The preferred first name in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred first name.		VARCHAR	255
PO Line Approver Preferred Language	The preferred language in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred language.		VARCHAR	4000
PO Line Approver Preferred Last Name	The preferred last name in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred last name.		VARCHAR	255
PO Line Approver Preferred Middle Name	The preferred middle name in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Preferred middle name.		VARCHAR	255
PO Line Approver Primary Identifier	The primary identifier in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Primary identifier.		VARCHAR	255
PO Line Approver Purge Date	The purge date in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Purge date.	For more information see Purging Users.	DATE
PO Line Approver Resource Sharing Library Code	The code associated with the resource sharing library in the PO Line approver's user record.		Library codes can be viewed in the library configuration screen. Configuration > General > Add or Edit Library Information > Edit a library > Right hand information window. The Alma label is Code.	VARCHAR	4000
PO Line Approver Resource Sharing Library Name	The resource sharing library name in the PO Line approver's user record. This is the name of the library associated with the PO Line approver.	Admin > Manage Users > Edit User > General Information Tab > User Information Section > Resource Sharing Library The Alma label is Resource sharing library.		VARCHAR	4000
PO Line Approver Statistical Category 1-10	Statistical categories (1-10) that are recorded in the PO Line approver's user record.	Admin > Manage Users > Edit User > Statistics > Add Statistic	These fields, which must be configured, allow you to map add up to ten statistical categories to your user record. This allows you to filter reports based on advanced user information typically stored in the statistical category fields. For more information, see Configuring Statistical Categories for Analytics.	VARCHAR	4000
PO Line Approver Status	The status in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Status.	The possible values are: Active Inactive For more information see the Find and Manage Users Page - Column Descriptions table in Managing Users.	VARCHAR	8
PO Line Approver Status Date	This is the last date when the Status field of the PO Line approver's user record was modified.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Status Date.		DATE
PO Line Approver User Email	The preferred email for correspondence in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > Contact Information Tab > Email Addresses section > Edit an email The Alma label is Email Address.	Note that even if there are multiple emails for the user, only the email marked as preferred will display in analytics.	VARCHAR	255
PO Line Approver User Group	The user group in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is User group.	User groups assigned to users can be configured by the institution. For more information see Configuring User Groups.	VARCHAR	4000
PO Line Approver User Group Code	The user group code associated with the user group name in the PO Line approver's user record.		For the full list of user groups codes and names see Configuration > Fulfillment > Patron Configuration > User Groups.	VARCHAR	255
PO Line Approver User ID	The Alma internal user ID in the PO Line approver's user record.	Not displayed in the UI.		VARCHAR	50
PO Line Approver User Record Type	The user record type in the PO Line approver's user record.	Admin > Manage Users > Edit User > Right hand pane The Alma label is Record type.	The possible values are: Staff Public See Managing Users for more information	VARCHAR	4000
PO Line Approver User Title	The user title in the PO Line approver's user record.	Admin > Manage Users > Edit User > General Information Tab > User Information Section The Alma label is Title.	For more information see Configuring User Titles.	VARCHAR	50
PO Line Approver User Type	The user type in the PO Line approver's user record.	Admin > Manage Users > Edit User > Right hand pane The Alma label is Account type.	The possible values are: External Internal For more information see User Management.	CHAR	20

PO Line Creation Date

The PO Line Creation Date table is a dimension table that displays details about the date that the PO line was created, including the fiscal date. The PO Line Creation Date field displays the normalized date, while the other fields are various calculated date formats that you may find useful when creating reports.

The date calculations for this table are according to the ISO 8601 standard. Week number is calculated as explained at The ISO week date system. The week starts on Monday, according to the standard.

PO Line Creation Date
Field	Description	Additional Information
PO Line Creation Date	The date the PO Line was created in a date format such as 2/29/2012.	This field is located at: Acquisitions > All PO Lines > PO Line Summary section> [PO link] > Information Icon The label in Alma is Created on.
PO Line Creation Start Of Week	The date of the first business day of the week in a date format such as 2/29/2014.
PO Line Creation Week Number	The number of the week of the year in a two-digit format, such as 04.
PO Line Creation Month Key	The month of the date in number format such as 2.
PO Line Creation Month	The month of the date in month description format such as February.
PO Line Creation Full Month	The month and the year of the date in a display format such as Feb 12.
PO Line Creation Quarter	The quarter of the date in a display format such as Q1.
PO Line Creation Year	The year of the date in number format such as 2012.
PO Line Creation Fiscal Month Key	The fiscal month of the date in number format such as 2 for February.	Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.
PO Line Creation Fiscal Year	The fiscal year of the date in string format such as 2012.	Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.
PO Line Creation Date Filter	Used to filter report results by date.
PO Line Creation Year-Month	The year and the month in a format such as 2023-01.
PO Line Creation Date	The Hierarchy column that allows the user to drill down from the year to the month to the specific loan date. Using this column provides the user with the option to view the accumulative measures in each level of the hierarchy.	This field is only available in the Funds Expenditure subject area.

PO Line Type

The PO Line Type table is a dimension table that displays details about the PO line type associated with the transaction that determines the type of order created (one time/continuous) and the type of inventory that is created (Ebook, Ejournal, etc.). The primary key of the table is PO_LINE_TYPE. For more information, see Enabling/Disabling PO Line Types.

PO Line Type
Field	Description	Field Location in Alma	Additional Information	Data Type	Data Size
Acquisition Material Type	The acquisition material type code.		For the list of physical material types, see Configuring Physical Item Material Type Descriptions.	VARCHAR	255
Acquisition Material Type Description	The description of the acquisition material type.	Configuration > Acquisitions > Purchase Orders > PO Line Types The label in Alma is Acquisition Material Type.		VARCHAR	255
Continuity	If the PO line is one-time, continuous, or standing order.	Configuration > Acquisitions > Purchase Orders > PO Line Types	See the field location in Alma in the figure PO Line Types, below.	VARCHAR	255
Format	The inventory format, which can be Electronic, Physical, or Generic.	Configuration > Acquisitions > Purchase Orders > PO Line Types The label in Alma is Inventory Format.	Possible values are P, E, and G. This value comes from the Inventory Format column of the PO Line Type mapping table (Acquisitions > Purchase Orders > PO Line Types). See the field location in Alma in the figure PO Line Types, below.	VARCHAR	255
PO Line Type Name	The name of the PO Line Type.	Configuration > Acquisitions > Purchase Orders > PO Line Types The label in Alma is Description.	For the list of PO line types, see Enabling/Disabling PO Line Types. See the field location in Alma in the figure PO Line Types, below.	VARCHAR	255

PO Line Types

PO Line

The PO Line table is a shared dimension table that displays details about the PO and the PO Line.

The field descriptions can be found in the PO Line shared dimension.

Field	Description	Field Location in Alma	Additional Information	Data Type	Data Size
Access Model	The public access model for the electronic resource.	Acquisitions > All PO Lines > Activation Information section	Available only for electronic resources. The values are configured in the Access Model code table.	VARCHAR	4000


Acquisition Method	The code of the method by which the PO Line is acquired, with the default value set as PURCHASE. This value may change when the PO Line is sent.	--	See the Acquisition Method Code table.	VARCHAR	255
Acquisition Method Description	The description (label) of the acquisition method.	Acquisitions > All PO Lines > PO Line Information section The label in Alma is Acquisition method.		VARCHAR	4000


Additional Order Reference	An additional identifier for the PO line.	Acquisitions > All PO Lines > PO Line Information section The label in Alma is Additional PO Line Reference Field.		VARCHAR	255


Application	Used for identifying migrated PO lines.	--	Data is stored in the DB and not exposed in the Alma UI.	VARCHAR	255
Assigned To	The user to which the order is assigned.	Acquisitions > All PO Lines > Left pane		VARCHAR	255
Associated PO Line	The PO line associated with the current one.	Acquisitions > All PO Lines > PO Line Information section		VARCHAR	255
Association Type	The type of association between PO lines. Defined by a user, process, or job.	Acquisitions > All PO Lines > Associated PO Lines link	Available when there is an associated PO line	VARCHAR	255
Cancellation Reason	Code for the reason that a PO line is canceled. Displayed only for canceled PO lines.		The cancellation reason label appears in the History link. To match the label from the PO line History page to the code in analytics, see the PO Line Cancellation Reasons Code table at Configuration > Purchase Orders > PO Line Cancellation Reasons. The cancellation reason is selected when cancelling a PO line.	VARCHAR	255
Cancellation Restriction	Indicates if the cancellation restriction note is displayed when cancelling of a PO line, which contains a warning about the cancellation.	Acquisitions > All PO Lines > PO Line Information section	Possible values are Yes/No.	VARCHAR	4000
Cancellation Restriction Note	The warning to be displayed when canceling a PO line when Cancellation Restriction is selected in Alma.	Acquisitions > All PO Lines > PO Line Information section	Displayed when Cancellation Restriction is selected.	VARCHAR	4000
CKB ID	When clicking Order from an Electronic Collections search, a CKB ID (Central Knowledgebase ID) is stored as a reference to the electronic collection ID, rather than an MMS ID.	Acquisitions > All PO Lines > PO Line Information section The label in Alma is CKB ID.	Not available when there is an MMS ID.	VARCHAR	50
Claiming Date	The date on which the PO line is sent to the claims task list.	--	Determined by adding the number of days in the claiming grace period to the expected receipt/activation date. Calculated from the "Claiming grace period field (days)" field on the Acquisitions > All PO Lines > Vendor Information section. For more information, see Criteria for Marking PO Lines as In Claim.	DATETIME


Claiming Date (Calendar)	Claiming Date without a timestamp	--		DATE
Currency	The currency of the transaction.	Acquisitions > All PO Lines > Pricing and Funding section > next to the List Price field		VARCHAR	3
Discount	The discount amount.	Acquisitions > All PO Lines > Pricing and Funding section The label in Alma is Discount (amount).		DOUBLE


ERP Number	The Enterprise Resource Planning number of the purchase order.	--	Used by customers that want the purchase order to be approved by an ERP system before it is sent to the vendor. For more information, see Orders Export in the Developers Network.	VARCHAR	255
Expected Activation Date	The expected date for the resource activation by vendor for electronic PO lines.	Acquisitions > All PO Lines > Vendor Information section	Only for electronic PO lines.	DATE
Expected Activation Interval	For electronic PO Lines, the number of days after ordering that you expect electronic orders to be activated.	Acquisitions > All PO Lines > Vendor Information section The label in Alma is Activation due after ordering (days).	Only for electronic PO lines.	DOUBLE


Expected Receipt after Ordering Interval	For physical PO Lines, the number of days after ordering that you expect physical orders to be received.	Acquisitions > All PO Lines > Vendor Information section The label in Alma is Expected receipt after ordering (days).	Only for physical PO lines.	DOUBLE


Expected Receipt Date	For physical PO lines, the expected date for physical items to be received from the vendor.	Acquisitions > All PO Lines > Vendor Information section The label in Alma is Expected receipt (date).	Only for physical PO lines.	DATE


Interested Users	Displays the interested users for the PO line. If more than one user is added to the PO line, values are concatenated.	Acquisitions > All PO Lines > Interested Users section	Note that to search for a specific user, you should use the contain filter to also find cases where more than one user was added to the PO.	VARCHAR	4000
Invoice Status	The status of the invoice.	Acquisitions > All PO Lines > PO Line Information section		VARCHAR	4000
Is Claimed	Indicates if there is an open claim to the vendor. A PO line is claimed if the items were not received or if the receiving/activation date of the PO line passed.	Acquisitions > All PO Lines > Left pane, when marked In Claim	Possible values are Yes/No.	VARCHAR	3
Item Description	The description of the ordered physical item.	Acquisitions > All PO Lines > Ordered Items section	The description entered for the PO line. Note that this field is not taken from the bibliographic details. It is useful when no item is related to the PO line. Only for physical one-time PO lines.	VARCHAR	4000
License ID	The unique ID of the license of the PO line that is relevant for electronic PO lines.	--	Available only for electronic resources. Data is stored in the DB and not exposed in the Alma UI.	VARCHAR	50
List Price	The list price for a single copy of the item.	Acquisitions > All PO Lines > Pricing and Funding section		DOUBLE
Manual Renewal	Indicates whether the PO line is renewed manually or automatically.	Acquisitions > All PO Lines > Renewal Information section	Yes for manual and No for automatic. Relevant for standing orders and subscriptions.	VARCHAR	3
Material Supplier	The vendor supplying the material being ordered.	Acquisitions > All PO Lines > Vendor Information section	This is a concatenation of: vendor name (name code)/account description (account code).	VARCHAR	800
Material Type	The material type of the PO line.	Acquisitions > All PO Lines > PO Line Information section	For example: Book.	VARCHAR	4000
Net Price	A calculation of the total price for the PO line based on the list price per copy, the discount, and the number of copies ordered.	Acquisitions > All PO Lines > Pricing and Funding section		DOUBLE
No Charge	Indicates if there is a charge for the PO line.	Acquisitions > All PO Lines > Pricing and Funding section	Yes / No	VARCHAR	10
Note To Vendor	Notes to the vendor.	Acquisitions > All PO Lines > Vendor Information section		VARCHAR	2000
Order Line Type	The order line type as it appears in the order in Alma.	Acquisitions > All PO Lines > PO Line Summary section Does not have a label in the Alma UI.	See the PO Line Type Code table.	VARCHAR	4000
Order Line Type Code	The code for the Purchase Order line type.	--	See the PO Line Type Code table.	VARCHAR	255
PDA Code	The patron driven acquisition code.	Acquisitions > All PO Lines > (Electronic Resource) > Ordered Portfolios section> [Edit] >Acquisitions section> View PDA Details The label in Alma is Code.	Only if the PO line was created by a PDA process.	VARCHAR	4000
PDA Name	The patron driven acquisition name	Acquisitions > All PO Lines > (Electronic Resource) > Ordered Portfolios section> [Edit] > Acquisitions Tab The label in Alma is PDA.	Only if the PO line was created by a PDA process.	VARCHAR	4000
PO Approval Date	The date the PO was approved (the sent date).	Acquisitions > All PO Lines > Record View. The label in Alma is Sent Date.		DATE
PO Approval Date and Time	The date and time that the PO was approved.			DATE
PO Creation Date	The timestamp of the PO creation date.	Acquisitions > All PO Lines > PO Line Summary section> [PO link] > Information Icon The label in Alma is Created on.		TIMESTAMP
PO Creation Date (Calendar)	PO creation date without a timestamp.	--		DATE
PO Creator	The user that created the PO (user name).	Acquisitions > Review (PO) > Right Pane > Information Icon The label in Alma is Created by.		VARCHAR	255
PO Line Binding During Receiving	Indicates if the PO line is marked for binding during receiving (for physical items).	Acquisitions > All PO Lines > Receiving Information section The label in Alma is Binding during receiving.	Relevant only for physical items. Possible values are Yes/No.	VARCHAR	4000
PO Line Creation Date	The timestamp of the PO line creation date.	Acquisitions > All PO Lines > History link > Info icon The label in Alma is Created on.		TIMESTAMP
PO Line Creation Date (Calendar)	PO line creation date without a timestamp.	--		DATE
PO Line Creator	The user that created the PO line (user name).	Acquisitions > All PO Lines > History link > Info icon The label in Alma is Created by.		VARCHAR	255
PO Line Identifier	The identifier of the ordered title. (ISSN or ISBN)	Acquisitions > All PO Lines > PO Line Information section The label in Alma is Identifier.		VARCHAR	4000
PO Line Inventory Active Library Code	The code of the active (not deleted) library of the inventory (item).	PO Line Inventory Library Name, which matches the code, can be seen in the Ordered Items section.	Library codes are configured in Configuration > General > Add a Library or Edit Library Information	VARCHAR	4000
PO Line Inventory Library Code	The code of the library of the inventory (item).	PO Line Inventory Library Name, which matches the code, can be seen in the Ordered Items section.	Library codes are configured in Configuration > General > Add a Library or Edit Library Information	VARCHAR	4000
PO Line Label	The labels assigned to the PO line	Acquisitions > All PO Lines >PO Line Summary section	This is a repeatable field in Alma, which is concatenated in analytics. It is fee-text field, configured by the user. For more information, see Managing Labels in the Details Pane.	VARCHAR	4000
PO Line Manual Packaging	Indicates if the PO line was manually packaged into a PO.	Acquisitions > All PO Lines >PO Line Information section The label in Alma is Manual packaging.	Possible values are Yes/No.	VARCHAR	4000
PO Line Modification Date	The timestamp of the PO line modification date.	Acquisitions > All PO Lines > History link> Info icon The label in Alma is Last updated on.		TIMESTAMP
PO Line Modification Date (Calendar)	PO line modification date without a timestamp.	--		Date
PO Line Modified By	The user that modified the PO line (user name).	Acquisitions > All PO Lines > History link > Info icon The label in Alma is Last updated by.		VARCHAR	255
PO Line Notes	The notes on the PO line.	Acquisitions > All PO Lines > Notes section	Multiple notes are separated by a semicolon.	VARCHAR	4000
PO Line Owner Library Code	The code of the PO line owner library.	Configuration > General > Add a Library or Edit Library Information > Right Pane The label in Alma is Code.	Library codes are configured in Configuration > General > Add a Library or Edit Library Information	VARCHAR	4000
PO Line Owner Library Name	The name of the PO line owner library.	Acquisitions > All PO Lines > PO Line Summary section The label in Alma is PO Line Owner.		VARCHAR	4000
PO Line Reference	The business identifier of the PO line (PO Line number).	Acquisitions > All PO Lines > PO Line Summary section The label in Alma is PO Line.	This is the PO line number in Alma.	VARCHAR	255
PO Line Routing During Receiving	Indicates if the PO line is marked for routing during receiving.	Acquisitions > All PO Lines > Receiving Information section The label in Alma is Routing during receiving.	Relevant only for physical items. Possible values are Yes/No.	VARCHAR	4000
PO Line Title	The title of the PO line.	Acquisitions > All PO Lines > PO Line Summary section There is no label in Alma.		VARCHAR	4000
PO Line Vendor Title Number	A vendor-supplied number for the associated title on a PO line.	The MARC 035 field of the bibliographic record.	An identifier other than ISBN/ISSN for non-books inventory.	VARCHAR	4000
PO Modification Date	The timestamp of the PO modification date.	Acquisitions > All PO Lines > Receiving Information section The label in Alma is Last updated on.		TIMESTAMP
PO Modification Date (Calendar)	The PO modification date without the timestamp.	--	This date format is useful when filtering the report by date.	DATE
PO Modified By	The user that modified the PO (user name).	Acquisitions > All PO Lines > Receiving Information section The label in Alma is Last updated by.		VARCHAR	255
PO Number	The business identifier of the PO related to the PO line.	Acquisitions > All PO Lines > Left pane The label in Alma is PO.		VARCHAR	255
Quantity for Pricing	The number of items to be paid for.	Acquisitions > All PO Lines > Pricing and Funding section.	The quantity for pricing and the number of items to create may be different in a case of discounted pricing through a deal such as "buy two items and get a third item at no additional charge".	DOUBLE
Receiving / Activation Note	Text with which the Purchasing Operator indicates to the Receiving Operator the intended location of serial order items in which no inventory items are created.	Acquisitions > All PO Lines > Activation Information section	Activation information is only available for electronic resources. For physical resources, the section is Receiving Information.	VARCHAR	4000
Receiving Date (Latest in POL)	This field allows you to retrieve the latest receiving date for an item in a PO line.	Acquisitions > All PO Lines > Ordered Items section> Receiving date (the most recent receiving date)	This is useful, since a PO line can have several items and each of the items may have a different receiving date.	DATE
Receiving Status	An indication (Yes/No) of whether or not all physical items were received in the receiving workbench.	--		VARCHAR	10
Reclaim Interval (Days)	The interval number of days that Alma will send reclaim letters after the initial claim letter is sent.	Acquisitions > All PO Lines > Vendor Information section	Relevant only for physical PO lines.	NUMERIC
Renewal Cycle	The cycle for the autorenewal job for continuous orders For example, if it is set to one year, the PO line is renewed in one year.	Acquisitions > All PO Lines > Renewal Information section	Defined in the RenewalCycle code table. Relevant only for continuous orders.	DOUBLE
Renewal Date	The date of the PO line’s next renewal for continuous orders.	Acquisitions > All PO Lines > Renewal Information section	Relevant only for continuous orders.	DATE
Renewal Note	The note of the PO line renewal for continuous orders.	Acquisitions > All PO Lines > Renewal Information section	Relevant only for continuous orders.	VARCHAR	4000
Renewal Reminder Period	Determines how many days before renewal an email regarding that renewal is sent.	Acquisitions > All PO Lines > Renewal Information section The label in Alma is Renewal reminder period (days).	Relevant only for manually renewed continuous orders.	DOUBLE
Reporting Code - 1-5	Five fields that store the reporting codes.		As defined in the Reporting Codes code tables.	VARCHAR	255
Reporting Code Description - 1-5	Five fields that store the description of the five reporting code fields.	Acquisitions > All PO Lines > Reporting Codes section		VARCHAR	4000
Rush	Indicates if the PO line is to be rushed.	Acquisitions > All PO Lines > Receiving Information section	Relevant only for Physical items Possible values are 0 or 1. 1 indicates a rush.	VARCHAR	4000
Sent Date	The date that the PO/ PO line is sent to the vendor.	Acquisitions > All PO Lines > PO Line Information section For PO line - in the history link.		DATE
Ship To Address City	The city to which to ship the physical item.	--	From the shipping address configured for the relevant library.	VARCHAR	176
Ship To Address Country	The country to which to ship the physical item.	--	From the shipping address configured for the relevant library.	VARCHAR	320
Ship to Address ID	Internal ID of the library shipping address.	--	Data is stored in the DB and not exposed in the Alma UI.	DOUBLE
Ship To Address Line 1-5	The address to which to ship the physical item.	--	From the shipping address configured for the relevant library.	VARCHAR	784
Shipping Method	The code of the method for the vendor to ship the order.	--	Per the values in Shipping Method code table defined in the acquisition configuration menu.	VARCHAR	255
Source ID	The source file ID used for the EOD lines.	--	Data is stored in the DB and not exposed in the Alma UI.	VARCHAR	255
Source Type	The source from which the PO line originated, for example, EOD, Manual, and Migration.	Acquisitions > All PO Lines > PO Line Information section		VARCHAR	255
Status	The business status of the PO line as Active, Canceled, or Closed There are a number of sub-statuses included in the business status "Active". See the Status (Active) field.	Acquisitions > All PO Lines > PO Line Summary section There is no label in Alma. (If Active, the sub-status is displayed. See the Status (Active) field).		VARCHAR	255
Status (Active)	Displays the sub-status of the "Status" field. For example: Waiting for Invoice, Waiting for Manual Renewal, Recurring Renewal, Under Evaluation, Sent, In Review, Ready to Be Sent, Waiting for Packaging, and Manual Packaging.	Acquisitions > All PO Lines > PO Line Summary section. There is no label in Alma.	When the status is active.	VARCHAR	4000
Subscription From Date	The date for the beginning of a subscription for continuous orders.	Acquisitions > All PO Lines > Renewal Information section	Relevant only for subscriptions.	DATE
Subscription To Date	The date for the end of a subscription for continuous orders.	Acquisitions > All PO Lines > Renewal Information section	Relevant only for subscriptions.	DATE
Vendor Access Provider	The vendor that provides access to electronic resources.	Acquisitions > All PO Lines > Vendor Information section The label in Alma is Access provider.		VARCHAR	255
Vendor Account Code	The vendor account code as defined in the Alma vendor account definitions.	Acquisitions > All PO Lines > Vendor Information section> > Material Supplier field - the fourth element	All the vendors that have been on the order, not just the active vendor.	VARCHAR	784
Vendor Account Description	The vendor account description as defined in the Alma vendor account definitions.	Acquisitions > All PO Lines > Vendor Information section> Material Supplier field - the third element	All the vendors that have been on the order, not just the active vendor.	VARCHAR	255
Vendor Code	The vendor code as defined in the Alma vendor details definitions.	Acquisitions > All PO Lines > Vendor Information section> Material Supplier field - the second element	All the vendors that have been on the order, not just the active vendor.	VARCHAR	255
Vendor Contact Person ID	The related vendor contact person ID.	--	Can be accessed by clicking on the Material Supplier in the Vendor Information section.	VARCHAR	50
Vendor Name	The vendor name as defined in the Alma vendor details definitions.	Acquisitions > All PO Lines > Vendor Information section> Material Supplier field - the first element	All the vendors that have been on the order, not just the active vendor.	VARCHAR	255
Vendor Reference Number	The reference number for the PO line in Alma, as provided by the vendor Serves as a matching point for identifying a PO line in Alma.	Acquisitions > All PO Lines > Vendor Information section		VARCHAR	255
Vendor Reference Number Type	The type of the reference number.	Acquisitions > All PO Lines > Vendor Information section		VARCHAR	255

PO Line License

Many electronic resources require licenses from the vendors that provide the resources. Alma enables you to enter license information for tracking and informational purposes. Licenses are created at Acquisitions > Acquisitions Infrastructure > License. (For more information, see Managing Licenses and Amendments.) You can associate a PO Line with a license when creating or editing a PO Line from the License field. (For more information, see Creating PO Lines.)

The PO Line License table is a dimension table that displays information about the license such as the license code, the license name, and the license creator. The fields are taken from the Summary tab of the License page.

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PO Line License
Field	Description	Field Location in Alma	Additional Information	Data Type	Data Size
License Begins	The date the license begins.	Acquisitions > Acquisitions Infrastructure > Licenses > [select a license] > Summary Tab The label in Alma is Start date.		DATE
License Code	The code of the license.	Acquisitions > Acquisitions Infrastructure > Licenses > [select a license] > Summary Tab		VARCHAR	255
License Creation Date	The date the license was created.	Acquisitions > Acquisitions Infrastructure > Licenses > [select a license] >Side information panel The label in Alma is Creation date.		DATE
License Creator Name	The first and last name of the user who created the license.	Acquisitions > Acquisitions Infrastructure > Licenses > [select a license] >Side information panel The label in Alma is Created by.		VARCHAR	255
License Ends	The date the license ends.	Acquisitions > Acquisitions Infrastructure > Licenses > [select a license] > Summary Tab The label in Alma is End Date.		DATE
License ID	The ID of the license.	The License ID is not visible in Alma from either the License Details page or the Electronic Portfolio Editor or collection. The system ID of the license can only be seen in Analytics.		VARCHAR	50
License Modification Date	The date the license was modified.	Acquisitions > Acquisitions Infrastructure > Licenses > [select a license] > Summary Tab > i icon The label in Alma is Last updated on.		DATE
License Modifier Name	The first and last name of the user who modified the license.	Acquisitions > Acquisitions Infrastructure > Licenses > [select a license] > Summary Tab > i icon The label in Alma is Last updated by.		VARCHAR	255
License Name	The name of the license.	Acquisitions > Acquisitions Infrastructure > Licenses > [select a license] > Summary Tab The label in Alma is Name.		VARCHAR	255
License Note	The note of the license.	Acquisitions > Acquisitions Infrastructure > Licenses > Notes Tab		VARCHAR	4000
License Originating Licensor Key	The licensor key of the license in the legacy system from which the data was migrated.	--	Data is stored in the DB and not exposed in the Alma UI.	VARCHAR	255
License Originating Parent Code	The parent code of the license in the legacy system from which the data was migrated.	--	Data is stored in the DB and not exposed in the Alma UI.	VARCHAR	255
License Parent ID	The unique internal ID for the parent license.	--	Data is stored in the DB and not exposed in the Alma UI.	VARCHAR	50
License Review Status	The status of the license review.	Acquisitions > Acquisitions Infrastructure > Licenses > [select a license] > Summary Tab	The values for this field are configured under Configuration > Licenses > License Review Status. Out-of-the-box, the possible values are: Accepted – The license has passed review and is available for use. In review – The license is being reviewed by the library/institution. Pending – A license for which review has not yet begun. Rejected – A license which has been determined to be unacceptable. The license is not available for use, but a record of it is kept in the system. You can also configure additional license review statuses, as necessary. For more information, see Configuring License Review Statuses. These values are for informational purposes, only.	VARCHAR	4000
License Second Party Signed By	The user who is a secondary approver of the license.	Acquisitions > Acquisitions Infrastructure > Licenses > [select a license] > Summary Tab The label in Alma is Second party's Signed by.		VARCHAR	255
License Second Party Signed On	The date on which the license was approved by the secondary approver.	Acquisitions > Acquisitions Infrastructure > Licenses > [select a license] > Summary Tab The label in Alma is Second Party's Signed on.		DATE
License Signed By	The user who approved of the license.	Acquisitions > Acquisitions Infrastructure > Licenses > [select a license] > Summary Tab The label in Alma is Signed by.		VARCHAR	50
License Signed On	The date the license was approved.	Acquisitions > Acquisitions Infrastructure > Licenses > [select a license] > Summary Tab The label in Alma is Signed on.		DATE
License Status	The status of the license.	Acquisitions > Acquisitions Infrastructure > Licenses > [select a license] > Summary Tab	Possible values: Active – The license is activated and in use Inactive – Mark the license is Inactive. Inactive licenses can be re-activated by selecting Edit in the row actions list and changing the license status value. Relevant only when updating an existing license. Draft – The license is created but not in use Expired – License "End date" is in the past (can be extended) Retired – The license is no longer relevant	VARCHAR	4000
License Storage Location	The physical location of a printed license.	Acquisitions > Acquisitions Infrastructure > Licenses > [select a license] > Summary Tab The label in Alma is License Location.	The values for this field are configured under Configuration > Licenses > License Storage Location. For information on configuring the license storage locations, see Configuring License Storage Locations.	VARCHAR	4000
License Type	The type of the license.	Acquisitions > Acquisitions Infrastructure > Licenses > [select a license] >Side information panel	Possible Values: License – a standard license Negotiation – a license negotiated by a collaborative network with vendors on behalf of multiple member institutions	VARCHAR	4000
License URI	The URI where an electronic license is available.	Acquisitions > Acquisitions Infrastructure > Licenses > [select a license] > Summary Tab		VARCHAR	255
Licensing Agent Name	An additional vendor, which is the organization (such as a subscription agent) or individual that facilitates a licensing transaction on behalf of one or more parties.	Acquisitions > Acquisitions Infrastructure > Licenses > [select a license] > Summary Tab The label in Alma is Licensing agent.	Possible functions of the agent include acting as a negotiating intermediary (with or without a fee for services), a vendor accepting payment for the product, or the named licensee for a particular agreement.	VARCHAR	255
Licensor ID	The unique internal ID of the vendor associated with the license.	--	Data is stored in the DB and not exposed in the Alma UI.	DOUBLE
Licensor Name	The name of the vendor associated with the license.	Acquisitions > Acquisitions Infrastructure > Licenses > [select a license] > Summary Tab The name associated with the licensor code in the Licensor field.		VARCHAR	255

Invoice Line

The Invoice Line table is a dimension table that displays details about the invoice and invoice line associated with the transaction. The primary key of the table is INVOICE_LINE_ID.

While an invoice describes what was paid to the vendor, the invoice line describes the details of the various payments. Therefore an invoice can have multiple invoice lines.
When creating an invoice from a PO, one invoice line is created for each PO line in the PO. The details for the invoice line are taken from the related PO line. In this case, the invoice line price is the full PO line price (fully disencumbered). The encumbrance created by the PO Line is released by the expenditure created by the related invoice line.

To access the Invoice Line fields in the Alma UI, navigate to Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab > Edit an invoice line. Note that you sometimes may need to go into the main Invoice Summary tab (not the invoice line tab) in order to see the field.

For more information, see Creating Invoices.

Invoice Line
Field	Description	Field Location in Alma	Additional Information	Data Type	Data Size
Invoice Line - Additional Information	Additional information for the invoice line.	Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab > Edit invoice line > Invoice Line Details section The Alma label is Additional Information.	Only displays when the invoice line is connected to a continuous PO line.	VARCHAR	2000
Invoice Line - Creation Date	The timestamp of the Invoice Line creation date.	Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab > Edit invoice line > i icon (Right hand pane) The Alma label is Created on.		TIMESTAMP
Invoice Line - Creation Date (Calendar)	The Invoice Line - Creation Date with the date only (the timestamp is removed).	Does not display in the UI.	Enables the filter by date (range) option to be used for the invoice line creation date.	DATE
Invoice Line - Creator	The First and Last name of the user who created the Invoice Line.	Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab > Edit invoice line > i icon (Right hand pane) The Alma label is Created by.		VARCHAR	255
Invoice Line - Currency	The currency of the invoice line.	Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab > Edit invoice line > Invoice Line Charges section The Alma label is Total price.	Configured in the Currency Subset table (Configuration Menu > Acquisitions > General > Currency Subset).	VARCHAR	3
Invoice Line - Modification Date	The timestamp of the Invoice Line Modification date.	Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab > Edit invoice line > i icon (Right hand pane) The Alma label is Last updated on.		TIMESTAMP
Invoice Line - Modification Date (Calendar)	The Invoice Line - Modification Date without a timestamp.	Does not display in the UI.	Enables the filter by date (range) option to be used for the invoice line modification date.	DATE
Invoice Line - Modified By	The First and Last name of the user who modified the Invoice Line.	Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab > Edit invoice line > i icon (Right hand pane) The Alma label is Last updated by.		VARCHAR	255
Invoice Line - Note	Note providing more information for the invoice line.	Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab > Edit invoice line > Invoice Line Charges section The Alma label is Note.		VARCHAR	2000
Invoice Line - Number	The invoice line number. These are added automatically when the invoice line is created.	Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab > Edit invoice line > i icon (Right hand pane) The Alma label is Line number.		VARCHAR	100
Invoice Line - Price Note	The price note of the invoice line.	Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab > Edit invoice line > Invoice Line Charges section The Alma label is Price note.		VARCHAR	1000
Invoice Line -Reporting Code - 1st - 5th	Five fields that store the reporting codes.	The codes are only displayed in the Configuration page. In the Invoice Lines page only the Description for Invoice Line -Reporting Code is displayed.	Configured in Configuration > Acquisitions > Purchase Orders > 1st Reporting Codes, 2nd Reporting Codes, etc.	VARCHAR	255
Invoice Line - Reporting Code Description -1st - 5th	Five fields that store the description of the 5 reporting code fields.	Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab > Edit invoice line > Reporting Codes section The Alma labels are 1st reporting code, 2nd reporting code, 3rd reporting code, 4th reporting code and 5th reporting code.	Configured in Configuration > Acquisitions > Purchase Orders > 1st Reporting Codes, 2nd Reporting Codes, etc.	VARCHAR	4000
Invoice Line - Status	The status of the invoice line.	Acquisitions > Review (Invoice) > Invoice Lines tab > Status column The Alma label is Status.	The possible values are: Ready - ready to be paid if the line is valid In Review - otherwise This is not the same status seen in the right hand panel of the Invoice Lines tab, which refers to the Invoice Approval Status.	VARCHAR	255
Invoice Line - Subscription From Date	Start date of the subscription.	Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab > Edit invoice line > Invoice Line Details section The Alma label is Subscription dates range.	Only applies to continuous invoice lines. The start date is extracted from the subscription dates range.	DATE
Invoice Line - Subscription To Date	End date of the subscription.	Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab > Edit invoice line > Invoice Line Details section The Alma label is Subscription dates range.	Only applies to continuous invoice lines. The end date is extracted from the subscription dates range.	DATE
Invoice Line - Type	Type of the invoice line.	Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab > Edit invoice line > Invoice Line Details section The Alma label is Type.	Out of the box, the options for invoice-line type are Regular, Shipment, Insurance, Overhead, Discount, and Other. Can be configured from Configuration > Acquisitions > Invoices > Invoice Line Types. To access this table you need to enable the invoice_split_additional_charges customer parameter (see Invoice Line Types). If Pro rata was selected when creating the invoice, the additional charges are pro-rated against all invoice lines, and only the Regular and Other types are available. If you did not select Pro rata, the additional charges are not allocated to a specific invoice line.	VARCHAR	4000
Invoice Line - Unique Identifier	Unique ID created automatically when the invoice line is created.	Not available in the UI.		VARCHAR	255
Invoice Line-VAT Code	A VAT code to assign a preconfigured VAT percentage to the invoice.	Does not display in the invoice or invoice line UI.	Only displays in the Configuration page - see Invoice Line-VAT Code Description.	VARCHAR	4000
Invoice Line-VAT Code %	The invoice line VAT code percent.	Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab > Edit invoice line > Summary tab > VAT section The Alma label is VAT %.	The VAT section only displays when the VAT per invoice line checkbox (in the Invoice page) is checked.	DOUBLE
Invoice Line-VAT Code Description	The invoice line VAT code description.	Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab > Edit invoice line > Summary tab > VAT section The Alma label is VAT code.	This is a read only field. The VAT section only displays when the VAT per invoice line checkbox (in the Invoice page) is checked.	VARCHAR	4000
Invoice Line-VAT Note Data	A note regarding the VAT that is automatically added to the invoice line.	Acquisitions > Review (Invoice) > Edit an invoice > Invoice Lines tab > Edit invoice line > Summary tab > Invoice Line Charges section The Alma label is VAT note.	Displays a message for the VAT amount. For example: The amount in the message is automatically updated as information changes for the invoice (VAT) and the invoice line (Price). It takes into account whether Inclusive, Exclusive or Line Exclusive was selected for the VAT. For more information see VAT Calculation - Example.	See VARCHAR	32
Invoice - Approval Date	The date that the Invoice was approved.	Acquisitions > Review (Invoice) > Edit an invoice > Right hand pane Appears in brackets next to the value for "Invoice - Approver Name" under the Approved by label.		TIMESTAMP
Invoice - Approval Status	The approval status for the invoice.	Acquisitions > Review (Invoice) > Edit an invoice > Right hand pane The Alma label is Status.	From an invoice under review where approval is automatic: If the Invoice Manager selects Save and Continue, the status becomes Approved. If a user with a different role selects Save and Continue, the status becomes Not Required and the Invoice - Approver Name field is empty. From an invoice waiting for approval (that is, approval is not automatic), if the Invoice Manager approves the invoice, the status becomes Approved. Therefore, even if there is a name in the Approved By field, it does not necessarily mean that the invoice was approved manually. In Analytics, if the Invoice Approved Status = Not Required, the invoice was approved automatically or it did not require approval. However, if the Invoice Approved Status = Approved, it does not necessarily mean that the invoice was approved manually. The values for Invoice - Approval Status are: Pending Approved Rejected Not Required	VARCHAR	255
Invoice - Approver Name	The First and Last name of the user who approved the invoice.	Acquisitions > Review (Invoice) > Edit an invoice > Right hand pane The Alma label is Approved By.		VARCHAR	255
Invoice - Creation Date	The creation date of the invoice.	Acquisitions > Review (Invoice) > Edit an invoice > Right hand pane > i icon The Alma label is Created on.	The timestamp of the Invoice creation date.	TIMESTAMP
Invoice - Creation Date (Calendar)	The Invoice - Creation Date without a timestamp.	Does not display as a field in the UI.	A calculated field from Invoice - Creation Date. Invoice - Creation Date contains both the date and a timestamp, and therefore cannot be used for filtering. Note that this is not the same as Invoice Date below.	DATE
Invoice - Creation From	The method by which the invoice was created.	Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Invoice Details section The Alma label is Creation from.	The possible values are: Manually From PO EDiteur Invoice Message (EDI)	VARCHAR	255
Invoice - Creator	The First and Last name of the user who created the Invoice.	Acquisitions > Review (Invoice) > Edit an invoice > i icon (Right hand pane) The Alma label is Created by.		VARCHAR	255
Invoice - Currency	The currency of the invoice.	Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Invoice Details section	The currency value appears to the right of the amount next to the Total amount (Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Invoice Details section). The currency can be be configured in the Currency Subset table (Configuration Menu > Acquisitions > General > Currency Subset).	VARCHAR	3
Invoice - Date	The date on the invoice header.	Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Invoice Details section The Alma label is Invoice date.	The value that was entered by the user in the Calendar dialog box.	DATE
Invoice - Disapprove Reason	The reason for which an invoice was not approved.	Acquisitions > Approve (Invoice) > Edit an invoice > Need Additional Review button The Alma label is Disapproval Reason.	If the invoice needs additional review, it is returned to the review stage of the workflow. When you select this, a dialog box appears, allowing you to select a reason for the action. To configure the reasons, see Configuring Invoice Disapproval Reasons.	VARCHAR	255
Invoice - Due Date	The date on which the payment is due.	Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Invoice Details section The Alma label is Invoice due date.		DATE
Invoice - Expended From Fund	Indicates if the VAT is expended from the invoice line's funds.	Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > VAT section The Alma label is Expended from fund.	If Expended from fund is No, it indicates that the VAT amount is to be expended from a separate fund (Adjustment invoice line type). In this case a new adjustment invoice line is added to the invoice which includes invoice VAT amounts. For an example showing usage of this see VAT Calculation Example. The possible values are: Yes No	VARCHAR	3
Invoice - External Reference Number	The External Invoice Reference Number.	Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Invoice Details section The Alma label is Invoice reference #.		VARCHAR	255
Invoice-General Note	The general note on the invoice	Acquisitions > Review (Invoice) > Edit an invoice > Notes tab	If there are multiple notes, they are concatenated with the newest note first, separated by a semi-colon. Only the first 1330 characters of each note is displayed, with a maximum length of 4000 characters for the whole field.	VARCHAR	4000
Invoice-Internal copy Ind	Indicates if the invoice is handled internally by the library and not by the ERP.	Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Payment Information section The Alma label is Internal copy.	Appears in the UI if Alma is set to send invoices via ERP (invoice_skip_erp parameter is set to false). The possible values are: Yes No If marked as Yes, the invoice is not sent to the ERP financial system and is not marked as prepaid. For more information see Creating Invoices.	VARCHAR	3
Invoice - Modification Date	The Invoice modification date.	Acquisitions > Review (Invoice) > Edit an invoice > i icon (Right hand pane) The Alma label is Last updated on.	The timestamp of the Invoice modification date.	TIMESTAMP
Invoice - Modification Date (Calendar)	The Invoice - Modification Date without a timestamp.	Does not display in the UI.	Enables the filter by date (range) option to be used for the invoice line modification date.	DATE
Invoice - Modified By	First and Last name of the user who modified the Invoice.	Acquisitions > Review (Invoice) > Edit an invoice > i icon (Right hand pane) The Alma label is Last updated by.		VARCHAR	255
Invoice - Number	Number of the invoice.	Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Invoice Details section The Alma label is Invoice number.	Displays also at the top of the right hand panel (i icon). Invoice numbers from the same vendor can be repeated if the customer parameter invoice_not_unique is set to true (see Configuring Other Settings (Acquisitions).	VARCHAR	100
Invoice - Owner Code	The code of the invoice owner (see Invoice - Owner Name).	Not visible in the UI.		VARCHAR	50
Invoice - Owner Name	The institution or the library associated with the invoice.	Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Invoice Details section The Alma label is Owner.	The institution and/or libraries available in the drop-down box depend on your scope. When you select an owning library, the list of vendors is filtered to display only vendors available for that library. In addition, only PO lines owned by this library can be added to an invoice line for this invoice.	VARCHAR	255
Invoice - Payment Method	Payment method of the Invoice.	Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Invoice Details section The Alma label is Payment method.	The possible values are: Accounting department - Use if Alma is connected to an ERP. When this payment method is selected, the Prepaid check box in the Payment section is disabled and cannot be selected (see Payment, below) Cash Credit card Attachment Deposit account Prepayment Special payment Bank transfers These can be configured in Configuration Menu > Acquisitions > Invoices > Payment Method (see Configuring the Default Payment Method).	VARCHAR	4000
Invoice - Payment Status	Whether the Invoice was paid or not.	Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Payment Information section The Alma label is Payment status.	Only available when the Prepaid or Internal copy field is selected. The possible values are NOT_PAID and PAID.	VARCHAR	255
Invoice - Payment Voucher Amount	The invoice payment amount	Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Payment Information section The Alma label is Payment amount.		DOUBLE
Invoice-Payment Voucher Currency	The invoice currency.	Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Payment Information section	The field to the right of the payment amount.	VARCHAR	3
Invoice - Payment Voucher Date	The date that the invoice was paid.	Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Payment Information section The Alma label is Payment date.		DATE
Invoice - Payment Voucher Number	A reference number for the payment, such as an invoice or check number.	Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Payment Information section The Alma label is Payment identifier.	When you work with an integrated external system, this field can contain an external reference number from the ERP system.	VARCHAR	100
Invoice - Prepaid Ind	Whether or not the Invoice is prepaid.	Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Payment Information section The Alma label is Prepaid.	When Accounting department is selected for the Payment method, the Prepaid check box in the Payment section is disabled. The possible values are: Yes No	VARCHAR	3
Invoice - Report Tax	Whether or not an invoice needs to report state tax.	Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > VAT section The Alma label is Report tax.	Appears only if a governmental vendor is linked to the invoice’s vendor. When selecting this field, the VAT % and Amount fields are disabled, and any values in these fields revert to 0. The possible values are: Yes No	VARCHAR	3
Invoice - Status	Invoice Status	Can be seen in the invoice search results status column. This is not the same status seen in the right hand panel of the Invoice Lines tab, which refers to the Invoice Approval Status. The Alma label is Status.	The possible values are: Closed In Review Ready to be paid In Approval Waiting for Payment	ARCHAR	4000
Invoice - Unique Identifier	Unique ID created automatically when the invoice is created.	Acquisitions > Review (Invoice) > Edit an invoice > Right hand pane The Alma label is Unique invoice identifier.		VARCHAR	255
Invoice - VAT Amount	The total VAT amount.	Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > VAT section The Alma label is Amount.	For details on how VAT amount is calculated see VAT Calculation Example.	DOUBLE
Invoice - VAT Code	A VAT code to assign a preconfigured VAT percentage to the invoice.	Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > VAT section The Alma label is VAT code.	Appears only when VAT codes are configured (see Configuring VAT Codes). When an invoice is created via EDI, and the Use VAT Code option is selected in the EDI Information tab of the Vendor Details page (see Electronic Data Interchange (EDI)), if a VAT code is included in the EDI code of the invoice, it is also included in the invoice in Alma. See also Creating Invoices. When an invoice is created from an Excel file, users have the option to use the VAT Code if it exists by selecting the Add VAT Code option during the invoice creation. Configured in Configuration > Acquisitions > VAT Codes.	VARCHAR	4000
Invoice - VAT Code %	The VAT % of the invoice total amount.	Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > VAT section The Alma label is VAT %.	When the VAT code is not filled in the VAT % field is disabled. When the VAT code is filled in the VAT % field displays the VAT % which corresponds to the VAT Code.	DOUBLE
Invoice - VAT Code Description	The description for the Invoice - VAT Code that is displayed to the user.	Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > VAT section The Alma label is VAT code.	This field only displays if codes were configured (see Invoice - VAT Code). After the value in this field is selected, it will only be saved and applied to the invoice if the Update Amount button is then selected.	VARCHAR	4000
Invoice - VAT per invoice line	Indicates whether the VAT is configured on the invoice line level.	Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > VAT section The Alma label is VAT per invoice line.	Selecting this option disables the other fields in this section that are relevant to configuring VAT on the invoice level. This option appears only if the invoice_allow_vat_in_line_level parameter is set to true in Configuration > Acquisitions > General > Other Settings (see Configuring Other Settings). Possible values are: Yes No	VARCHAR	3
Invoice - VAT Type	Whether VAT is Exclusive or Inclusive in the invoice total amount.	Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > VAT section The Alma label is VAT type.	The possible values are: Inclusive: The invoice total amount includes VAT. Exclusive: VAT is added above the invoice total amount. Line Exclusive: The invoice's total amount includes VAT (similar to Inclusive), but the VAT amount is calculated outside of the invoice lines' total value and is not factored into the individual invoice lines. For details on how VAT type is used see VAT Calculation Example.	VARCHAR	4000
Invoice - Vendor Account Code	The code of the vendor account for this invoice.	Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Invoice Details section The Alma label is Vendor.	Configured in Acquisitions > Acquisitions Infrastructure > Vendors > Accounts section. See Managing Vendors for more information.	VARCHAR	255
Invoice - Vendor Account Description	The description of the vendor account for this invoice.	Acquisitions > Review (Invoice) > Edit an invoice > Summary tab > Invoice Details section The Alma label is Vendor account.	Configured in Acquisitions > Acquisitions Infrastructure > Vendors > Accounts section. See Managing Vendors for more information.	VARCHAR	255

Bibliographic Details

The Bibliographic Details table is a dimension table that displays bibliographic details about the inventory item that was purchased. The primary key of the table is MMS_ID.

The field descriptions can be found in the Bibliographic Details shared dimension.

Ex Libris works with content providers worldwide to enrich the metadata available in the Alma Community Zone. To enrich the journal/serial content in the CZ, we work directly with the Library of Congress CONSER feed for electronic serials, which we match against our knowledge base to enrich with all of the relevant metadata fields that they supply (for more details, see Community Zone Serial Records Enrichment) and enrich the CZ records with all relevant metadata, including the 050 fields (when available).

In the case of book content, we work with multiple providers who are willing to share their metadata with the Alma community globally (for more details, see Community Zone Monograph Records Enrichment). If you have local access to these classifications, you may want to consider working with the local extension for these records whenever an update is not available. (For more details, see Working with Local Extension Fields for Community Zone-linked Records.)

The Bibliographic Details table contains two kinds of fields, those derived from the MARC record and those that come from Alma. Although in analytics there is no distinction made between these fields, for explanatory purposes we have divided them into two tables below.

Bibliographic Details
Field	Note	Mapping from MARC21	Mapping from UNIMARC	Mapping from Dublin Core	Data Type	Data Size
Action Note	A note that contains information about the retention and the retention reason of the bibliographic record.	583	Not relevant	Not relevant	VARCHAR	4000
Author	The term Author refers to the individual or group of individuals responsible for creating or producing the work being documented. The author is the primary contributor to the work, and their name is typically listed prominently in the bibliographic record to identify the originator of the content. Depending on the type of work and the citation style, the author's name may be followed by additional information such as their credentials, institutional affiliation, and the date of publication.	100,110,111	700,701,710,711	Currently empty, planned to come from dc:creator, dcterms:creators	VARCHAR	4000
Author (Contributor)	The Author (Contributor) role refers to the specific role or function played by an individual or group in the creation or production of a work. This role is important for cataloging and documenting the contributions of different individuals or entities to a particular resource. The Author (Contributor) role is a way to categorize and describe the responsibilities of contributors beyond just being the primary author.	711 a,c-e,i,j,n,q,u and its 880 700 a-e,j,q,u and its 880 710 a-e,i,n,u and its 880	700 a-d,f,p 701 a-d,f,p 710 a-h,p 711 a-h,p 720 a,f" 721 a,f 702 a-d,f,g 712 a-h,p 722 a,f	Currently empty, planned to come from dc:contributor, dcterms:contributor	VARCHAR	4000
Begin Publication Date	The Begin Publication Date refers to the earliest date associated with the publication or release of a particular work. It is a critical piece of information that helps users understand when the work was first made available to the public. The publication date can be essential for citing the work correctly, tracking its historical context, and assessing its relevance to specific time periods.	008 pos. 07-10	100.Date1	Not relevant for Dublin Core	VARCHAR	255
BIB 008 MARC	The contents of the MARC 008 bibliographic field. The BIB 008 field in a MARC bibliographic record is a fixed-length data element used to provide additional information about the bibliographic record itself. It contains various control information that helps catalogers and library systems manage and process the record.	008		Not relevant for Dublin Core	VARCHAR	50
BIB LDR MARC	The BIB LDR refers to the Leader field (LDR) within the bibliographic record. The Leader is a fixed-length data element that provides control information about the bibliographic record itself. It is a critical component of MARC records, and each position within the Leader serves a specific purpose. The Leader field is typically 24 characters in length. The Leader field is used to convey fundamental information about the structure, organization, and characteristics of the bibliographic record.	LDR		Not relevant for Dublin Core	VARCHAR	50
Bibliographic Acquisition Accession Number Note	The identification code assigned to materials acquired in a single and separate transfer of custody.	541 e		Not relevant for Dublin Core	VARCHAR	255
Bibliographic ID	A Bibliographic ID is a unique identifier assigned to a specific bibliographic entry or resource. It serves as a way to distinguish and locate a particular work within a library's catalog or database. The purpose of a bibliographic ID is to facilitate efficient retrieval and management of bibliographic records and to ensure that each record is distinct.	010 excluding numeric subfields	020 a	dcterms:identifier dcterms:ISBN, dcterms:identifier dcterms:ISSN	VARCHAR	255
Bibliographic Level	The Bibliographic Level is a classification that describes the scope and content of a bibliographic record. It helps users understand the nature of the resource being described in the record. The bibliographic level is often indicated using a one-letter code or abbreviation. Common bibliographic levels include: Monograph (m), Serial (s), Collection (c), Integration (i), Monographic Series (a), and so forth.	Position 7 of the LDR field of the bibliographic record	Position 7 of the LDR field of the bibliographic record	Not relevant for Dublin Core	VARCHAR	255
Bibliographic Source of Acquisition Note	The name of the people or organization that is the source of the material.	541 a		Not relevant for Dublin Core	VARCHAR	255
Category of Material	The Category of Material is a classification or designation that describes the format or physical nature of the material being cataloged. It helps users and catalogers understand the medium in which a resource is presented.	Position 0 of the 007 field	200 b	Not relevant for Dublin Core	VARCHAR	255
DC Coverage	DC Coverage refers to an element used to provide information about the spatial or temporal topic of the resource, spatial applicability of the resource, or jurisdiction under which the resource is relevant.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:coverage dcterms:coverage dcterms:spatial dcterms:temporal	VARCHAR
DC Description	DC Description refers to Dublin Core (DC) metadata elements used to describe resources in a standardized way, particularly in digital libraries and online cataloging systems.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:description dcterms:description dcterms:abstract	VARCHAR	4000
DC Format	The file format, physical medium, or dimensions of the resource. The information in this field is entered as free text.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:format dcterms:format	VARCHAR	256
DC License	DC License is a Dublin Core element used to specify the terms and conditions associated with the use of a resource. It provides information about the licensing or copyright status of a digital or physical resource, allowing users to understand how they can legally use, share, or redistribute the resource. The DC License element is particularly important in digital libraries, repositories, and online cataloging systems where access to digital content is provided.	Relevant only for Dublin Core	Relevant only for Dublin Core	It will be populated by dcterms:license	VARCHAR	4000
DC Provenance	DC Provenance refers to an element used to provide a statement of any changes in ownership and custody of the resource since its creation that are significant for its authenticity, integrity, and interpretation	Relevant only for Dublin Core	Relevant only for Dublin Core	dcterms:provenance	VARCHAR	4000
DC Relation	DC Relation refers to an element used to provide information about a related resource to the described resource.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:relation dcterms:relation dcterms:isVersionOf dcterms:hasVersion dcterms:isReplacedBy dcterms:replaces dcterms:isRequiredBy dcterms:requires dcterms:isPartOf dcterms:hasPart dcterms:isReferencedBy dcterms:references dcterms:isFormatOf dcterms:hasFormat dcterms:conformsTo	VARCHAR	4000
DC Rights	DC Rights refers to an element used to provide information about the intellectual property rights or copyright status of a resource. This element helps users understand the legal rights and permissions associated with the resource and whether there are any restrictions on its use.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:rights and dcterms:rights	VARCHAR	4000
DC Source	DC Source refers to an element used to provide information about a related resource from which the described resource is derived.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:source dcterms:source	VARCHAR	4000
DC Type	DC Type refers to an element used to provide information about the nature or genre of the resource.	Relevant only for Dublin Core	Relevant only for Dublin Core	dc:type dcterms:type	VARCHAR	255
Edition	Edition refers to a specific version or variation of a publication. The edition information provides details about changes, updates, or variations that have occurred since the original publication. Including the edition helps users and researchers identify the specific version of a book or other resource they are looking for.	MARC 250 subfields a,b	205 a,b,f,g	dcterms:isVersionOf	VARCHAR	255
Electronic location and access	The location and access URl for the electronic resource.	856 all subfields		Not relevant for Dublin Core	VARCHAR	4000
End Publication Date	The End Publication Date is the second date available in the 008 field, and it is used to indicate "Date 2." It is described as "A date specified by the code in 008/06 (Type of date/Publication status)."	008 pos. 11-14	100.Date2	Not relevant for Dublin Core	VARCHAR	255
Enriched with AI	Indicates that the bibliographic record of the resource was enriched by the AI Asisstant.				VARCHAR	4
Form of Item	The Form of Item refers to a specific code or indicator that describes the physical format or medium of the resource being cataloged. This information helps library users understand the physical characteristics of the item and whether it is in a print or non-print format.	MARC 008 pos. 29 (Maps and Visual Material) or 23 (other material configurations)		Not relevant for Dublin Core	VARCHAR	1
General Note	A General Note is a field used to provide additional information or commentary about the resource being described. General notes can include various types of information that may not fit into specific structured fields within the bibliographic record. These notes are often used to convey contextual details, historical significance, or other relevant information about the resource.	500 a, 5		Not relevant for Dublin Core	VARCHAR	4000
Government Publication	A Government Publication is a term used to identify materials that are published or produced by government entities at various levels of government, including federal, state, local, and international governments. For more information regarding the values of MARC 008 Pos. 28, see here.	MARC 008 pos. 28 According to MARC21 Format for Bibliographic Data, MARC 008 pos. 28 is Government Publication for the following material types: Books, Computer Files, Continuing Resources, Maps, and Visual Materials. For Music MARC 008 pos. 28 is Accompanying matter. For Mixed material MARC 008 pos. 28 is Undefined. Consequently, when using this field, you may want to filter out records with Material Type = Music and Material Type = Mixed material.		Not relevant for Dublin Core	VARCHAR	1
ISBN	ISBN is a unique identifier for books, and it is used to facilitate the identification and cataloging of books and related materials. Field in analytics includes also cancelled and invalid ISBNs.	MARC 020 a,z MARC 776 z	010 a	dcterms:identifier dcterms:ISBN	VARCHAR	255
ISBN Valid	A unique identifier for books and related materials. To be considered valid, an ISBN must adhere to the established ISBN standards and conventions. Field in analytics does not include cancelled and invalid ISBNs.	MARC 020 a		Not relevant for Dublin Core	VARCHAR	255
ISSN	An ISSN (International Standard Serial Number) is a unique identifier for serial publications, which include periodicals, journals, magazines, and other recurring publications. Field in analytics includes also cancelled and invalid ISSNs.	022 l,a 776 x (for non-physical records)	011 a f	dcterms:identifier dcterms:ISSN	VARCHAR	255
ISSN Valid	A unique identifier for serial publications. To be considered valid for bibliographic records, an ISSN must adhere to the established standards and conventions for ISSN formatting and structure. Field in analytics does not include cancelled and invalid ISBNs.	MARC 022 a		Not relevant for Dublin Core	VARCHAR	255
Language Code	Language codes are used to indicate the language(s) in which a particular resource is written or presented. Language codes are typically standardized to ensure consistency in cataloging and bibliographic records.	008 pos. 35-37	101 a	Currently comes from dc:language. Planned to come from dc:language and dcterms:language	VARCHAR	255
Language Of Cataloging	The Language of Cataloging refers to the language in which the cataloging or metadata for a particular resource is created.	040 b	100 a,22-24	Not relevant for Dublin Core (Value None is displayed)	VARCHAR	4000
Local Note	A Local Note is a type of note that provides specific information or instructions related to a library's unique policies, holdings, or services. Local notes are typically used to convey information that is specific to the individual library or cataloging institution and may not be relevant to libraries elsewhere.	590 a, 5		Not Relevant for Dublin Core	VARCHAR	4000
Material Type	See the table, Fields that Identify the Bibliographic Material Type, in the Material Types in Search Results section for a description of material type.	MARC control LDR Material Type		Planned to be empty. Currently comes from dc:type This field holds a fixed set of values designated for all record formats. For DC, the mapping is controlled from Configuration Resources > Cataloging > DCMI Material Type Mapping page. Any dc:type value not defined on this pages gets by default the value Computer File. For more information, see DCMI Material Type Mapping.	VARCHAR	4000
Material Type Code	Code of the material type described above (in Material Type).	MARC control LDR Material Type		Not relevant for Dublin Core	VARCHAR	255
National Agricultural Library Call Number	The call number used by the American National Agricultural Library.	070 a		Not relevant for Dublin Core
Network Number	A Network Number typically refers to a unique identifier assigned to a bibliographic record within a library network or consortium.	035 a z	053 a z	dc:identifier , dcterms:identifier	VARCHAR	4000
OCLC Control Number (019)	The OCLC Control Number (019 field) is used by OCLC to record and index OCLC control numbers of records that have been deleted or will be processed as duplicate records. For more information on the OCLC Control Number 019 and its subfields, see here. Leading zeros are not displayed.	019 a When the subfield begins with one of the following prefixes: (OCLC) (OCoLC) ocm ocn on		Not relevant for Dublin Core	VARCHAR	4000
OCLC Control Number (035a)	Subfield "a" in the 035 field is used to record the main OCLC Control Numbers. For more information on the OCLC Control Number 035 and its subfields, see here. Leading zeros are not displayed.	035 a When the subfield begins with one of the following prefixes: (OCLC) (OCoLC) ocm ocn on	035 a	Not relevant for Dublin Core	VARCHAR	4000
OCLC Control Number (035a+z)	The OCLC Control Number can include both the main OCLC Control Number in subfield "a" and any related or canceled OCLC Control Numbers in subfield "z." This practice is useful for indicating changes or updates to cataloging records and for maintaining a historical record of previous control numbers associated with the same resource. For more information on the OCLC Control Number 035 and its subfields, see here. Leading zeros are not displayed.	035a+z When the subfield begins with one of the following prefixes: (OCLC) (OCoLC) ocm ocn on	035a+z	Not relevant for Dublin Core	VARCHAR	4000
OCLC Control Number (035z)	Subfield "z" in the 035 field is used to record related or canceled OCLC Control Numbers, providing a historical record of control numbers associated with a specific resource. For more information on the OCLC Control Number 035 and its subfields, see here. Leading zeros are not displayed.	035 z When the subfield begins with one of the following prefixes: (OCLC) (OCoLC) ocm ocn on	035 z	Not relevant for Dublin Core	VARCHAR	4000
Open Access	Open Access (OA) refers to a publishing model that provides unrestricted and free access to scholarly and research publications on the Internet. It signifies that the full text or content of the publication is freely available to anyone, without requiring payment or subscription. Values are Yes and No.	Based on 506 f 506 2		Not relevant for Dublin Core	VARCHAR	4
Original Cataloging Agency	The MARC code or the name of the organization that created the original record.	040 a	081 b	Not relevant for Dublin Core	VARCHAR	255
Place Code	The Place Code is a code that represents the place of publication for a printed or published resource.	008 pos. 15-17	102$$a	dcterms:spatial	VARCHAR	50
Place of Publication - City	The city where a printed or published resource was published or produced.	Derived from the place code in 008 pos. 15-17. If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined".	Not relevant for UNIMARC	Not relevant for Dublin Core	VARCHAR	200
Place of Publication - Country	The country where a printed or published resource was published or produced.	Derived from the place code in 008 pos. 15-17. For a list of country codes, see: MARC Code List for Countries If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined".	Derived from the place code 102$$a. For a list of country codes, see: List of ISO 3166 Country Codes If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined". If there are multiple place codes in this field, only the first value is displayed.	Not relevant for Dublin Core. Value No place, unknown, or undetermined is displayed)	VARCHAR	200
Place of Publication - State	The state where a printed or published resource was published or produced.	Derived from the place code in 008 pos. 15-17. If the value of this field in the bibliographic record does not exist in the official list of place codes, the value for this field in Alma Analytics will be "No place, unknown, or undetermined".	Not relevant for UNIMARC	Not relevant for Dublin Core	VARCHAR	200
Publication Date	The Publication Date refers to the date when a printed or published resource was officially issued, published, or made publicly available.	The publication date is determined as follows: the bibliographic details publication date comes from 264 subfield c if there is no 264 subfield c, then the publication date comes from 260 subfield c if there is no 264 subfield c and also no 260 subfield c, then the publication date comes from 008 pos. 7-10	The publication date is determined as follows: the bibliographic details publication date comes from 210 subfield d If there is no 210 subfield d, then the publication date comes from field 214 subfield d. if both fields do not exist, then the publication date comes from field 100 subfield a pos. 9-12	dc:date, dcterms:date, dcterms:created, dcterms:available, dctrems:issued, dcterms:dateAccepted	VARCHAR	255
Publication Place	The Publication Place refers to the city or location where a printed or published resource was officially published, issued, or produced.	MARC 260 a. When 260a is empty, it is taken from MARC 264a	210 a 214 a	Not relevant for Dublin Core (use Place Code)	VARCHAR	255
Publisher	The Publisher refers to the entity or organization responsible for producing, printing, and distributing a printed or published resource.	260 b 264 b	210 c 214 c	dcterms:publisher, dc:publisher	VARCHAR	255
Resource Type	Constructed based on existing bibliographic fields such as the LDR and 008. For more information, see The Resource Type Field.			Not relevant for Dublin Core	VARCHAR	4000
Series	A Series refers to a related group of publications or resources that share common characteristics, themes, or subjects and are published under a common title or series name.	800 t,v 810 t,v 811 t,v 830 a,n,p,v	410 a,h,i,o,t,x	dcterms:isPartOf	VARCHAR	4000
Series Statement	A Series Statement refers to the title or name of a series to which a printed or published resource belongs.	490 a,v x		Not relevant for Dublin Core	VARCHAR	4000
Source of Description Note	A note used by the Community Zone with details on AI enrichment.	588 $$a	Not relevant	Not relevant for Dublin Core	VARCHAR	1000
Subjects	Subjects refer to the specific topics, themes, or subjects covered by a printed or published resource.	6XX excluding 69X, 630, 689	600 a,b 602 603-8 610 616 617	dc:subject dcterms:LCSH,MESH,DDC,UDC,LCC	VARCHAR	4000
Subjects (Names)	Subjects (Names) refers to the specific individuals, organizations, or entities associated with a printed or published resource.	600 a,b,c,d,e,l,t.u 610 a,b,c,d,e,l,n,t,u 611 a,b,c,d,e,j,l,n,q,t,u		Not relevant for Dublin Core	VARCHAR	4000
Title	The Title refers to the name or title of a printed or published resource. The title is one of the most critical elements of bibliographic cataloging because it helps users identify and distinguish one resource from another.	245 a,b 249 a,b,c,v	200 a,c,d,e,h,i	dc:title	VARCHAR	4000
Title (Complete)	The information from MARC field 245, subfields $a, $n, $p, $h, $b, $c, $f, $g, $k, $s.	245 a,n,p,h,b,c,f,g,k,s	200 a-i	dc:title, dcterms:title, dc:alternative	VARCHAR	4000
Title (Filing)	The title with common words such as "The" and "An" removed to help with sorting the title alphabetically. Any text between double arrows (<<>>) is removed. For a video describing the use of this field, see Sort Analytics Reports by Filing Title - Ignoring "The", "A", and "An".	240 a,c,p 245 a,c,p	200 a,e 500	Not relevant for Dublin Core	VARCHAR	4000
Title (Normalized)	The normalized Title. This field is useful when you want to compare titles that may have been catalogued differently. This field is built in the following manner: Alma does the following to the 245 field (except subfields c,h,6 and 8) in the following order: Removes non filing text. Removes <<>> and anything between them. Removes these characters: []\|,.;:" Changes these characters to a space: !@#$%^&*()_+-={}\<>?/~' Changes characters to lowercase. Packs spaces (replace all sequences of more than one space with a single space).	245 a,b,n,p 249 a,b,c,v	200 a,c,d,e,h,i	dc:title		4000
Title Author Combined and Normalized	100 characters of the normalized title and the first four letters of the author in lowercase letters, with spaces removed.	See Author and Title Fields	See Author and Title Fields	See Author and Title Fields	VARCHAR	110
Title Committed to Retain	Title Committed to Retain refers to a commitment made by a library to retain and preserve a specific resource. This commitment is important for ensuring the long-term availability and accessibility of important scholarly or historical materials. Indicates (Yes/No) if the bibliographic record is marked as Committed to Retain.	Configurable from Configuration > Resources > Collection Retention > Bibliographic Collection Retention Definition. For more information, see Bibliographic Record Retention.		Not relevant for Dublin Core	VARCHAR	4
Type of date	The Type of Date refers to the nature or purpose of a date included in the record. It specifies what the date represents or signifies within the bibliographic context. The type of date can provide important information to users and catalogers about the significance of the date included in the record.	008 pos. 6 For more information on the options available for Type of date in 008 pos. 6, see here.	100 pos 8	Not relevant for Dublin Core	VARCHAR	255
Uniform Resource Identifier	A Uniform Resource Identifier (URI) is a string of characters used to identify a resource on the internet or within a particular system. URIs are often used to provide direct links or references to online resources related to the bibliographic entry, such as a digital version of a book, an electronic journal article, or additional related materials.	856 u	856 u	dc:identifier (dcterms:URI) ,dcterms:identifier (dcterms:URI)	VARCHAR	4000
Uniform Resource Identifier Field Exists	Indicates whether a Uniform Resource Identifier (URI) Exists for the bibliographic record. Values are 0 or 1, where "0" means No and "1" means Yes. Indicates if 856 subfield u contains data.			Not relevant for Dublin Core	INT
Uniform Title	A Uniform Title is a standardized title used to represent a specific work, especially when that work has been published under multiple titles or in various editions, languages, or formats.	240 130	500	Not relevant for Dublin Core	VARCHAR	4000

The following table describes other fields in the shared dimension (taken from Alma and not MARC):

Administrative Bibliographic Details
Field	Description	Data Type	Data Size
Active Course Code	Active Course Code is the code of the course in the Alma course reserves. For more information see here.	VARCHAR	4000
Active Course Name	Active Course Name is the name of the course in the Alma course reserves. For more information see here.	VARCHAR	4000
Bibliographic Lifecycle	The Lifecycle of the bibliographic record. Possible values are Deleted and In Repository. This allows you to filter reports and to remove Deleted records.	VARCHAR	50
Bibliographic Rank	Alma assesses the comprehensiveness and depth of MARC 21 bibliographic entries, considering various elements such as identifiers, names, subjects, informative LDR and 008 fields, publication details, among others. This evaluation is reflected in the Bibliographic Rank, designed as a useful aid for libraries in pinpointing records requiring further scrutiny. For more information, see here.	INT
Brief Level	Brief Level refers to the level of detail provided in a bibliographic description. It indicates how much information is included in the bibliographic record, with brief descriptions containing less detailed information compared to full or comprehensive descriptions. In Alma, ten levels of brief records can be defined from 01 through 10, where 01 represents the most brief record and 10 represents a full record. For more information see here.	VARCHAR	2
Chinese Classification	The Chinese Classification of the bibliographic record. For more information, see here.	VARCHAR	50
Collection ID	The ID of the collection or collections the bibliographic record is associated with as defined at Resources > Manage Inventory > Manage Collections. Relevant only for bibliographic records that are part of a collection. One MMS_ID can be attributed to multiple titles collections, therefore a delimited list of collections are defined for the MMS.	VARCHAR	4000
Collection Name	The Name of the collection or collections the bibliographic record is associated with as defined at Resources > Manage Inventory > Manage Collections. Relevant only for bibliographic records that are part of a collection.	VARCHAR	4000
Created with AI	Indicates that the bibliographic record of the resource was created by the AI Assistant.	VARCHAR	4
Creation Date	The timestamp of the bibliographic record creation date.	DATETIME
Creation Date (Calendar)	The creation date without a timestamp. This date format is useful when filtering the report by date.	DATE
Creator	The name of the user that created the record	VARCHAR	255
Dewey Classification	The Dewey classification of the record.	VARCHAR	255
Dewey Classification Top Line	The first 3 digits of the Dewey Classification	VARCHAR	15
Earliest Possible Publication Year (Under Construction)	This field will be available in a future release. A normalized version of the publication date to the earliest possible value when the exact date is not known. It is taken from MARC21 008 pos. 07-10 or UNIMARC 100.Date1. This field is normalized with all non-numeric characters converted to 0s. Values below 1500 and over 6000 will have the value 1.	VARCHAR	255
Edition Simplified (Combined)	The values of the Edition Simplified (Num) and Edition Simplified (Text) fields.	VARCHAR	255
Edition Simplified (Num)	The number of the edition found in the MARC 250 field, simplified.	VARCHAR	255
Edition Simplified (Text)	The text of the edition found in the MARC 250 field, simplified.	VARCHAR	255
Has Local Extensions	Indicates if the Community Zone-linked record has local extensions (Y/N).	VARCHAR	3
ISBN (Normalized)	An ISBN that has been formatted or standardized according to established rules or conventions.	VARCHAR	255
ISSN (Normalized)	An ISSN that has been formatted or standardized according to established rules or conventions.	VARCHAR	255
Language Description	The language name of the title, based on the Language Code field on the record.	VARCHAR	225
LC Classification Top Line	The combined LC code and classification call numbers until the first period which is followed by a letter. If there are no periods then the entire string is taken until there is a space. The length is limited to 50 characters. For example: if the LC Classification is \| a HB3821.I8 \|b R3 then the LC Classification Top Line will be HB3821 if the LC Classification is \| a DF506.5 \|b .G27 then the LC Classification Top Line will be DF506.5 if the LC Classification is \| a N 7353 \|b .K513 1965 then the LC Classification Top Line will be N if the LC Classification is \| a NOT YET ORDERED then the LC Classification Top Line will be NOT The LC Classification Top Line will contain one value. For MARC21, if the bibliographic record has: both 090 and 050 then the LC Classification Top Line will come from 090 050 and not 090 then the LC Classification Top Line will come from 050 090 and not 050 then the LC Classification Top Line will come from 090 Recent data may not be available if it has not yet been received from CONSER.	VARCHAR	50
Link ID	The link ID, if the record is linked to the Community Zone or Network Zone. For more information concerning this field and the next two, see Understanding the fields Link ID Linked to CZ and Linked to NZ in the Bibliographic Details folder.	VARCHAR	50
Linked to CZ	Indicates if the record is linked to the Community Zone.	VARCHAR	3
Linked to NZ	Indicates if the record is linked to the Network Zone.	VARCHAR	3
Local Param 1-30	These fields of information are from MARC fields in Alma, which were configured specifically for your institution. All MARC fields other than control fields can be added as local parameters. Accordingly, MARC fields from 010 to 999 can be mapped to local parameters, including all subfields. In order to make use of these fields, you must contact Ex Libris Support and supply them with a three-digit MARC field code. The data in the local parameters is limited to 3900 characters. If you want to have the labels of the local parameters displayed in analytics, configure the analytics_display_local_params parameter (Configuration > Analytics > General Configuration > Other Settings) to true.	VARCHAR	4000
Managed by Provider	Indicates if the electronic resource is managed by the provider. Possible values are Yes or No. Relevant only for electronic resources.	VARCHAR	3
MMS ID	The MMS ID of the inventory item (physical, electronic, or digital).	VARCHAR	255
Modification Date	The latest (most recent) timestamp of the bibliographic record modification date.	DATETIME
Modification Date (Calendar)	The latest (most recent) modification date without a timestamp. This date format is useful when filtering the report by date.	DATE
Modified By	The name of the user that modified the record.	VARCHAR	255
Network ID	This field is used by institutions implementing a Network Zone. It is the same as the MMS ID of the bibliographic record in the Network Zone and can be used to create reports that show the MMS ID in the member institution (using the existing MMS ID), as well as the corresponding MMS ID in the Network Zone.	VARCHAR	50
Originating System	The system where the bibliographic record originated. If Unknown is displayed in this field, see the following document: How to set up Alma so that the “Originating System” in Analytics will be properly populated.	VARCHAR	4000
Originating System ID	The ID of the record in the originating system where the bibliographic record originated.	VARCHAR	255
Originating System Version	The Originating System Version is the metadata record field that enables uploading records in the correct sequence by preventing the update of an existing record with an older version of the same record. This prevents older bibliographic records from overlaying or merging with newer records. The Originating System Version field is created from the record’s 005 control field the first time the record is imported. For information regarding normalizing the Originating System Version field, see the Update originating system information process and the procedure To configure normalization for managing the Originating System and Originating System Version information.	VARCHAR	16
Peer Reviewed	Indicates if the article was peer reviewed.	VARCHAR	4
Preservation Status	The preservation status of the title in Rosetta Plus/Pro. Possible values: Pending – the title’s digital content is pending to be preserved (for example, the title is marked for preservation but has no digital content to preserve or it has digital content but the preservation process has not started yet) In Process – the title’s digital content is in the process of being preserved in Rosetta Technical Issue – the title’s digital content has a technical issue that prevents it from being preserved Preserved – the title’s digital content is preserved in Rosetta	VARCHAR	255
Provider Name	The name of the provider who manages the bibliographic record that is included in the CZ (Community Zone). Relevant only for electronic titles that are linked to the CZ and when an external provider manages the CZ record.	VARCHAR	255
Record Format	The format of the bibliographic record. Examples: MARC 21 DC KORMARC CNMARC UNIMARC LC BF INSTANCE	VARCHAR	4000
Suppressed from Discovery	Indicates whether the record is suppressed from external discovery systems.	VARCHAR	3

Periods Outer

The Periods Outer table is a dimension table that displays details about the transaction date, including the fiscal date. Different fields display various calculated date formats that you may find useful when creating reports.The difference between this table and the transaction date table is that in this table the transaction dates are not normalized to the fiscal period.

The date calculations for this table are according to the ISO 8601 standard. Week number is calculated as explained at The ISO week date system. The week starts on Monday, according to the standard.

The primary key is Date_Key.

Periods Outer
Field	Description	Additional Information
Date Key	The date in the date format 2/29/2012.	The transaction date field which is located at: Acquisitions > Acquisitions Infrastructure > Funds and Ledgers [select a fund] >Transactions Tab The label in Alma is Date.
Start of Week	The date of the first business day of the week in a date format such as 2/29/2014.
Week Number	The number of the week of the year in a two-digit format, such as 04.
Month Key	The month of the date in number format such as 2 for February.	This field is useful when you want to sort by month.
Month Desc	The month of the date in month description format such as February.
Full Month Key	The year and month in format 201201.
Full Month Desc	The month and the year of the date in a display format such as Feb 12.
Full Quarter Key	The year and the quarter of the date in a display format such as 201201.
Full Quarter Desc	The quarter of the date in a display format such as Q1/2012.
Quarter Key	The quarter of the date in a display format such as 1.
Quarter Desc	The quarter of the date in a display format such as Q1.
Year Key	The year of the date in number format such as 2012.	Use this field when filtering by year.
Year	The year of the date in string format such as 2012.
Fiscal Month Key	The fiscal month of the date in number format such as 2 for February.	This field is useful when you want to sort by month. Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.
Fiscal Full Month Key	The fiscal year and the month in a number format such as 201202.	Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.
Fiscal Full Quarter Key	The fiscal year and the quarter of the date in a display format such as 20121.	Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.
Fiscal Full Quarter Desc	The fiscal year and and the fiscal quarter of the date in a display format such as Q2/2012.	Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.
Fiscal Quarter Key	The fiscal quarter of the date in a display format such as 1.	Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.
Fiscal Quarter Desc	The fiscal quarter of the date in a display format such as Q1.	Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.
Fiscal Year Key	The fiscal year of the date in number format such as 2012.	Use this field when filtering by fiscal year. Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.
Fiscal Year Desc	The fiscal year of the date in string format such as 2012.	Configured at Configuration Menu > Acquisitions > General > Fund and Ledger Fiscal Period.
Date Filter	Used to filter report results by date.

Rialto PO Line Details

The Rialto PO Line Details is a dimension table that contains fields relating to PO Lines fulfilled by Rialto, which can be used to answer the following business questions:

How much was spent for Rialto PO Lines?
How many PO Lines are Rialto?
What are the fiscal year expenditures for Rialto?

Rialto PO Line Details
Field	Description	Field Location in Rialto	Additional Information	Data Type	Data Size
Fulfilled by Rialto	Orders that were placed with Rialto and were received/activated.	Market > Order History > Order History		VARCHAR	10
Rialto Cart Origin	The last touch point of an order before it was placed. This can indicate if it was found through search, selection plan, sent to a list, etc.	Market > Persistent Search toolbar > Cart icon	This can be helpful if end users wants to get a feel for how their staff are finding titles. However, since it is the last touch point, it is a limited scope.	VARCHAR	2000
Rialto EBA ID	A unique identifier for an EBA plan managed in Rialto.	Market > Automatic Selection > Evidence Based Acquisition	This allows end users to focus on a specific EBA plan.	DOUBLE
Rialto Fail Code	The code of a failed purchase.	Configuration menu > Market > Rialto Vendor Codes		VARCHAR	255
Rialto License	The license selected by the user for an electronic purchase.	Market > Market > Market Search...On the Offers page, to the right of each upgradeable item	Possible values: Non Linear Lending Unlimited Access Single User Three User Concurrent Access	VARCHAR	255
Rialto List ID	A unique identifier for user created offer lists within Rialto.	Market > My Lists > My Lists		DOUBLE
Rialto Order Status	The most recent order status sent from the Rialto order processing system.	Market > Order History > Order History	Possible values: Waiting for Approval Order Placed Order Placed (Activated) Sent to Provider Rejected Processing Fully Received Activated Order Complete Order Complete (Activated) Canceled For more information on order statuses, see Rialto Order Statuses.	VARCHAR	4000
Rialto Origin ID	The ID of the order origin if it is a list, feed, or selection plan.	Market > Order History > Order History...search for an order by Origin ID		DOUBLE
Rialto Request Cancellation By	The user who requested to cancel an order.	Market > Order History > Order History...selecting "Request cancellation"		DOUBLE
Rialto SP ID	A unique identifier for selection plans in Rialto.	Market > Automatic Selection > Selection Plans	This allows end users to focus on a specific selection plan.	DOUBLE
Rialto Template ID	A unique identifier for cart templates that were created in Rialto.	Market > Orders > Cart Templates		DOUBLE
Rialto Transaction Type	The transaction type.	Market > Order History > Order History...Facets on the Order History Page	Possible values: FIRM_ORDER SELECTION_PLAN EBA	VARCHAR	2000

Institution

The shared Institution dimension allows the Network Zone to view reports according to institution. If an analytics report is run from the Network Zone in a collaborative network implementing a Network Zone, all member institutions are included in the report for Institution Code and Institution Name. If an analytics report is run from an institution that is not part of a collaborative network implementing a Network Zone, only the single institution from which the report is run is included in the report for Institution Code and Institution Name.

Reports involving data across a collaborative network implementing a Network Zone may take longer to run than reports within one institution.

This dimension is available in every subject area. It contains the following fields:

Institution
Field	Description	Additional information	Data Type	Data Size
Institution Code	The code of the institution.	Configured from: Configuration > General > Add a Library or Edit Library Information > Summary tab. The label in Alma is Code located on the right pane.	VARCHAR	50
Institution Name	The name of the institution.	Configured from: Configuration > General > Add a Library or Edit Library Information > Summary tab. The label in Alma is Organization unit name.	VARCHAR	255
Institution Address Line 1	The first line of the address of the institution. It usually includes the building number and the street name.	Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Address Line 1.	VARCHAR	1000
Institution City	The city of the institution.	Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is City.	VARCHAR	255
Institution State Province	The state or province of the institution.	Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is State/Province.	VARCHAR	320
Institution Country	The country of the institution.	Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Country.	VARCHAR	320
Institution Postal Code	The postal code of the institution.	Configured from: Configuration > General > Add a Library or Edit Library Information > Contact Information tab. This is taken from the address configured as the Preferred address. The label in Alma is Postal code.	VARCHAR	200
Institution Timezone	The timezone of the institution.	The timezone is set during implementation.	VARCHAR	255
Data Available As Of	When the institution data became available in analytics.	Displayed at the bottom of the main Analytics menu.	VARCHAR	255
Data Updated As Of	When the institution data was taken from the Alma database.	Displayed at the bottom of the main Analytics menu.	VARCHAR	255

Shared Dimensions with Other Subject Areas

For information concerning shared dimensions with other subject areas, see Shared Dimensions.